**Charity number** 1148943 **Company number** 8028602
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2024 FOR BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE CONTENTS OF THE FINANCIAL STATEMENTS For the Year Ended 31 March 2024**
||Page|
|---|---|
|Report of the Trustees|3 to 12|
|Independent Examiner's Report|13 to 14|
|Statement of Financial Activities|15|
|Balance Sheet|16|
|Notes to the Financial Statements|17 to 25|
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES**
## **For the Year Ended 31 March 2024**
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Legal and Administrative Information**
**Trustees** Paul Nagle [Chair] Richard Gregory [Vice Chair] Phillip Lennon (Treasurer) Stacie Clancy [Ex-Officio] Stella Calkin Gillian Blake Marion Wilson
The Ex-Officio position does not have voting rights and is not elected to the trustee board.
The trustees are appointed at the Annual General Meeting or co-opted during the year.
**Charity number** 1148943 **Company number** 8028602 **Registered office** The George Hurd Centre 1st Floor, Audley Way Basildon Essex SS14 2FL
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
We have great pleasure in presenting this annual report on the work of Basildon, Billericay and Wickford CVS, together with the charity's financial statements for the year ended 31 March 2024.
Basildon Billericay and Wickford Council for Voluntary Service was originally formed in 1988 and is governed by its Articles of Association. We are a registered charity (1148943) and a company limited by guarantee (8028602). We are governed by the trustees nominated and elected by our members. BBW CVS is the working name for the charity. Membership of BBW CVS comprises charities, voluntary organisations and CICs.
## **Objectives and Activities**
As trustees, our role is to exercise independent control and legal responsibility for the charity's management and administration. Our support has continued to help overcome various societal challenges primarily related to the cost-of-living pressures in addition to our regular objectives.
The objects of BBW CVS, as set out in its constitution, are:
a) to promote any charitable purposes for the benefit of the community in the local government district of Basildon and Thames Gateway/South Essex area (herein after called "the area of benefit") and in particular the advancement of education, the protection of health and the relief of poverty, distress and sickness;
b) to promote and organise cooperation in the achievement of the above purposes and, to that end, to bring together BBW CVS representatives of the voluntary organisations and statutory authorities within the area of benefit;
provided that, in carrying out these charitable purposes, the BBW CVS will seek to challenge all forms of oppression and inequality and to give priority to working with people whose full participation in society is limited by economic, political and social disadvantage.
The charity is administered and managed in accordance with its constitution by the trustees. Day-to-day management of the charity is delegated to the Chief Officer.
In furtherance of the above purposes, but not otherwise, the BBW CVS shall have power:
a) to raise funds and to invite and receive contributions provided that in raising funds the trustee board shall not undertake any permanent trading activities and shall conform to any relevant requirements of the law;
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
b) to buy, take on lease, or exchange any property necessary for the achievement of the objects and to maintain and equip it for use;
c) subject to a consent required by law, to sell, lease or dispose of all or any part of the property of the BBW CVS;
d) subject to consents required by law, to borrow money and to charge all or any part of the property of the BBW CVS with repayment of the money so borrowed;
e) to employ such staff (who shall not be members of the trustee board) as are necessary for the proper pursuit of the objects (and to make all reasonable and necessary provisions for the payment of pensions and superannuation for staff and their dependents);
f) to cooperate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them;
g) to establish or support any charitable trusts, associations or institutions formed for all or any of the objects;
h) to appoint and constitute such advisory committees as the trustee board may think fit;
i) to do all such other lawful things as are necessary for the achievement of the objects.
## **Achievements and Performance**
This year has been very successful with our organisation flexing and adapting to local needs. We displayed great resilience as our Chief Officer suffered a heart attack in June and returned 4 months later. During this period the staff team stepped up and displayed great leadership skills by collectively ensuring that each project was progressing as expected and keeping commissioners informed.
We initiated two key public-focused projects which collectively supported over 1000 incidents. The Community Hub response was focused on supporting asylum seekers and refugees as we recognised the rapid influx of individuals and families moving into the borough. This support covered a wide variety of subjects including GP registrations, housing support, school registrations and access to equipment such as laptops and bikes to assist with education and cost-effective commuting. The Winter Discharge support was very diverse but primarily supported individuals to return home from the hospital. These service users generally required assistance with collecting
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES**
## **For the Year Ended 31 March 2024**
food and modifying access within their homes due to experiencing temporary limited mobility.
