Registered number: 06847924 Charity number: 1148395 GARVESTONEVILLAGE HALL(NEW BUILD) LTD (A Company Llmlted by Guarantee) TRUSTEES, REPORT AND FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 UNAUDITED
Reglstered number= 06847924 Charlty number: 1148395 GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Limlted by Guarantee) TRUSTEES, REPORT AND FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 UNAUDITED
GARVESTONE VILLAGE HALL (NEW BUILD) LTD {A Company Limited by Guarantee) CONTENTS Llst of Directors and Advlsers Chairman's Statement Trustee Report Statement of Financial Actlvltles Balanc8 Sheet Notes to the Flnanclal Statements 10
GARVESTONE VILLAGE HALL (NEW BUILD} LTD (A Company Llmlted by Guarantee) Trustees (Dlre¢tor8) Stephen Smith-chairman Dorothy Leeder Ruth Gooch Jonathon Gooch Kerry Collinson Andrew Blake- Companysecretary Company registered number Charlty reglstered number Reglstered offlce 06847924 1148395 Garvestone and Thuxton Village Hall, Dereh8m Road, Garvestone, Norwich, Norfolk NR9 4AD Unity Trust PLC Four Brindley Place Blrmingham 812JB Spire8 Solicitors Dereham The Priory Church Street Dereham Norfolk NR19 1DW Bank•r8 Soll¢ltor8
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Limited by Guarantea) CHAIRMAN'S STATEMENT FOR THEYEAR ENDED 31 MARCH 2025 I would like to thank all my fellow Trustees for their help and support during the year of account. But we must notforgetthe help and support thatwe receive from the members and residents ofthe area. During the last few years, we have seen an emphasis move from a management committee style to one that is proactive. looking for events to support rather than P8ssively waiting for bookings. Where a particular class has ended, we have looked for new people to take on whatever mantle was required. One of our success8s has been Pub Night Fridays. and l am pleased to see that continuingto go from strength to strength. That doe8 not me8n thatwe do not need more volunteers, but thanks to thos8 who a$gist. Meet and Eat is also outstanding in s8rving the community, thanks to allthe organisers. In th8 week before I drafted this brief report, we have seen the funeral of Liz Buckley. She will be much missed, but our m81n hall remains named in her honour, and it was fitting that her'wake" should have been held there. At last year's AGM we introduced the two classes of membershlp introducing Annual Members from whom we can draw candidates for joining the Trustees. I gm plea8ed to announce that at tod8ywe have forty-four members. Thank you for allyour 8UPPQrt, and I lookforw8rd to its continuation. Stephen E Smlth Chairman 8 July 2025
GARVESTONE VILLAGE HALL (NEW BUILD) LTD {A Company Limited by Guarantee) TRUSTEES. REpoirr FOR THEYEAR ENDED 31 MARCH 2025 The Trustees present their annual report together with the unaudited statements of the Charityfortheyearended 31 March 2025. TheAnnual Reportserves the purposes of both Twst8es' report and 8 dir8Gtors' report under company law. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements. the requirements of the charitable companiesgoverning documentand provisions ofth8 Statementof Recommended Pr8¢ti¢e ISORPI applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRSI {effecttve 1 January 20191. Since the Charlty quallfies as small under section 383 of the Companies Act 2006, the Strategic Report required of medium and larg6 companies under the Companies Act 2006 (Strategic Report and Directors, Report) Regulations 2013 has been omitted. Charltable obJectlve8 and actlvltle8 The princip81 object of the charity is to improve the life and health of the local inhabitants, encourage social coheslon and reduce isolation, which it achieves by providingfacilities for hire for meetings, lectures. training, and education, and by organising community events. Achlevements and performance Priv8te events, school use and public rentsis have continued to be lolned by enhanced ectivlties run bythe Charity'sTrustees. includingpub nightS8nd thewell- e8tsblished fllm nights and Meet and Eat lunchtime events. Aspecialw4entwas held for all helperswhich was well supported. TheTru8teesw8rèthe helpersfortheevening. The mobile PostOffl¢e attends on an irregular basis. which is concerning. Future d8velopmentswith the children's playarea are intended to move torward wlth the supportofthe Parish Council. reli8vingthe Charityofthe burden of equipment repairand rep18cement. Publlc beneflt The benefici8ries of the Charity are the Ioc81 residents of ali ages and abilities. The Trustees confirm that, in exerclslng their powers and duties, they have complied with their duty to have due regard to the guidance on publ1¢ benefit publlshed by the Charlty Commission. Strueturo. govornaneo and management Governingdocum8nt: The Company 18 limited by gu8rydntee under Memorandum and Articl8s of Association incorporated on 6 February 2009. amended by special resolution dated 29 March 2012. registered at Companies House on 4 April 2012, and registered with the Charity Commission on 1 August 2012.
