DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 April 2021 **To** 31 March 2022 ## Section A Reference and administration details **Charity name** The Friends of No.11(F) Group Operations Rooms **Other names charity is known by** ## **Registered charity number (if any)** 1148461 **Charity's principal** c/o The Curator, Battle of Britain Bunker, **address** Wren Avenue, Uxbridge, Middlesex **Postcode UB10 0FD** **Names of the charity trustees who manage the charity** **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any) **| |---|---|---|---|---| ||Paul Thomas CBE|Chairman||Friends AGM| ||Mark Leeming|Deputy Chairman||Friends AGM| ||
Chris Norman|Hon. Treasurer||Friends AGM| ||
Stephen Bristowe|Hon. Secretary||Friends AGM| ||Sir Ray Puddifoot|LBH (Councillor)||LBH| ||
Dr Rachael Abbiss|LBH (Senior
Curator)||LBH| ||
Richard
Kornicki
CBE DL|
Trustee||Friends AGM| ||
Sebastian Cox OBE|Trustee||Friends AGM| ||Chris Wren|Trustee||Friends AGM| ||

Christopher
Western|Trustee||Friends AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** |||| |---|---|---| |**Hon. President**|Sir Stephen
Dalton|C/o RAF Northolt, West End Road, Ruislip, Middlesex
HA4 6NG| |||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted (eg.trust association,company) Association Trustee selection methods (eg.appointed by, elected by) Elected by members of the Friends ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where The Trustees are supported by a wider group whose role it is to support relevant, about: the objectives of the Charity called the Friends’ Committee. - policies and procedures • The Senior Curator and the manager of the Battle of Britain - adopted for the induction and Bunker. training of trustees; • An Honorary Treasurer and Secretary. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - A representative from the London Borough of Hillingdon (LBH), who shall be nominated by the Leader of the Council and ratified by the Committee; the position shall be held by the appointed person for three years (renewable at the invitation of the Chairman), or their resignation, or their dismissal by the Chairman with the support of a majority of Committee Members. - trustees’ consideration of • Up to two Elected Members, both of whom will be elected by major risks and the system the Friends, and hold their post for a term of one year. There - and procedures to manage shall be no limit to the number of terms that an Elected Member them. can serve. **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE **Section C Objectives and activities** The objective of the Friends shall be to advance the education of the **Summary of the objects of the** public by promoting, supporting, assisting and developing the No **charity set out in its** 11(F) Group Operations Rooms as a site of national heritage. **overning document** The Friends fulfil the following functions: - The No 11(F) Group Operations Rooms are owned by the London Borough of Hillingdon and are based at the former RAF Uxbridge site. The Friends will work in close association with the Borough and the appointed Manager and Senior Curator. - • Encourage, promote and assist in the development of The Friends, including promoting membership of the Friends. - • Engage in, support and co-ordinates research, publishing, education, advertising, curatorial work and other work for the - **Summary of the main activities** furtherance of the No 11(F) Group Operations Rooms. - **undertaken for the public benefit** • Provide support to the preservation and development of the **in relation to these objects** Battle of Britain Bunker as a site of national heritage. **(include within this section the** • Raise funds for the Friends through the operation of the Gift **statutory declaration that** Shop in support of the preservation and development of the No 11(F) Group Operations Rooms and Visitors Centre. - **trustees have had regard to the** • Co-operate with other bodies where there is mutual or direct - **guidance issued by the Charity** benefit to the No 11(F) Group Operations Rooms and Museum. - **Commission on public benefit)** Public Benefit The trustees have been cognisant of the Charity Commission’s guidance on public benefit and are satisfied that the activities carried out in the name of the Friends of No 11(F) Group Operations Rooms have identifiable benefits to the wider community. ## **Additional details of objectives and activities (Optional information)** **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The year was adversely affected by the continuing impact of the Covid pandemic and the immediate aftermath, which disrupted efforts to hold an AGM, although the Trustees were able to meet to fulfil their obligations. However, the process of transition in the wake of the change of ownership of the Operations Bunker from the RAF/MOD to the London Borough of Hillingdon continued. The establishment of the Gift Shop as the prime source of income for the Friends continued until January 2022 and the work of the volunteers who oversaw its operation until that point and participated in a difficult handover to LBH was, yet again, highly commendable. This change had been at the direction of LBH and despite the Friend’s concerns that the change from a volunteer-run facility to one overseen by salaried LBH staff would adversely impact the financial success of the shop, we acceded to LBH’s requirement. The loss of the shop removed the Friend’s main source of income and, as a consequence, the approach to grant making by the Trustees was to continue to do so very cautiously, despite the very healthy level of funds held by the Trust, until our future operating model and ongoing relationship is clarified. Volunteers from the Friends have continued to support the Visitors’ Centre as tour guides. However, the trend continued within the Visitors’ Centre to reduce its reliance on Friend’s volunteers acting as guides with a shift towards LBH accredited guides and a more modern, technology enhanced visitor experience. **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** This has been another challenging year for the Friends, although the underlying financial performance, driven by the growing success of the Gift Shop until it was handed over to LBH, was very positive and reflects very well on the efforts of a number of key individuals several of whom make up the Trustees’ Operational Committee. Despite the loss of its main income source, the Friends funds are in a very strong position, and we now have an opportunity to develop a revised operating model. Unfortunately, the Covid 19 pandemic and its lingering presence affected our work. Arrangements for the AGM had to be postponed yet again (latterly through the illness of the Chair of Trustees) with the Trustees and