Swawou School Foundation
(A company limited by guarantee)
Report and Financial Statements For the Year Ending 31 December 2020
Charity number 1148588 Company number 07847447
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Swawou School Foundation
Report and Financial Statements For the Year Ended 31 December 2020
Contents Page
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Reference and Administrative Information
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Report of the Management Committee
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Statement of Financial Activities
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Balance Sheet
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Notes forming part of the financial statements
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Independent Examiner’s Report
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Swawou School Foundation
Report and Financial Statements
For the Year Ended 31 December 2020
The Management Committee presents its directors’ report and audited financial statements for the year ended 31 December 2020
Reference and Administrative Information
| Charity Name: | Swawou School Foundation |
|---|---|
| Charity registration number: | 1148588 |
| Company registration number: | 07847447 |
| Registered Office: | 128 Freston Road |
| London, W10 6TR | |
| Management Committee: | Mr C Campbell |
| Mr R Davey | |
| Mr S O’Meara | |
| Independent Examiners: | Rev’d Alan Clements (Fellow of the Association of Charity |
| Independent Examiner’s) | |
| 15 Carleton Road, | |
| Great Knowley | |
| Chorley, PR6 8TQ | |
| Bankers: | Lloyds TSB Bank plc |
| 1stFloor | |
| 50 Notting Hill Gate | |
| London, W11 3JD | |
| Solicitors: | Ronald Fletcher Baker LLP |
| 77A Baker Street | |
| London, W1U 6RF |
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Swawou School Foundation
Report and Financial Statements For the Year Ended 31 December 2020
Our Aims and objectives
Purpose and Aims
To advance the education of the pupils in the Swawou Layout area of Kenema, Sierra Leone, in particular those at the Swawou Layout Community Primary School for Girls, by providing funding and assisting in the provision of facilities for education
Ensuring our work delivers our aims
We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous period. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are setup to help.
The review also helps us ensure our aims, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
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The focus of our work
We work to raise funds for the local community of Swawou Layout, Kenema town that give disadvantaged girls access to a free quality education. By removing the barrier of poverty and creating a nurturing and safe school environment, we are able to get girls back into the classroom.
The school operates with several unique features:
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Assistance with uniforms and learning materials free of charge
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Secure and clean sanitary facilities, including private toilets and a hand washing corner
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Zero tolerance on physical punishment
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Involvement of families and the community in school management and decision-making
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A nutritious, hot school lunch every day to aid learning and support healthy physical and mental development
Financial Review
The Swawou School Foundation was incorporated on the 14 November 2011 with Companies House and gained charitable status with the Charity Commission on 16 August 2012.
Principal Funding Sources
The principal funding sources for the charity are currently by way of corporate donations as well as through individual charitable donations and gifts from charitable trusts and foundations.
Reserves Policy
The Management Committee has examined the charity’s requirements for reserves in light of the main risks to the organisation. The policy being that the available cash balance should be at least nine months running costs. The cash balance at 31 December was £87,269 and as such the Management Committee are confident that they are able to continue.
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Activities and Achievements in 2020
Covid-19 Shutdown
The School was closed between March 2020 and October 2020 as part of the Country-wide Covid-19 shutdown. The Foundation continued to pay the teachers during the shutdown period but all other running costs were significantly lower than 2019.
Enrolment
The School maintained an enrolment level of 120 pupils. Vigorous selection criteria were applied to ensure that the most needy girls were recruited; for example, those living below the poverty line and those who were otherwise not attending school.
All pupils received a ‘back to school’ kit at the beginning of the school term, which included two school uniforms, textbooks and stationery. While the School was open, an entirely free education was provided, including a nutritious hot lunch each day.
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School Farm
The school farm serves as an excellent aid for the pupils and teachers during agricultural lessons (a core primary school subject), and also provides a small amount of food items that can be used for school lunches.
Training and support
We continue to invest in training and development for the staff of Swawou.
Secondary school scholarships
The Foundation continued to provide secondary school scholarships to those girls who graduated prior to 2019. Secondary school scholarships were discontinued for graduating students from 2019 onward, to ensure the finite resources of the Foundation are focused on the core purposes and aims of the primary school.
Fundraising and awareness raising
Swawou School is only possible thanks to the continued generous support of Law Business Research, who raised all of the money necessary to run Swawou through several fundraising dinners.
