## **THE ELY MEMORIAL FUND TRUSTEES REPORT** ## **1[ST] AUGUST 2022 – 31[ST] JUY 2023** During this year, the Charity has continued to meet our objectives for the public benefit in terms of offering financial support. The Road Safety campaigning has continued to raise the profile to engage with the young people through the Young Driver’s Experience and partnership working with Dying 2 Drive. However, the Hereford & Worcester Fire Service are discussing changing the name of Dying 2 Drive as well as the delivery of the contents due to young people reacting towards the extrication conducted by all the emergency services. We will continue to support their initiative during this proposed change. Within this fiscal year our services for financial support have supported a family. We extend our thoughts to the family and to offer our support when needed. Our relations with the Police, local Funeral Directors and Businesses continue to evolve. We have been rebranding our HUGS Funeral Pack for the families, that Hereford Police or Funeral Directors give to bereaved families to receive our financial condolence gift. Character By Design has designed a booklet with two inset sheets for families to pass to the undertaker and keep the booklet to help them with the immediate support for arranging their child’s funeral. The Charity Manager will continue to engage with the Police & Funeral Directors once the booklet has been finalised and printed. The Charity has considered options of funding opportunities to help to sustain our income. An option was to apply for funding from the National Lottery of £15,000 to make memorial artefacts for our bereaved families. Unfortunately, the Charity was not successful in securing such funding. We therefore made the decision to make a small quantity to see if there was a unique market to sell them. We will remain committed to seek external funding to help with management, running costs and to make our metal feathers. We are extremely grateful to all the businesses that have supported us and individuals who have challenged themselves to fundraise for ELY. Such support and generosity are overwhelming because we were able to hold our ELY Cycle Event, the ELY Charity Golf Day and the Young Drivers’ Experience for this fiscal year. It was our last ELY Cycle Event since we started in 2015, a sad but proud occasion that has seen many great days seeing our cyclists support ELY. We would like to extend our personal thanks to Steve Jay (Trustee) for all his total commitment organising the event with the wonderful support of Balfour Beatty management and Highway Engineers who loyally volunteered their time prior to, on the day and after the event, to keep our cyclists safe whilst cycling. We could never have held the event without them, again, thank you. The Charities turnover this year has reduced from end July 2022, this is due to less events and limited donations. Even though we have had reduced income, the Charities Reserved Balance will pay up to thirteen funerals of £3000 each and £13,000 for administration fees for the fiscal year 1[st] August 2023 to 31[st] July 2024. It is essential that the charity supports families through financial and emotional support, ensure we support our fundraising activities and seek funding through organisations to deliver road safety campaigns and deliver a unique driver learning experience for Herefordshire. Our Trustees will keep focused on delivering the Charitable purpose for the public benefit and strive to reduce the statistics of road traffic collisions amongst the age group 17-25 years within Herefordshire. Finally, I would like to thank the ELY Board of Management for their time during the last 12 months and to all our supporters and bereaved families who continue along ELY’s journey. Nigel Wood Chairperson 28[th] November 2023 THE ELY MEMORIAL FUND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JULY 2023 M. A. ￿LLIAMs ACCOUNTANCY LTD Accounting Technicians 7 Cottons Meadow ngstone Herefordshire HR2 9EW THE ELY MEMORIAL FUND Contents Reference and Administrative Infomation Directors Rewrt Independent Examineffs RetK)rt Profft and Loss Account Balance Sheet Notes to the Finanoal Statements 6&7 Detailed