We also hosted a variety of grant schemes, and we effectively distributed the funds across a wide variety of organisations. This demonstrated our reach and ability to engage with the local voluntary sector. This success was replicated at our Third Sector Summit which was well attended and engaged with over 100 member organisations and statutory bodies. These relationships continued to thrive as we launched a digital forum which we called the Basildon Borough Community Network. This also gained over 100 members before the financial year concluded and enabled us to diversify the way we communicate between our networks, as we recognise the overwhelming dissemination of information. This approach provides our members with the opportunity to dip in and out as it suits them, whilst having the opportunity to search previous topics as a longer-term knowledge library, with information collected in one place for easier access. We hope our forward thinking is well received by our members and stakeholders as we strive to improve our services.
Below is a brief update on the achievements of our main projects that we host and support:
## BENS (Basildon Emergency Night Shelter)
We continue to connect with the local church network to host a temporary annual homeless shelter throughout the winter period. We provide the coordination and delivery of the service whilst the churches donate their venues and support volunteer recruitment. This year's Shelter supported over 64 homeless individuals and provided 1131 bed stays. We were supported by 81 volunteers who provided 2003 hours of support. We assisted 11 guests into accommodation. This project has been a true success, and we are currently making plans for the next winter period.
## Heart of Pitsea
This was the final year for Heart of Pitsea who we have supported since its inception in 2012. This period focused on the conclusion and transference of a range of longerterm projects. The programme culminated in a celebratory event which highlighted its successes and was very well attended by residents. The group continued to deliver a range of activities throughout the year. These included quizzes, youth clubs, school projects, and improvements to our local green spaces. The committee successfully registered a new Men’s Shed charity which they plan to continue independently following the conclusion of the programme.
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
## The Fun Walk Trust
We continued to oversee and administer the finances for this fundraising scheme based upon a sponsored walk for non-profit organisations. The sponsorship is then topped up by business donations and this particular year increased the contribution by 40%. The Fun Walk has now reached a phenomenal milestone, as the total raised since it was founded in 2002 has now exceeded £1.5 million.
This year’s Fun Walk raised over £85,000 with approximately 2,000 supporters taking part in sponsored walks across Essex. The funds were raised for 85 local charities and good causes including those supporting young people, mental health, disability, environmental, educational, community sporting and advocacy groups.
## Your Choice Project – Individual Service Funds
Unfortunately, this project has been challenging to sustain. We recruited a dedicated Project Manager to ensure that we delivered our support to the highest standards, but we did not receive any further service user referrals which limited our ability to grow the project. We continued to engage with Social Services who were the commissioners and explore the future of the project.
## The Community Exchange
(Community Hub Response funding)
We continued to develop this multi-faceted project which intends to support the public online, by telephone and face-to-face. We have been collating community asset information to assist residents in identifying and accessing the wide range of support and activities that are available locally. This prototype approach is embedded into all our projects and core work which helps us to focus on subjects relevant to our grants and funding. This enables us to make a longer-lasting impact and not throw away the valuable content and knowledge we gain. We intend to encourage the Volunteer Futures project to help contribute towards the development of the digital strand of this project whilst the A.C.T.I.O.N project next year will focus on community safety.
## Volunteer Futures
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
This project culminated in a variety of public events and smaller projects in partnership with Creative Basildon, ATF and Trust Links. However, our main task was to deliver our Third Sector Summit with a volunteering theme and develop a volunteer passport. We successfully hosted the Summit with over 100 guests and various stalls including a range of funders/commissioners. The wider project engaged with 6702 participants and 12% of the volunteers fed back that it was their first-time volunteering.
## Community Grants – Warm Homes Funding
Each year we are provided with a budget to support local initiatives to mitigate the impact of the cold weather. These grants proved to be very successful as we supported Langdon Hills Estate Residents’ Association Ltd, Blind and Sight Impaired Society (BASIS), St Andrew's Church, and Care 4 Calais. These projects collectively supported 1078 individuals and targeted a variety of hard-to-reach cohorts including the visually impaired, home-bound elderly, refugees and asylum seekers.
## TECmates
This project was reviewed earlier in the year to improve its outcomes and to empower the host volunteers to share their opinions. The volunteers were concerned that pop-up sessions within the libraries were not productive of their time. It was agreed to develop an approach that focused on booking appointments. This proved to be challenging without the necessary systems and the variety of locations made this too complex. It was felt that additional funding is required to get it right. This project has been placed on hold in the meantime and will be aligned with the Community Exchange drop-in sessions.
## Winter Resilience Community Hub
This project was developed to support local hospitals to free up beds for urgent care during the winter pressures. This proved to be very successful as we developed an approach that utilised the funds directly benefiting the service user, rather than sharing as grants within a local network of support organisations. This helped us to support over 150 individuals with a wide variety of needs – including moving bedrooms downstairs, more suitable cooking equipment, temporary food parcels, and additional support with heating.