Operational Committee continuing to oversee the Friends interests. However, through good management, income from the Gift Shop and tight control of expenditure, the Friends remain a viable entity and as the accounts demonstrate, with no worries over its status as a “going concern”. It is intended to convene an AGM before the end of March 2023 and to put forward proposals for the future running of the Friends in the light of the post-transition relationship with the LBH Visitor Centre and its operating model. Volunteering activity continued throughout the year after Covid-led to temporary closures of the Visitors Centre ended. The loss of dedicated office space for the Friends within the visitor centre was a further blow to our active members, who were required to share space with other LBH staff and volunteers, and this diminished the sense of identity of the Friends, particularly when allied to the transfer of the operation of the very successful shop away from the Friends to LBH management. The Friends has again approached the leaders of the Visitors Centre and asked for an insight into their future strategy, so that the future support role and approach of the Friends could be developed. **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## Section D Achievements and performance Unfortunately, the LBH management agreement to work with the Friends on this important matter has again been affected by changes amongst senior managers, including the very recent resignation of the Curator. However, we will persevere and, going forward, we are discussing to potential fund a series of lectures within the Visitor Centre to fulfil the objective of the Friends to advance the education of the public by promoting, supporting, assisting and developing the No 11(F) Group Operations Rooms as a site of national heritage. Trustees are also considering what other activities can be supported on the Uxbridge site and possibly more widely within the London Borough of Hillingdon to meet the aims of the Trust and its Constitution. **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## **Section E Financial review** As our end of year accounts show, the funds of the Trust are in a very **Brief statement of the** healthy position despite the loss of our main source of income. This **charity’s policy on reserves** position will be retained through the tight control of expenditure and the development of a revised financial plan that will be recommended to the forthcoming AGM by the Trustees. The Friends has yet to set a formal policy on the level of reserves to be held but now that the Gift Shop has transferred to LBH, we will be able to agree a policy once **Details of any funds** we are able to meet for an AGM before the end of March 2023. **materially in deficit** Nil ## **Further financial review details(Optional information)** You **may choose** to include additional information, where relevant about: - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any Receipts from merchandising amounted to £28,603 which includes the sale of the entire stock on hand to LBH at cost price in January. Merchandising payments amounted to £6,043 during the year. The sale of the stock on hand has boosted the funds of the Friends and the total cash fund at the end of the year stands at £145,866. - ethical policy adopted ## **Section F Other optional information** **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Air Commodore (Retd) Chris Norman **Full name(s)** Paul R Thomas **Position (eg Secretary, Chair,** Chairman **etc)** 13-Jan-2023 **Date** 13-Jan-2023 Hon. Treasurer 13-Jan-2023 **2022** **TAR** DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE **The Friends of No 11(F) Group Operations Rooms** **1148461** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 01-Apr-21 31-Mar-22 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|**980**||**-**||**-**||**980**||**980**| |Membership|**22**||**-**||**-**||**22**||**22**| |Merchandising|**28,603**||**-**||**-**||**28,603**||**4,660**| ||**-**||**-**||**-**||**-**||**-**| |Interest|**11**||**-**||**-**||**11**||**72**| |Other Income|**-**||**-**||**-**||**-**||**30**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**29,616**||**-**||**-**||**29,616**||**5,764**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**5,764**| ||||||||||| |Communications|**216**||||||||**216**| |Miscellaneous|**2,888**||||||||**2,590**| |Merchandising|**6,043**||||||||**3,107**| ||**-**||||||||**-**| |Museum Purchases|**4,869**||||||||**2,951**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**14,016**||||||||**8,864**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**8,864**| ||||||||||| ||**15,600**||||||||**- 3,100**| ||**-**||||||||**-**| ||**130,266**||||||||**133,366**| ||**145,866**||||||||**130,266**| CCXX R1 accounts (SS) 11/01/2023 1 DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
Community Account
BMM Account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**||**Unrestricted**
**funds**
**to nearest £**
**34,578**
**111,288**
**-**
**145,866**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**||**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||Tablets (x30)||Unrestricted||**4,950**||**-**| ||Battle of Britain Anniversary Chair||Unrestricted||**4,950**||**-**| ||Eposnow New till and stock control system||Unrestricted||**1,900**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||||||**-**||| ||Signature||Print Name
Chris Norman
Paul Thomas||||| ||||||||Date of
approval| ||||||||13-Jan-2023| ||||||||13-Jan-2023| ||||||||| CCXX R2 accounts (SS) 11/01/2023 2 DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** The Friends of No11(F) Group Operations Room **On accounts for the year** 31 March 2022 **Charity no** 1148461 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) **Respective** The charity’s trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the Charities Act, - To follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - To state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no material matters have come to my **examiner's statement** attention (other than that disclosed below *) which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|I have come across no other matters in connection with the examination
to which attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
**Date:**
13-Jan-2023|I have come across no other matters in connection with the examination
to which attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
**Date:**
13-Jan-2023| |---|---|---| |||13-Jan-2023| |||| ||JANICE MATTHEWS|| |||| ||FCA|| |||| ||Menzies LLP, CENTRUM HOUSE, 36 STATION ROAD|| ||EGHAM, SURREY, TW20 9LF|| |||| DocuSign Envelope ID: 1FB159E3-727A-4863-B216-C4D34DEEE2EE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .