## **Hertford St Andrew Community Trust Report of the Trustees for the year ended 31[st] December 2021** The Trustees present their report and financial statements for the year ended 31[st] December 2021. ## **Reference and Administrative Information** Charity Name: Hertford St Andrew Community Trust a Charitable Incorporated Organisation ( **CIO** ) Charity registration number: 1148533 Registered Office and Operational address: St Andrew’s Church St Andrew Street Hertford SG14 1HZ ## **The trustees of the charity at the date that this report was approved were:** Mr R Taylor Chairman Mrs P Probert Mrs J Sharman Mr M Fry Mrs L Ramsay Mr D Spring Mr R Willis **Hon. Treasurer:** Mrs Shirley Taylor **Centre Administrator:** Mrs Christine Williams **Our Aims and Objectives** ## Purposes and Aims Our charity’s purposes as set out in the objects contained in the CIO’s constitution are to: - benefit the residents of Hertford and its neighbourhood by bringing them together with local authorities, voluntary and other organisations to advance education and provide facilities for recreation and leisure time occupations and - to establish a community centre for such activities. The aim of the charity is to promote well-being for the residents of Hertford and its environs. ## Ensuring our work delivers our aims We review our aims, objectives and activities each year. We look at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remain focused on our stated purposes. ## The focus of our work The Trustees have worked on maintaining and improving the condition of the St Andrew’s Centre and the facilities within it, as well as compliance with legal requirements. While the Covid-19 pandemic continued, particular attention was given to keeping the St Andrew’s Centre as safe to use as possible by observing UK government directions and guidance on the use of community halls. ## **How our activities deliver public benefit** The trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties. All our charitable activities focus on the promotion of facilities and opportunities for the advancement of education, recreation and leisure activities for the residents of Hertford and its environs through the use of the St Andrew’s Centre and are undertaken to further our charitable purposes for the public benefit. Our objects limit the services we provide to those who are resident in Hertford and the neighbourhood. However, during 2021 UK government direction on the use of community halls during the pandemic and advice to individuals and organisations on avoiding the spread of Covid-19 has meant that for long periods of the year meetings have been prohibited or individuals or organisations have preferred not to meet in person and found the use of video conferencing to be preferable. As a consequence the use of the Centre has during times of lockdown been extremely limited and at other times significantly reduced. ## Principal Funding Sources The principal funding source for the charity is currently hire charges paid by users of the Centre. In 2021 this source was supplemented by government-funded grants made available to help community facilities prohibited at times during the pandemic from carrying on usual activities with consequent loss of income. ## Investment Policy Funds received have been placed in bank accounts with Lloyds Bank Plc. ## Reserves Policy £3,000 has been placed in an interest-bearing deposit account as a reserve for repairs, renewal and redecoration of the St Andrew’s Centre. ## **Plans for Future Periods** The trustees keep under review opportunities to increase the use of the Centre in line with the objectives of the CIO. They will seek to improve its marketing material and opportunities to advertise the Centre more widley. ## **Structure, Governance and Management** Until 25[th] June 2020 the organisation was a charitable company limited by guarantee, incorporated on 7[th] June 2011 and registered as a charity on 13[th] August 2012. The company was established under Articles of Association containing the objects and powers of the charitable company and governance. On 25[th] June 2020 the charity converted to a Charitable Incorporated Organisation (CIO), the constitution