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2023-12-31-accounts

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Mind With
Heart Limited
A
Charitable Company Limited by Guarantee
Company no: 7870089
Charity no: 1148811
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Financial Statements &

Trustees' Annual Report

for the year ended 31 December 2023

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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mindwithheart.org

Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Index to the Financial Statements

Index to the Financial Statements

Charity Information

Trustees' Annual Report

Statement of Trustees' Responsibilities

Independent Examiner's Report

Statement of Financial Activities

Balance Sheet

Accounting Policies

Notes to the Accounts

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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mindwithheart.org

Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Charity Information

for the year ended 31 December 2023

Mind with Heart Limited is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. The directors of the charity are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees.

Charity name: Mind with Heart Limited

Company registration number: 7870089 (England & Wales)

Charity registration number: 1148811

Registered office: 24 Legion Close – London - N1 1PJ

Operations address: 24 Legion Close – London - N1 1PJ

Trustees who held office during the year:

Mr Stephen Cope - Appointed 5 December 2011

Ms Fiona Clarke - Appointed 5 December 2011

Ms Jasmine Osiris - Appointed 17 April 2019

Mr Luis Vaz-Pinto - Appointed 02 July 2019

Mr David Rycroft – Appointed 25 September 2020

Ms Shamiela Davids – Appointed 12 June 2020 (appointed chair 19 March 2021)

Ms. Rashikkha Ra Iyer – Appointed 01 September 2023

Ms. Vicki Worsnop – Appointed 01 September 2023

Ms. Louise Mason - Appointed 01 September 2023

Senior Management Team

Fiona Clarke CEO

David Rycroft Education Director Steve Cope Financial Director

Independent Examiner

James Drace-Francis FCA,

Radstock Partners Limited, 36 Compton Avenue, Poole, Dorset, BH14 8PY, UK

Bankers

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Trustees' Annual Report

Incorporating the Director's Report for the year ended 31 December 2023

The Trustees of Mind with Heart Limited present their report together with the financial statements for the year ended 31 December 2023.

Principal activity

Mind with Heart is an international charity, based in the UK, training young people and teachers in sustainable well-being, emotional health and social connection. We develop and deliver programs for staff and students using research-based tools of mindfulness, empathy and compassion. We support schools to develop an integrated approach to well-being, and social and emotional learning. Our approach is gradual and sustainable, offering staff tools to support their own well-being first, and then training staff competent in mindfulness to deliver in the classroom.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Mind with Heart Limited is a company limited by guarantee, incorporated on 5 December 2011 and registered as a charity on 4 September 2012. The company was established under a Memorandum of Association which established the objects and powers of the company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1 each.

Trustees

The Trustees of the charity who held office during the year are disclosed on page 3.

Risk assessment

The board has examined the principal areas of the charity's operations and considered the major risks which may arise in each of these areas. In the opinion of the trustees the charity has established resources and review systems which, under normal conditions, should allow the risks identified by them to be mitigated to an acceptable level in its day to day operations.

OBJECTIVES AND ACTIVITIES

Mind with Heart offers:

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Objectives

Activities

All our charitable activities focus on cultivating positive mental health, well-being and healthy relationships in young people and their educators, and are undertaken to further our charitable objectives for the public benefit.

Schools & Trainings & Workshops

• CONNECTED, Mind with Heart’s curriculum for teenagers on mindfulness, awareness, empathy and compassion, continues to be delivered in schools in the UK.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

1. Trainings

Our trainings build stress management skills, emotional resilience and regulation, improved teacher-student relationships, personal and professional growth and development, and increase job satisfaction and retention.Our courses consist of 9 x 1.5 hour weekly sessions. These courses benefitted 60 participants in 2023:

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Connected for Teachers, Students, Parents No.
Dzogchen Beara, Spring 2023 11
Hockerill students, Spring 2023 9
Dzogchen Beara, Parents, Spring 2023 10
St. Patricks, Autumn 2023 10
Dzogchen Beara, Autumn 2023 11
BHASVIC, Autumn 2023 9
St. Cadocs, Autumn 2023 9
Total Attendees 69
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Feedback from our trainings in 2023 shows how crucial our work is for educators and young people.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

wisdom, love and kindness. She personifies mindfulness and compassion. There is a great balance on the course - information, discussion and practices are all key components and so well intertwined. Participants are provided with a lovely handbook at the start and following each session, and we received emails with detailed notes and supplementary material on the particular topic of the session. It is one of the best courses in mindfulness that I have done and I cannot recommend it highly enough. Don't hesitate, just sign up for it as you won't regret it. Plus your students will benefit from it too!” “I really enjoyed this course. The trainer's lovely presence and voice was excellent and she created a safe and nourishing container. Each week flowed beautifully into the next with mindfulness exercises and information. I looked forward to the weekly sessions with the group and the lively interaction. This course gave me the motivation to develop my own self practice and gave me some useful tools to begin to share it with children and young people. I highly recommend it”

