2022-07-31-accounts

Chairperson’s Report for the

Annual General Meeting on the 30[th] November 2022

Welcome to the Annual General Meeting (AGM) of the ELY Memorial Fund on the 30[th] November 2022. My report covers the financial year 1[st] August 2021 – 31[st] July 2022 Post Covid, the end of the financial year has brought positivity for the Charity’s finances.

During this year, the Charity has continued to meet our objectives for the public benefit in terms of offering financial support. The Road Safety campaigning has continued to raise the profile to engage with the young people through the Young Driver’s Experience and partnership working with Dying 2 Drive. We can’t not notice the increase in our daily lives of more traffic on our roads as people start to go back into work places returning to some normality. There have been incidents/fatalities on our roads amongst age groups that fall outside of our criteria. Over the last 12 months, our services for financial support has not been required.

Our relations with the Police, local Funeral Undertakers and Businesses continue to evolve. The Grief Counsellor has offered her unique grief recovery programme to a few of our bereaved families, which has been hugely welcomed. Post Covid, the Charity has considered options of funding opportunities to help to sustain our income. The Charity Manager has been in discussions with a local Charity called Hereford MAKE where one of their farrier’s makes memorial metal artefacts for the bereaved. We are seeking funding through the National Lottery of £15,000 to establish our business, make the product and ecommerce platform to sell. The application has been submitted, but the Charity will not know the decision until later in 2022/early 2023.

We are extremely grateful to all the businesses that have supported us and individuals who have challenged themselves to fundraise for ELY. Such support and generosity is overwhelming because we were able to hold our ELY Cycle Event, the ELY Charity Golf Day and the Young Drivers’ Experience.

Fundraising is vitally important to support our families, which like many other Charities, our income has been affected by Covid. The Trustees have done their best to ensure that the account balance at the end of this financial year has stabled, keeping the Charities reserved balance to pay up to 12 funerals and administration fees for the 1[st] August 2022 to 31[st] July 2023.

We are fortunate that the Coop is still one of our largest donors, being supported by their customers in their small branch on Whitecross Road. Being part of the Coop Community Fund has increased our profile amongst everyday shoppers who nominate ELY to have a share of the funds.

It is essential that the charity supports families through financial and emotional support, ensure we support our fundraising activities and seek funding through organisations to deliver road safety campaigns and deliver a unique driver learning experience for Herefordshire.

Our Trustees will keep focused on delivering the Charitable purpose for the public benefit and strive to reduce the statistics of road traffic collisions amongst the age group 17-25 years within Herefordshire.

Finally, I would like to thank the ELY Board of Management for their time during the last 12 months and to all our supporters and bereaved families who continue along ELY’s journey.

Geoff Young Chairman 30[th] November 2022

TH ELY MEMORI LFUN FINANCIAL TATEMENTS FO THE YEAR E ED 31ST ULY 2022 . ￿ WILLIAMS ACCOUNTANCY LTD Accounting Technicians 7 Cottons Meadow Kingslone Herefordshire HR2 9EW

THE ELY MEMORI UND Contents Pa Reference and Administrative Infomation Directors Report Independent Examinerfs Report Prorrt and Loss Account Balance Sheet Notes to the Financial Slalemenls 6&7 Detsiled Profit and Loss Account

THE ELY MEMORIAL FUND Rofgrence and Admlnistratlvg Infomiation Company Number 08126363 registered England and Wales Registered charity number 1148535 Reglstered address 3 Avocet Road Holm8r Hereford HR4 9WA Dir8dors Russell Leary Donna Gavin-Robinson Diana W¢)od Trustees Donna GaVin￿RoblnS0n Joyce Higgins Stephen Jay Chris Lea Russell Leary Steven T￿er Marie Walkins Diana W¢x)d Nigel Wood Geoffrey Young Amanda Young Charlty Managgr Angela. J. T￿er Bankers Lloyds Bank PLC 8 High Town Hereford HR1 2AE Independent gxaminer M. A. Williams Accountancy Ltd 7 Cottons Meadow Kingstone Hereford HR2 9EW