Profft and Loss Account THE ELY MEMORIAL FUND Reference and Administrative Inforniation Company Number 08126363 registered Eng￿nd aTrJ Wales Regisl8red charity number 1148535 Regislered address 3 Avocet Road Holmer Hereford HR4 gWA Directors Russell Leary Donna Gavin-RotrAnson Diana Wood Trustees Lee Bayley Donna Gavin-Robinson Joyce Higgins stephen Jay Chrts Lea Russell Leary Steven Tyler Marie Watkins Diana Wood Nigel wo￿3 Geoffrey Young Arnanda Young Tetired 30.11.2022 fetired 30.11.2022 Charity Manager Jela. J. Ty￿r Bankors Lloyds Bank PLC 8 High Town Hereford HR12AE Independent examiner M. A. Williams Accountancy Ltd 7 Cottor¢s Mealow Qngstone Hereford HR2 9EW THE ELY MEMORIAL FUND Report of the Directors The director presents her annual report wth the accounts of the Company for the year of trading ended 31st Juty 2023. Principal Activity The principal activity ofthe Company in the year under review was that of a Charity raising funds for the Pltblic benefft in order to provide a one-off condolence gift to help pay for funeFal costs shoukl a famity in Herefordshire bose their child in a road traffi collision, in particular but not exclusNely. beh¥een the ages of 17 to 25 yeats. Akso pr(Factively campaigning to encourage road safety. Directors The t￿re￿o￿ of the Company during the yearwere.. Russell Leary Donna Gavir¢-RotAnson 'ana Wood The Company does not have any share ca￿tal as it rs limited by guarantee. Small Company Provlslons This report has been prepared in accordance with the provisions ap￿ca￿le to companies entitled to the small companies exemption. This rewjrt was atproved by the Board of Oirectors on 3rd November 2023 signed on behalf of the Board by.. Signed ty the director . Mrs D. Gavin41obinsonlRussell Learylmrs D. Wood INDEPENDENT EXAMINER'S REPORT ON THE FINANCIAL STATEMENTS Roport to th• tw•t•e8 of THE ELY MEMORIAL FUND On accounts for the year ended 31st Juty 2023 Set out on pages 4t07 Respectlve responsibilities of trustees and Q￿miner The chariws trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this period under section 144 of the Charrties Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to.. examine the accounts under se¢tion 145 of the Charf¢ies Act, to follow the procedure5 laid down in the general Directions given by the Charty Commission (under section 14515}Ibl of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independ8nt ex•mlnerfs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the chanty and a comparison of the accounts presented with those records. It also includes considerat￿n of any unusual f(ems or disclosures in the accounts, and seeking explanations from the trustees concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audrt, and consequentty no opinion is given as to whetheT the accounts present a'true and fai view and the report is limited to those matters sel out in the statement bebw. IndOPgDdont 8xamlnerfs Statement In connection with my examination, no matter has come to my attention.. {1} which gives me reasonable cause lo believe that in any material respect the requirements to keep accounting re￿rdS in accordance with section 130 of the Act," and to prepare accounts which accord with the accounting records and comply wi(h the accounting requirements of the Charities Ad have not been met., or to which, in my opinion, attention should ke drawn in order to enable a proper understanding of the accounts lo bo reached. 12} Slgnod AJ Date Nam8 M. A. Williams Accountsncy Ltd Relevant professional qualification M.A.A.T. Address 7 Cottons Meadow Kingslone He￿f0rd HR2 9EW THE ELY MEMORIAL FUN PROFIT A SAC OUNT FOR THE YEAR ENDED 31 LY 2023 Note 26,657 37,834 Fundraising Costs 14,187 20,932 12.471 16,902 Administration Expenses 12.175 7,529 Su lus on Ordina ActNities before Interest Pa able 296 9,373 Taxation 296 9,373 Donations Paid lo Families 3,CK)O DefK 2022 Su lus for the Year -£2,704 £9,373 THE ELY MEMORIAL FUND BALANCE SHEET AS AT 31ST JULY 2023 2023 2022 Fixed Assets Note Ta￿1b18 Assets 689 919 Curienl Assets Stock Debtors Piep8yments Bank Accounts Bonk Depostt Account Cash in Hand 470 3,613 925 28,692 52,208 213 1,012 397 925 27,944 53.345 45 86,122 83,668 Creditors: Amounts falling due