REGISTERED COMPANY NUMBER: 08000494 (EnglaDd and Wales) REGISTERED CHARITY NUMBER.. 1148881 Report of the Trustees and Unaudited Flnancllll Statements for the Ye¥r Ended 31 Augvst 2025 for Bookham Communlty Association Bullimores LLP Chartered Accountants Old Printer5 Yard 156 South Street Dorking Surrry RH4 2HF
Bookham Community Association Contents of the F?n8nelal Statements for the Year Ended 31 August 2025 Page Report of the Tru51¢e5 Independenl Exgminer's Report Statement of Fln&ncial Activitles B818nfe Sheet Notes to the FinHnclal Statements 8 to 12 Detailed Sthtemenl of Financial Activities 13
Bookham Comtnunity Associatlon Report of the Trustees ror the Year Ended 31 August 2025 The trustees who are also direciors of rhe chariry for the purpose5 of the Companies Aci 2006, present rh¢ir Tepon with ihe financial staleinen of the chariiy lor Ihe year cnded 31 Augusi ?095, The inisiees have adopted Ihe provisions of Ac¢tsun(ing and Reporting by Chariii¢s.. Siaremeni of Recommtnded Praciice applicablc to charities pi'eparing their accounis in accordance wilh Ihe Financial RePonTg Siondard applicable in the UK and Republi¢ tsf Irelartd (FRS 10?) (effective I Jaiiuary 2019}. Financial posiiion DILring the year, Ihe charity received income of £192.97712024.. £129.067) and In¢u¢d a surylus for the year of £15.256 (2024.. £4,303). At Ihe balance slieel dale reserves amounted 10 £124,96612024.. £109,710). Re5¢'rves policy The Res¢rves Policy is based on lh¢ Directors, assessmeni of the perceived and unfor¢seen risks io rhe property in the event of uninsurcd damag¢ or repairs taking inio account the age of the structure. The majority of our funds are for Ihe putFoses of upkeep and improvement of th¢ property. Risk mgn8gemciit l-lic trustees liav¢ a duty io identify and review the risks io which the charity is exposed and to ensure appropriate controls are in place io provide asOnable a55uranc¢ against traud and error. OPJFCTIVF.S AND ACTIVITIES Objective5 and airns The original Charity was e5tablislicd in 1947 to lak¢ ownership of (lie Old Bam Hall and menage il for ihe benefii of individuals living in Ili¢ Bookliams and Surroundin areas by providing accomniodation for meetings and encouraging leisur¢ èciiviiies aiid cducaiioi). The unincorporai¢d Cli#rity was rcplaced by Ihis limiied Coii)pany, limiicd by guarantee. wilh effe¢¢ from I S¢piembcr ?012. li was registcred a5 d Charity from thai dale and all asseis IrBnslerrid ¢0 it. The Charity's objc¢ts defincd in Ilic Meiiioranduin and Articles ll re.. '( I l Tlie provision and Inainr¢i)Ance of a communiiy ¢¢nire for thc usc of Ihe inhabiiants of Ihe parishes of Grcai and Liiile Bookhoin and the iiiimediaro neighbourhood wiihoul distinciion of poliiical. r6ligiou5 or otlier opinions. in¢luding for meetings, lectur¢s, classes and for oiher forms of recreation and l¢isure-timc occup81ion, wilh the object of irnproving ihe conditions ol life for said inhabiiants, 121 The land and buildings belonging to the Chariry, or in which the Churiry has a leasehold interest, shall be held on trusi for the purpose5 01. Él communiry ¢¢nirc for the said inhabiianls. Signlficanl Actlvities Thc Chariiy a¢hieves it5 objcctives by rnainiaining and imprrjving Ihc buildings and land, owned or leased by ii, and making Ihem avdilable to local organi%ations and individuals at modLsi cost whilst providing a5sisiance wiih arrangeinenis. The ChariN eijrrenilv ha4 I n! Afijltaied nrr*qp.i'"t1ne publicise5 their activities and cuniaci details in its quarf¢rly Bulletin delivered free to 5500 houses iii the Bookhams and on ils ivebsit¢. Th¢ Charity also organise5 varioiis 2nnual ¢venlS for the comrnunity and 10 raise funds, These included Bookham Villa¥c Day dnd the Village Week Quiz this year. Bookham Village Day took place in June with th¢ theme of 'Teddy Bear5, Picnic,. The Parade from Bookham High SIT¢¢L wa5 led by our Jaz7. Band. Thc Bam