Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
Clockhouse Community Association
(A registered Charity and Company Limited by Guarantee)
Report and Financial Statements
for the year ended 31 March 2023
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Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
Clockhouse Community Association (A registered Charity and Company Limited by Guarantee)
Report and Financial Statements for the year ended 31 March 2023
| Contents | |
|---|---|
| Pages | |
| Reference & Administrative details | 3 |
| Trustees’ report | 4-7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10-12 |
| Independent Examiner’s Report | 13 |
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
Reference & Administrative Details
Charity Name Clockhouse Community Association Date of Incorporation 12th January 2012 Registered Company No: 07907667 Charity Registration No. 1148357
Address Hillcrest Halls 42 Fryston Avenue The Mount Coulsdon, Surrey CR5 2PT Board of Directors Leigh Wicks (Chair) - appointed January 2020 Hannah Britain (Secretary) Rowena Wicks (Treasurer) Barry Todman Cllr Amy Haldane (LB Sutton appointment) Noor Sumun (LB Sutton appointment) Cllr Moira Butt (LB Sutton appointment) Lee Byatt Blessing Edede
Company Treasurer Rowena Wicks Bankers The Co-operative Bank Independent Examiner Dunstanette Kuti Community Accountant Community Action Sutton Granfers Community Centre
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
73-79 Oakhill Rd
Sutton SM1 3AA
2022/23 Chairmans report
This year’s biggest battle has been passing ownership of the Information Centre on Clockhouse Parade, back to LBS. This comes after many months of battling to save the premises from damp and ruin. After this was deemed not possible due to the lack of support from SHP, the decision was made to hand back the property to LBS and focus solely on the running of Hillcrest Halls.
Hillcrest Halls continues to need repair work to ensure its full functionality. It is used by many so the benefits outweigh the costs. Next on the list is for the kitchen in the smaller hall to be replaced, following a leak which has caused damage.
Volunteers for various events seem hard to come by. Over the next 12 months we are keen to share organised events with the local community but this, as ever, will rely on the help and support of more than just the willing few.
Our finances remain buoyant so we are keen to keep spending to improve the fabric of the building to ensure its longevity.
Leigh Wicks
Chair of Clockhouse Community Association
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
The Board of Trustees, who are also directors of the Charity for the purposes of the Companies Act 2006, presents its Annual Report and the Financial Statements of Clockhouse Community Association for the period 1 April 2022 to 31 March 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
a. CONSTITUTION
The Articles of Association were adopted by the founder Directors in December 2011 and registered with Companies House in January 2012. It became a registered charity in July 2012. It is the successor organisation to Clockhouse Community Association registered number 303229 which was unanimously dissolved by a general meeting of members on 28 February 2013 when it was agreed that the assets would be transferred to this company from 30 September 2013.
The Company is limited by guarantee and has no share capital.
b. METHOD OF APPOINTMENT OR ELECTION OF BOARD OF DIRECTORS
The Articles of Association set out the process for electing and appointing trustees who are also Directors of the Company. The founding directors were the 3 Trustees of the old charity. A further 2 Directors/trustees were co-opted and these appointments were confirmed by the first AGM in June 2013, together with the nomination of the LB of Sutton. The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the trust deed.
c. ORGANISATIONAL STRUCTURE AND DECISION MAKING
The Directors meet approximately every other month in order to establish the policies and procedures for the company, setting its policies, overseeing the finances and guiding its work.
d. OBJECTIVES AND ACTIVITIES
The charity’s general objective is to promote the benefit of the area by working with local authorities, other organisations and residents to provide facilities for education, recreation and leisure and improve the quality of life. It particular the charity would maintain and manage a community centre for the benefit of the local community
Premises
The company leases one single property which comprises a community centre, Hillcrest Halls (a 25 year lease). There is a management agreement for the Halls which ensures that it is rent free. The company is responsible for the running cost of this premises.
Staffing
As previously, the company has 2 employees. Our Administrator Hannah Brittain for 7 hours a week. Our Cleaner, Mrs Mary Bond is assisted by her husband and works 14 hours a week. We have always paid above the national minimum rate.
FINANCIAL REVIEW
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
a. RESERVES POLICY
The Board of Directors monitor the financial position in regard to the Charity’s reserves policy and ensured that there are sufficient reserves in unrestricted funds to meet its foreseeable commitments.
b. SURPLUS
The results for the year and the Charity’s financial position at the end of the year are shown in the attached Financial Statement.
In this year, the Directors continued to monitor running costs and where possible negotiate cost effective contracts with suppliers. This, as always, is reliant on finding more help via volunteers within the community.
Responsibilities of the Board of Trustees
The Trustees (who are also the Directors of Clockhouse Community Association for the purposes of Company Law) are responsible for preparing the Trustees Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. Company Law requires the Trustees to prepare the financial statements for each financial year which gives a true and fair view of the state of affairs of the charitable company and of the income resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these financial statements the trustees are required to:
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Select suitable accounting policies and then apply them consistently
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Observe the methods and principles in the Charities SORP
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Make judgements and estimates that are reasonable and prudent
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State whether applicable UK accounting Standards have been followed, subject to any material departure disclosed and explained in the financial statements
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as possible the Trustees are aware:
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There is no relevant financial information of which the charitable company’s Independent Examiner is unaware
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The Trustees have taken all steps that they ought to have taken to make themselves aware of any financial information and to establish that the Independent Examiner is aware of that information
Audit Exemption
The trustees have decided to take advantage of the audit provisions of the Companies Act 2006. However, under the provisions of section 145 of the Charities Act 2011 they have appointed Sutton CVS to be their independent examiner.