within one year Trade Creditors 6,056 1.128 80,066 82,540 Total Assets ￿s$ Cuffent Liatmlilies £80,755 £83,459 al and Reserves Profft and Loss Account £80,755 £83,459 For the year eThJed 31st Juty 2023 the company was entilled to exemption frorn audit under sedion 477 of the Companies Act 2006 relating to small (£Jmpanies. Director5 res nsitilfaes.. The membets have not required the company to obtsin an audit of its financial statements for the year in question in accordance vit) section 476.. The dirertors acknowledge their responsiLKlities for complying with the requirements of the Acl with respect to accounbng records and the preparation of financial statemerits. These fjnan¢ial staternents have been prepared in accordance wth the provisions applicable to subjeL# to the small companies. fegime and in accordance with FRS 102 Yhe Financial Reporting Standard apptscable in the UK atxl Republic of Ireland". These fjnanclal statements were approved by the Board of [lirecto￿ and authorised for issue on 3rd Novemter 2023. and are signed on behaff of the board by.. Signed by the director. Mrs D. Gavin4obinsonlRussell Learylmrs D. THE ELY MEMORIAL FUN OTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST JULY 2023 1. Statement ofcom liance These financi81 statements have been prepared in compfiance y￿th the prowsion5 of FRS 102, Section IA. The Financial Reporttng Standard applicable in the UK and Republic of Irel8NJ". 2. Accountin C4es Basis of preparation The finanLaal statements have been prepared on the histoiical cost basis and are prepared in stsrfing, which is the fundional currency of the entity. Tumovèr Tumover comwise5 funds raised for charitable (Istfibulion by the Company. Tangible Fixed Assets and Depreciation Tangib￿ fixed assets are stated at cost less depreciation. Deprecaation is provided at rates ￿lCulated to VllFte off the o)st, less estimated restdual values, over th￿r expected useful lives, using the reducrng balance t￿￿$, at the followng rate.. Office Equipment 25% Office ui 3. Tan Ib￿ Fixed Assets Cost As at 1st August 2022 Additions 2,403 As at 31stJuty 2023 £2.403 euation As at 1st August 2022 Charge for the Year 1.484 230 As al 31stJuty 2023 £1,714 Net Book Value As at 31stJuty 2023 £689 As at 31st July 2022 £919 THE ELY MEMORIAL FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST JULY 2023 2023 2022 4. Profit and L055 Accourrt Balance at 1st August 2022 83,459 74,086 Deficit (2022 Surplus) for the Year -2.704 9,373 B8￿nCe at 31st Juty 2023 £80,755 £83,459 S. Taxation There no Corporation Tax liatikty as the funds raised by the Company are for chaFitsble di%tribulion. 6. Related Pa Transadion5 The company is liffuted by guarantee. In the event ofthe company tr*ing wound up. all members and ttlsorts who were Membe￿ within one ye8r ofthe company being wound UP. V•iU contribute £10 eath to the assets ofthe ojrnpany. There were 10 ￿mbe￿ at 31st Juty 2022. g022- 11) 7.Em Average number of Employees during the Year THE ELY MEMORIAL FUND DETALED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST JULY 2023 2023 Income Costs 2022 Su Su Fundtaisi Merchandk%e Sales Collection Tins Donations and Swnsor5hiF6 Claiployant Evening HoT5erac?ng Day Be Like Macca Young Driver Experience 8icycle Rides and Sixn Charity Ball JustGMng Virgin Money Giving Paypal t)onalÈons Sellebnty Soccer Run 4 Wales Entries Golf COm￿litt0n Bank De[￿￿t Interest 542 -542 07 6,035 2,270 1.231 280 1,489 1,512 4.122 2.199 2,320 3,940 214 6,836 375 1,168 1.411 1,151 1.497 1,497 3,560 4,262 228 2.097 228 26.657 14.187 12.471 16,903 Less: Ex Thjiture ManageFISecretary Fees Website and Advertising Storage Rent ELY ClothiThJ Room Hire Pubtic LiaLxlity Insurance Postage and Stationery Telephone. Office 8nd Travel Costs sutts¢rik￿IonS Training Funding BKI Chiistmas Party Lotteries Registration B8nk Card Charges Confirmation Ststement Fee Depreciation: Office Equiwnerrt 6,377 2,795 1,771 333 635 20 285 40 47 48 178 276 19 300 100 35 13 31 13 230 12,175 7.530 Net Su lus forthe Year £9,373 THE ELY MEMORIAL FUND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JULY 2023 M. A. ￿LLIAMs ACCOUNTANCY LTD Accounting Technicians 7 Cottons Meadow ngstone Herefordshire HR2 9EW THE ELY MEMORIAL