of which contains like objects and powers as those in the Articles of Association so far as compatible with charity law. ## Appointment of Trustees Under the requirements of the Constitution of the CIO one third of the trustees must retire from office at each annual general meeting. In every case a retiring trustee may be re-elected. All trustees give their time voluntarily and received no benefits from the charity, although it is noted that the sum paid by the charity to Hertford St Andrew PCC by way of contribution towards the running costs of the Centre incurred by the PCC included £475 towards the remuneration of Mrs P Probert, who is a trustee, as Parish Administrator employed by the PCC. . The trustees retiring at the annual general meeting offer themselves for re-election. ## Trustee Induction and Training All new trustees are encouraged to read and understand the Constitution of the CIO, the latest trustees’ report and accounts and the Charity Commissioner’s Guide “the Essential Trustee”. ## Risk Management Internal control risks are minimised by the implementation of procedures for authorisation of all transactions. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the Centre. ## Organisational Structure The CIO has a board of trustees which currently stands at 7 members who meet quarterly and are responsible for the strategic directions and policy of the charity. The Centre Administrator and the Treasurer attend trustee meetings but have no voting rights. ## Related Parties The charity has built links with local authorities and other voluntary organisations in Hertford and its environs towards the achievement of the charity’s objectives and aims and is a member of CDA Herts which gives access to the East Herts Village and Community Hall Forum and the advice and guidance provided by ACRE. This has been particularly useful in adapting the Centre and practices to comply with UK government directives during the pandemic. ## **Responsibilities of the Trustees** The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act or other relevant legislation. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## Members of the Board of Trustees The trustees who served during the year are set out on page 1. **This report is prepared in accordance the Charities (Accounts and Reports) Regulations 2008** Richard N Taylor ## **Mr R N Taylor (Trustee)** HERTFORD ST ANDREW COMMUNITY TRUST Charity No 1148533 ANNUAL REPORT AND FINANCIAL STATEMENTS OF THE HERTFORD ST ANDREW COMMUNITY TRUST (a charitable incorporated organisation) For the year to 31 December 2021 TRUSTEES: Mr R Taylor (Chair) MrMFry Mrs P Probert Mrs L Ramsay Mrs J Sharman Mr D Spring Mr R Willis BANK: Lloyds Bank plc 5-6 Market Place Hertford SG14 IDS INDEPENDENT EXAMINER: Mr R Paddock 86 Ware Road Hertford SG13 7HN HONORARY TREASURER: Mrs S Taylor HERTFORD ST ANDREW COMMUNITY TRUST 2021 REPORT AND FINANCIAL STATEMENTS 2021 CONTENTS Paio HONORARY TREASURER'S REPORT INDEPE NDENf EXAMINER'S REPORT STATEMENT OF FINANCIAL AcrivmES BALANCE 5HEEr NOTES TO THE ACCOUNTS 5-7 HERTFORD ST ANDREW COMfvIUNITY TRUST 2021 HONOIiARY TREASURER'S REPORT This report should be read In conlunctlon with the Trustees, Annual Report, produced for circulation at the Annual General Meetin& which 5umrnarises the main attivities of the Trust during the year ended 31 December 2021. The St AndreWs Cenire. St Andrew Street. Hertford SG14 IHZ has been used and enjoyed by a varlety of usen since its completion in late 2013. The Centre is run by the Hertford St Andrew Community Trust, formerly a company limited by guarantee but since 25 June 2020 a charitable incorporated organisation. Under the management agreement between the Trust and the Parochial Church Councll of Hertford St Andrew IPCCI, the Trust has made a contribution of £3.847 towards the funnln8 CQSts of the Centre incurred by the PCC. The Statement of Financial Activities on page 3 summarises the income and expenditure for the period (separately detailed in Notes 2 and 3 respectivelyl. The balance sheet on page 4 shows the assels and liabilities of the Trus1 and how these are apportioned between vaf Ious types of fund. 2021. the second year of the Covld-19 pandemic, has