Hall Strollers, and childr¢n from 4 pre-s¢hools and 3 Infani Schools look part. They arrived at the Old Bam Ho11 wherc some su difyerent organisalions were r¢presLnl¢d on (lie ficld and visitors enjoyed Inu5iC, dancin& and plenty ol. atiivities as well as the food and drink. The Day and activities dLiring thE wo¢k raiscd o wonderful £18.949. Ilirough Village Week dciivilies and with donalions look Ihe toiol lo over £24.229. Many Il)anks 10 all Ihose involved who Inadc these events SO SU¢¢CS5ful. The Ch8rily lia5 maintained (he halls throughout Ihe year ending 31 SE August 2025 and. with the help of subsiantial grants, installed solar panels and battery to reduce eneTgy bills and r¢furbished the ¢10okroom5 for the Ha1.%On Room. In a typical month our three halls were in use for 147 sessions involvin¥ 33 different or8anisaiioRs or individual hirers. Page I
Bookham CoMmnitY Assoeixtio Report of the Trustees for the Year Ended 31 August 2025 OBJECTIVFS AND ACTIVITIES Public hen¢fit The Trustees believe that they have complied with iheir duly with regard (o the public benefit required for Registered Charities by maintaining the buildings and land owned, or leased, by the Charity, by publishing the Bookham5 Bulletin and rllnning conununity events for the benefit of Ioc81 people whilst raising money for the Charity. STRUCTURE, GOVERNANCE AND MANAGEMENT Coverning document The charity is controlled by its governing documeni. a deed of rrust. and constitutes & limited company, limited by guarantee, as defined by the Companies Aci 2006. Trustees The Directors of the ¢ompany are also charity trusiees for (he purposes of charity law and under th¢ company's Articles. Under the requirements of rhe Mcmorandum and Articles of A5socialion the Directors are eleoled to serve for a period or three year5 after which they musi bc re-elected at ihe next Annual General Meetin8, All members of the Board give Iheir lime and Exp¢rt15¢ voluntarily and receive no benefits from the Charity. REb'ERENCE AND ADMINLSTRATIVE DETAILS Kegi¥tered Company numbcr 08000494 (Fngland and W&le51 Registered ChArily number 1148881 Re8lSttred orrice Old Barn Hall 55 Church Road Bookham LEatherhead Surrey KT23 3PQ Trustees K Tr. Slark Retired Mrs E A Baker Retired Mrs S M Bull Consultant R J A Bull Direcior P G Clarke Retir¢d Mrs V J M Fluen Retlred l K Baker Engineeer Dr D N Ryder Retired (appointed 13.11.24) MTS G Sims.Bra55ett Pension5 Administrator (appointed 26.3.25) Independent Examiner Bullimores LLP Chartered Ac¢ouni¢ints Old Print¢r5 Yard 156 South Street Dorking Surrey RH4 2HF Page 2
Bookham Community Assoela¢io Report of the Trustees for the Year Ended 31 August 2025 STATF.MENT OF TRUSTEES, RESPONSIBILITIES Thc trustecs (who are also the dire¢tors of Bookliam Community Associalion for ihe purpoyes of (ompany lawl are responsible for preparino the Report of the Tru5tee5 and Ihe financial staTements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdotn Gencrally Accepied Accounting Prdciieel. Company la%v rcqiiires Ihe Erusiees 10 prepare financial siaiements for each financial year. Under ihai law, Ihe trustees have ele¢ltd 10 prepare the financial siai¢]nenis in accordance wilh United Kingdom G¢nerally Accepied Accounting Practice (United Kingdom Accoiinring St8ndards and applicable lawl. Under company law lh¢ ir1151ees musi not approv¢ the financial siaieTllenis unless they are saiisfied iliat they give a true and fair view ot. Ihe stale of affairs of the charitable eompany and of the incoining Tesources and 8pplicaiion of resources, including the incoine and expcnditure, of the chariiable coinpany for that period. In PTeparin8 thosc finAncial siaiemenis, Ihe trustees are required to s¢lect suitable a¢eouniing policie5 and then apply ihem ¢onsisi¢Drly' observe lh¢ meihods and principles ID the Cliariiies SORP; niak¢ judgements and esiimaies (hal are reasonablc and prudeni., prepure th¢ fin£lncial 5tatemeniS on Ihe going concern basis unless il is iDappTopriate io presume thai the charitable company will continue in business. The iru51ees are respon$ible for keeping proper a¢¢ounlin8 re¢ords which di$close wilh r¢asonable ac¢uracy 2( any time the financial posiiioii of lh¢ charitablc conipany ond to enable them to ensur¢ thai the financial siaiein¢nt& comply wirh the Coinpaiiies Aci 2006. 