**PATIKO BAKER’S FORT PROJECT**
## **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS**
For The Year Ended 31 MARCH 2023
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## PATIKO BAKER’S FORT PROJECT CONTENTS OF THE FINANCIAL STATEMENTS
## for the Year Ended 31 MARCH 2023
Legal and administrative information Report of the Trustee Board Independent auditors' report Statement of financial activities Balance sheet Notes forming part of the financial statements
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Trustees Annual Report Year End March 2023**
## **Legal and Administrative Information**
**Status:** Est. May 1999 **Website:** www.patikobakers.org.uk Insta: @patikostudios
## **Principle Address:**
Red Door Studios Rear of 120 High Street London E6 3RW
## **Contact**
Tel: 020 8552 6714 Email: admin@patikobakers.org.uk
## **Members of the Board of Trustees**
Juliet Can Vice-Chair Emma Connelly Secretary Beatrice Piloya Russ Gunby Mariama Bah Resigned July 2023
## **Bankers:**
Barclays Bank PLC Newham Business Center 737 Barking Road London E13 9PL
## **Solicitors**
Westgate Solicitors 74 Cambridge Heath Rd, Bethnal Green, London E1 5QJ
## **Accountants**
JK Accountants 10 Woodbine Place London London E11 2RH
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Annual Report for the year ended 31 March 2023**
The trustees are pleased to present their report together with the financial statements of the charity for the period ended 31st March 2023.
Legal and administrative information set out on page 1 and 2 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities.
## **Structure, Governance and Management**
## _Governing Document_
Patiko Baker’s Fort Project was set up in May 1999, The organisation is a voluntary community organisation governed by a Constitution which established the objects and powers of the charitable organisation.
## _Recruitment and Appointment of Management Committee_
A Board of Trustees of up to nine members, who meet four times per year, administers the charity. They are responsible for the overall organisation and structure of the centre and make decisions concerning the programmes, users and employees. They support the core staff comprising 3 full time and 4 flexible session/outreach workers.
The Management Committee is responsible for the strategic direction and policy of the charity and a wide range of skill sets and representation is sought to ensure the charity can fulfil its vision. The responsibility for running the charity's activities and the provision of services rest on the management Committee
## **Risk Policy**
The management committee has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Significant external risks to funding have led to the development of a plan which will allow for the diversification of funding and activities. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the centre. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity.
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Objectives of the Charity**
The objects of the organisation are to:
- To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society.
- To advance in life and relieve needs of young people through: a) the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;
- b) providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
- The relief of anyone who may have been the victim of the human trafficking trade and to relieve the suffering of the victims by providing practical support and assistance and raising awareness of human trafficking particularly the consequences for, and needs of, victims.
- To relieve sickness and promote and protect good health in particular but not exclusively through community health programmes.
## **Public Benefit**
Patiko Baker’s Fort Project achieves public benefit through its work in improving the quality of lives of the most disadvantaged and marginalised members of the community. Our work over the last 20 years has been to meet the needs of the most forgotten and unfairly marginalised of our society. We work in fields including victims of supporting refugees, anti human trafficking, violence against women, employment, education, rights and equality, youth development and supporting the elderly.
We also deliver services to the most poverty stricken and impoverished communities in the UK working to improve their quality of life, financial health and access to education/skills development. We see that there are gaps that are not met by the local government and responsible institutions. We see children struggling with access to basic equipment, families dependent on food banks and parents with no recourse to funds or the right to work.
We provide benefit to the public through offering a range of support services ranging from one to one support, guidance, referrals to appropriate organisations as well as skill training peer support events. We adapt to each client and there is no one size fits all, we work holistically, trying new ways to solve social issues.
Our approach is to look at a whole life-cycle of support ensuring that we provide a safe, trusting space as the first milestone. Our ethos is to ensure the people we serve build confidence to hold their head high and believe they deserve respect, dignity and a place in society.
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Achievements and Performance**
This year has been a year of creating new partnerships and alliances to increase the impact of our work. We are settling into a new office and although most of our support and work happens within local spaces and venues that are the most accessible for our beneficiaries.
It is clear that the economic pressures and climate has put even more pressure on those that were already struggling. Those on low income are still finding themselves needing extra support with their basic needs. We have received unprecedented enquiries for support for food supplies. We have therefore increased this support and partnered with local suppliers and cultural food shops in order to create avenues for food supplies that are cheap and affordable. The number of community members wanting to start small micro enterprises continues to rise and we have partnered with a business support organisation to provide expertise to local people. We have engaged with 2314 people throughout the year and connected with 16 partners.
Our strategy to support the growth of arts, culture and heritage has continue. We use this as a basis of strengthening connections between communities, storytelling and increasing our skills building workshops. We continue to train community volunteers to support in areas they are interested in. This has enabled many women to increase their community connections, confidence and avenues to employment.
