HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR 31 MARCH 2024 Company Registration Number 08097171 Charity Number 1149075 DERBY COMMUNrrY ACCOUNTANCY SERVICE Babington Lodge 128 Green Lane Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUIlRANTEE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Contents Page Members of the board and profcssional advisers Trustees, annual report Independent Examiner's Report Statement of financial activities Balance sheet Notes to the financial statements 9-16
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE MEMBERS OF THE BOARD AIW PROFESSIONAL ADVISERS The board of trustees Sian Davics Joanne Hill Julie Kenward Jayne McDonald Rachel Gaskin Dave Hickling Jenny Hickling Resigned 28 September 2023 Resigned 30 June 2023 Appointed 3 April 2023 Appointed 3 April 2023 Registered Office Peacroft Lan¢ Hilton Derbyshire DE65 5GH Independent Examiner Mark Newey, ACMA Community Accountant Derby Community Accountancy Service Babington Lane 128 Green Lane Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The Trustees, who are also Directors for the purposcs of the Companics ACL have plcasure in presenting their report and the unaudited financial ststements of the charity for the year ending 31 March 2024. STRUCTURE GOVERNANCE AND MANAGEMENT Governing document Hilton Village Hall is a company limited by guarantee and not having a share capital (company registration No. 08097171) and Registered Charity (No. 1149075). This is in accordance witli the charity's governing documenL the Memorandum and Articles of Association, incorporated on 7 ' June 2012. Trustee Selection Methods The Trustees/Directors of Hilton Village Hall to 315t March 2024 were ultimatejy responsible for the general control and management of the administration of the Charity/Company. The Trustees/Directors accepted ultimate responsibility for directing the affairs of the Charity/Company by ensuring that it was solvent, well-run and delivering th¢ charitsble outcom¢s for the benefit of Hilton and the surrounding area. The Trustees/Directors ensured that the charity complied with Charity Law, and with the requirements of the Charity Commission as a regulator. in particular they ensured that the charity prepared reports on what it had achieved in the Annual Returns and accounts as required by law. The Trustees/Directors ensured that the charity did not breach any of th¢ requircmcnts or rules set out in its Memordndums and Articles of Association and that it remained true to the charitable purpose and objects set out therein. The Trustees/Directors were accountsble for the charity's solvency, continuing effectiveness and the preservation of any endowments. Th¢ Trustees/Directors exercised overall control over the Charity's/Company's financial affairs. They also ensured that the way the charity was adm inistered was not open to abuse by unscrupulous associat¢s or employees. and that their systems of control were rigorous and constsntly Maintained. The Trust¢cs/Directors approached specific people when a skills deficit was identified. They advised the working of the Management Committee, but they were non-voting members. OBJECTIVES l. The provision and maintenance of a Village Hall for use by the inhabitants of Hilton and the surrounding area of benefit without distinction of political, religious or other opinions including use for: A. Meetings, lectures and classes; or B. Other fornis of recreation and leisure-time occupation, with the object of improving thc conditions of lifc for the inhabitants.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2024 2. If the property is no longer required for the provision of a Village Hall for Hilton and the surrounding area of benefit, the object of the charity will be the promotion of general charitable purposes for the nefit of the Inhabitants of Hilton and the surrounding area. SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECT In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustees meetings ensuring that an acceptable proportion of use is by community groups. The membership of the Charity is open to all individuals irrespective of race, gender or any other personal circumstances. REVIEW OF THE YEAR'S DEVELOPMENTS ACTIVITIES AND ACHIEVEMENTS The Committee. Amii and l are delighted to see our hirers returning to pre-covid attendance levels. This year we have received new bookings which have turned into regular hirers. These hirers include Guide Dogs, Matyn's Line Dancing Classes, Pete Tyer's Yog4 Rockfit, and South Derbyshire CVS. Warm Space Initiative: Our free weekly coffee morning, in partnership with Derbyshire District Council's Warni Space initiative, continues to thrive. We received a small grant covering rent costs from September to December 2023. Although Derbyshire District Council is ceasing grant allocations to reduce their budget, we have other grant applications in process. We extend our heartfelt thanks to the volunteers and regular attendees who make this initiative a succ¢ss, as it significantly bcnefits our local community. Grants & Support Received during 2023-2024 We are grateful for the generous support received this financial yvar for various projects: In Kind Su ort Hilton Parish Council: £6,000 for the first stage of architect fees for the extension project. Hilton Parish Council: Coverage of hirer fees for local charities and not-for-profit groups such as HATS, Umbrella, and Mums & Tots. Grants South Derbyshire District Council: £245 for the wann space coffee morning. South Derbyshire District Couneil: £10,440 - fire doors South Derbyshire District Council: £1800 - roof repairs Foundation Derbyshire: £1,220 for a new fire panel following the September 2022 accident Other income Mclaren's refund - £1,910 Other donations - £126.09 Looking ahead, we are excited to commence our Extension Project. which will include a