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Limited by Guarantee) Method of appointment or election of Twstees: The management of the Company is the responsibility of the Trustees who are elected and co-opted und8rthe terms ofthe Articles of Association. Organisation8lStructur8 and Decision M8king: The Trustees hold regular meetings to administer the affairs of the Charity. Related party relatlonships Related party relationships are limited to those between the Charity, its Trustees, and the related Charity for which it acts as Corporate Trustee, Thuxton and Garvestone Institute. Flnanclal Rovlew Income generated by charitable activities is from fee8 for the hlre of the village hall, including Trustees, events and bar takings. This amounted to £26.323 (2024: £18.441). Income generated trom renewable energy technologies via the FIT scheme. et £1,643 12024: £2,535), Is set against Imported electricity costs of £2,471 {2024: £3.908). Total income for the year totslled £28.080 {2024: £25.838). Expendlture is 8lmost exclusively for charitable 8CttvltSe8 Includlng the cost of replacements and gener81 maintenance and running co8t8. In the year of account, m8intenance costs have agaln risen to £6.675 12024: £3.457) one major item belng repairs to th8 he8ting system where activitles in the hell vrfere much curtailed over Decemb8r and into J8nu8ry. This had 8180 affected some of the income with lost bookings. Taking direct operating cost8 of £5,618 there is a gr088 surplus of £22,462, however onc8 taking other Dp8r8ting costs into account which total £22.666 there Is a small loss of £204. But to thls v48 must add depreciation and finish with 8 net shortfell of £21,190 12024: £10,462). Plans lor the luture The Trustees are satisfied with the ye8r-end financial position of the Charity, and that it will have adequate resources to meet its plans and financial obligations for the time being. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Reserves Policy Total funds on 31 March 2025 amounted to £781.588. Reserves aro investe¢Y in the Charity's fixed assets. with current assets including funds set aside for repairs and replacements and generalfunds to allowfor cash flow and contingencies. In preparing this report, the Trustees have taken advantage of the small companies, exemption provided by Section 415A of the Companies Act 2008.
GARVESTONEVILLAGE HALL (NEW BUILD) LTD (A Company Limlted by Guarantee) This report was approved by the Trustees on xx Octob8r 2025 and signed on their behalf by: IL¢4 Stephen E Smith Chairman
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Llmited by Guarantee) STATEMENT OF FINANCIALACTIVITIES YEAR ENDED 31 MARCH 2026 INCOME From Charitable Actlvlties Note 2025 2024 Community 8v8nts Hire Fees BarT8kings Electricity Generation Closure of 8avings account Bottle bank 4.877 13,354 8.092 1,644 2832 12,855 2.714 2,535 4,882 112 28,280 TOTAL INCOME 25,858 COST OF SALES Communlty event8 Net Bar Purchases TOTAL COSTS 1.713 3,905 5,618 GROSS SURPLUS 22,462 LESS ADMIN COSTS Rates, Insurance, licenc88 Cleaning and Waste Utilities Maintenance. repairs, and rep18cement8 Play area Other 2,610 6,647 4,344 6,674 821 1.570 22,666 2,050 5,709 7.662 3,439 55 12,915 TOTALADMIN NET TRADING PROFITI(LOSS) LESS DEPRECIATION 12041 20,985 12,943 20,567 NET LOSS 121.1891 (7.569) Totalfunds at 1 Aprll 2024 Totallund8 at 31 March 2025 794,721 773,532
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Limlted by Guarantee) BALANCE SHEEr AT 31 MARCH 2025 Note 2025 2024 FIXED ASss Tangible assets CURRENT ASS5 Debtors Stocks Cash at Bank 31 March 722.756 745,789 79 717 17,283 1.585 416 18.398 CREDITORS Amounts due within 1 year 322 NET CURRENT ASSEfs/iLIABILITIES) 18,079 20.077 NEf ASSETS 740.835 765,866 CHARITY FUNDS Endowment Funds Restricted Funds Unrestrlcted Funds 44,808 165.679 571.101 590.460 165,679 46. 151 Total 781.588 802,290
