c/o 3, The Square, Compton, nr. Chichester, West Sussex, PO18 9HA e-mail: info@primemusic.biz ## **Registered Charity no. 1148872** ## **Trustees’ Annual Report: Aug 1[st] 2020 – July 31[st] 2021** ## **1. Trustees** Dr. Jonathan Cox (Chairman) Carolyn Shaw Professor Toby Salt Dale Chambers Jonathan Willcocks Governing document: Trust Deed The charity is constituted as a Trust Trustees are appointed by existing Trustees ## **2. Objectives and Activities** To advance, educate and increase the appreciation of music by the public, specifically orchestral and instrumental music, by means of educational concerts and workshops for children of school age and the provision and presentation of concerts of orchestral music for the general public. In the year Aug 1[st] 2020 – July 31[st] 2021 due to the pandemic all of Southern Pro Musica’s planned concert-giving was sadly unable to take place. It was possible however to maintain the educational and community outreach elements of the ‘Music for Guildford’ project, for which a Grant from Guildford Borough Council was received. Much of the Grant however remained unspent and GBC agreed that this could be rolled over to 21-22. The Trustees have met once in the 2020-2021 year and have had regard to the guidance issued by the Charity Commission on public benefit. ## **3. Financial review** The Charity’s reserves are held as cash, currently deposited with Barclays Bank. The opening balance of total cash assets as at Aug 1[st] 2020 was £32,963.60 and the closing balance on July 31[st] 2021 was £81,465.14. There was a ‘net’ increase in reserves during the year Aug 20 – July 21 of £48,501.54 (which was almost entirely due to the 20-21 Grant from Guildford Borough Council having been received but largely unspent). The Charity aims to maintain sufficient reserves to prevent cash-flow difficulties within a concert season and to develop further activities according to its Charitable aims. Southern Pro Musica Registered Charity no. 1148872 www.southernpromusica.org ## **4. Declaration** The Trustees declare that they have approved the Trustees’ report above. Signed on behalf of the Trustees: Dr. Jonathan Cox (Chairman) ## - 2 - Southern Pro Musica Registered Charity 1148872 Year: I" August 2020- 31" July 2021 Bank accounts: Southern Pro Musica has three bank accounts. all held at Barclay5 Bank. Current account no. 03343278 balance at 3117121 = £451.54 Reserve deposit alc no. 434(￿76 balance at 3117121= £72,CXK) Friends of SPM alc no. 73068412 bolance at 3117121= £9.013.f3) Totsl funds at 31n121- £81.465.14 Comparative figures for 2019-2020 Accoullt 03343278= balance at 3117120= £965.70 Account 434(K)476: balance at 3117120= £24,tXM) Account 73068412: balance at 3117120= £7.997.90 Total funds at 3117120- £32,963.60 Incorne during 21>21 year. Fee income= £2.396 Grants: £60,L 'Friends' net.. £1,015.70 Other: £22.07 Totsl Income: £63A33.7712019-2020 E50,307.771 Expendlture during year. £14.932.2312019-2020 £109,870.80) Net chanze in funds: £48.501.54 Note5: i. 'Otherf income includes box-office income. programme Sales. bank interest and donations. Independent Examinerfs Report Report to the Tru51ees of Southern Pro Musica on accounts for the year Aug 1" 2020-July 31° 2021. Respective lesponsibilities of Trustses and Examiner The charity's Trustees are responsitAe for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independenl examination is needed. It is my responsibilty to.. examine the a¢count$ under section 145 of the Charities Act to follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515)Ib) of the Chartties Act, and to state whether particular matters have come to my attention Basis of independent examinerfs statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual rtems or disclosures in Ihe accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limtted to those matters sel out in the statement below. Independent Examinerfs Statement In connection with my examination, no matter has come to my attention.. . which gives me reasonable cause to believe that in, any material respect, the requirements To keep accounting records in accordance with section 130 of the Charities Act; and To prepare accounts which accord wrth the accounting records and comply wrth the accounting requirements of the Charities Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed- Michael Heslop, MA. PGCE ex-Headmaster ex-ISI inspedor Date