'fhey are also rc5ponsible for 5afegu&rding Ihe as5¢1s of the ¢hariiabl¢ Company und henc¢ for taking rcasoRable st¢ps foT ihe preveniion and deiection of fraud and other i¢gUlarIties. IvF.4 . end signed on its behalf by.. Approved by order of ihe board of trustees on . rustce Page 3
Indepcrjdent Examintr's Report to the Trustee5 of Bookhatn Community Associstion Independent ex8miner'$ report to the trustees ol Bookham Community Association ('the Company,) I report to th¢ Charity trustees on my examination of the accounts of the Company for che year end¢d 31 August 2025. Responsibilit1¢5 and basis of report As thc charity's trustee5 Of the Company (and also its directors for the purposes of company law) you are Te5ponsible for the prepardiion of the accounts in (Iccordance with the requirements of Ihe Companies Act 20061'the 2006 Act,). Having satisfied myself that the accDUnts of the Company are not required to be audited und¢T Part 16 of the 2006 Act and arc eligibl£ for independent examination, I repon in respecl of my examination of your charity's accounts as carried out under Section 145 of the Charities Aci 201 l Uthe 201 l Act,). In carrying out Iny examination I have followed the Directions givcn by the Chariry Cornmission under Seciion 145(5) (b) of the 201 I Aci. Independent exAminer's statement I li&ive cumpleied Iny exarninalion. I confirni thai no matter5 have come to my attention in connection with the examination giving Jne Cause io believe., accounting records were nor kept in respect of the Company as required by 8¢¢tion 386 of the 2006 A¢t: or the accounts <Ju iiot accord with Ihose records,- (jr ¢he accoiinis do not comply iviih the accouiiiing reqiiireinen15 of Section 396 of Ihe 2006 Act other than any ItquireinLllI Iliai the accounts give a ITue and fair vicw wliich 15 not a maner considered as part of an independent exaininaiiurt., or the accounts have not bcen prepared in accordance with the mcihods and principles of the Staiement of Recommcnded Practice for accounting and repurting by charitie5 (applicable to chariiies preparing iheir aceoun15 in ccordance with Ihe financial Rcporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come a¢ross no other matter5 in conn¢ction with the examinaiion io which att¢niion should be drawn in this report in order 10 enable 2 proper understanding of thc accounis io be rcdched. My examination was carried oui in accordancc with the General Direciions given by the Chariry Commission. An exJminaiion includes a revicw of the accuuniing records kept by the charity and a comparison of the account5 presented with those reLords. li also includes d consideration of any unusual items or disclosures in the accounts, and seeking explanutions from you as Irusiee5 conierning any such matters. The procedurcs undertaken do noi provide ull the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounrs preseni a 'true and fair vicw, and the report is limited lo those illatters sei out in the statements below. Nicholas Boot FCA (Senior Statutory Audiiorl Bullirnorcs l.-LP Chartered Accountants Old Printers Yard 156 South Street Dorking Surrey RH4 2HF Date.. Page 4
Bookham Community Associatlon Statement of Financial Activities for the Year Endtd 31 August 2025 31.8.25 Unrestricted fvnd 31.8.24 Total funds Notes INCOME FROM FROM Donations and le8a¢i¢s 5,280 1,331 Charitable activities Investment income 183,526 4,171 127,725 129,067 Total 192,977 EXPENDITURE ON Charitable actlvltles Support Costs 177,721 124,764 IYET INCOME 15,256 4.303 RECONCILIATION OF FUNDS Toial funds brought fonvard 109,710 105,407 TOTAL FUNDS CARRIED FORWARD 124,966 109.710 CONTINUING OPERATJONS All income and expenditure has lsett from ¢ontinuing aetiviiies. The notes forni pgrt of these financial ststements Pag¢ 5