THE ELY MEMORIAL FUND Report of thg Dlrectors The director presents her annual report W7th the accounts of the Company for the year of trading ended 31st July 2022. Prlnclpal Actlvlty The principal activity of the Company in the year under review was that of a Charty raising funds for the public benefit in order lo provide a one-off condolence gift to help pay for funeral costs should a family in Herefordshire loose their child in a road traffic collision, in particular but not exclusively, between the ages of 17 10 25 years. Aso pr(>8clively campaigning to encourage road safety- D5rgctors The Directors of the Company during the year were.. Russell Leary appointed 1st Deeember 2021 Donna Gavin-Robinson Diana Wood The Company does not have any share capital as it is limited by guarantee. Small Company Provisions This report has been prepared in accordance with the provisions applicable lo companies entitled to the small companies exemption. This report was approved by the Board of Directors on 22nd November 2022 and signed on behalf of the Board by.. Signed by the dire Mrs D. Gavin-RobinsonlMrs D. Wood ?14ts>R yLn4 ?Au,,-2DS,qS

INDEPENDEKf EXAIAINER'S REPORT ON THE FINANCIAL STATEMENT8 Report to th• tMtg0• THE ELY MEMORIAL FUND On accounts for the year ondod 31$t July 2022 8•t out on p•go8 4t07 Re•pectlve Mpon•ibilitio• of tru8te•• •nd oxmlngr The charitys trustees are responsible for the preparation of the accounts. The Charity's trustees ¢onsider that an audit is not required for this peric#J under section 144 of the Chafittes Act 2011 {the Charthes Act) and that an independent examination is needed. It is my resp)nsibility to.. examine the accounts under section 145 of the Charities Ac( to follow the prccedures laJ down in Ihe general Directions given by the Charity ComMi￿On (undef section 145151{bl of the ChariW ACL artd to state Wthelher p8ibcul8r matters have ¢JJme to my attention. B•sl8 of Indop•nd•nt •xamln•ts r•port My examination vrds carried out in ar£ordance with general Directions given by the Charty Commiwon. An examination indudes a review of the acc•Junting records kept by the charity and a (￿mparISOn ofthe accounts presenied those records. It also includes 0)nS￿eratIOn of any unusual items or disclosures in the accounts. and seeking expLqnations from the trustees conceming any such matt8rs. The procedures undertaken do not provide all the eviden￿ that w)ukd be required in an audit, and consequentty no opinion is given as to whether the accounts present a true and fai view arKI the report limrted to those matters set Ixrt in the statement below. Independont oxamln•rf8 •tatement In connection with my examination, no matter has Come to my attention". {1) whith gives me reasonable ￿uSe to believe that in any mateTial respect the requirements to keep accounting records in accordance Y￿th section 130 of #Ie ACL and lo prepare accounts vthich accord %wth the accounting re¢ords ar￿ compty with the accounting requi￿rnents of the Charities Acl have not been met. or to whKh, in my opinton, attention should be drawn in order to enable a proper understsnding of the ¥counts to be rexhed. (21 Slgned Name M. A. Williams Accountancy Ltd R•l•v•nt prof•sslon•l qu•lifK*i M.AAT. Addr 7 Cottons Meadow Klngstone Hereford HR2 9EW

THE ELY MEMORIAL FUND PR FIT AN LOSS A COUNT FOR THE YEAR EN ED 31ST JULY 2022 2022 2021 Tumover 37.834 22.491 Fundraising Costs 20,932 9,336 16.903 13,155 Administration Expenses 7,529 6,359 Sur lus on Ordina Activities before Interest Pa 9,373 6,796 Taxatron 9,373 6,796 Donations Paid lo Families 5,800 Sur lus for the Year £9,373 £996

THE ELY MEMORIAL FUN BALANCE SHEET AS AT 31 ST JULY 2022 2022 2021 Fixed Note Tangible Assets 919 366 Cu￿ent Assets Stock Debtors PfepayTnents Bank Accounts Bank Deposit Account Cash in Hand 1.012 398 925 27,944 53,345 45 1.619 18.743 53,340 31 83,668 73.733 Creditors.. Amounts falling due within one year Trade Creditors 1,128 13 82,540 73,720 Totsl Assets less Current Liabilities £83,459 £74,086 Ca ital and Reserves Profil and Loss Account £83.459 £74,086 For the year ended 3151 Jyly 2022 the company was entiued to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors res The members have not required the company lo obtain an audit of its finanrAal statements for the year in question in accordance with section 476.. The directors acknowledge their responsibilities for complwng with the requirements of the Act wlh respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions appli¢abl& to subject lo the small companies, regime and in accordance wth FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.. These financial statements were 8pproved by the Board of Direclors and aulhorised for issue on 22nd November 2022, and are signed on behalf of the board by. aLJa . Slgned by the director.. ...... Mrs D. Gavln-Roblnson Mrs D. Wood 314￿)rt dooo