Swawou would like to thank the staff and management and the owners of Law Business Research (currently LLCP) for their incredible generosity over the last 15 years.
In addition, numerous individuals have generously contributed funds for specific projects in particular St. John's Episcopal Church in McLean, Virginia USA as well as the other generous individuals who have supported our work.
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A look ahead to 2021 - plans and ambitions
Provision of quality free primary education
We will continue to offer free quality primary education to the pupils at Swawou school in a childfriendly, safe and nurturing environment. We will continue to champion our core values, including a zero tolerance policy on corporal punishment, the involvement of families and the community in school management and decision making and the maintenance of low teacher-pupil ratios to ensure that each girl gets the support she needs to learn and thrive.
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Structure, Governance and Management
Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 14 November 2011 and registered as a charity on 16 August 2012. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Every member of the charity promises, if the charity is dissolved while he or she or it is a member or within twelve months after he or she or it ceases to be a member, to contribute such sum (not exceeding £10) as may be demanded of him or her or it towards the payment of the debts and liabilities of the charity incurred before he or she or it ceases to be a member, and of the costs charges and expenses of winding up, and the adjustment of the rights of the contributories among themselves.
To simplify the administration of the charity the decision was made to convert the organisation to a Charitable Incorporated Organisation (CIO), this process was completed in 2021.
Recruitment and Appointment of Management Committee
The directors of the company are also charity trustees for the purposes of charity law and under the company’s Articles are known as members of the Management Committee. Under the requirements of the Memorandum and Articles of Association there must be two or more members at any given time.
It is considered that the Trustees and any others who could be understood to be ‘managers’ in the activities and affairs of the Swawou School Foundation are deemed to be ‘fit and proper’ persons under the terms of the Finance Act 2010.
Training is available for the Trustees and any other members of the management team as and when required.
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Responsibilities of the Management Committee
Company law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
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prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis.
The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
With regard to the ‘Safeguarding’ of vulnerable adults and children who come within the compass of school activities, whilst the Foundation is in effect the fund raising entity for the Swawou Layout Community run school and supports and encourages the school to ensure the girls have a safe and nurturing environment in which to learn, the Management Committee feel that ‘loco parentis’ rests with the school. To that end the school employs a Child Protection officer specifically to ensure the local legislative controls and protections are in place.
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Members of the Management Committee
Members of the Management Committee, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
In accordance with company law, as the company’s directors, we certify that:
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so far as we are aware, there is no relevant audit information of which the company’s auditors are unaware
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as the directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant audit information and to establish that the charity’s auditors are aware of that information.
The Trustees are confident that over the next two years that funding will be adequate to cover the running of the school. A 3 – 5 year time frame is harder to predict but is heavily reliant on the continued support of the primary donor Law Business Research Ltd, that said, if their support were to end we would anticipate adequate time to get other donors and/or make other arrangements to ensure the school continues to function.
Independent Examiners
Rev’d Alan Clements was appointed as the charitable company’s Independent Examiner during the period.
This report has been prepared in accordance with the Statement of Recommended Practice:
Accounting and Reporting by Charities (issued in March 2005) and in accordance with the provisions applicable to companies subject to the small companies regime.
This report was approved by the Management Committee on . 9[th] Sept 2021 and signed on its behalf by:
C Campbell
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Swawou School Foundation
Statement of Financial Activities (including Income & Expenditure Account)
| Notes Income resources from generated funds Voluntary income: Donations and legacies 3 Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net incoming/(outgoing) resources from operations Other recognised gains Depreciation 5 Net incoming/(outgoing) resources for the year Reconciliation of funds Total funds brought forward Total funds carried forward |
2020 2019 Total Total £ £ 51,855 52,406 51,855 52,406 25,834 42,033 123 205 25,957 42,238 25,898 10,168 - - 5,599 5,802 20,299 4,367 151,061 146,695 171,360 151,061 |
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Swawou School Foundation
Balance Sheet as at 31 December 2020
| Notes Fixed Assets Tangible assets 5 Current Assets Debtors Cash at bank and in hand Current Liabilities Creditors: amounts falling due within one year Net Current Assets Net Assets Unrestricted Funds Opening Net incoming/(outgoing) resources for the year General funds Restricted Funds 3 Total Funds |
£ £ £ £ 84,091 89,505 84,091 89,505 - - 87,269 61,557 87,269 61,557 - - ~~-~~ ~~-~~ 87,269 61,557 171,360 151,061 151,061 146,695 20,299 4,367 171,360 151,061 - - 171,360 151,061 2020 2019 |
|---|---|
For the year ended 31 December 2020 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Approved by the management committee on . 9[th] Sept 2021 . and signed on its behalf by:
C Campbell
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Swawou School Foundation
Notes forming part of the Financial Statements for the year ended 31 December 2020
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with the Companies Act 2006 and the Statement of Recommended Practice : Accounting and Reporting by Charities issued in March 2005.