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2024 second large hall and a community cafe. Together with Worcester Architects and Hilton Parish Council, led by Mark Coney, we aim to bring this project to fruition, enhancing our Village Hall as a vibrant community hub. Building Update We are pleased to report the completion of all repair works from the September 2022 accident. We extend our gratitude to Keith Taylor and his team at KJ Taylor for their outstanding work. We look forward to collaborating with them on future projects. Staff at Hilton Village Hall We extend our sincere thanks to Paul Stretton, our dedicated Caretaker, for his exceptional care and redecoration of the Willow and Dove Rooms. We eagerly await feedback from our hirers in relation to these rooms. Julie and Maddie Kenward have done an excellent job managing weekend events, ensuring the hall is clean and welcoming. I would also like to thank all the active volunteer members of the Village Hall committee for their tireless efforts behind the scenes. We also thank the Hilton Village Hall Garden Volunteers. led by Chris Nield, for keeping our gardens immaculate. Their efforts have made a significant impact, and we all appreciate the blooming roses. We look forward to all your support towards the next Financial Year. Jenny Hiclding FINANCIAL REVIEW AI¥D RESERVES Hilton Village Hall made an unrestricted deficit of £5,331 for the financial year to 31 March 2024 and at that date the charity had unrestricted reserves of £5,625. st It is the considered view of the Trustees/Dir¢ctors that it is necessary and in the best interests of Hilton Village Hall that a reserve fund is maintained: that is a balance of 'free' unrestricted funds which have not been committed or designated for a particular project. This reserve fund is required to enable the organisation, in the short-terni. to maintain ongoing services and enable financial commitments to be fulfilled.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2024 INDEPENDENT EXAMINERS Derby Community Accountancy Services were appointed as indepcndcnt examiners during the year and have expressed their willingness to continue in office. A resolution to re-appoint them as auditors will be put to the members at th¢ annual general meeting. SMALL COMPANY PROVISIONS This report h&s been prepared in accordance with the special provisions for small companies under section 477 of the Companies Act 2006. Registered office: Peacroft Lane Hilton Derbyshire DE55 5GH Signed on behalf of the trustees: J. Hickling TrusteetDirector Ih Approved by the trustees on I l November 2024
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILTON VILLAGE HALL YEAR ENDED 31 MARCH 2024 I report on the accounts of the company for the year ended 31 March 2024 which are set out on pages 7 to 16. Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination. it is my resp)nsibility to: examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with g¢ncral Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provid¢ all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and falr view" and the report is limited to those matters set out in the statemcnt bclow. Independent examiner's statement In connection with my ¢xamination, no matter has come to my attention: which givcs me reasonable cause to believe that. in any material respect, the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006. and to prepare accounts which accord with the accounting records, comply with the accounting requirements of s¢ction 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been mct; or to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Derby DEI IRY Datc:
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 Unrestricted Funds Restricted Funds Total Funds Year to 31 March 2024 Total Funds Yearto31 March 2023 Note Income from: Charitable activities Investment Income 63,697 268 13.705 77,402 268 73,655 35 Total incoming resources 63,965 13,705 77,670 73,690 enditure on: Raising funds Charitable activities 69,296 21247 90,543 80,000 Total expenditure 69296 21,247 90,543 80,000 Net (expenditure) income (5J31) (7,542) (12,873) (6,310) Transfer between funds Net movement ID funds (SJ31) (7,542) (12,873) (6,310) Fund balances at l April 2023 10,956 26,838 37,794 44,104 Fund balances at 31 March 2024 5,625 19,296 24,921 37,794 The company had no new or disGontinued activities during the year. The notes on pages 9 to 16 form part of these financial statements.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE BALANCE SHEET YEAR ENDED 31 MARCH 2024 2024 2023 Note Current assets Debtors Cash at bank and in hand 11 7,971 22,813 22,646 26,662 30,784 49,308 Creditors: amounts falling due within one year Net current assets 12 (5,863) (11.514) Net assets 24,921 37,794 The funds of the charity: Restricted Unrestricted - general reserves TOTAL CHARITY FUNDS 13 13 19296 5,625 26,838 10,956 14 24,921 37,794 For the year ending 3 l March 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities:_ The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. These financial statements were approved by the directors and authorised for issue on 11 November 2024 and are signed on their behalf by: J. Hickling Trustee/Director Company Re8lStration Number: 08097171 The notes on pages 9 to 16 form part of these financial statements.