2. Well-being Breaks

Well-being breaks give educators the time to de-stress, recharge, support their mental health, build resilience, learn skills for relaxation and self-care and enhance their professional skills. Educators who take care of their own well-being are more patient, positive and enthusiastic in the classroom, leading to better relationships with students and colleagues, and better outcomes for students.

Well-being breaks No.
Glendalough Sanctuary, Spring 2023 8
Dzogchen Beara, Summer 2023 20
Harrodian monthly mini-retreats, Spring 2023 7
Total Attendees 35

Feedback from our well-being breaks in 2023 demonstrates the importance of educators having time for to take care of their own well-being:

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

3. Workshops and Inset day presentations

Well-being workshops and inset day presentations offer valuable introductions to mindfulness, self-compassion, and other well-being practices. These workshops include experiential practices, discussions and presentations. They provide staff with a taster of the benefits such as reduced stress, improved mental health, and communication.

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Workshops, Dropins & presentations No.
Kings College, 3 workshops for students, 150
teachers, Autumn 2023
BHASVIC, Autumn 2023 60
Forward Trust x 2 sessions, 2023 40
Dropin mindfulness & compassion sessions 20
Mindovertech digital habits workshop 4
Total Attendees 274
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MWH Community Building

Curriculum & Research

• Our curricula for trainings, retreats and workshops continues to evolve based on participant feedback and current scientific research into well-being

Marketing

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Operations

• The charity began paying a CEO consultant in March 2023 for 1/2 day per week. The charity’s goal is to gradually move towards full compensation for this role over the coming years, dependent on the continued growth of income from trainings and grants.

• Otherwise the charity was volunteer-run, with 9 volunteer trustees, and 18 active volunteers in management and operations, finance and administration, school liaison, curriculum, bid writing, research and marketing, governance. In addition, two law firms continued to volunteer their time and expertise.

Governance

• We began contract negotiations with Department of Education, Luxembourg, for the licensing of Mind With Heart's IP of the Connected Teacher course. Slaughter & May offered their time and expertise pro-bono for the contract preparation.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

FINANCIAL REVIEW

Results for the year 2023

The results of the period and financial position of the charity are shown in the annexed financial statements.

The Statement of Financial Activities shows a loss of £1265.

Reserves Policy

The trustees consider that a policy of holding a minimum of £5,000 as a general reserve is appropriate for the charity. In 2023 we exceeded this reserve requirement.

Basis of Report

This report has been prepared by the trustees in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the Board of Trustees on 12 July 2024 and signed on its behalf by:

Ms. Shamiela Davids, Chair of the Trustees

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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mindwithheart.org

Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Statement of Trustees' Responsibilities

for the year ended 31 December 2023

The trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006 and charity legislation. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages		 Mind with Heart Ltd Mind with Heart Ltd Mind with Heart Ltd
31 December 2023
Charity no
(if any)
1148811
Pages 12 - 17

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 .

Responsibilities and basis of As the charity's trustees, you are responsible for the preparation of the accounts in report accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 16[th] July, 2024

Name: James Drace-Francis

Relevant professional ICAEW qualification(s) or body: Address: 36 Compton Avenue Poole Dorset BH14 8PY

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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mindwithheart.org

Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Statement of Financial Activities

Mind with Heart - Accounts Summary 2023
Statement of Financial Activities
Income
Training income
Grants received
Donations received
Amounts received online
Booklet sales
Other Income
Total Income
Expenditure
Trainer fees - Direct
Intern and Online Trainer Fees
Travel and accommodation
Production expense
Office costs
Promotion and Marketing
Consulting fees
Fundraising expenses
Other expenses including FX and reserve write-off
Total Expenditure
Surplus / (Loss) for Year
Balance Sheet at 31st December
Cash at bank
Paypal balance
Debtors
Creditors
Net Assets
Prior year reserves brought forward
Surplus / (Loss) for Year
Reserves carried forward		 2023
10,724
16,747
1,696
1,765
35
307
31,273
13,908
1,576
0
728
648
245
12,425
300
2,708
32,538
(1,265)
2023
4,949
1,115
458
(412)
6,110
7,375
(1,265)
6,110		 In £
2022
9,201
1,500
2,649
1,800
1,077
0
16,227
9,000
728
149
1,944
616
257
0
850
385
13,929
2,298
2022
5,514
2,335
1,857
(2,331)
7,375
5,077
2,298
7,375

