OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-07-31-accounts

Page
Reference and Administrative Details ofthe Charity, its Trustees and Advisers
Trustees'
Report		 2-12
Independent
Auditors'		 Report on the Financial Statements 13-16
Statement of Financial Activities 17
Balance Sheet 18-19
Statement ofCash Flows 20
Notes to the Financial Statements 21-39

Key Performance
Indicator		 Target Current Year-end
Result		 Commentary
E1:50%students
engaged
activi		 in SU 50% 52 2% This target was adjusted
to 50% in the
ear and was exceeded.
S1:Top 3 SU by satisfaction
NSS Q26		 with Top 3 No. 1 UWLSU retained
their number one
osition
R2:Achieve 40%+ engagement
SU-led extracurricular
activit		 in 40% 44.1% Virtual outreach
has ensured
that this
tar et has been exceeded.
WP1:90% physically
enrolling
students
engaged
in Welcome
Project Activity		 90% 1QQ% 100%ofstudents
were engaged
in one
Welcome Project activity. These include
icebreakers,
big conversation
and
virtual events.
While UWLSU did not engage 200
200 students
in physical events,
this was
WP2: Engage 200 students
Freshers'
Social Programme		 in 200 (est.
Tickets
and Social		 Achieved mainly due to a sudden
change
in
government
guidelines.
84 tickets were
sold to events, and there was significant
Media) engagement
with social media activities
such as the virtual Tie D eWorksho
.
WP3: 85%of physically
enrolling
students
engage
in the Big
Conversation		 85% 93% 93%ofstudents
enrolling
on campus
engaged
in a 1-2-1 Big Conversation.
PA1:2000 students
engaged
virtual
outreach
activit		 in 2000 2478 This KPI was revised
in the last quarter
and was exceeded.
Good progress was made against this
KPI in the context ofback-to-back
national
lockdowns.
Lower engagement
SV1:75%ofstudent views collected 75% 70.3% in elections and advice on tour has led
to this KPI not being achieved. Targeted
work in both ofthese areas should
enable
UWLSU to achieve this KPI in
the next academic
ear.
SV4: Deliver proactive advice or This KPI has been exceeded through
signposting
to 1000students		 through 1000 1392 digital campaigns
and virtual seminar
Advice on Tour shout outs.
AO1: 100%students
who seek
advice from UWLSU receive
it		 1QQ% 1QQ% Achieved No students
have been turned
away
from advice.

Achievements
and performance		 Achievements
and performance		 (continued)
C1:Engage 1000students
in
communit
activit		 digital 1000 1011 This KPI was achieved
by the end
ofQ4.
C2: Maintain
email open rate
60%		 at 60% 64% Open rates have remained
higher
than indust
benchmarks.
CS3: Maintain 90%staff
engagement
in NUS Staff
en a ementsurve		 90% 93% Very high engagement
from
support
and student staff.
CM1: Report profit in Commercial
Services		 Report
Profit		 Deficit Due to significant
lockdowns
there
is a deficit in these services.
CM2: 90%ofcustomers
rate
service as very good or excellent		 90% 91% Prolonged
closure ofthese
services has seen satisfaction
fall
in these services
CM3: 100%of internal
audits
corn
leted		 100% 100% Achieved All audits have been completed
when able to do so.
F1:Staff costs ratio ofunder 50% 50% 50% Achieved This has nowbeenmet.
F2: Minimum
F170k reserves		 &8170k
reserves		 &F170k
reserves		 Achieved Reserves reported are over 170K.
F3:Achieve a clean external audit Achieved Achieved Achieved Clean audit has been achieved.
F4:Achieve a surplus
ofat least
f10k		 &810k 820k The surplus
has exceeded the
ad usted tar et.
This did not go ahead this year due
QB1:Best Bar None Gold N/A to service closures,
but on track		 for
certification
next
ear.
QB2:Green Impact Very
Good		 N/A This did not go ahead this year
to service closures,
but on track
certification
next
ear.		 due
for
Food hygiene was maintained. 5"
QB3:Food Safety Rating Achieved rating
will be awarded
upon EHO
visit.

