Hertford St Andrew Community Trust Report of the Trustees for the year ended 31[st] December 2022
The Trustees present their report and financial statements for the year ended 31[st] December 2022.
Reference and Administrative Information
Charity Name: Hertford St Andrew Community Trust a Charitable Incorporated Organisation ( CIO )
Charity registration number: 1148533
Registered Office and Operational address: St Andrew’s Church St Andrew Street Hertford SG14 1HZ
The trustees of the charity at the date that this report was approved were:
Mr R Taylor Chairman Mr M Fry Mrs C Muhr Mrs P Probert Mrs L Ramsay Mrs J Sharman Mr D Spring Mr R Willis
Hon. Treasurer: Mrs Shirley Taylor
Centre Administrator: Mrs Christine Williams
Our Aims and Objectives
Purposes and Aims
Our charity’s purposes as set out in the objects contained in the CIO’s constitution are to:
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benefit the residents of Hertford and its neighbourhood by bringing them together with local authorities, voluntary and other organisations to advance education and provide facilities for recreation and leisure time occupations and
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to establish a community centre for such activities.
The aim of the charity is to promote well-being for the residents of Hertford and its environs.
Ensuring our work delivers our aims
We review our aims, objectives and activities each year. We look at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remain focused on our stated purposes.
The focus of our work
The Trustees have worked on maintaining and improving the condition of the St Andrew’s Centre and the facilities within it, as well as compliance with legal requirements. As restrictions were relaxed on the use of community facilities and people became less concerned about meeting together in enclosed spaces as the Covid-19 pandemic declined, attention turned to encouraging the renewed use of the St Andrew’s Centre by groups and organisations which used it pre-pandemic and finding new users.
How our activities deliver public benefit
The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. All our charitable activities focus on the promotion of facilities and opportunities for the advancement of education, recreation and leisure activities for the residents of Hertford and its environs through the use of the St Andrew’s Centre and are undertaken to further our charitable purposes for the public benefit. Our objects limit the services we provide to those who are resident in Hertford and the neighbourhood.
Principal Funding Sources
The principal funding source for the charity is currently hire charges paid by users of the Centre. In 2022 this source was enhanced by the use of the Centre for the Covid19 vaccination programme by a group of local doctors’ surgeries. That use ceased in 2022.
Investment Policy
Funds received have been placed in bank accounts with Lloyds Bank Plc.
Reserves Policy
£3,000 has been placed in an interest-bearing deposit account as a reserve for repairs, renewal and redecoration of the St Andrew’s Centre.
Plans for Future Periods
The trustees keep under review opportunities to increase the use of the Centre in line with the objectives of the CIO. They will seek to improve its marketing material and opportunities to advertise the Centre more widely.
Structure, Governance and Management
Until 25[th] June 2020 the organisation was a charitable company limited by guarantee, incorporated on 7[th] June 2011 and registered as a charity on 13[th] August 2012. The company was established under Articles of Association containing the objects and powers of the charitable company and governance. On 25[th] June 2020 the charity converted to a Charitable Incorporated Organisation (CIO), the constitution of which contains like objects and powers as those in the Articles of Association so far as compatible with charity law.
Appointment of Trustees
Under the requirements of the Constitution of the CIO one third of the trustees must retire from office at each annual general meeting. In every case a retiring trustee may be re-elected.
All trustees give their time voluntarily and received no benefits from the charity, although it is noted that the sum paid by the charity to Hertford St Andrew PCC by way of contribution towards the running costs of the Centre incurred by the PCC included £475 towards the remuneration of Mrs P Probert, one of the trustees, as Parish Administrator employed by the PCC.
The trustees retiring at the annual general meeting offer themselves for re-election.
Trustee Induction and Training
All new trustees are encouraged to read and understand the Constitution of the CIO, the latest trustees’ report and accounts and the Charity Commissioner’s Guide “the Essential Trustee”.
Risk Management
Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the Centre.