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES**
## **For the Year Ended 31 March 2024**
## Health Inequalities Fund
Our role is to provide the administration for the NHS Health Inequalities Fund in collaboration with Brentwood CVS for three years. We were instructed to provide this support in September and encouraged to develop a strong pipeline of grant applicants as a priority due to financial pressures within the NHS. We achieved this within a few weeks and established an independent approval panel with members across public health and local NHS including GPs. The fund supported 13 projects, 7 of which were new initiatives. The projects targeted support for different cohorts including BAME residents, people with complex needs and disabilities, and others with poor mental health.
## Community First Aid Training & MSE Micro Grants
These projects were delayed due to the impact on leadership and their health. This will be resumed in the new financial year.
## **The Future**
The new financial year poses a plethora of challenges as our core commissioners intend to change their commissioning for the CVS network. This is likely to result in either a smaller financial contribution or the risk of centralisation. We recognise that commissioners are not keen to coordinate multiple contracts and agreements. There is also interest in ensuring a fair and equitable offer across the whole county. This resulted in most of the Essex CVS network establishing a Special Purpose Vehicle to unite us as a single organisation recognised as ‘Together 4 Essex’. This will enable the group to consider a variety of collaborative projects in the future and nurture the network to forge stronger links between each other as a shared venture.
We have been preparing a new three-year strategy to launch in the new year which focuses on improving governance, delivery and impact. Through stakeholder feedback, we recognise our strengths and weaknesses. We have the intention to set a clear plan to navigate into the future to diversify our income, refocus our engagement with the public, and be more innovative in supporting our members.
Nevertheless, while we continue to explore all avenues for sustainable funding (both statutory and non-statutory), we are aware of the fragile nature of our financial situation and the material uncertainty this raises on our viability as a going concern.
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
Even with our existing level of reserves, if we continue with our current level of staffing and service commitments, our cash flow projections indicate that we could reach our trigger level of reserves to commence an orderly closure by May 2025. However, as trustees, we believe that this is the correct approach in order to ensure that the CVS continues to make a meaningful impact for the community. This situation has been anticipated and was reviewed by the full Board of trustees when setting the 2024/25 budget and, again most recently, in September 2024.
In the event of no material, positive change to these circumstances, we have assessed the level of reserves required to effect an orderly closure of the organisation and monitor this closely at our Board meeting each month.
## **Structure, Governance and Management**
## Risk Management
The management of risk is reviewed by the Chief Officer, staff team and by the trustee board on a periodic basis but no less than half yearly. The trustees examine the major risks which the charity faces in relation to its governance and management, its internal operations and its business; financial risks, compliance risks and environmental and external risks.
Further, the trustees continue to keep under review the systems of internal financial control. The systems have been designed to provide reasonable assurance against material misstatement or loss.
They include:
- a strategic plan and an annual budget approved by the trustees
- regular consideration by the trustees of financial results, variance from budgets and performance against the non-financial annual plan
- delegation of authority and separation of duties.
The internal financial controls conform to guidelines issued by the Charity Commission. Separate provision is made regarding health and safety which is the subject of periodic review.
## Pay Policy
Our remuneration policy for senior staff remains unchanged. In considering remuneration, the charity's purposes, values and achievements, as well as its income and activities are all taken into account, which influences how its policy is developed
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **REPORT OF THE TRUSTEES For the Year Ended 31 March 2024**
and put into practice. In particular, the trustees’ aim is that the charity's Pay Policy should be to offer fair pay to attract and keep appropriately qualified staff to lead, manage, support and deliver the charity's aims.
In deciding top levels of pay and rewards, trustees consider:
- the purposes, aims and values of the charity, and its beneficiaries' needs
- how this affects pay policy for all employees, and for the senior staff in particular, including whether a lower rate of pay compared to similar roles in other sectors is appropriate
- how pay is linked to the skills, experiences and competencies that the charity needs from its senior staff and the scope of their roles
- the charity's current business plan and how implementing it may affect the number of senior staff the charity needs to employ or recruit, and the nature of these roles
- the charity's ability to pay, perceived by employees, donors and beneficiaries ~ whether it's affordable, including in the longer term (perhaps based on a risk assessment of future income and expenditure)
- the appropriateness of the pay in the context of the charity.
The trustees confirm that no member of staff receives remuneration above £60,000.
## Reserves Policy
The strategy of the organisation remains one which aims to have core funding from local authorities and income generation, whilst enabling ongoing development through project funding from large funders like the Big Lottery and charitable trusts.