## **Our Activities at a glance.**
## **Supporting marginalised community members**
Our core strategy is to support those who are marginalised and forgotten so they can increase their economic stability , social connections and health We delivered:
- Benefit support session- supporting community members with how to access benefits through one to one session to support with filling in applications and interpreting.
- Cultural evenings -Providing free space for beneficiaries to share their cultural heritage, practice languages, and teach each other as a way of promoting identity and connecting .
- Befriending services for the elderly and providing intergenerational events so they can have access to company, share their stories and feel part of the community.
- Workshops: to promote health including cooking workshops, health awareness and wellbeing days..
- Culturally appropriate foods for those on low income, especially those whose food banks do not offer cultural food. We deliver boxes across London to various communities. This has been very well received.
- Small business support: Entrepreneurship sessions to support small business with links to local markets, online courses and support with marketing.
- Advocacy- We walk alongside the marginalised to get the right support for them, these include access to housing, legal support, support with understanding benefits.
- We support those for whom English is a second language or have little digital skills to access support.
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Community Connection & Referral Service**
Our service is for any community members who need support, information and guidance. A place to be heard, meet new friends. Example of issues we support with are
- _Whatsapp Support:_ We have facilitated several whatsapp groups to share information, check on vulnerable community members and provide a place of connecting.
- _Referrals:_ We connect with several faith organisation and community groups where we provide referral services for legal or housing support.
- _Women’s support :_ We have a network of women community advocates and connectors who support women with their immediate needs. This can be support from a domestic violence centre or support to understand systems and processes. We also provide language interpreters.
- _Homelessness:_ We continue to partner with community Links and our local Renewal centre to refer cases, if urgent then we can advocate to local housing office or social services.
- _Access to form filling:_ We support individuals with form filling for government support, CV support or online guidance for those who do not have easy access to the internet.
## **Arts and Culture**
Arts and Culture is a fundamental core mission of our organisation. We believe it’s what anchors individuals as they navigate the systems. We continued to deliver cultural activities and events collaborating across communities and borders. It’s the foundation of how we build relationships regardless of our English language skills. We have worked towards ensuring as much of the diverse culture is celebrated, retained and promoted. It serves as a tool to relieve pain and trauma, connect with our future and past and find joy even in the hardest of times. We see our role as championing art and culture that represents minority groups. We do this through:
- Space: Providing space for experimentation, showcase and enjoyment for example The Informal Go Down Theatre Group - led by a group pf undocumented migrants.
- Collecting artefacts and heritage materials that represent the groups we engage with. We now have a collection of over 700 artefacts that we take to summer clubs, youth centres and festivals.
- Training heritage volunteers to give talks in schools and community groups. We trained 8 heritage volunteers this year.
- Arts and cultural workshops that include storytelling, drumming, poetry, dance and music. We delivered 20 workshops across East London.
- Food heritage workshops and connecting with local cultural stall holders. We connected black and minority led food businesses with markets.
- Taking part in Refugee week and Black History Month
- Developing resources such as books, written words and podcasts. We have increased our collection of books by black writers which is in rotation amongst the community.
Charity Number 1148915
## **PATIKO BAKER’S FORT PROJECT**
- Partnering with other organisations to provide space for community individuals to grow their art practice with accessible studios and materials. We have sponsored 5 studio spaces.
## **Volunteers**
We have a rota of 28 Volunteers and we trained 10 new volunteers this year. After about a year, most volunteers progress onto other organisations or find employment. We usually support volunteers with developing their pathway to the next stage of their interest. Some start their own businesses or move to co-create projects.
Volunteering is a worthwhile experience and can be mutually beneficial for individuals, communities and organisations. Often it provides a way to gain confidence in formalised interaction, to share skills and ideas, to feel part of a team and get a sense of achievement. For many it’s a way to showcase their skills and use this as a stepping stone to move forward with their goals. It also provides a platform to experiment with ideas to support the community.
## **Sustainability**
We are looking at collaborations and co-deliver as a way of being more efficient with resources and increasing our impact. We plan to co-fundraise and co-deliver with our partners.
## **Finance and Operations**
The organisation’s total incoming resources for the year were £201,155 down from the previous year due to an decrease in grant income. We shall continue to approach other funders in the next financial year.
## **Reserves policy**
It is the intention of the Trustees that the charity's unrestricted reserves should represent at least three months' wind down costs, but that we target a level of six months. At this level the Trustees feel that they can continue to run the present activities of Patiko Bakers Fort Project
## **Plans For The Future**
We will continue to develop the following projects.
## **Supporting Community Art Practice**
We are making great progress with 2 partners to develop studio spaces for under-represented businesses and artists.