HILTON VILLAGE HALL COMPANY LIMITKD BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Accounting polici The principal accounting policies adopted, judgements and key sources of estimation uncertainty An the preparation of the financial statements are as follows: Company information Hilton Village Hall Limited is a company limited by guarantee governed by its Memorandum and Articles of Association dated 7 June 2012. The company and charity are still registered as Hilton Village Hall Limited but the hall itself has becn re- named as Don Amott Memorial Hall. 1.1 Accounting convention These accounts have been pr¢pared in accordance with FRS 102, "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102"), "Accounting and Reporting by Charities" the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from l January 2015. The charity is a Public Ben¢fit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying Update Bulletin I, not to prepare a Staternent of Cash Flows. The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £. Th¢ accounts have been prepared on historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going Concern At the time of approving the accounts, the directors have a reasonable expectation that the charity has adequate resources to continue in op¢rational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts. 1.3 Charitable Funds Unrestricted funds are available for use at the discretion of the trustees in furthcranc¢ of the general objectives of the charity. Restricted funds are subject to speciflc conditions by donors as to how they rnay be used. The pury)oses and uses of the restricted funds are set out in the notes to the accounts. 1.4 Incoming resources All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 1.5 Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings which aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings thcy have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those Éncurred in seeking voluntary contributions and do not include the costs of disseminatAng infonnation in the support of the charitable activities. Governance costs are those incurred in conncction with the charlty's Gompliance with constitutional and statutory requirements. 1.6 Debtors Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short- term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.8 Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past ¢vent that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. 1.9 Financi21 instruments The charity has financial assets and financial liabilities of a kind thai qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. Inancial liabililies Derecognilion off Financial liabilities are derecognised when the company's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in th¢ period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the company is demonstrably committed to tenninate the employment of an employee or to provide temination benefits/ 1.11 Taxation The charity is ¢x¢rnpt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extrnt that these are applied to its charitable objects. 10-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Critical accounting estimates and judgements In the application of the charity's accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are ieviewed on an ongoing basis. Revisions to accounting estimates are rccognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future riodS where the revision affects both current and future periods. Income from charitable activities Total Funds Total Funds Unrestricted Restricted Year to 31 Year to 31 Funds Funds March 2024 March 2023 Grants Derbyshire County Council- Gardening Derbyshire County Council The National Lottery Community Fund South Derbyshire District Council Foundation Derbyshirc 150 999 9,999 11.225 12,485 1,220 12,485 1220 Rent of hall Events Income Donations Other charitabl¢ income 60,708 170 126 2,693 63,697 60,708 170 126 2,693 77,402 50,906 56 320 13,705 73,655 Interest receivable Year to 31 Mar 2024 Yearto31 Mar 2023 Bank interest receivable (unrestricted) 268 35 11-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Analysis of expenditure Staff costs Settlement Recruitment Utilities Telephone & Internet Repairs and Maintenance Exceptional Building Repairs Cleaning & refuse Printing & Stationery Audit Admin Insurance Subscriptions & Licences Purchases Refreshments and consumable5 Miscellaneous Writc offs VAT Adjustment 44J79 37.740 1,500 5,100 5.535 771 5,763 15,891 4,196 171 850 142 1.646 1,617 2,169 277 28 (3,396) 6,764 1.019 672 19,159 5,075 50 850 203 3,275 2,022 2,696 56 280 2,918 1,125 90,543 80,000 Expenditure on charitable activities was £90,543 (2023: £80,000) of which £21,247 (2023: £16,744) was restrÉcted. 