Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Charity registration number: 1148402
Lincolnshire Emergency Blood Bikes Service
Annual Report and Financial Statements for the Year Ended 31 March 2024
Forrester Boyd Waynflete House 139 Eastgate Louth Lincolnshire LN11 9QQ
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Statement of Trustees' Responsibilities | 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 15 |
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
| Lincolnshire Emergency Blood Bikes Service | Lincolnshire Emergency Blood Bikes Service |
|---|---|
| Reference and Administrative Details | |
| Chairman | N Wright |
| Trustees | M Gardner |
| P Male | |
| R Brunswick | |
| Treasurer | K Pearson |
| Charity Registration Number | 1148402 |
| Principal Office | 75 High Street |
| Harlaxton | |
| Grantham | |
| NG32 1JA | |
| Independent Examiner | Forrester Boyd |
| Waynflete House | |
| 139 Eastgate | |
| Louth | |
| Lincolnshire | |
| LN11 9QQ |
Page 1
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
Trustees
J Taylor, Treasurer (resigned 1 September 2024)
M Gardner R Burton (resigned 29 September 2023)
P Male R Brunswick
Structure, governance and management
Nature of governing document
The Charity is governed by a constitution adopted on 2 February 2012 and amended on 8 October 2017. It is an unincorporated association with over 140 members, led by a management committee of trustees. Trustees are appointed or reappointed annually at the Annual General Meeting, normally held in September.
To serve as an operational volunteer, riders and drivers must be over 25 years of age, or as specified by our insurers. Motorcycle riders must hold an advanced riding qualification, RoSPA or IAM, and be checked or re-tested every three years. All operational volunteers must undergo a DBS check.
Objectives and activities
Objects and aims
The charitable object of LEBBS set out in our constitution is:
To relieve sickness and protect health by the provision of transport of urgently needed blood, drugs, human tissues and other medical requirements between hospitals and blood transfusion banks primarily but not exclusively in Lincolnshire.
Objectives, strategies and activities
During the last financial year, we have continued to support the NHS in Greater Lincolnshire and beyond, by transporting blood products, pathology samples, essential drugs, medical supplies, and human breast milk. The continuing pandemic has meant that a large part of our work this year has involved transporting covid samples from patients in Lincolnshire hospitals to pathology laboratories inside Greater Lincolnshire and beyond to facilitate urgent testing and rapid and appropriate treatment responses. These courier duties are undertaken by our volunteer’s day and night during weekends and bank holidays throughout the year. In addition, we support the Lincolnshire and Nottinghamshire Air Ambulance by transporting blood supplies to the Air Ambulance base at Waddington from Lincoln County Hospital daily. In doing so, we have been working in partnership with Nottinghamshire Blood Bikes, whose volunteers transport blood plasma from the Queen's Medical Centre in Nottingham. As from 1st August this has reverted back to us collecting and delivering back to Lincoln County and Nottingham Blood Bikes are no longer used.
Our membership of the Nationwide Association of Blood Bikes (NABB) allows us to maintain partnerships with the other blood bike charities across the UK and join with them in relays to transport urgent supplies across the country when required.
Page 2
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Trustees' Report (continued)
Use of volunteers
LEBBS has no paid staff, nor does it have any premises. This ensures that our overheads are very low, and all charitable donations are used to fund our activity. Our volunteers are a vital part of everything we do and we are grateful for their continued loyalty and support, and for the many hours of unpaid work they undertake on the charity’s behalf.
Achievements and performance
Key non-financial performance indicators
In sending our grateful thanks and good wishes to those valued trustees who stood down at the 2023 AGM, we also extend a warm welcome to those new trustees who joined us during the year. Whilst there has been some committee changes this year we now have a stable committee totally committed to moving the charity forward. During the year, in addition to our regular activities, we have:
-
Reviewed our IT provision, built a new website, which we continue to develop, and moved to Microsoft's 365 suite of programmes to benefit from their support for small charities and the additional security that this platform provides. - Returned to holding face-to-face trustees' meetings every month.
-
Returned to face-to-face fundraising, with attendance at supermarkets, banks, and outdoor events, and giving talks to supporters.
-
Joined the quarterly NABB Safety Forum, to ensure that we benefit from best practice in supporting the health and safety of our volunteers.
-
Adopted new policies and procedures, including a Financial Policy
-
Adopted a three-year Business Plan, which focuses on fundraising targets and the renewal of our ageing fleet of cars and motorcycles and will be important as we approach major donors for funding to support this.
-
Reviewed our training and induction processes. This will include induction courses every 3 months and will include a move to the use of an online module for a key aspect of our work.