Charity Number 1148915
**PATIKO BAKER’S FORT PROJECT**
## **Statement of trustees' responsibilities**
Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
• state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2022. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the trustees 8th August 2023**
## **Juliet Can Trustee**
Charity Number 1148915
```
IreporttothetrusteesonmyexaminationoftheaccountsofPatiko
Baker’sFortProjectfortheyearended31[st]March2023.
```
## **`Responsibilities and basis of report`**
```
AsthecharitytrusteesofthePatikoBaker’sFortProjectyouare
responsibleforthepreparationoftheaccountsinaccordancewiththe
requirementsoftheCharitiesAct2011(‘theAct’).
```
```
IreportinrespectofmyexaminationofthePatikoBaker’sFortProject
accountscarriedoutundersection145ofthe2011Actandincarrying
outmyexaminationIhavefollowedalltheapplicableDirectionsgivenby
theCharityCommissionundersection145(5)(b)oftheAct.
```
## **`Independent examiner’s statement`**
```
Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershave
cometomyattentioninconnectionwiththeexaminationgivingmecause
tobelievethatinanymaterialrespect:
```
`1. the accounting records were not kept in accordance with section 130 of the Charities Act; or`
`2. the accounts did not accord with the accounting records; or`
`3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.`
```
Ihavenoconcernsandhavecomeacrossnoothermattersinconnection
withtheexaminationtowhichattentionshouldbedrawninthisreportin
ordertoenableaproperunderstandingoftheaccountstobereached.
```
```
Name:DamithaUkwela(CIMA)
Address:31DalstonLane,London,E83DF
```
```
Date:22thAugust2023
```
PATIKO BAKER"S FORT PROJECT STATEMENT OF FINANACIAL ACTIVITIES 31 MARCH 2023
|**Note**
**INCOME AND EXPENDITURE**
**INCOMING RESOURCES**
**2**
**3**
**Total Incoming Resources**
**RESOURCES EXPENDED**
**4**
**5**
**6**
**Total Resources Expended**
**Net Incoming /(Outgoing) resources**
**Balances brought forward at**
**1st April 2022**
**Balances Carried forward at**
**31st March 2023**
_Income resources from generated funds_
_Cost of generating funds_
_Charitable activities_
_Governance Costs_
Voluntary Income
Activities for generating funds
Cost of generating voluntary income
Cost of activities in furtherance of
charity's objectives|**Unrestricted**
**Fund**
**£**
48,555
25,000|**Restricted**
**Fund**
**£**
127,600
-|**Total**
**2023**
**176,155**
**25,000**|**Total**
**2022**
**£**
**217,759**
**18,400**
**236,159**
**4,500**
**220,889**
**1,985**
**227,374**
**46,208**
8,785
37,423|
|---|---|---|---|---|
||**14,604**
73,555
4,300
62,338
1,500
68,138
5,417
9,187|**14,474**
127,600
-
140,527
835
141,362
(13,762)
28,236|**201,155**
**4,300**
**202,865**
**2,335**
**209,500**
**29,078**
(8,345)
37,423|**236,159**|
|||||**4,500**
**220,889**
**1,985**|
|||||**227,374**|
|||||8,785
37,423|
|||||**46,208**|
||||||
PATIKO BAKERS FORT PROJECT BALANCE SHEET AS AT 31 MARCH 2023
|**2023**
**Notes**
**£**
**FIXED ASSETS**
**8**
**CURRENT ASSETS**
**CURRENT LIABILITIES**
**:**
**9**
**NET CURRENT ASSETS**
Tangible Fixed Assets
4,629
Debtors & Prepayments
6,226
Cash at bank
21,393
27,619
Amounts falling
due within one year
3,170
24,449
**_CURRENT ASSETS_**
_CREDITORS_|**2023**
**Notes**
**£**
**FIXED ASSETS**
**8**
**CURRENT ASSETS**
**CURRENT LIABILITIES**
**:**
**9**
**NET CURRENT ASSETS**
Tangible Fixed Assets
4,629
Debtors & Prepayments
6,226
Cash at bank
21,393
27,619
Amounts falling
due within one year
3,170
24,449
**_CURRENT ASSETS_**
_CREDITORS_|**2022**|**£**
**46,106**
6,172
11,883
34,223
6,070
40,036|**£**
**46,106**
6,172
11,883
34,223
6,070
40,036|
|---|---|---|---|---|
||||**46,106**
6,070||
||||40,036||
|**NET ASSETS**
**Represented By:**
**FUNDS**
**10**
General Funds
Restricted Funds|**29,078**||**46,208**||
||**29,078**
14,604
14,474||15,754
30,454||
||||**46,208**||
||||||
## **PATIKO BAKER’S FORT PROJECT NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023**
## **1. Accounting Policies**
## **Basis of preparing the financial statements**
The financial statements of the charity have been prepared in accordance with Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS ’102’) (Effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charities Act 2011. The financial statements have been prepared under the historical cost convention .
## **Income**
All income is recognised in the Statement of Financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and had been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to the activities on a basis consistent with the use of resources.
## **Fund accounting**
Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is identified to the fund, together with a fair allocation of management and support costs. Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
Fundraising and publicity costs comprise of costs actually incurred in producing materials for promotional purposes.
Management and administration costs of the charity relate to the costs of running the charity. Governance costs are the costs of complying with constitutional and statutory requirements and include the costs associated with the strategic management of the charity.
## **Debtors and cash at bank**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand include cash held on deposit or in the current account.
## **Creditors and provisions**
Creditors and provision are recognised where the charity has a present obligation resulting from a past event aht will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts.
Fixed assets are for use by the charity in fulfilling its main charitable objects and are capitalised and depreciated.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its estimated useful life, which in all cases is set at three years.
PATIKO BAKERS FORT PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022
## **2. Voluntary Income**
|**Total**
**3. Activities for generating funds**
**4. Cost of generating funds**
Grants and Funding
Developing Communities
Newham Council
Footwork
Lighthouse Trust
The Barrow Cadbury Trust
Other
Other
Donations & Inkind Income
Trade/Sales (goods)
Events/Training/Workshops (services)
Fundraising Costs|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
**127,600**
60,000
15,000
27,600
10,000
15,000
48,555
-|**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**127,600**
60,000
52,000
15,000
5,000
27,600
44,000
10,000
20,000
`aqa
15,000
34,150
155,150
48,555
21,446|
|---|---|---|
||**48,555**
**127,600**|**176,155**
176,596|
||**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
13,000
-
12,000
-|**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
13,000
3,065
12,000
15,335|
||**25,000**
**-**|**25,000**
18,400|
||**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
**4,300**|**Total Funds**
**Total Funds**
**2023**
**2022**
**£**
**£**
**4,300**
4,500|
PATIKO BAKERS FORT PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022
||**Unrestricted**|**Restricted**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|
|**5. Cost of Activities in furtherance**|**Funds**|**Funds**|**2023**|**2022**|
|**of Charity Objectives**|**£**|**£**|**£**|**£**|
|Staff costs|28,662|117,534|**146,196**|**161,331**|
|Volunteer expense|1,630|1,025|**2,655**|**5,330**|
|Rent/Hire of Hall|8,330|3,020|**11,350**|**5,850**|
|Resources|3,449|4,422|**7,871**|**12,258**|
|Training/Workshops|6,300|4,500|**10,800**|**14,800**|
|Transport costs|250|2,125|**2,375**|**2,618**|
|Consultation|300|700|**1,000**|**1,400**|
|Insurance|250|1692|**1,942**|**1,942**|
|Sundries|2,277|1,002|**3,279**|**2,321**|
|Publicity & Adverts|150|500|**650**|**820**|
|Office Resources and Equipments|500|3,437|**3,937**|**2,649**|
|Professional Fees|10,240|570|**10,810**|**9,570**|
|**6. Governance costs**|1,500|835|**2,335**|**1,985**|
||63,838|141,362|205,200|**222,874**|
## **7. Staff Costs**
**No employee received remuneration amounting to more than £50,000 in the year. Trustees received no remuneration in the year**
|**Trustees received no remuneration**|**in the year**|
|---|---|
||**£**|
|Programmes Manager|35,500|
|Project Manager (0.5 FTE)|2,783|
|Community Engagement|33,000|
|Outreach Coordinator|32,000|
|Freelance Workers|12,296|
|**Total cost to charity**|**115,579**|
|Social security and pension||
PATIKO BAKERS FORT PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022
## **8. Tangible Fixed Assets**
|**8. Tangible Fixed Assets**||||
|---|---|---|---|
|**£**||||
|Computer and Digital Equipments||||
|Costs|**8,229**|||
|Depreciation|4,114|||
|Net book Value at 31st March 2023|**4,115**|||
|Additions at 31st March 2023|0|||
|Tangible Fixed Assets|**4,114**|||
|||**Total Funds**|**Total funds**|
|**9. Creditors: Amount falling due within one year**||**2023**|**2022**|
|||**£**|**£**|
|Trade creditors||**3,170**|**6,070**|
## **10 . Balance Carried Forward**
Restricted funds are funds which have been given for particular purposes and projects The balance £14,474 will be carried forward and used as follows:
To deliver support to marginalised community members especially refugees and those on low income
## **Unrestricted Fund**
The £14,604 of unrestricted funds go funds the reserve account in complaince with our reserve policy
Approved by the Trustees/Management Committee and signed on their behalf
Date 07th July 2023
Juliet Can Vice-Chair