Bookhgm Community Association Ba12nce Sheet 31 August 2025 31.8.25 UnTcstricted nd 31.8.24 Total funds Not¢s CURRENT ASSETS Debiors Cash at bank 1,925 130,013 1,491 13,873 131,938 115,364 CREDITORS Amounts falling due within one year 16,972) 15,654) NET CURRENT ASSETS 124,966 109.710 TOTAL ASSETS LESS CURRENT LIABILITIES 124,966 109,710 NET ASSETS 124.966 109,710 FUNDS Unresiricied fijnds 124,966 109,710 TOTAL FUNDS 124,966 109,710 The charitable company 15 entiiled 10 exemption from dudit und¢r Section 477 of the Companies Aci 2006 for rhe year ended 31 Augusi 2025, The members have nol required the company lo obtain an audit ofils financial Statements for the year endcd J l AugLLSt 2025 in accordanee with Section 476 of the Companies Act 2006, The trustees acknowledge thcir responsibilities for {a) ensuring thai the chaTitable company keeps accounting records that comply with Sections 386 and 387 of the Companics Act 2006 and preparing financial statement5 which give a tnje and fair view of th¢ state of affairs of the charitable coinp¢iny as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which orherwise comply with the requirements of the Companies Act 2006 relating to rinancial 51atements, so far as applicable to the charitable company. (b} The note5 fonn pan of these financial stateTnents Page 6 conrinued.
BookhaTn Community Assoclation Balanee Sheet- continued 31 August 2025 These financial statements have been preppred in accordance with the provisions applicabl¢ to ¢haritable companies subject to the stnall companies regime. The financial statelnents were approved by the Board of Trnste¢s and authorssed for issue on and were signed on its behalf by". KFSlar rustee D N Ryder- Trusie¢ The notes foTm part of these financial statements Page 7
Bookhgm Cornmunity AssociatRon Notts to the Financial Statements ror the Year Ended 31 August 2025 ACCOUNTING POLICIES B8SIs of preparing the fin3ncial 5tatetnents The fTnancial staieinents of Ihe charitable company, whi¢h 15 a public benefit entity under FRS 102, have been Prepared in accordance with Ihe Charilies SORP (FRS 1021 'Accounting and Reporting by Charilies.. Statement of Recommended Practice applicable 10 ch81'iries prepariiig iheir accounts in accordaiice with Ihe financial Reporting Si<indard applicable in the UK and Republi¢ of Irelaiid IF RS I O?) leffeciive l January ?0191', Fin¢incial Reponing Siandard l o? "rhe Financial Reporting Siandard applicable in ihe UK and Republi¢ of Ireland, and the Companies Aci ?006. The financial stateinents havc been prepiircd uiider ihe hi510fic<11 cosi convenlion. Income All inrome is included on the Statement of Financial Activities when the charity is legally entitled to Ihe in¢ome and the amount can be quantified with reasonabl¢ accuracy. Expenditure Expendiiiire is account¢d for 011 an accruals bosis dnd has beeii classified under lieadings that aggregate all cost relaied to Ihe caiegory. Where COSIS cannol be direcily dt¢ribuied io particular heading5. Ihcy have becn allocated lo activities gn a basis consisieni with the use ofresources. Taxation The charity is exempt from corporation on its charitable acliviiies. Fund accounting Unrestricted fvnds can be used in accordance with the charitable objectives at ihe di5¢reiion of the ITUSfees. CHARITABLE ACTIVITIES 31 8.25 31.8.24 Old Barn Hall Lettings Bookham Bulleiin - ad revenue Bookham Bulletin - web revenue Village Week Membership &nd atTiliation Grts and Insurance 74,198 20,021 360 2i,876 5,146 59,925 72,371 26,562 6,207 11,574 183,526 127.725 INVESTMENT INCOME 31.8.25 31.8.24 Bank inierest received 4,171 Page 8 continued...