proved to be a better year for the Trust financially. Grants of £7.500 were received from East Herts Council to help charities through their financial pfoblems caused by the pandemic. Hirin8s income proved to be botter than expecred due to sli8htly longer periods when Ihe Centre was open but also due to lar8e block bookings bv the local GP surgerie5 who were using the Centre a5 a vacclnation centre. Hirings Income rose from £5,653 in 2020 to £14,256 in 2021. Of this income, £2.000 was paid to the PCC for the use of part of the church bulldin8 for moniiorln8 pailents followin8 vaccination. The accounts for the year ended 31 December 2021 show total Income of £21.75612020= £6.245) and total expenditure 01 £12,87512020- £11,182) to 8ive a net profit of £8,88112020: net loss of £4.937}, There were 8rants (restricted funds) recelved by the Trust durin8 2020 of whlch £500 15 carried forward at 31 December 2021. HERTFORD ST ANDREW COMMUNITY TRUST 2021 INDEPENDENT EXAMINER'S REPORT TO THE HERTFORD ST ANDREW COMMUNITY TRUST Independent Examlnerfs Report I report to the trustee5 on my examination ol the accounts of the above charity 1.the Trust") for the year ended 31 December 2021. Re5ponsibllltles ond bosls of report As the charity tru5tee5. you are responslble for the preparatlon of the accounts In accordance wlth Ihe Charities Act 2011 1.the Act"). I report In respect of my examination of the Trusvs accounts carrled out under sectlon 145 of the Act and in carryin8 Out my examlnatlon, I have followed all the applicable Olrections 8lven by the Charity Commission undef section 14515llb} of the Act, Independent exominerfs stolement I have completed my examination. I conflrm that no materlal matters have come to my atiention l in coDneclion with the examination which gives me cause to believe that in. any material respect- the accounting records were not kept In accordance with section 130 of the Act; Of the account5 dld not accord wlth the accountlng records- or the accounts did not comply with the applicable requlrements concernin8 the form and content of accounts set out in the Charities (Account5 and Reports) Re8ulation5 2008 other than any requlrement Ihat the accounts give a 'true and fairf view which is not a matter considered a5 part of an Independeni examlnatlon. I have no concerns and have come across no other matter5 in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ralph Paddock Independent Examiner Date: ERTFORD ST ANDREW COMMUNITY TRUST 2021 STATEMENT OF FINANCIAL AcnvrriES Period ended 31 December 2021 Unfestri(t•d Restrlrted Funds Funds Tot•1 Funds 2011 To1•1 Funds 2010 Plote INCOMING RESOURCE5 In¢offlin8 resource Irom grants and donors 7,5(Kl 592 Activities for 8erbefOtin8 funds 21bl 14,256 14.256 5.653 Fund Raisin8 Income T￿11 In¢0m1￿ A•￿1￿1(¢5 RESOURCES EXPENDED Trust A(trvities 12,875 12,875 11.182 Costs of generatini fur¢ds Total Res￿￿¢¢% Expended NET MOVEMENT IN FUNDS 8.881 8.881 4937 Funds broughi for*•rd at l January Funds carl1￿ fofward ai JI December IL915 The statement oi financial activities includes all 8ains and10sses in the year. All incomln8 resources and resources expended derive from continuing activities. HERTFORD ST ANDREW COMMUNITI TRUST 2021 BALANCE SHEEr As at 31 December 2021 Note 31 December 2021 31 December 2020 CURRENT ASSETS Debtors Cash at Bank (Current Alcl Cash ai Bank (Deposii A/cl 3,452 23,376 554 12,441 29,832 15,9171 15,999 19651 CREDITORS: amounts falling due wlthin one vear Receipts In Advance NET A55ET5 FUNDS Unrestricted Restrlcied 23,415 5tY) 915 14,534 500 034 The Trustees acknowledge their responsibllities for complying with the requirements of ihe Charities Act 2011 wlth respect to accounting records and the preparation of account5. The flnancial statement5 were approved by the Trustees and si8ned on their behalf by Richard Tayk)r (Chair of Trustees) Date of Approval.. I S OLI The notes on pa8e$ 5 to 7 form part of these accounts. HERTFORD ST ANDREW COMMUNITY TRUST 2021 NOTES TO THE ACCOUNTS I. ACCOUNTING POLICIES These accounts have been prepared.. lal under the hisloric31 cost convention wrth item5 recognised at cost or transaction value unle55 Otherwise stated in the relevant notes to these