THE ELY MEMOR FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST lam ntof nce These financial statements have been prepared in compliance with the provisions of FRS 102. Section 1A. The Finan¢i81 Reporting Standard applicable in the UK and Republic of Ireland.. 2. Accountin olicies Basls of preparatlon The financial slalemenls have been prepared on the historical cost basis and are prepared ITr sterling, which is the functional currency of the enlty. Turnover Tumover comprises funds raised for charitable distribution by the Company. Tanglble Flxed Assets and Dgprgciatlon Tangible fixed assets are stsled at cost less depreciation. Depreaalion is Provided at rates calculated lo write off the cost, less estimated residual values, over their expected useful lives, using the reducing balance basis, at the following rate.. Office Equipment 25% Office ui 3. Tan ible Fixed Assets As at 1st August, 2021 Addiiions 859 As at 31st July. 2022 £2,403 recialion As al 1st August, 2021 Charge for the Year 1,178 306 As at 31st July, 2022 £1,484 NetB kv lue As al 31st July. 2022 £919 As al 31st July. 2021 £366

THE ELY MEMORIAL FUND NOTES TO THE AC UNTS FOR THE YEAR ENDE T JULY 022 2021 s Accoun Balance at 1st August, 2021 74,086 73,090 Surplus for the Year 9.373 998 Balance at 31st July. 2022 £83,459 £74.086 5. Taxation There is no Corporation Tax liability as the funds raised by the Company a￿ for charitable distribution. 6. Related Pa Transactions The company is limited by guarantee. In the event of the company being wound up. all members and persons who were members wilhin one year of the company being wound up, w*ll contribute £10 each to the assets of the company. There were 11 members at 31st July 2022.12021- 111 7.Em Average number of Employees during the Year

THE ELY RIAL FU DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR EN 31ST JULY 2022 202 Costs come Fundraisin Merchandise Sales Collection Tins Donations and Sponsorships Clairvoyant Evening Be Like Macca Young Driver Experience Bicyde Rides and Spin Charsty Ball JustGiving Virgin Money Giving Payp81 Donations Sellebrity Soccer Marathon Entries Golf Competition Bank Deposit Interest 607 -607 482 159 1,955 2,270 1,631 1,512 70,839 3,673 7.710 4.289 214 2,270 1,231 1,512 4.122 2,199 2.320 3,940 214 400 6.717 1.474 5,391 350 -816 2,648 -704 3,578 552 2,018 2,400 -2,400 5,691 3,594 2,097 3,361 37,834 20,932 16,903 13.156 endilure Managerlsecretary Fees Website and Adverttsing Storage Rent ELY Clothing Room Hire Public Liability Insur8nce Postage and Stationery Telephone, Office and Travel Costs Subscriptions Christmas Paty Lotteries Registration Bank Card Charges Confirmation Slalement Fee Depreciation= Office Equipment 2.79S 1.771 333 635 20 285 40 889 268 100 40 35 13 306 3,600 1,445 570 290 14 268 20 122 7,529 6,360 Net Su lus r the Year £9.373 £6,796

TH ELY MEMORI LFUN FINANCIAL TATEMENTS FO THE YEAR E ED 31ST ULY 2022 . ￿ WILLIAMS ACCOUNTANCY LTD Accounting Technicians 7 Cottons Meadow Kingslone Herefordshire HR2 9EW

THE ELY MEMORI UND Contents Pa Reference and Administrative Infomation Directors Report Independent Examinerfs Report Prorrt and Loss Account Balance Sheet Notes to the Financial Slalemenls 6&7 Detsiled Profit and Loss Account