Organisational Structure
The CIO has a board of trustees which currently stands at 8 members who meet quarterly and are responsible for the strategic directions and policy of the charity. The Centre Administrator and the Treasurer are invited to attend trustee meetings but have no voting rights.
Related Parties
The charity has built links with local authorities and other voluntary organisations in Hertford and its environs towards the achievement of the charity’s objectives and aims and is a member of CDA Herts which gives access to the East Herts Village and Community Hall Forum and the advice and guidance provided by ACRE. This was particularly useful in adapting the Centre and practices to comply with UK government directives during the pandemic, but also provides guidance about other health & safety and statutory compliance matters.
Responsibilities of the Trustees
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act or other relevant legislation. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the Board of Trustees
The trustees who served during the year are set out on page 1.
This report is prepared in accordance the Charities (Accounts and Reports) Regulations 2008
Richard N Taylor
Mr R N Taylor (Trustee)
HERTFORD ST ANDREW COMMUNITY TRUST Charity No 1148533
ANNUAL REPORT
AND
FINANCIAL STATEMENTS OF THE
HERTFORD ST ANDREW COMMUNITY TRUST (a charitable incorporated organisation) For the year to 31 December 2023
TRUSTEES: Mr R Taylor (Chair) Mr M Fry Mrs C Muhr Mrs P Probert Mrs L Ramsay Mrs J Sharman Mr D Spring Mr R Willis
BANK:
Lloyds Bank plc 5-6 Market Place Hertford SG14 1DS
INDEPENDENT EXAMINER:
Mr R Paddock 86 Ware Road Hertford SG13 7HN
HONORARY TREASURER: Mrs S Taylor
HERTFORD ST ANDREW COMMUNITY TRUST 2023
REPORT AND FINANCIAL STATEMENTS 2023
CONTENTS
| Page | |
|---|---|
| HONORARY TREASURER’S REPORT | 1 |
| INDEPENDENT EXAMINER’S REPORT | 2 |
| STATEMENT OF FINANCIAL ACTIVITIES | 3 |
| BALANCE SHEET | 4 |
| NOTES TO THE ACCOUNTS | 5-7 |
HERTFORD ST ANDREW COMMUNITY TRUST 2023
HONORARY TREASURER’S REPORT
This report should be read in conjunction with the Trustees’ Annual Report, produced for circulation at the Annual General Meeting, which summarises the main activities of the Trust during the year ended 31 December 2023.
The St Andrew’s Centre, St Andrew Street, Hertford SG14 1HZ has been used and enjoyed by a variety of users since its completion in late 2013. The Centre is run by the Hertford St Andrew Community Trust, formerly a company limited by guarantee but since 25 June 2020 a charitable incorporated organisation. Under the management agreement between the Trust and the Parochial Church Council of Hertford St Andrew (PCC), the Trust has made a contribution of £6,284 towards the running costs of the Centre incurred by the PCC.
The Statement of Financial Activities on page 3 summarises the income and expenditure for the period (separately detailed in Notes 2 and 3 respectively). The balance sheet on page 4 shows the assets and liabilities of the Trust and how these are apportioned between various types of fund.
The accounts for the year ended 31 December 2023 show total income of £16,257 (2022: £18,413) and total expenditure of £17,530 (2022: £25,694) to give a net loss of £1,273 (2022 net loss of £7,281). It is to be noted that in 2022 the Trust made an additional payment to the PCC of £10,000 under the provisions of the management agreement relating to the Centre.
There were grants (restricted funds) received by the Trust during 2020 of which £500 is carried forward at 31 December 2023.