As a board the trustees are committed to:
- keeping the reserves policy under review to ensure it meets the charity's changing needs and circumstances.
- that the level of reserves is monitored throughout the year.
When considering what level of reserves the charity should aim to maintain the trustees have given consideration to the level of working capital required to:
- Protect the continuity of our work
- Cover for risks such as unforeseen expenditure or unanticipated loss of income
- If required, wind the organisation down in an orderly way, allowing time to seek alternatives to such an eventuality
Having given due consideration to these factors the trustees aim to maintain the organisation’s free reserves at between 6 to 12 months’ of the next year’s budgeted expenditure. This equates to between £77,000 and £155,000 and, at the 31 March 2024, the free reserves amounted to £158,821.
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BASILDON BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE
REPORT OF THE TRUSTEES
For the Year Ended 31 March 2024
Financial Review of Activities
Total income for the year was C566,960, with total expenditure of £529,216. It needs
to be noted that a considerable proportion of these transactions relate to specific
projects including Heart of Pitsea, for whom we are custodial trustees.
The total 5urplu5 for the year was E37,744, representing a deficit on these projects of
£19,657 and a surplus on the core BBW CVS activities of £57,401. Hence, the free
reserves increased to £158,821.
Details of the changes in the components of the incorne and expenditure, balance
sheet and cash f low are contained in the full set of Financial Statements for the year.
This report has been prepared Tn accordance with the special provTsions of Part 15 of
the Companies Act 2006 relating to small companies.
ON BEHALF OF THE BOARD:
Paul Nagle - Chalr of Trustees
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## **BASILDON, BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES For the Year Ended 31 March 2024**
## **Independent examiner's report to the trustees of Basildon, Billericay and Wickford Council for Voluntary Service ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination.
I would bring to your attention the potential issues in respect of future sustainable funding highlighted in the Trustees Report under Futures which give rise to a material uncertainty as to going concern.
However, given the level of reserves these financial statements have been prepared under a going concern basis.
I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with
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BASILDON BILLERICAY & WICKFORD COUNCIL FOR VOLUNTARY SERVICE
INDEPENDEKf EXAMINER'S REPORT TO THE TRusfEES
For the Year Ended 31 March 2024
the Financial Reporting Standard applicable In the UK and Republic of Ireland (FRS
102)).
I have no concerns and have come acr055 no other matters in connection wlth the
examination to whlch attentfon should be drawn In thls report In order to enable a
proper understanding of the accounts to be reached.
Leanne Leverlngton ACA
The Institute of Chartered Accountants in England and Wales
Chartot House Lfmlted
Chartered Accountants
44 Grand Parade
Brlghton
East Sussex
BN2 9QA
Date:
14
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT For the Year Ended 31 March 2024**
|Notes
**Income from**
Donations & Legacies
3
Charitable Activities
4
Investment Income
5
**Total Income**
**Expenditure on charitable activities**
Core Activities
6
Special Projects
6
**Total Expenditure**
**Net Income**
**Transfers Between Funds**
13
**Net Movement in Funds**
**Reconciliation of Funds**
**Total Funds Brought Forward**
13
**Total Funds Carried Forward**
13|**Unrestricted**
**Fund £**
**408**
**65,000**
**6,031**|**Restricted**
**Funds £**
**38,171**
**457,350**
**-**|**2024 Total**
**Funds £**
**38,579**
**522,350**
**6,031**|Unrestricted
Fund £
-
30,190
1,589|Restricted
Funds £
225
195,516
-|2023 Total
Funds £
225
225,706
1,589|
|---|---|---|---|---|---|---|
||**71,439**
**(2,389)**
**(14,438)**|**495,521**
**77,504**
**468,539**|**566,960**
**75,115**
**454,101**|31,779
14,250
30,095|195,741
94,572
199,730|227,520
108,822
229,825|
||**(16,827)**|**546,043**|**529,216**|44,345|294,302|338,647|
||**88,266**
**(30,865)**|**(50,522)**
**30,865**|**37,744**
**-**|(12,566)
(47,532)|(98,561)
47,532|(111,127)
-|
||**57,401**
**101,420**|**(19,657)**
**96,314**|**37,744**
**197,734**|(60,098)
161,518|(51,029)
147,343|(111,127)
308,861|
||**158,821**|**76,657**|**235,478**|101,420|96,314|197,734|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure is derived from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
The notes form part of these financial statements Page 15
BASIIDON PILIERICAY AND WICKFORDCOUIKIL FORVOiUNTARY SERVICE
Coffl
Nurnber.. 8OZ8602
an
BALANCE SHEET
A5at3
March 20211
Unve5trlcted
FUNI £
Restricted
funds £
2024Total
Funds £
un$¢t¢
Fund £
2023 Total
Fund5 £
Notes
Funds E
¢uwrent a55ets
Debtors
Cash at bank and in hand
li
1,714
166,679
Is,a93
71,074
17.107
237.753
1.390
109,025
189
1,579
221.919
112.894
16B,393
B6J67
254,860
110.415
113,083
223.498
Creditors
Amount5 falling due withi
oneyear
12
195721
19,8101
119,38ZI
18.9951
116.7691
125.7641
Net assets
158,821
76.657
Z35,478
101,420
96,314
197,734
Fund5
Unrestncted
I.821
76,657
101.420
96.314
13
235,478
197.734
The charitable company Is entitled toexemption from audit uDdprSettion 477 of thÈ Companies Act
The members have not reouired the comp?ny to obtain an audit of it5 financial 5tatementslorthe year ended 31 March 2024 in
accordan with Section 476 ofthe Companie5 Act 2006.