s for future periods (continued) s for future periods (continued) s for future periods (continued) s for future periods (continued) s for future periods (continued) s for future periods (continued)
Our objectives and associated
KPls for 2021-22 are as follows:
Community
and Belonging
CB1 Achieve
90'/0 student
satisfaction
with		 C8 BServices
CB2 Achieve 30/0 representative
engagement		 win C8B activity
CB3 Restore student
leader and volunteer		 numbers to 250
Partnership
PA1 150 UWL staff relationships
formed
with academic		 and non-academic U WL staff
PA2 Achieve 25'/0 outreach
call pickup rate
PA3 Achieve
30'/0 partnership
engagement		 in the Union run extracurricular a ctivity
Student Voice
SV1 75'/0 student
views collected
SV2 Achieve 60'/0 active engagement
with		 course representatives
SV3 Deliver proactive advice or signposting to 1000students through Advice on Tour
Advice and Outreach
AO1 100'/0 students
who seek advice from		 UWLSU receive it
AO2 Maintain
&95'/0 successful outcomes to SU Central		 student queries
A03 Deliver 100'/0 of activity measures
across		 advocacy priorities
Communications
C1 Engage 1000unique students
in digital community		 activity
C2 Maintain
email open rate at 60'/0
C3 Generate 85k in marketing
and merchandise		 sales
Central Services
P1 95'/0 ofstaff objectives achieved
P2 15'/0 ofstaff objectives exceeded
P3 Maintain
90'/0 staff engagement
in NUS Staff		 engagement survey
Commercial
Services
CM1 Report profit in Commercial
Services
CM2 90'/0 ofcustomers
rates service as very good		 or excellent
CM3 100'/0 of internal
Audits completed
Finance
F1 Staff costs ratio of 50'/0
F2 Minimum
F170k reserves
F3 Achieve a clean external
audit
F4 Maintain
a surplus
ofF20k
Quality Benchmarking
QB1 Achieve NUS Quality SU accreditation
QB2 Achieve Best Bar None Gold accreditation
QB3 Achieve Green Impact Good accreditation
QB4 Achieve a 5*food safety rating

Unrestricted Restricted Designated Total Total
funds funds funds funds funds
2021 2021 2021 2021 2020
Note F F
Income from:
Donations
and
legacies 2,325,292 75,524 2,400,816 2,689,776
Charitable
activities		 132,105 132,105 469,737
Other trading
activities		 3,039 3,039 16,788
Investments 2,568 2,568 452
Other income 22,021 22,021
Total income and
endowments 2,485,025 75,524 2,560,549 3,176,753
Expenditure
on:
Charitable
activities		 9 2,379,849 75,524 85,255 2,540,628 3, 144,105
Total expenditure 2,379,849 75,524 85,255 2,540,628 3, 144,105
Net
income/(expenditure) 105,176 (85,255) 19,921 32,648
Transfers
between		 19 (5,049) 5,049
funds
Net movement in 100,127 (80,206) 19,921 32,648
funds
Reconciliation of
funds:
Total funds brought 274,870 532,857 807,727 775,079
forward
Net movement in 100,127 (80,206) 19,921 32,648
funds
Total funds carried 374,997 452,651 827,648 807,727
forward

2021 2020
f.
Cash flows from operating activities
Net cash used
in operating		 activities 147,026 178,254
Cash flows from investing activities
Purchase oftangible
fixed assets		 (5,050) (302,828)
Net cash used
in investing		 activities (5,050) (302,828)
Change in cash and cash equivalents in the year 141,976 (124,574)
Cash and cash equivalents at the beginning ofthe year 252,937 377,511
Cash and cash equivalents at the end of the year 394,913 252,937
The notes on pages 21 to 39form part ofthese financial statements

Freehold
property		 - 50years on cost
Fixtures and fittings - 25% on cost
Office equipment - 25% on cost
Computer
equipment		 - 25% on cost
Disco equipment
and lighting		 - 25% on cost

Unrestricted Restricted Total Total
funds funds funds funds
2021 2021 2021 2020
f. F f.
Subvention grant 1,233,000 1,233,000 1,472,000
Special projects grant 216,996 216,996 280,000
Other grants 138,495 138,495 72,935
Donated serviced premises 730,801 730,801 697,134
External grants 6,000 75,524 81,524 167,707
2,325,292 75,524 2,400,816 2,689,776
Total 2020 2,529,629 160,147 2,689,776