accounts. Ib) in accordance with the Charities Act 2011 and the Staiement of Recommended Practice.. Accountin8 and Reportin8 by Charilies preparin8 their accounts in accordance with the Financial Reportin8 Standard applicable in the UK and Republic of Ireland {FRS 1021 issued on 16July 2014. The accounts present a true and falr view and Ihe particular accountiri8 policies adopted by the Trustees are descrlbed below. fund5 Unrestricted funds represent the funds of the Trustees that arc not subject to any restriction5 re8ardin8 their use and are available lor application on the general purposes of Ihe trustees. The accounts include all transactions, assets and liabilities lor which the Trustees are responsible in law. Incorning Resources Grants to the Trust are accounted for as 500n as the Trust is notified of Its legal entitlemeni and the amount due. Income from hirin8 is accounted for on an accruals basls. Fixed Assers The Trust does not own the St Andrew's Centre but under a Management Agreement dated 30 October 2020 with the Parochlal Church Coijncil of Hertford St Andrew IPCCI the Trust undertakes lo promote and manage the use of the Centfe in accordance with the obierts of the Trust and to bear the running costs of the Centre and maintain It in good condition. Current Assets Amounts owin8 to the Trust at 31 December 2021 in resped of hire Income are shown as debtors. 2. INCOMING RESOURCES Vni•strlrt•O R•Mrirt•d Total Fundi Totsl Funds Fwids Funds 2021 21•1 Incomin8 res•J￿e$ from donors 92 7,5CKI 7.5 21bl ActwttAes for 8ener•tin¢ lunds Hiriry Income Fundraisin8 14.256 14,256 5.6S3 TOTAL INCOMING RESOURCE5 IL7 2L756 6245 10 HERTFORD ST ANDREW COMMUNITY TRUST 2021 3. IiESOURCES EXPENDED UThr￿t•d Fynds Il•strk¢ Fund5 Totsl Funds 2011 Tot•1 Funds 2010 •ff Cost5 {Irbc Table Tennis Coach in 20201 Equipment Mainienonce Ilr¢*e5 & Insuran Share of Hirirbgs incornt io PCC INH51 lor use of ¢hurth Mis￿lIaneOUS TOTAL RES¢XIRCE5 EXPEIIOED 5.050 5.113 5,113 324 1.821 3.231 324 1,821 3,231 31 1.979 3.536 IU75 IU7 •fl cosis iepresent ihe surn paid to Hertlord St Andrew PCC for iwo people employod by the PCC and 5KDfKI• to the Tfust Iplu5 Table Tenni5 coKh txpertses in 2020 but Irwer retsiinedl. 4. OEBTOAS 2021 20x1 rulé Income 5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2021 2020 ecelpts in •¢fvanc• kcru•ls- chtques not present•d Othef CTedrtor5 170 965 6. ANALY515 OF NET ASSETS BY FUND Ufir•strid•d Fundi ReStskt￿ F￿dI Twl Cury*ni assers Curfeni Ilabillties 19,332 917 5(M) 29,832 Restricted Funds are 8iven to the Trust for specific purposes and il is the duty of the Trust to ensure that the money is spent only In that area. At 31 December 2021 there is £5(X) remaining to be carried forward from a Brant received in 2020 from Hertfordshlre County Counol (Cllr Bob Oeerin81 towards the c05t of the Holiday at Home sumrner event lor the elderly, This event was cancelled both in 2020 and In 2021 due io the Covid-19 pandemic and Cllr Deerin8 has allowed the Trust to keep the 8rant to put towards the sarne event to be held In 2022. HERTFORD ST ANDREW COMMUNITY TRUST 2021 7. TRUSTEE REMUNERATION AND RELATED PARTY TRANSAcfioNS No trustee received any remunoralion during the accouniin8 period. However. the contribution of £3,847 towards the running costs of the Centre pald to Hertford St Andrew PCC included £475 towards the remuneraiion of Mrs P Probert ITrusteel as Parish Administrator employed by the PCC. No trustee or other person felated to the charity had any personal interest in any contract or transaction entered Into by the Trust during the accountin8 period. 8. TAXATION As a charily. the Trustls exempt from tax on income and gains fallin8 Within Part 11 of the Corporation Tax Act 2010 or section 256 of the Taxation of Char8eable Gains Act 1992 to the extent thai ihese are applied to its charitable objecis. No tax char8e5 have arisen in the Trust. 9. CHARITA8LE INCOPOftATED ORGANISATION The Trusi is ro8iStered with tho Charity Commission as a charitable Incorporated or8anisation under the Charities Act 2011. The sole member of ihe Trust is Hertlord St Andrew Parochial Church Councll. In the evenl of the Trust bein8 wound up. the Ilability is £10 per member ol the Trust.