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CHARITY COMMISSION, Independent examinerfs FOR ENGLAND AND WALES I report on the accounts Section A Independent Examinerfs Report R•port to th• trust•1 M•mr8 ol Hertl(xd St Andrew Communrty Trust On •ccount• lor th• y••r end•d 3111 December 2023 ClIty no 1148533 Ilf any) Sel out on pag I report to the trust8e8 on my examination of the accounts of the above chanty 1.the Trust.) for the year •nd•d 3111212023 R•8pon•lbllltles and As the charlty trtsstees of the Trust. you are responsible for the Pfeparats¢)n •1• ol r•port of the accounts in •ccordance wrth the requiiemenls of tho Charities Act 2011 ("Ihe Act.) I report in resped ol my examinaiion of the Trust's accounts carried out under seclK)n 145 of the 2011 Act and In carrying out my examinati¢x). I have followed Ihe applicable Directions gwen by the CharTty Commission under 8ectton 14515}Ib) of the Act. I have ¢ornpl•ted my examination l ¢onfirrn that rK) material mattèrs have come to my attention (other than that disdosed below .1 in conneclion with the examinatson wh•ch grrfe8 me cause to believe Ihat in, any material pect.. accounting rècords wefe not kept In acc08nCe wrth section 130 01 the Ad or the accounls do not accord with Ihe accounting rec¢ydB Ind•p•nd•nt •xamlnef• ststement I have no concerns and hove come acro$$ no other mafters in rA)nnecli wrth the examinatn lo which attention shoukl be drown in order lo enable propef understanding of the accounts lo be reached ' Please delete the rdS tho brackets rf they do not apply. Slgn•d: Dat•: XI La Nam•: R•l•vant profegslon•l quallflcationls) or body {If any): I Addr•s•:
HERTFORD ST ANDREW COMMUNITY TRUST 2020
STATEMENT OF FINANCIAL ACTIVITIES Period ended 31 December 2020
| Note Unrestricted Funds £ Restricted Funds £ INCOMING RESOURCES Incoming resource from grants and donors 2(a) 50 542 Activities for generating funds 2(b) 5,653 - Fund Raising Income - - Total Incoming Resources 5,703 542 RESOURCES EXPENDED Trust Activities 3 11,049 133 Costs of generating funds - - Total Resources Expended 11,049 133 NET MOVEMENT IN FUNDS -5,346 409 Funds brought forward at 1 January 19,880 91 Funds carried forward at 31 December 14,534 500 |
Total Funds 2020 £ 592 5,653 - 6,245 11,182 - 11,182 -4,937 19,971 15,034 |
Total Funds 2019 £ 1,797 14,920 18 16,735 |
|---|---|---|
| 15,695 - 15,695 |
||
| 1,040 18,931 |
||
| 19,971 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
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HERTFORD ST ANDREW COMMUNITY TRUST 2023 BALANCE SHEEr As at 31 December 2022 Note 31 December 2023 31 Decembér 2022 CURRENT ASSETS Debtors Cash at Bank (Curreni &lc} Cash at Bank (Deposit Alc) 1.309 2.267 1,145 17,696 21,685 16,324} 21,846 14,772} CAEDITORS: arnounts falling due within one year Recelpts In Advance NEf ASSETS 14401 FUNDS Unre5trirted Restricted 14,861 16,134 The Trustees acknowledge their responsibllltles for cornplying with the requirements ol the Charllles Act 2011 with respect to accountinE records and the preparation of accounts. The financial statements were approved by the Trustees and signed on Ihelr behalf bv Rbchard Taylor (Chalr of Trustees} DaleolAppfoval: 17'.Jtr* l• L The notes on pages 5 to 7 form part of these accounts.
HERTFORD ST ANDREW COMMUNITY TRUST 2020
NOTES TO THE ACCOUNTS
1. ACCOUNTING POLICIES
These accounts have been prepared:
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(a) under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
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(b) in accordance with the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014.
The accounts present a true and fair view and the particular accounting policies adopted by the Trustees are described below.
Funds
Unrestricted funds represent the funds of the Trustees that are not subject to any restrictions regarding their use and are available for application on the general purposes of the trustees.
The accounts include all transactions, assets and liabilities for which the Trustees are responsible in law.
Incoming Resources
Grants to the Trust are accounted for as soon as the Trust is notified of its legal entitlement and the amount due. Income from hiring is accounted for on an accruals basis.