FUND Contents Reference and Administrative Infomation Directors Rewrt Independent Examineffs RetK)rt Profft and Loss Account Balance Sheet Notes to the Finanoal Statements 6&7 Detailed Profft and Loss Account THE ELY MEMORIAL FUND Reference and Administrative Inforniation Company Number 08126363 registered Eng￿nd aTrJ Wales Regisl8red charity number 1148535 Regislered address 3 Avocet Road Holmer Hereford HR4 gWA Directors Russell Leary Donna Gavin-RotrAnson Diana Wood Trustees Lee Bayley Donna Gavin-Robinson Joyce Higgins stephen Jay Chrts Lea Russell Leary Steven Tyler Marie Watkins Diana Wood Nigel wo￿3 Geoffrey Young Arnanda Young Tetired 30.11.2022 fetired 30.11.2022 Charity Manager Jela. J. Ty￿r Bankors Lloyds Bank PLC 8 High Town Hereford HR12AE Independent examiner M. A. Williams Accountancy Ltd 7 Cottor¢s Mealow Qngstone Hereford HR2 9EW THE ELY MEMORIAL FUND Report of the Directors The director presents her annual report wth the accounts of the Company for the year of trading ended 31st Juty 2023. Principal Activity The principal activity ofthe Company in the year under review was that of a Charity raising funds for the Pltblic benefft in order to provide a one-off condolence gift to help pay for funeFal costs shoukl a famity in Herefordshire bose their child in a road traffi collision, in particular but not exclusNely. beh¥een the ages of 17 to 25 yeats. Akso pr(Factively campaigning to encourage road safety. Directors The t￿re￿o￿ of the Company during the yearwere.. Russell Leary Donna Gavir¢-RotAnson 'ana Wood The Company does not have any share ca￿tal as it rs limited by guarantee. Small Company Provlslons This report has been prepared in accordance with the provisions ap￿ca￿le to companies entitled to the small companies exemption. This rewjrt was atproved by the Board of Oirectors on 3rd November 2023 signed on behalf of the Board by.. Signed ty the director . Mrs D. Gavin41obinsonlRussell Learylmrs D. Wood INDEPENDENT EXAMINER'S REPORT ON THE FINANCIAL STATEMENTS Roport to th• tw•t•e8 of THE ELY MEMORIAL FUND On accounts for the year ended 31st Juty 2023 Set out on pages 4t07 Respectlve responsibilities of trustees and Q￿miner The chariws trustees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this period under section 144 of the Charrties Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilty to.. examine the accounts under se¢tion 145 of the Charf¢ies Act, to follow the procedure5 laid down in the general Directions given by the Charty Commission (under section 14515}Ibl of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independ8nt ex•mlnerfs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the chanty and a comparison of the accounts presented with those records. It also includes considerat￿n of any unusual f(ems or disclosures in the accounts, and seeking explanations from the trustees concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audrt, and consequentty no opinion is given as to whetheT the accounts present a'true and fai view and the report is limited to those matters sel out in the statement bebw. IndOPgDdont 8xamlnerfs Statement In connection with my examination, no matter has come to my attention.. {1} which gives me reasonable cause lo believe that in any material respect the requirements to keep accounting re￿rdS in accordance with section 130 of the Act," and to prepare accounts which accord with the accounting records and comply wi(h the accounting requirements of the Charities Ad have not been met., or to which, in my opinion, attention should ke drawn in order to enable a proper understanding of the accounts lo bo reached. 