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and virtually certain to receive, the income and the amount can be quantified with reasonable accuracy.
The following policies are applied to particular categories of income:
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Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
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Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these accounts.
(d) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred.
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2. Trustee Remuneration & Related Party Transactions
No members of the management committee received any remuneration during the period.
3. Donations
| 3. Donations | ||
|---|---|---|
| Law Business Research Ltd Other donations Total unrestricted donations Total restricted funds Total Donation received |
2020 £ 51,119 736 51,855 - 51,855 |
2019 £ 51,942 464 |
| 52,406 - |
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| 52,406 |
Law Business Research Ltd continue to support the Foundation, in June 2021 £27,260 was received related to their 2020 fund raising activities. In June 2020 £51,119 was received related to their 2019 fund raising activities.
4. Taxation
The company is registered as a charity and as such is entitled to the exemptions under the Corporation Taxes Act 2011.
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5. Fixed Assets
| Opening Cost Additions Disposals Closing Cost Opening Accumulated Depreciation Depreciation Closing Accumulated Depreciation Opening Book Value Closing Book Value |
Land & Buildings Fixtures & Fittings Total 104,125 3,177 107,302 - 186 186 - - - |
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| 104,125 3,363 107,488 15,576 2,222 17,797 4,839 760 5,599 |
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| 20,415 2,982 23,397 88,550 955 89,505 83,711 381 84,091 |
Land & Buildings £83,711 (2019: £88,550) relate to the school in Kenema town in eastern Sierra Leone which officially opened 1st September 2017
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which for the building is estimated at 20 years and for fixtures and fittings at 3 years.
PaEe | 17 I report on the accounts of the companyfor the yearended 31sL I)ecember 2020, which are set out on pages 12 to 16. Respective responslbllltles of trustees and examiner. The trustees (who are also the direttors of the charity for the pur1 of compary law) are responsible for the preparation of the accoun The trustees cOr1derthat an audit is not required for the year under section 14412) of the Chartties Art 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied my5elFthat the tharity ts not subiectto audtt undercompany law and is e1Ible for independent examination, it is my responsibility to- examine the acwvnts under section 145 of the 2011 Act to follow the prOdureS laid down in the general Directions given by the Charity Commission under settion 145{5){bl of the 2011 Art. and to state whether particular matters have come to myattentit>n. Basis of the independent examine¢5 reporL My examination was carried out in accordance with the geneT31 Direttions gNen bythe Charity Commission. An examinion includes a review of the accounting reu)rds kept bythe charity and a comparison of the accounts presented with those record& It also indudes torL5ideration of any unusual items or disclosures in the accounts. and seeking explanations from you as tnjstees corMIng any such matters. The procedures undertaken do not provide all the eviden that v)uld be requTred in an audit aTKI consequently no opinion is given as to whether the accounts present a true and fair vi@vK and the report is limited to those matters Set out in the statement below. Independent examinerfs ststement. In connection with my examination. no matter has come to my attention: 111 which gives me reasonable cause to believe that in any material respect the quIrnents - to keep accounting records in accordan with section 386 of the Companies Act 21J)6: and - to prepare accounts which accord wtth accounting recortLg. comply with the accounting requirements of section 386 of the Companie5 Art 2006 and with the methLxts and principles of the Statement of Recommended Prattl- Accounting and Reporting by Charities have not been met: or {2) to whith, in my opinion, attention should be drdwn in order to enable a proper understanding of the accounts to be w¢hed. /U&l ft.n./..tiii...lrf/ £oz / Relevant professional qualification ..........-.-................. .. Addres&......... l.E. Master Sheets (CC 2011 amended) FC11[