12-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR EI¥DED 31 MARCH 2024 Net (expenditure)/income Net (expenditure)/income for the year is stated after Chargin(CredItIng). 2024 2023 Independent Examiner's Fees 850 850 7. Directors and key management personnel The key management personnel of the charity consist of the trustees. The trustees did not receive remuneration. 8. Employees The average monthly number of persons employed (full time equivalent) during the year was Year to 31 March 2024 Year to 31 March 2023 Charitable activitics Employment costs Year to 31 March 2024 Yearto31 March 2023 Wages and salaries Pensions 43,666 713 37,203 537 44J79 37,740 No employee earned more than £60,000 per annum. 9. Related party transactions Two directors of Hickling House Elderly Day Care Limited are also trustees of Hilton Village Hall. Hickling House Elderly Day Care Limited are significant hirers of th¢ facilities of Hilton Village Hall. 13-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL sTATEME1s YEAR ENDED 31 MARCH 2024 10. Title to Land Hilton Parish Council was the sole custodian trustee for Hilton Village Hall (Charity Number 520547), and as such was the custodian for ihe land registered at HM Land Registry under title number DY457216. Ownership of this land was transferred to the new charity of Hilton Village Hall ( Charity Number 08097171) on 6 January 2014 at Nil value. A further area of land registered at HM Land Registry under title number DY310977 was transferred at Nil value from South Derbyshire District Council to Hilton Villag¢ Hall (Charity Number 0809171) on 6 January 2014. The ownership of this land is subject to the regulations laid down in CharAty law and the Restrictive Covenants in place at the time of transfer. 11. Debtors 2024 2023 Trade debtors Prepayments Accrued Income HMRC. VAT 7,971 8,703 490 11,225 2,228 7,971 22.646 12. Creditors: Amounts falling due within one year 2024 2023 Trade creditors 2,983 760 1,121 94 905 9,333 HMRC-VAT HMRC PAYE Pensions Accruals & Sundry 1,233 98 850 5,863 11.514 14-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 13. Analysis of charitable funds Analysis of rnovements in unrestricted funds At l April 2023 Incoming Outgoing Transfer At 31 March 2024 General reserve 10,956 63,965 (69,296) 5,625 Total unrestricted funds 10,956 63,965 (69,296) 5,625 Restricted funds Building Renovation Project The Ni ational Lotiery Community Fund Warni Spaces Hub Derbyshire County Council- Gardening Proj¢ct Village Hall Garden Fund South Derbyshire District Council (l) South Derbyshire DistrAct Council (2) Foundation Derbyshire 15,273 9,999 15,273 4,023 (5,976) 891 68 245 (1,136) {68) 607 (607) (10,440) (1,800) (1,220) 10.440 1,800 1220 Total restricted funds 26,838 13,705 (21,247) 19,296 Total funds 37,794 77,670 (90,543) 24,921 The building renovation project was funding from SDDC and Hilton Parish Council to fund renovation of the toilets, renewal of the glass atrium and the new glass porch. The National Lottery Community Fund (Awards for All) was spent on building renovation. The Warn] Spaces Hub funded by Derby City Council and South Derbyshire District Council provided a wann space for resident The Derbyshire County Council- Gardening Project and the Village Hall Garden Fund were spent improving the Hall garden The grant from South Derbyshire District Council (SDDC) for £10,440 was spent on the Fire 15-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 Doors Exit. The grant from South Derbyshire District Council (SDDC) for £1.880 was spent on roof repair. The Foundation Derbyshire grant was spent on a Fire Panel Replacement. 14. Analysis of net assets between funds Tangible rixed assets Other net assets Total Unrestricted lunds Unrestricted Funds 5,625 5,625 Restricted funds 19,296 19,296 Total funds 24,921 24,921 16-