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Limited by Guarantee) NOTES TO THE FINANCAIL STATEMENTS FOR THEYEAR ENDED 31 MARCH 2025 1. ACCOUNTING POLICIES 1.1 Basis of preparation of financialstatementg: The financial st8tements have been prepared in accordance with the Charities SORP IFRS 1021- Accounting and Reporting by Charities: Statement of Recommended Pra¢tiC8 applicable to charities preparing their accounts In accordance with the Financial Reporting Standard applicable in the United kingdom and Republic of Ireland (FRS 102lleffe¢tive 1 January 2019). the Finan¢ialReporting Standard applicable Inthe UKand Republic of Ireland (FRS 1021 and the Companles Act 2006. G8rv8Stone Village Hall (New Build) Ltd meetsthe definltlon of a public benefit entity under FRS 102. Assets and liabilities are initially recognised 8t historical cost or transaction value unless otherwlse stated In the relevantaccounting pollcy. 1.2 Company status: The company is limited by guarantee. The members of the company are the trustees named on page 3. In the event of the Company beingwound up, the liability in respect of the guarantee Is limlted to £10 per m8mber ofthe Company. 1.3 Fund accountlng: Expendable endowmentfunds represent fixed assets transferred from th8 related charity Thuxton and Garvestone Institute which under the terms of the grant agreement, whlch must be retained ft)r at leasttwentyyear8. Restricted funds are used in accordance with the re8trlctlons imposed by the donors for Particular purposes. General funds 8r8 unrestricted funds that are available for use at th8 discretion of the Trustees to further the otsiects of the Charity if they have not been designated for other purposes. 1.4 Incoming resources: All Incoming resources are included in the Statement of Financial Activities. 1.5 Resources expended: All expenditure is accounted for on 8n accwais basis and Is ellocated to charlt8ble activities. 1.6 Cash flow statement: A cash flow statement is not included 8S Partof these Financi8lStatements inviewof the Gharlty folling outaide the aGope of Financial Reportin8 Standard 1. 1.7 Tanglble fixed a&8ets and depreciation: 10
GARVESTONE VILLAGE HALL (NEW BUILD) LTD (A Company Llmited by Guarantee) Tangible fixed assets 8re stated at cost less depreciation calculated to write off these costs ol these less any residual value over their useful life on th8 followlng b8sis: Freehold Property 2% straight line Fixtures and fittings 10% straight line. 2. INCOMING RESOURCESFROM CHARITABLE ACTIVITIES 2025 13,354 4,877 8,092 2024 12.565 3,024 2,714 Hire fees received Events {Film nights, Meet & E8t, Qulz Nightl Bar t8kings Total 26,323 78,303 3. COSTS OF CHARITABLE ACTIVITIESAND OTHER COSTS D8preci8tlon In8urance. Llcences Cleaning, refuse. hygiene W8ter Electricity net of FIT Maintenance and rep81r8 Bar stock Subscriptions. ICO Companies House, other costs Play area ACRE loan Interest Film nights, Meet & Eat 8nd Quiz nlghts 20.985 2,550 6,647 229 2,471 6,674 3,905 20,567 1.870 5,827 289 1,373 3,475 2, 654 210 1,570 821 55 1,173 TOTAL COSTS 47,025 36,320 4. TANGIBLE FIXED ASSETS Freehold Property Fixtures and Fittings Tot81 Cost 8t 1 April 2024 AdditionslDispos81s At 31 March 2025 967,938 16.255 981.194 967,938 16,255 981,194 Depreciation At 1 April 2024 Charge foryear Not bookv8lu8 8t 21 Mgrch 2025 21Yo SL 228,371 19.359 720,208 10%SL 12,051 1.626 2,548 261,437 20.985 722,756
GARVESTONE VILLAGE HALL (NEW BUILD) LTD {A Company Llmlted by Guarantee) In the year ended 31 March 2011. fixed assets with a written down value of 759,171 relating to the nèw build village hall in Garvestone were transferred to the Charity by the related charityThuxton and Garvestone Institute. Grantfunding received from Big Lottery Fund and Foundation for Sport and the Arts placed restrictions on the use of grants and thefuture use of the property. These restrictions are secured bywayof legal charges over the land 8nd property In favour of funding bodie8. The Trustees have received correspondence from the Lottery Heritage Fund (successor to the above funding body) proposlng to rele8se the charge. This is being dealt with by our solicitors. 2025 2024 5. DEBTORS Trade D8btor8 79 1,584 6. CREDITORS Trade creditors 322 7. STATEMENTOF FUNDS Brought forward Incomlng Resource8 Resourc88 expended Carried Forward G8neral Funds Restricted Funds Endowment Funds 46,151 165,679 590,460 26.323 27,666 44,808 165,679 571,101 19,359 Tot8l of all Funds 802,290 26,323 47.025 781.588 The expendable 8ndowment funds are fixed asset8 transferred from the related charity whlch 8re reduced bydepreciation e8ch year. 8. RELATED PARTYTRANSACTIONS There were no related party transactions duringthls flnancialyear. 12