Unrestricted Total Total
funds funds funds
2021 2021 2020
Licensed Bar and Coffee Shop 82,654 82,654 344,472
Entertainment Programme 20,903
Merchandise 6,199 6,199 19,907
Sports and Societies 43,252 43,252 82,892
NUS Extra and ISIC Cards 1,563
132,105 132,105 469,737
Total 2020 469,737 469,737

Unrestricted Total Total
funds funds funds
2021 2021 2020
F f.
Marketing and sponsorship 3,039 3,039 16,788
Total 2020 16,788 16,788

Unrestricted Total Total
funds funds funds
2021 2021 2020
F f.
Investment income 2,568 2,568 452
Total 2020 452 452

Unrestricted Total Total
funds funds funds
2021 2021 2020
Other income 22,021 22,021

Unrestricted Restricted Designated Total Total
funds funds funds funds funds
2021 2021 2021 2021 2020
F f. F f.
Licensed Bar and Coffee Shop 138,555 5,326 143,881 454,354
Entertainment Programme 35,077 35,077 78,297
Merchandise 4,329 4,329 12,885
Student Activites 456,890 767 457,657 430,347
Student Comms & Reception 200,227 1,456 201,683 162,259
Representation 374,163 374,163 540,784
Other Staff Salaries &Costs 1,170,608 75,524 77,706 1,323,838 1,465,179
2,379,849 75,524 85,255 2,540,628 3, 144,105
Total 2020 2,894,209 160,147 89,749 3, 144,105

Unrestricted Restricted Designated Total Total
funds funds funds funds funds
2021 2021 2021 2021 2020
Direct costs 1,490,897 75,524 1,566,421 2,147,540
Support costs 888,957 85,250 974,207 996,565
2,379,854 75,524 85,250 2,540,628 3,144,105
Total 2020 2,894,209 160,147 89,749 3, 144,105

Activities
undertaken Support Total Total
directly costs funds funds
2021 2021 2021 2020
f. F f.
Licensed Bar and Coffee Shop 143,881 143,881 454,354
Entertainment Programme 35,077 35,077 78,297
Merchandise 4,329 4,329 12,885
Student Activites 457,657 457,657 430,347
Student Comms & Reception 201,683 201,683 162,259
Representation 342,899 31,264 374,163 540,784
Other Staff Salaries &Costs 392,871 930,967 1,323,838 1,465,179
1,578,397 962,231 2,540,628 3, 144,105
Total 2020 2,147,540 996,565 3, 144,105

Student Other staff
Comms 8 Represent- salaries 8 Total Total
Reception ation costs funds funds
2021 2021 2021 2021 2020
f. F f. F
Sabbatical trustees' salaries 68,590 68,590 71,670
Depreciation 77,706 77,706 89,749
Serviced premises 730,801 730,801 697,134
Insurance 14,715 14,715 15,727
Printing, postage and stationery 929 929 897
Computer costs 6,618 6,618 8,832
Bank charges and commission 964 964 1,776
Sundry 5,294 5,294 15,551
NUS affliations 31,264 31,264 36,451
Legal and professional 9,301 9,301 36,795
Travelling and subsistence 1,252 1,252 2,608
Audit fee 9,276 9,276 9,289
Recruitment
costs		 5,521 5,521 10,086
31,264 930,967 962,231 996,565
Total 2020 8,119 42,431 946,015 996,565

Staff costs
2021 2020
f.
Wages and salaries 1,133,514 1,465,171
Social security costs 108,238 112,739
Contribution to defined contribution pension schemes 38,666 39,955
1,280,418 1,617,865
2021 2020
No. No.
Sabbatical Trustees 3 3
Full time and part time staff 33 33
Casual staff 28 63
64 99
2021 2020
No. No.

receive d
remuneration
in respe		 ct oftheir employment
contract with the		 Union:
2021 2020
f.
Jacob Pepper Remuneration 21,440
Other benefits 100
Gloria Beyi Remuneration 2,996
Janine Braithwaite Remuneration 19,886
Other benefits 100
Ancha Joof Remuneration 19,694 22,950
Stella Webb Remuneration 22,950 3,697
Alessio Di Vito Remuneration 22,950 3,697