THE ELY MEMORIAL FUND Rofgrence and Admlnistratlvg Infomiation Company Number 08126363 registered England and Wales Registered charity number 1148535 Reglstered address 3 Avocet Road Holm8r Hereford HR4 9WA Dir8dors Russell Leary Donna Gavin-Robinson Diana W¢)od Trustees Donna GaVin￿RoblnS0n Joyce Higgins Stephen Jay Chris Lea Russell Leary Steven T￿er Marie Walkins Diana W¢x)d Nigel Wood Geoffrey Young Amanda Young Charlty Managgr Angela. J. T￿er Bankers Lloyds Bank PLC 8 High Town Hereford HR1 2AE Independent gxaminer M. A. Williams Accountancy Ltd 7 Cottons Meadow Kingstone Hereford HR2 9EW

THE ELY MEMORIAL FUND Report of thg Dlrectors The director presents her annual report W7th the accounts of the Company for the year of trading ended 31st July 2022. Prlnclpal Actlvlty The principal activity of the Company in the year under review was that of a Charty raising funds for the public benefit in order lo provide a one-off condolence gift to help pay for funeral costs should a family in Herefordshire loose their child in a road traffic collision, in particular but not exclusively, between the ages of 17 10 25 years. Aso pr(>8clively campaigning to encourage road safety- D5rgctors The Directors of the Company during the year were.. Russell Leary appointed 1st Deeember 2021 Donna Gavin-Robinson Diana Wood The Company does not have any share capital as it is limited by guarantee. Small Company Provisions This report has been prepared in accordance with the provisions applicable lo companies entitled to the small companies exemption. This report was approved by the Board of Directors on 22nd November 2022 and signed on behalf of the Board by.. Signed by the dire Mrs D. Gavin-RobinsonlMrs D. Wood ?14ts>R yLn4 ?Au,,-2DS,qS

INDEPENDEKf EXAIAINER'S REPORT ON THE FINANCIAL STATEMENT8 Report to th• tMtg0• THE ELY MEMORIAL FUND On accounts for the year ondod 31$t July 2022 8•t out on p•go8 4t07 Re•pectlve Mpon•ibilitio• of tru8te•• •nd oxmlngr The charitys trustees are responsible for the preparation of the accounts. The Charity's trustees ¢onsider that an audit is not required for this peric#J under section 144 of the Chafittes Act 2011 {the Charthes Act) and that an independent examination is needed. It is my resp)nsibility to.. examine the accounts under section 145 of the Charities Ac( to follow the prccedures laJ down in Ihe general Directions given by the Charity ComMi￿On (undef section 145151{bl of the ChariW ACL artd to state Wthelher p8ibcul8r matters have ¢JJme to my attention. B•sl8 of Indop•nd•nt •xamln•ts r•port My examination vrds carried out in ar£ordance with general Directions given by the Charty Commiwon. An examination indudes a review of the acc•Junting records kept by the charity and a (￿mparISOn ofthe accounts presenied those records. It also includes 0)nS￿eratIOn of any unusual items or disclosures in the accounts. and seeking expLqnations from the trustees conceming any such matt8rs. The procedures undertaken do not provide all the eviden￿ that w)ukd be required in an audit, and consequentty no opinion is given as to whether the accounts present a true and fai view arKI the report limrted to those matters set Ixrt in the statement below. Independont oxamln•rf8 •tatement In connection with my examination, no matter has Come to my attention". {1) whith gives me reasonable ￿uSe to believe that in any mateTial respect the requirements to keep accounting records in accordance Y￿th section 130 of #Ie ACL and lo prepare accounts vthich accord %wth the accounting re¢ords ar￿ compty with the accounting requi￿rnents of the Charities Acl have not been met. or to whKh, in my opinton, attention should be drawn in order to enable a proper understsnding of the ¥counts to be rexhed. (21 Slgned Name M. A. Williams Accountancy Ltd R•l•v•nt prof•sslon•l qu•lifK*i M.AAT. Addr 7 Cottons Meadow Klngstone Hereford HR2 9EW

THE ELY MEMORIAL FUND PR FIT AN LOSS A COUNT FOR THE YEAR EN ED 31ST JULY 2022 2022 2021 Tumover 37.834 22.491 Fundraising Costs 20,932 9,336 16.903 13,155 Administration Expenses 7,529 6,359 Sur lus on Ordina Activities before Interest Pa 9,373 6,796 Taxatron 9,373 6,796 Donations Paid lo Families 5,800 Sur lus for the Year £9,373 £996