12} Slgnod AJ Date Nam8 M. A. Williams Accountsncy Ltd Relevant professional qualification M.A.A.T. Address 7 Cottons Meadow Kingslone He￿f0rd HR2 9EW THE ELY MEMORIAL FUN PROFIT A SAC OUNT FOR THE YEAR ENDED 31 LY 2023 Note 26,657 37,834 Fundraising Costs 14,187 20,932 12.471 16,902 Administration Expenses 12.175 7,529 Su lus on Ordina ActNities before Interest Pa able 296 9,373 Taxation 296 9,373 Donations Paid lo Families 3,CK)O DefK 2022 Su lus for the Year -£2,704 £9,373 THE ELY MEMORIAL FUND BALANCE SHEET AS AT 31ST JULY 2023 2023 2022 Fixed Assets Note Ta￿1b18 Assets 689 919 Curienl Assets Stock Debtors Piep8yments Bank Accounts Bonk Depostt Account Cash in Hand 470 3,613 925 28,692 52,208 213 1,012 397 925 27,944 53.345 45 86,122 83,668 Creditors: Amounts falling due within one year Trade Creditors 6,056 1.128 80,066 82,540 Total Assets ￿s$ Cuffent Liatmlilies £80,755 £83,459 al and Reserves Profft and Loss Account £80,755 £83,459 For the year eThJed 31st Juty 2023 the company was entilled to exemption frorn audit under sedion 477 of the Companies Act 2006 relating to small (£Jmpanies. Director5 res nsitilfaes.. The membets have not required the company to obtsin an audit of its financial statements for the year in question in accordance vit) section 476.. The dirertors acknowledge their responsiLKlities for complying with the requirements of the Acl with respect to accounbng records and the preparation of financial statemerits. These fjnan¢ial staternents have been prepared in accordance wth the provisions applicable to subjeL# to the small companies. fegime and in accordance with FRS 102 Yhe Financial Reporting Standard apptscable in the UK atxl Republic of Ireland". These fjnanclal statements were approved by the Board of [lirecto￿ and authorised for issue on 3rd Novemter 2023. and are signed on behaff of the board by.. Signed by the director. Mrs D. Gavin4obinsonlRussell Learylmrs D. THE ELY MEMORIAL FUN OTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST JULY 2023 1. Statement ofcom liance These financi81 statements have been prepared in compfiance y￿th the prowsion5 of FRS 102, Section IA. The Financial Reporttng Standard applicable in the UK and Republic of Irel8NJ". 2. Accountin C4es Basis of preparation The finanLaal statements have been prepared on the histoiical cost basis and are prepared in stsrfing, which is the fundional currency of the entity. Tumovèr Tumover comwise5 funds raised for charitable (Istfibulion by the Company. Tangible Fixed Assets and Depreciation Tangib￿ fixed assets are stated at cost less depreciation. Deprecaation is provided at rates ￿lCulated to VllFte off the o)st, less estimated restdual values, over th￿r expected useful lives, using the reducrng balance t￿￿$, at the followng rate.. Office Equipment 25% Office ui 3. Tan Ib￿ Fixed Assets Cost As at 1st August 2022 Additions 2,403 As at 31stJuty 2023 £2.403 euation As at 1st August 2022 Charge for the Year 1.484 230 As al 31stJuty 2023 £1,714 Net Book Value As at 31stJuty 2023 £689 As at 31st July 2022 £919 THE ELY MEMORIAL FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST JULY 2023 2023 2022 4. Profit and L055 Accourrt Balance at 1st August 2022 83,459 74,086 Deficit (2022 Surplus) for the Year -2.704 9,373 B8￿nCe at 31st Juty 2023 £80,755 £83,459 S. Taxation There no Corporation Tax liatikty as the funds raised by the Company are for chaFitsble di%tribulion. 6. Related Pa Transadion5 The company is liffuted by guarantee. In the event ofthe company tr*ing wound up. all members and ttlsorts who were Membe￿ within one ye8r ofthe company being wound UP. V•iU contribute £10 eath to the assets ofthe ojrnpany. There were 10 ￿mbe￿ at 31st Juty 2022. g022- 11) 7.Em Average number of Employees during the Year THE ELY MEMORIAL FUND DETALED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST JULY 2023 2023 Income Costs 2022 Su Su Fundtaisi Merchandk%e Sales Collection Tins Donations and Swnsor5hiF6 Claiployant Evening HoT5erac?ng Day Be Like Macca Young Driver Experience 8icycle Rides and Sixn Charity Ball JustGMng Virgin Money Giving Paypal t)onalÈons Sellebnty Soccer Run 4 Wales Entries Golf COm￿litt0n Bank De[￿￿t Interest 542 -542 07 6,035 2,270 1.231 280 1,489 1,512 4.122 2.199 2,320 3,940 214 6,836 375 1,168 1.411 1,151 1.497 1,497 3,560 4,262 228 2.097 228 26.657 14.187 12.471 16,903 Less: Ex Thjiture ManageFISecretary Fees Website and Advertising Storage Rent ELY ClothiThJ Room Hire Pubtic LiaLxlity Insurance Postage and Stationery Telephone. Office 8nd Travel Costs sutts¢rik￿IonS Training Funding BKI Chiistmas Party Lotteries Registration B8nk Card Charges Confirmation Ststement Fee Depreciation: Office Equiwnerrt 6,377 2,795 1,771 333 635 20 285 40 47 48 178 276 19 300 100 35 13 31 13 230 12,175 7.530 Net Su lus forthe Year £9,373