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

The directors are satisfied that the company is entitled to exemption from audit under Section 477 of the Companies Act 2006 and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors acknowledge their responsibilities for: (i) ensuring that the company keeps proper accounting records which comply with Section 386 of the Companies Act 2006; and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of Section 394 and 395 of the Companies Act 2006, and which otherwise comply with the requirements of this act relating to accounts, so far as applicable to the company.

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008).

Approved by the trustees on 12 July 2024 and signed on their behalf by:

Ms. Shamiela Davids, Chair of the Trustees

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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mindwithheart.org

Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Accounting Policies

For the year ended 31 December 2023

1 Accounting policies

Accounting Convention

The financial statements have been prepared under the historical cost convention and in accordance with: a) the Financial Reporting Standard for Smaller Entities (effective April 2008); b) the Companies Act 2006

The financial statements are prepared on the accruals basis with simple recognition of any debtors and creditors outstanding at year end.

Going Concern

The company's income is mainly derived from grants, donations and self-generated sources. The trustees believe that this support will continue and the accounts have therefore been prepared on a going concern basis.

Income Recognition

Income is recognised when the company has a contractual or other right to its receipt. Income with conditions attached to its receipt is recognised when the company had fulfilled those conditions.

Incoming Resources

Incoming resources are the amounts derived from the provision of charitable services, the receipt of gifts, subscriptions and grants falling within the charity's ordinary activities and are shown net of VAT where applicable.

Unrestricted Funds

Unrestricted funds are funds received which have no restrictions placed on their use and are available as general funds.

Voluntary Income

Voluntary income received by way of donations and gifts is included in full when received.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Revenue Grants

Revenue grants are credited to incoming resources on the earlier of when they are received or when they are due. If they relate to a specifed future period they are deferred.

Governance Costs

These are costs associated with the governance arrangements of the charity which relate to the general running of the charity as opposed to those costs associated with fundraising or charitable activity.

2 Incoming Resources

The incoming resources and surplus are attributable to the principal activities of the charity.

Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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Mind with Heart Limited (A Charitable Company Limited by Guarantee, company no 7870089)

Trustee Remuneration

In 2023, the following payments were made to trustees:

These payments are made with the approval of the independent Trustees in quarterly meetings and in accordance with the following provisions in MwH’s Memorandum and Articles:

from MWH Memorandum and articles

  1. (9) to employ and remunerate such staff as are necessary for carrying out the work of the charity. The charity may employ or remunerate a director only to the extent it is permitted to do so by article 6 and provided it complies with the conditions in that article;

  2. None of the income or property of the charity may be paid or transferred directly or indirectly by way of dividend bonus or otherwise by way of profit to any member of the charity. This does not prevent a member who is not also a director receiving:

(3) (b) reasonable and proper remuneration for any goods or services supplied to the charity.

In accordance with our memorandum and articles:

—Two trustees , who are also skilled trainers, receive payment for the separate and essential training services they provide to the charity. These training programmes are integral to MWH’s mission and objectives, building well-being and relationship skills in young people and educators.

These trainings generate vital income that supports the charity’s mission by:

  1. allowing us to fairly compensate the trainers for their professional services, which ensures the quality and continuity of our training offerings.

  2. helping to cover the core operational costs of the charity, enabling us to continue our work.

The dual role of trustees as trainers is carefully managed to maintain a clear distinction between their voluntary trustee duties and their compensated training work, ensuring compliance with relevant governance standards.

—Similarly the CEO is compensated for ½ day per week of her work in managing the charity. The charity’s goal is to gradually move towards full compensation for this role over the coming years, dependent on the continued growth of income from trainings and grants. The charity and CEO maintain a clear distinction between the ½ day paid work as CEO and her voluntary trustee duties.

mindwithheart.org Mind with Heart is a registered charity. Company No: 7870089 Charity No: 1148811

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