Fixed Assets
The Trust does not own the St Andrew’s Centre but under a Management Agreement dated 30 October 2020 with the Parochial Church Council of Hertford St Andrew (PCC) the Trust undertakes to promote and manage the use of the Centre in accordance with the objects of the Trust and to bear the running costs of the Centre and maintain it in good condition.
Current Assets
Amounts owing to the Trust at 31 December 2020 in respect of hire income are shown as debtors.
2. INCOMING RESOURCES
| Unrestricted Funds £ Restricted Funds £ Total 2(a) Incoming resources from donors 50 42 Grants received - 500 2(b) Activities for generating funds Hiring Income 5,653 - Fundraising - - TOTAL INCOMING RESOURCES 5,703 542 2019 15,379 1,356 |
Funds 2020 £ Total Funds 2019 £ 92 441 500 1,356 5,653 14,920 - 18 6,245 16,735 16,735 |
|---|---|
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HERTFORD ST ANDREW COMMUNITY TRUST 2020
3. RESOURCES EXPENDED
| Centre Activities | Unrestricted | Restricted | Total Funds | Total Funds |
|---|---|---|---|---|
| Funds | Funds | 2020 | 2019 | |
| £ | £ | £ | £ | |
| Staff Costs inc Table Tennis Coach |
5,050 | - | 5,050 | 7,783 |
| Equipment | 31 | - | 31 | 228 |
| Maintenance | 1,937 | 42 | 1,979 | 2,048 |
| Utilities & Insurance | 3,445 | 91 | 3,536 | 3,553 |
| Holiday at Home | - | - | - | 1,027 |
| Miscellaneous | __586 | - | __586 | _1,056 |
| TOTAL RESOURCES EXPENDED |
11,049 | 133 | 11,182 | 15,695 |
| 2019 | 14,430 | 1,265 | 15,695 |
Staff costs represent the sum paid to Hertford St Andrew PCC for two people employed by the PCC and seconded to the Trust plus Table Tennis coach expenses.
4. DEBTORS
| 4. DEBTORS | |
|---|---|
| 2020 £ Accrued Income 554 554 |
2019 £ 1,084 |
| 1,084 |
5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|
| 2020 | 2019 | |
| £ | £ | |
| Receipts in advance | - | 68 |
| Accruals – cheques not presented | 170 | - |
| Other Creditors – Chubb Alarm & Lighting works in 2020 | 795 | - |
| 965 | 68 |
6. ANALYSIS OF NET ASSETS BY FUND
| Unrestricted Funds £ Restricted Funds £ Current assets 15,499 500 Current liabilities (965) - 14,534 500 |
Total £ 15,999 (965) 15,034 |
|---|---|
Restricted Funds are given to the Trust for specific purposes and it is the duty of the Trust to ensure that the money is spent only in that area. At 31 December 2020 there is £500 remaining to be carried forward from a grant received in 2020 from Hertfordshire County Council (Cllr Bob Deering) towards the cost of the Holiday at Home summer event for the elderly. This event was cancelled due to the Covid-19 pandemic and Cllr Deering has allowed the Trust to keep the grant to put towards the same event to be held in 2021.
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HERTFORD ST ANDREW COMMUNITY TRUST 2020
7. TRUSTEE REMUNERATION AND RELATED PARTY TRANSACTIONS
No trustee received any remuneration during the accounting period. However, the contribution of £3,480 towards the running costs of the Centre paid to Hertford St Andrew PCC included £475 towards the remuneration of Mrs P Probert (Trustee) as Parish Administrator employed by the PCC.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the Trust during the accounting period.
8. TAXATION
As a charity, the Trust is exempt from tax on income and gains falling within Part 11 of the Corporation Tax Act 2010 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Trust.
9. CHARITABLE INCOPORATED ORGANISATION
The Trust is registered with the Charity Commission as a charitable incorporated organisation under the Charities Act 2011. The sole member of the Trust is Hertford St Andrew Parochial Church Council. In the event of the Trust being wound up, the liability is £10 per member of the Trust.
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