Financial review
Even so, prudent financial management has enabled us to retain total unrestricted reserves of £103,695 comprising £37,842 fixed assets, and £65,557 held as cash at bank. LEBBS' Trustees consider this to be sufficient to cover 12 months' expenditure. Our new Financial Policy specifies that we will retain a minimum cash balance of the previous financial year's expenditure, plus 5%. Against this, we will also ensure that the balance does not fall below £50,000, except in exceptional circumstances where such expenditure is essential in the short term to maintain the provision of operational services.
We are very grateful to local businesses, groups, charities, and individuals for their support and donations during the year.
Page 3
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Trustees' Report (continued)
Plans for future periods
Aims and key objectives for future periods
To enable us to continue to operate efficiently and effectively, we need to maintain a fleet of reliable and safe cars and motorcycles, several of our bikes are now approaching the end of their useful lives. With this in mind our new Business Plan is focused on raising sufficient funds to enable us to replace one third of the fleet in each of the next three years. This is ambitious and will require us to seek significant donations from corporate donors and grant-giving bodies.
Finally, Rob Brunswick is now processing the charity to become CIO status. Trustees will be seeking members' approval to a new constitution that will begin the process of establishing LEBBS as a Charitable Incorporated Organisation (CIO) using the Association Model. if approved, this will provide us with an organisational structure fit for the future, within which our members will continue to have a strong role in appointing trustees and determining future direction.
Financial instruments
Objectives and policies
The charity's activities expose it to several financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity's policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.
The annual report was approved by the trustees of the charity on 19 December 2024 and signed on its behalf by:
......................................... N Wright Chairman
Page 4
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on 19 December 2024 and signed on its behalf by:
......................................... N Wright Chairman
Page 5
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Independent Examiner's Report to the trustees of Lincolnshire Emergency Blood Bikes Service
I report to the trustees on my examination of the accounts of Lincolnshire Emergency Blood Bikes Service for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity trustees of Lincolnshire Emergency Blood Bikes Service you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Lincolnshire Emergency Blood Bikes Service's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of Lincolnshire Emergency Blood Bikes Service as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
----- Start of picture text -----
......................................
----- End of picture text -----
...................................... Adam Millson ACA ICAEW
Waynflete House 139 Eastgate Louth Lincolnshire LN11 9QQ
19 December 2024
Page 6
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Statement of Financial Activities for the Year Ended 31 March 2024
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Total Income Expenditure on: Charitable activities 5 Total Expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities Total Income Expenditure on: Charitable activities 5 Total Expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 |
Unrestricted £ 44,307 3,496 1,846 49,649 (53,958) (53,958) (4,309) 108,004 103,695 Unrestricted £ 40,232 2,345 1,071 43,648 (46,478) (46,478) (2,830) 110,834 108,004 |
Restricted £ - - - - (1,776) (1,776) (1,776) 5,966 4,190 Restricted £ - - - - (1,328) (1,328) (1,328) 7,294 5,966 |
Total 2024 £ 44,307 3,496 1,846 |
|---|---|---|---|
| 49,649 | |||
| (55,734) | |||
| (55,734) | |||
| (6,085) 113,970 |
|||
| 107,885 | |||
| Total 2023 £ 40,232 2,345 1,071 |
|||
| 43,648 | |||
| (47,806) | |||
| (47,806) | |||
| (4,158) 118,128 |
|||
| 113,970 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 14.
The notes on pages 9 to 15 form an integral part of these financial statements. Page 7
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
(Registration number: 1148402) Balance Sheet as at 31 March 2024
| Note Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand 12 Creditors: Amounts falling due within one year 13 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 14 Unrestricted income funds Unrestricted funds Total funds 14 |
2024 £ 37,842 6,552 65,557 72,109 (2,066) 70,043 107,885 4,190 103,695 107,885 |
2023 £ 43,337 9,394 63,239 |
|---|---|---|
| 72,633 (2,000) |
||
| 70,633 | ||
| 113,970 | ||
| 5,966 108,004 |
||
| 113,970 |
The financial statements on pages 7 to 15 were approved by the trustees, and authorised for issue on 19 December 2024 and signed on their behalf by:
......................................... N Wright Chairman
The notes on pages 9 to 15 form an integral part of these financial statements. Page 8
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Lincolnshire Emergency Blood Bikes Service meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements are prepared in Sterling which is the functional currency and have been expressed rounded to the nearest pound.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 9
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including independent examination, strategic management and trustees’s meetings and reimbursed expenses.