lal ensuring that the Charitable cornpaTry keeps atcounknng records that compty with Se(tion$ 386 and 387 otshÈ Companie5 Act 2006 and
Ibl pparing financial statements which give a true and fairview of the 51ale of affair5 of the tharitable compally as at the end of eich
financial yearand of its surplus or deficit foreach financi31 year in accordance With the requiremenis of Se¢tion5 394 and 395 dnd which
olher%vise comply with the requirements ol thè(ompanies Act 2(M)6 relating to financlal statements, so faras applicable to the charitable
compbny.
These financial statements have been prepare(l in atcordance with the prov105 applicable to Ihaiitable ¢ompanlessubiect to the smal
ornpaDies regime.
Thefinan¢ial statetnentswpre approvèd by the Board of Trustee5 on
31.10
were signed on rts behalf bv..
e Trustee5
The fiotes fofm part of these finèncial 5taiement5
Pa8e 16
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **1. Statutory Information**
Basildon, Billericay and Wickford Council for Voluntary Service is a private company limited by guarantee. The charity's registered company number, registered charity number, registered office and the nature of it's activities can be found in the Trustees Report.
The presentation currency of the financial statements is Pounds Sterling (£)
## **2. Accounting policies**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Critical accounting judgements and key sources of estimation uncertainty**
No critical accounting judgements have been made in the process of applying the accounting policies below. There are no key assumptions concerning the future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
## **Going concern**
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Government grants**
Government grants are recognised under the performance model. The grant income is recognised upon performance conditions being satisfied (and should it be received in advance of satisfying the performance, recognition of the income is deferred as a liability) and where there are no specific future performance-related conditions then grants are recognised when proceeds are received or receivable.
## **Donations**
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
## **Volunteers**
CVS volunteers play an important and useful role in supporting the work that the CVS does across a wide range of activities. These include providing administrative support, updating records, contact with other volunteers, e-bulletins, weigh-in services and project-specific work.
The contribution of unpaid volunteers cannot be measured reliably. Therefore, the contribution of volunteers is not included as income in the financial statements.
## **Trading activities**
Income from trading activities includes income earned from trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
## **Charitable Activities**
The charity receives corporate grants in respect of agreed projects. Income from grants is recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
The notes form part of these financial statements
Page 17
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **2. Accounting policies - continued**
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Allocation and apportionment of costs**
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs and governance costs. They are incurred directly in support of expenditure on the objects of the charity and include project management. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
## **Taxation**
The charity is exempt from corporation tax on its charitabe activities.
## **Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The cost of raising and administering such funds are charged against the specific fund.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Debtors and creditors**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
## **3. Donations & Legacies**
|Donations
**4. Income from Charitable Activities**
**Core Activities**
Grants
Government Grants
Ancillary Trading Income
**Special Projects**
Grants
Government Grants
Ancillary Trading Income
**5. Investment Income**
Bank interest receivable|**Unrestricted**
**Fund £**
**408**
**Unrestricted**
**Fund £**
**-**
**65,000**
**-**
**-**
**-**
**-**
**65,000**
**Unrestricted**
**Fund £**
**6,031**|**Restricted**
**Funds £**
**38,171**
**Restricted**
**Funds £**
**900**
**45,021**
**718**
**181,085**
**227,012**
**2,614**
**457,350**
**Restricted**
**Funds £**
**-**|**2024 Total**
**Funds £**
**38,579**
**2024 Total**
**Funds £**
**900**
**110,021**
**718**
**181,085**
**227,012**
**2,614**
**522,350**
**2024 Total**
**Funds £**
**6,031**|Unrestricted
Fund £
-
Unrestricted
Fund £
-
30,000
190
-
-
-
30,190
Unrestricted
Fund £
1,589|Restricted
Funds £
225
Restricted
Funds £
-
45,021
1,833
100,560
45,226
2,876
195,516
Restricted
Funds £
-|2023 Total
Funds £
225|
|---|---|---|---|---|---|---|
|||||||2023 Total
Funds £
-
75,021
2,023
100,560
45,226
2,876|
|||||||225,706|
|||||||2023 Total
Funds £
1,589|
The notes form part of these financial statements Page 18
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **6. Expenditure on Charitable Activities**
|Staff costs
Other direct costs
Grants payable (see note 8)
Share of support costs (see note 7)
Share of governance costs (see note 7)
Analysis by fund
Unrestricted funds
Restricted funds|**Core**
**Activities £**
**73,286**
**4,218**
**-**
**77,504**
**(2,651)**
**262**
**75,115**
**(2,389)**
**77,504**
**75,115**|**Special**
**Projects £**
**153,932**
**130,490**
**184,117**
**468,539**
**(16,024)**
**1,586**
**454,101**
**(14,438)**
**468,539**
**454,101**|**2024 Total**
**£**
**227,218**
**134,708**
**184,117**
**546,043**
**(18,675)**
**1,848**
**529,216**
**(16,827)**
**546,043**
**529,216**|**Core**
**Activities £**
86,622
7,950
-
94,572
13,586
664
108,822
14,250
94,572
108,822|**Special**
**Projects £**
112,223
53,836
33,671
199,730
28,694
1,401
229,825
30,095
199,730
229,825|**2023 Total**
**£**
198,845
61,786
33,671|
|---|---|---|---|---|---|---|
|||||||294,302
42,280
2,065|
|||||||338,647|
|||||||44,345
294,302|
|||||||338,647|
## **7. Support Costs**
|Staff costs
Expenses, training & recuitment
IT software & communictaion
Office and premises
Insurance
Bank charges
Project management charges
Independent examiners fees
Other governance costs|**Support**
**Costs £**
**10,580**
**172**
**4,769**
**4,386**
**2,564**
**114**
**(41,260)**
**-**
**-**
**(18,675)**|**Governance**
**Costs £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,800**
**48**
**1,848**|**2024 Total**
**£**
**10,580**
**172**
**4,769**
**4,386**
**2,564**
**114**
**(41,260)**
**1,800**
**48**
**(16,827)**|Support
Costs £
43,939
149
5,980
4,081
1,747
108
(13,724)
-
-
42,280|Governance
Costs £
-
-
-
-
-
-
-
1,680
385
2,065|2023 Total £
43,939
149
5,980
4,081
1,747
108
(13,724)
1,680
385|
|---|---|---|---|---|---|---|
|||||||44,345|
The adminsitration charges we were awarded as part of some of the restricted grants were in excess of our support costs in the year resulting in a surplus. This has been utilised in supporting some of the under funded activity being the Funding & Support and Volunteer Network functions.
## **8. Grants Payable**
|**8. Grants Payable**|||
|---|---|---|
|**Unrestricted**
**Fund £**
**Restricted**
**Funds £**
**2024 Total**
**Funds £**
Charitable Donations
**-**
**184,117**
**184,117**
In fulfilling the charitable objectives of the charity some grants and donations were made as
Health Inequaltities
**-**
**156,698**
**156,698**
Fun Walk Trust
**-**
**24,819**
**24,819**
Winter Warmth
**-**
**2,000**
**2,000**
Community Hub Response
**-**
**600**
**600**
COMF Community Hub - ECC
**-**
**-**
**-**
Sports Development
**-**
**-**
**-**
Heart of Pitsea
**-**
**-**
**-**
**-**
**184,117**
**184,117**|Unrestricted
Fund £
Restricted
Funds £
-
33,671
part of the following initiatives:
-
-
-
27,333
-
3,850
-
-
-
2,000
-
250
-
238
-
33,671|2023 Total
Funds £
33,671|
|||-
27,333
3,850
-
2,000
250
238|
|||33,671|
The notes form part of these financial statements
Page 19
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **9. Trustees**
One of the trustees, Paul Nagle, is employed as a Youth Worker as part of the Big Local Heart of Pitsea project. He received remuneration of £2,565 in this year (2023 £2,340).
No trustee expenses were reimbursed during the year ended 31 March 2024 (2023: £0).
No other trustees (or any persons connected with them) received remuneration or benefits from the charity during the year.