Bookham Community A55OCi8tion Notes to the Financial Stattm¢nts- continued for the Y¢gr Ended 31 August 2025 TRUSTEES, REMUNERATION AND BEf4EFITS Ther¢ were no rru5tees' remuneration or other benefits for the year ended 31 August 2025 nor for rhe year ended 31 August 2024. Trus¢¢es' expenses Th¢re were no trusiee5' expenses paid for (he year ended 31 August 20?5 Dor for the year ended 31 August 2024. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted rund INCOME FROM FROM Donations and legacies 127,725 Charitable activiti¢s Inve5tmeni incom¢ 129,067 Total EXPENDITURE ON Charitable gttSvities Support Costs 124,764 4,303 NET INCOME RECONCILIATION OF FUNDS Total funds brought forward 105.407 TOTAL FUNDS CARRIED FORWARD 109,710 DEBTORS: .AMOLTNTS FALLIryC DL'E II'ITIIIY OYE YEAR 31.8.25 31.8.24 747 828 663 Trade debiors Prepayments and a¢crued in¢ome 1.925 1.491 Pag¢ 9 continued.
Bookham coMunitY ASSOCLation Notes to the Financi81 Statements- continued for the Year Ended 31 August 2025 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.8.25 31.8.24 Other crediiors Prepaid rental 2,419 4,553 2.163 3,491 6,972 5,654 MOVEMENT IP4 FUNDS Net movement in funds Ai 31.8.25 At 1.9.24 Unrestricted fund5 Gencral fiJnd 109.710 15,256 124,966 TOTAL FUNDS 109,710 15,256 124.966 Nei mov¢menl in funds, included in ihe above as follow5.. Incomin¥ resvurces Resources expended Movement in funds Unrestricttd funds General fund 192,977 (177,721) 15,256 TOTAL FUNDS 192,977 (177,721) 15,256 Comp#rAtiV¢5 for movement In fund5 Net movement in fund5 At 31.8.24 At 1.9.23 Unrestricted funds General fijnd 105.407 4,303 109.710 TOTAL FUNDS 105,407 4,303 109,710 Page 10 continued...
Bookhorn Community As50Cl8tion Notes to the Financial St3tements- eontinued for the Year Ended 31 August 2025 MOVEMENT IN FUNDS- eontinued Comparariv¢ net movernent in fund5, included in the above are as follows.. Incoming resou¢$ Resources expeDd¢d Movement in funds Unrestrieted funds Gen¢ral fund 4,303 129,067 {124,764) TOTAL FUNDS 129,067 (124.7641 4.303 A current yeaT 12 months and prior year 12 monihs ¢ombin¢d posiiion is as follows: Nei movement in fvnd5 Ai 31.8.25 At 1.9.23 Unrestrltted fut)ds Gen¢ral fund 105,407 19,559 124,966 TOTAL FUNDS 105,407 19,559 124.966 A current year 12 monihs and PTior yeaT 12 months ¢ombined n¢t movement in funds. included in ¢he above are as follows., Incoming resources Resources expended Movement in fijnds Unreslrict¢d funds Gen¢r31 nd 322,044 (302,4851 19,559 TnTAI FiINDS 044 jiO£,40ij 19,ii9 Pag¢ 11 continueiL..
Bookham Community A$sociation Notes to the Financial Statements - continued for the YeAr Ended 31 August 2025 RELATED PARTY DISCLOSURES There were no related pany transactions for ihe year ended 31 Au&?usr 2025. Page 12
Bookharn Cornmunity Association Detailtd Statement of Finncial Activities for the Year Ended 31 August 2025 31.8.25 31.8.24 INCOME FROM Donatlons and legoeles Donations Donated 5ervice$ and facilities 2.335 {1,004) 5,280 5.280 1,331 Ch8ritable aetlvities Old Barn Hall Lettings Bookham Bulletin - ad revenue Bookham Bulletin- web revenue Village Week Membership and atriliation Grants and Insurance 74,198 20,021 36 23,876 5.146 59,925 72.371 26.562 6,207 11.574 183,526 127,725 Inv¢$tment Income Bank inierest received 4,171 Total incomlng resource$ 192,977 129,067 EXPENDITURE Charltable actlvltles Village Week Repairs and renewals Adminisiration Expenses and Fees Old Bam Hall running cosis Bookham's Bulletin 4,927 74.364 5.505 16,015 16,910 6.457 21,406 3,158 75.004 18,739 177.721 124,764 Total Tpsf¥iirve5 Yp*nd:d 177,72 124,7ts4 iyet income 15,256 4,303 This page doe5 not forni part of the statutory financial statements Page 13