Tangible fixed assets
Individual fixed assets costing £250 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Motor vehicles
Depreciation method and rate 25% reducing balance
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Trade creditors
are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 10
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
2 Income from donations and legacies
| Donations and legacies; Collection Donations Gift aid reclaimed |
Unrestricted General £ 11,088 30,678 2,541 44,307 |
Total 2024 £ 11,088 30,678 2,541 44,307 |
Total 2023 £ 8,749 29,617 1,866 |
|---|---|---|---|
| 40,232 |
3 Income from charitable activities
| Membership 4 Income from other trading activities Trading income; Sales of goods and services |
Unrestricted General £ 3,496 Unrestricted funds General £ 1,846 1,846 |
Total 2024 £ 3,496 Total funds £ 1,846 1,846 |
Total 2023 £ 2,345 |
|---|---|---|---|
| Total 2023 £ 1,071 |
|||
| 1,071 |
Page 11
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
5 Expenditure on charitable activities
| Note Motor costs DBS fees Insurance Morrisons grant bike repairs Repairs Just giving charges Depreciation of tangible fixed assets (Profit) / loss on sale of tangible fixed assets Telephone and fax Computer software and maintenance costs Printing, postage, stationery and telephone Legal and professional fees Sundry PayPal fees Legal fees Bank interest receivable Independent Examiner’s remuneration |
Unrestricted General £ 29,854 605 1,074 - 10,231 180 10,430 (2,831) 189 1,248 291 - 2,467 57 - (527) 690 53,958 |
Restricted £ - - - 780 - - 996 - - - - - - - - - - 1,776 |
Total 2024 £ 29,854 605 1,074 780 10,231 180 11,426 (2,831) 189 1,248 291 - 2,467 57 - (527) 690 55,734 |
Total 2023 £ 19,956 203 930 - 15,033 180 9,964 (1,261) 76 283 12 320 1,242 67 300 (159) 660 |
|---|---|---|---|---|
| 47,806 |
Page 12
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
6 Net incoming/outgoing resources
Net outgoing resources for the year include:
| (Profit) / loss on disposal of tangible fixed asset Depreciation of fixed assets |
2024 £ (2,831) 11,426 |
2023 £ (1,261) 9,964 |
|---|---|---|
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Staff costs
There were no employees receiving remuneration during the year
9 Independent examiner's remuneration
| 9 Independent examiner's remuneration |
||||
|---|---|---|---|---|
| Examination of the financial statements 10 Tangible fixed assets Cost At 1 April 2023 Additions Disposals At 31 March 2024 Depreciation At 1 April 2023 Charge for the year Eliminated on disposals At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
2024 £ 690 Motor vehicles £ 115,113 6,100 (14,977) 106,236 71,776 11,426 (14,808) 68,394 37,842 43,337 |
2023 £ 660 |
||
| Total £ 115,113 6,100 (14,977) 106,236 71,776 11,426 (14,808) 68,394 37,842 43,337 |
Page 13
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
| 11 Debtors Prepayments VAT recoverable 12 Cash and cash equivalents Cash at bank 13 Creditors: amounts falling due within one year Trade creditors Accruals 14 Funds Balance at 1 April 2023 £ Unrestricted funds General Unrestricted funds 108,004 Restricted funds Morrisons Grant 5,966 Total funds 113,970 Balance at 1 April 2022 £ Unrestricted funds General Unrestricted funds 110,834 Restricted Morrisons Grant 7,294 Total funds 118,128 |
Incoming resources £ 49,649 - 49,649 Incoming resources £ 43,648 - 43,648 |
2024 £ 4,885 1,667 6,552 2024 £ 65,557 2024 £ 1,376 690 2,066 Resources expended £ (53,958) (1,776) (55,734) Resources expended £ (46,478) (1,328) (47,806) |
2023 £ 6,154 3,240 |
|---|---|---|---|
| 9,394 | |||
| 2023 £ 63,239 |
|||
| 2023 £ 1,340 660 |
|||
| 2,000 | |||
| Balance at 31 March 2024 £ 103,695 4,190 |
|||
| 107,885 | |||
| Balance at 31 March 2023 £ 108,004 5,966 |
|||
| 113,970 |
Page 14
Docusign Envelope ID: 80BA1F0B-E1DE-4955-9904-6B8F891B7F11
Lincolnshire Emergency Blood Bikes Service
Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)
The specific purposes for which the funds are to be applied are as follows:
The Morrisons grant of £14,700 was received in 2020 for the purchase of two new motor bikes.
The expenditure in the restricted income fund relates to the depreciation of the motor bikes purchased using restricted funds.
Unrestricted income funds represent those resources which may be used towards meeting any of the charitable objectives at the discretion of the trustees.
15 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 34,852 70,909 (2,066) 103,695 Unrestricted funds General £ 39,351 70,653 (2,000) 108,004 |
Restricted funds £ 2,990 1,200 - 4,190 Restricted funds £ 3,986 1,980 - 5,966 |
Total funds at 31 March 2024 £ 37,842 72,109 (2,066) |
|---|---|---|---|
| 107,885 | |||
| Total funds at 31 March 2023 £ 43,337 72,633 (2,000) |
|||
| 113,970 |
16 Related party transactions
There were no related party transactions in the year.
Page 15