## **10. Staff Costs**
|Salaries
Social security costs
Pension costs
The average monthly number of employees during the year was as follows:
Charitable Activities
Support and Governance|**2024**
**£**
**222,172**
**10,285**
**5,341**
**237,798**
**2024**
**16**
**2**
**18**|2023
£
223,075
13,477
6,274|
|---|---|---|
|||242,826|
|||2023
11
2|
|||13|
During the year Key Management Personnel (defined as the Chief Executive Officer), received remuneration of £46,067 (2023 £54,578).
## **11. Debtors: amounts falling due within one year**
|Trade Debtors
Other Debtors
Prepayments|**Unrestricted**
**Fund £**
**23**
**-**
**1,691**
**1,714**|**Restricted**
**Funds £**
**15,393**
**-**
**-**
**15,393**|**2024 Total**
**Funds £**
**15,416**
**-**
**1,691**
**17,107**|Unrestricted
Fund £
-
-
1,390
1,390|Restricted
Funds £
189
-
-
189|2023 Total
Funds £
189
-
1,390|
|---|---|---|---|---|---|---|
|||||||1,579|
## **12. Creditors: amounts falling due within one year**
|Trade Creditors
Social security and other taxes
Accruals and deferred income|**Unrestricted**
**Fund £**
**162**
**4,747**
**4,663**
**9,572**|**Restricted**
**Funds £**
**9,810**
**-**
**-**
**9,810**|**2024 Total**
**Funds £**
**9,972**
**4,747**
**4,663**
**19,382**|Unrestricted
Fund £
190
3,879
4,926
8,995|Restricted
Funds £
1,769
-
15,000
16,769|2023 Total
Funds £
1,959
3,879
19,926|
|---|---|---|---|---|---|---|
|||||||25,764|
The notes form part of these financial statements Page 20
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **13. Movement In Funds 2024**
|**Special Projects**
COMF Community Hub ECC
COMF Community Hub Sector Support
Community First Aid Training
Community Hub Household Support
Community Hub Response
Cosy Places
Health Inequaltities
Heart of Pitsea
Homeless Working Group
ISF
MSE CVS Microgrants
Social Prescribing
Techmates
The Funwalk
Volunteer Futures
Winter Resilience Community Hubs (Hospital Discharges)
Winter Warmth
**Core Activities**
Funding and Support
Volunteer Network
**Restricted Funds**
**Unrestricted**
**Total Funds**|**Funds**
**Brought**
**Forward £**
1,000
998
755
-
4,400
2,806
-
43,937
-
-
-
7,742
1,717
-
-
26,451
6,507
-
-
**96,314**
101,420
197,734|**Income**
**£**
-
-
-
8,341
15,000
-
192,957
118,745
41,171
6,500
2,286
-
-
27,633
32,036
-
4,213
38,760
7,879
**495,521**
71,439
566,960|**Expenditure**
**£**
(1,000)
(998)
-
(8,341)
(17,847)
(2,806)
(184,936)
(131,210)
(36,021)
(4,436)
(286)
-
(1,717)
(27,633)
(28,634)
(20,674)
(2,000)
(39,973)
(37,531)
**(546,043)**
16,827
(529,216)|**Transfers**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,213
29,652
**30,865**
(30,865)
-|**Funds**
**Carried**
**Forward £**
-
-
755
-
1,553
-
8,021
31,472
5,150
2,064
2,000
7,742
-
-
3,402
5,777
8,720
-
-|
|---|---|---|---|---|---|
||||||**76,657**
158,821|
||||||235,478|
COMF Community Hub ECC - an extension of the Community Hub Sector Support funded via Essex County Council.
COMF Community Hub Sector Support - to provide support for small non-profit organisations to sustain or increase capacity to help protect and support households that were impacted by Covid-19 funded via Basildon Borough Council.
Community First Aid Training - delivering community first aid training.
Community Hub Household Support Fund - to support those most in need with the rising energy and heating costs funded via Essex County Council.
Community Hub Response - providing Community Exchange through a virtual community hall and drop in sessions. Cosy Places - supporting the provision of warm and welcoming drop in sessions in community spaces.
Health Inequaltities - grant scheme to develop projects supporting innovative approaches helping to tackle inequalities. Funding and Support - deliver support to the sector.
Heart of Pitsea - community programme in Pitsea, funded by the Big Local fund.
Homeless Working Group - Basildon Emergency Night Shelter (BENS).
ISF - supporting Social Services users to choose their own community-based support.
MSE CVS Microgrants - small grants scheme for non-profit organisations
Social Prescribing - a project funded by the CCG to develop and deliver a local Social Prescribing service.
Techmates - pilot programme with WECAN to identify volunteers to provide IT support for the public.
The FunWalk - fundraising walk for the local voluntary and community sector, funded by corporate donors via The FunWalk Trust. Volunteer Futures - a large collaborative project in which we were tasked to develop the gamification of volunteering. Volunteer Network - to support and develop the volunteering sector in the borough.
Winter Resilience Community Hubs - supporting service users recently discharged from hospital.
Winter Warmth - programme to deliver small community grants and provision of warmth packs funded via Essex County Council.
The notes form part of these financial statements Page 21
**BASILDON, BILLERICAY AND WICKFORD COUNCIL FOR VOLUNTARY SERVICE Company Number: 8028602**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the Year Ended 31 March 2024**
## **14. Movement in funds Prior Year - 2023**
|**Special Projects**
Befriending
COMF Community Hub ECC
COMF Community Hub Sector Support
COMF Pop Up Testing events
Community First Aid Training
Community Hub Household Support
Community Hub Response
Cosy Places
Heart of Pitsea
Homeless Working Group
Kickstarter
NHS Together
Social Prescribing
Sports Development
Story Forge Games Club
Techmates
The Funwalk
Winter Resilience Community Hubs (Hospital Discharges)
Winter Warmth
**Core Activities**
Funding and Support
Volunteer Network
**Restricted Funds**
**Unrestricted**
**Total Funds**|**Funds**
**Brought**
**Forward £**
11,446
3,000
25,750
-
-
1,460
-
-
70,849
8,746
1,711
-
7,742
4,000
-
5,000
-
-
6,790
-
849
**147,343**
161,518
308,861|**Income**
**£**
-
-
-
3,000
1,800
-
-
4,213
73,537
-
-
4,004
-
-
700
-
27,195
30,000
4,438
38,760
8,094
**195,741**
31,779
227,520|**Expenditure**
**£**
(11,446)
(2,000)
-
(3,000)
(1,045)
(1,460)
(20,352)
(1,407)
(100,449)
(8,760)
(1,711)
(4,004)
-
(4,000)
(1,345)
(3,283)
(27,198)
(3,549)
(4,721)
(39,429)
(55,144)
**(294,301)**
(44,345)
(338,647)|**Transfers**
**£**
-
-
(24,752)
-
-
24,752
-
-
14
-
-
-
-
645
-
3
-
-
669
46,201
**47,532**
(47,532)
-|**Funds**
**Carried**
**Forward £**
-
1,000
998
-
755
-
4,400
2,806
43,937
-
-
-
7,742
-
-
1,717
-
26,451
6,507
-
-|
|---|---|---|---|---|---|
||||||**96,314**
101,420|
||||||197,734|
Befriending - to support over 50's activity club members by continuing the befriending service developed by Basildon Borough Council during Covid-19 lockdowns. Funded by Basildon Borough Council.
COMF Community Hub ECC - an extension of the Community Hub Sector Support funded via Essex County Council.
COMF Community Hub Sector Support - to provide support for small non-profit organisations to sustain or increase capacity to help protect and support households that were impacted by Covid-19 funded via Basildon Borough Council.
COMF Pop Up Testing - an extension of the Lateral Flow Test distribution with Public Health funded via Basildon Borough Council. Community First Aid Training - delivering community first aid training.
Community Hub Household Support Fund - to support those most in need with the rising energy and heating costs funded via Essex County Council.
Community Hub Response - providing Community Exchange through a virtual community hall and drop in sessions.
Cosy Places - supporting the provision of warm and welcoming drop in sessions in community spaces. Funding and Support - deliver support to the sector.
Heart of Pitsea - community programme in Pitsea, funded by the Big Local fund.
Homeless Working Group - Basildon Emergency Night Shelter (BENS).
Kickstarter - funding to create jobs for 16 to 24 year olds on Universal Credit funded via Essex County Council.
NHS Together - providing winter warmth packs to vulnerable patients upon hospital discharge. Social Prescribing - a project funded by the CCG to develop and deliver a local Social Prescribing service.
Sports Development - Active Basildon support to expand membership to sports clubs and develop an Out & About grant to encourage non-physical activity clubs and groups to transfer workshops to outdoors to benefit from green & Blue open spaces. Story Forge Games Club - weekly games club.
Techmates - pilot programme with WECAN to identify volunteers to provide IT support for the public.
The FunWalk - fundraising walk for the local voluntary and community sector, funded by corporate donors via The FunWalk Trust. Volunteer Network - to support and develop the volunteering sector in the borough.
Winter Resilience Community Hubs - supporting service users recently discharged from hospital.
Winter Warmth - programme to deliver small community grants and provision of warmth packs funded via Essex County Council.
The notes form part of these financial statements Page 22