THE ELY MEMORIAL FUN BALANCE SHEET AS AT 31 ST JULY 2022 2022 2021 Fixed Note Tangible Assets 919 366 Cu￿ent Assets Stock Debtors PfepayTnents Bank Accounts Bank Deposit Account Cash in Hand 1.012 398 925 27,944 53,345 45 1.619 18.743 53,340 31 83,668 73.733 Creditors.. Amounts falling due within one year Trade Creditors 1,128 13 82,540 73,720 Totsl Assets less Current Liabilities £83,459 £74,086 Ca ital and Reserves Profil and Loss Account £83.459 £74,086 For the year ended 3151 Jyly 2022 the company was entiued to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors res The members have not required the company lo obtain an audit of its finanrAal statements for the year in question in accordance with section 476.. The directors acknowledge their responsibilities for complwng with the requirements of the Act wlh respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions appli¢abl& to subject lo the small companies, regime and in accordance wth FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.. These financial statements were 8pproved by the Board of Direclors and aulhorised for issue on 22nd November 2022, and are signed on behalf of the board by. aLJa . Slgned by the director.. ...... Mrs D. Gavln-Roblnson Mrs D. Wood 314￿)rt dooo

THE ELY MEMOR FUND NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST lam ntof nce These financial statements have been prepared in compliance with the provisions of FRS 102. Section 1A. The Finan¢i81 Reporting Standard applicable in the UK and Republic of Ireland.. 2. Accountin olicies Basls of preparatlon The financial slalemenls have been prepared on the historical cost basis and are prepared ITr sterling, which is the functional currency of the enlty. Turnover Tumover comprises funds raised for charitable distribution by the Company. Tanglble Flxed Assets and Dgprgciatlon Tangible fixed assets are stsled at cost less depreciation. Depreaalion is Provided at rates calculated lo write off the cost, less estimated residual values, over their expected useful lives, using the reducing balance basis, at the following rate.. Office Equipment 25% Office ui 3. Tan ible Fixed Assets As at 1st August, 2021 Addiiions 859 As at 31st July. 2022 £2,403 recialion As al 1st August, 2021 Charge for the Year 1,178 306 As at 31st July, 2022 £1,484 NetB kv lue As al 31st July. 2022 £919 As al 31st July. 2021 £366

THE ELY MEMORIAL FUND NOTES TO THE AC UNTS FOR THE YEAR ENDE T JULY 022 2021 s Accoun Balance at 1st August, 2021 74,086 73,090 Surplus for the Year 9.373 998 Balance at 31st July. 2022 £83,459 £74.086 5. Taxation There is no Corporation Tax liability as the funds raised by the Company a￿ for charitable distribution. 6. Related Pa Transactions The company is limited by guarantee. In the event of the company being wound up. all members and persons who were members wilhin one year of the company being wound up, w*ll contribute £10 each to the assets of the company. There were 11 members at 31st July 2022.12021- 111 7.Em Average number of Employees during the Year

THE ELY RIAL FU DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR EN 31ST JULY 2022 202 Costs come Fundraisin Merchandise Sales Collection Tins Donations and Sponsorships Clairvoyant Evening Be Like Macca Young Driver Experience Bicyde Rides and Spin Charsty Ball JustGiving Virgin Money Giving Payp81 Donations Sellebrity Soccer Marathon Entries Golf Competition Bank Deposit Interest 607 -607 482 159 1,955 2,270 1,631 1,512 70,839 3,673 7.710 4.289 214 2,270 1,231 1,512 4.122 2,199 2.320 3,940 214 400 6.717 1.474 5,391 350 -816 2,648 -704 3,578 552 2,018 2,400 -2,400 5,691 3,594 2,097 3,361 37,834 20,932 16,903 13.156 endilure Managerlsecretary Fees Website and Adverttsing Storage Rent ELY Clothing Room Hire Public Liability Insur8nce Postage and Stationery Telephone, Office and Travel Costs Subscriptions Christmas Paty Lotteries Registration Bank Card Charges Confirmation Slalement Fee Depreciation= Office Equipment 2.79S 1.771 333 635 20 285 40 889 268 100 40 35 13 306 3,600 1,445 570 290 14 268 20 122 7,529 6,360 Net Su lus r the Year £9.373 £6,796