Disco
Building equipment
improve- Fixtures Office Computer and
ments and fittings equipment equipment lighting Total
f. f. f. f. f. f.
Cost or valuation
At 1 August 2020 150,000 430,703 111,773 41,472 7,218 741,166
Additions 5,050 5,050
Disposals (141,437) (96,302) (21,212) (7,218) (266,169)
At 31 July 2021 150,000 289,266 20,521 20,260 480,047
Depreciation
At 1 August 2020 1,915 234,697 103,509 30,970 7,218 378,309
Charge for the year 3,000 71,974 4,817 5,465 85,256
On disposals (141,437) (96,302) (21,212) (7,218) (266,169)
At 31 July 2021 4,915 165,234 12,024 15,223 197,396
Net book value
At 31 July 2021 145,085 124,032 8,497 5,037 282,651
At 31July 2020 148,085 196,006 8,264 10,502 362,857

2021 2020
11,737 18,490

2021 2020
f.
Due within one year
Trade debtors 352,717 299,196
Other debtors 3,125 4,447
Prepayments and accrued income 340
Grants receivable 6,336 106,992
362,178 410,975

2021 2020
Trade creditors 67,158 48,973
Other taxation and social security 7,714 440
Other creditors 75,315 70,223
Accruals and deferred income 73,644 117,896
223,831 237,532

2021 2020
f.
Financial assets
Financial assets measured at fair value through income and expenditure 394,913 252,937

Statement o ffunds - curren t year
Balance at 1 Transfers Balance at
August 2020 Income Expenditure in/out 31July 2021
F f. F f. F
Unrestricted funds
General
Funds - all funds		 274,870 2,485,025 (2,379,849) (5,049) 374,997
Designated funds
Fixed assets 214,772 (85,255) 153,134 282,651
Development fund 148,085 (148,085)
Minimum
reserves		 170,000 170,000
532,857 (85,255) 5,049 452,651
Restricted funds
CJRS Grant 75,524 (75,524)
Total offunds 807,727 2,560,549 (2,540,628) 827,648

Statement offunds (continued)
Statement offunds - prior year
Balance at
1August Transfers Balance at
2019 Income Expenditure inlout 31Ju/y 2020
Unrestricted
funds
General
Funds - all funds		 305,301 3,016,606 (2,894,209) (152,828) 274,870
Designated
funds
Fixed assets 149,778 (87,834) 152,828 214,772
Development
fund		 150,000 (1,915) 148,085
Minimum
reserves		 170,000 170,000
469,778 (89,749) 152,828 532,857
Restricted funds
CJRS Grant 160,147 (160,147)
Total offunds 775,079 3,176,753 (3,144,105) 807,727
Restricted
funds:

Analysis of net assets between funds - current year
Unrestricted Designated Total
funds funds funds
2021 2021 2021
F f. F
Tangible fixed assets 282,651 282,651
Current assets 598,828 170,000 768,828
Creditors due within one year (223,831) (223,831)
Total 374,997 452,651 827,648
Analysis of net assets between funds - prior year
Unrestricted Designated Total
funds funds funds
2020 2020 2020
Tangible fixed assets 362,857 362,857
Current assets 512,402 170,000 682,402
Creditors due within one year (237,532) (237,532)
Tl 274,870 532,857 807,727

2021 2020
f.
Net income for the year (as per Statement of Financial Activities) 19,921 32,648
Adjustments for:
Depreciation charges 85,256 89,749
Decrease/(increase) in stocks 6,753 (1,400)
Decrease
in		 debtors 48,797 11,674
Increase/(decrease) in creditors (13,701) 45,583
Net cash provided by operating activities 147,026 178,254

2021 2020
f.
Cash in hand 394,913 252,937
Total cash and cash equivalents 394,913 252,937

At 1 August At 31July
2020 Cash flows 2021
Cash at bank and in hand 252,937 141,976 394,913
252,937 141,976 394,913

2021 2020
f.
Not later than 1 year 32,514 35,887
Later than 1 year and not later than 5 years 73,156 89,413
105,670 125,300