This report has been prepared in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities issued by the Charities Commission, updated 2015,
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Registered Charity Number: 1148357
Clockhouse Community Association
Registered Company Number: 07907667 (England and Wales)
and in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
This report and statement were approved by the Trustees on Wednesday 20[th] December 2023 and signed by
……………………………………………………..
Leigh Wicks
Chair of Clockhouse Community Association
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
| Statement of Financial | activities for the year ended | activities for the year ended | activities for the year ended | 31 March | 2023 |
|---|---|---|---|---|---|
| Note | Restricted Funds |
Unrestricted Funds |
Total Funds 2023 |
Total Funds 2022 |
|
| £ | £ | £ | £ | ||
| INCOME FROM: | |||||
| Fundraising | - | - | |||
| Donations | 250 | 2,948 | 3,198 | 2,917 | |
| Grants | - | - | - | 13,020 | |
| Grants-JRSG | - | 1,000 | 1,000 | 1,275 | |
| Charitable activities | - | 38,075 | 38,075 | 30,401 | |
| Other Income | - | - | - | 55 | |
| Total: | 2 | 250 | 42,023 | 42,273 | 47,668 |
| EXPENDITURE ON: | |||||
| Charitable Activities | 3 | 764 | 39,299 | 40,063 | 47,942 |
| Total: | 764 | 39,299 | 40,063 | 47,942 | |
| NET INCOMING/ (OUTGOINGS) FOR YEAR |
(514) | 2,724 | 2,210 | (274) | |
| Balance Brought Forward | (4,576) | 7,445 | 2,869 | 3,143 | |
| Funds Transfers | - | - | - | - | |
| Balance Carried Forward | (5,090) | 10,169 | 5,079 | 2,869 |
CONTINUING OPERATIONS
None of the company's activities were acquired or discontinued during the current or previous years.
TOTAL RECOGNISED GAINS AND LOSSES
The charity has no recognised gains or losses (other than the income/outgoings) for the year.
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Clockhouse Community Association
Registered Charity Number: 1148357
Registered Company Number: 07907667 (England and Wales)
Balance Sheet as at 31 March 2023
| Note CURRENT ASSETS: Debtors Cash at bank and in hand CREDITORS: Amounts falling due within one year 7 Deferred income 8 NET CURRENT ASSETS: NET ASSETS RESERVES: Restricted Funds 9 Unrestricted Funds 9 |
2023 £ £ 2,729 9,557 12,286 7,207 - 7,207 5,079 5,079 (5,090) 10,169 5,079 |
2022 £ £ 1,369 7,498 8,867 5,998 - 5,998 2,869 2,869 (4,576) 7,445 2,869 |
2022 £ £ 1,369 7,498 8,867 5,998 - 5,998 2,869 2,869 (4,576) 7,445 2,869 |
|---|---|---|---|
| 7,207 - |
5,998 - |
||
| 2,869 | |||
| 2,869 | |||
| (4,576) 7,445 |
|||
| 2,869 |
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the charity to obtain an audit in accordance with section 476 of the Companies Act 2006.
The Director acknowledges their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
The financial statements were approved by the board on ……20/12/23……………..and signed on its behalf by:
LeighWicks
Chair of Clockhouse Community Association
The notes on pages 10 to 15 form part of these accounts.
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
Notes to the Financial Statements for the year ended 31 March 2023
1. ACCOUNTING POLICIES
1.1a Basis of preparation of the financial statements The financial statements are prepared under the historical cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice "Accounting & Reporting by Charities" revised in 2015.
1.1b Fund Accounting
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of a grant.
2. Income from Charitable Activities
| Community events Grants Grants-JRSG Services Grants Donations Room Hire Info Centre income Reimbursements Other income Charitable Activities |
Restricted Unrestricted Total Funds 2023 Total Funds 2022 £ £ £ £ - - - 13,020 - 1,000 1,000 1,275 - 558.00 558 83 250 2,948 3,198 2,917 - 36,683 36,683 29,420 - 211.34 211 649 - 623 623 250 - - - 55 |
|---|---|
| 250 42,023 42,273 47,668 |
3. Expenditure on Charitable Activities
| Info Centre Costs Community Events expenses Association costs Hillcrest Halls Accounting Fees Independent Examination |
Restricted Unrestricted Total 2023 Total 2022 £ £ £ £ - 1,291 1,291 2,318 250 - 250 - - 5,968 5,968 5,943 514 31,243 31,757 38,894 - 72 72 72 - 725 725 715 |
|---|---|
| 764 39,299 40,063 47,942 |
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Clockhouse Community Association Registered Charity Number: 1148357
Registered Company Number: 07907667 (England and Wales)
Notes to the Financial Statements for the year ended 31 March 2023 (continued)
4. Statement of Net Income By Fund
| Gross Income by Fund Restricted Unrestricted Total Expenditure by Fund Restricted Unrestricted Net Movement in Funds |
2023 2022 £ £ 250 1,674 42,023 45,994 |
|---|---|
| 42,273 47,668 764 1,646 39,299 46,296 |
|
| 40,064 47,942 |
|
| 2,209 (274) |
5. Staff Costs
No remuneration was paid to Trustees in the year, nor were any expenses reimbursed to them
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Gross wages, salaries and benefits in kind | 10,767 | 11,482 |
The number of employees at the end of the year totalled two (2022: two).
6. Trustee Remuneration & Related Party Transactions
No remuneration directly or indirectly out of the funds of the charity was paid or is payable for the year to any trustee or to any person or persons known to be connected with any of them.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year. (2022 - nil).
7. Creditors: Amounts falling due within one year
| Halls deposits held Creditors |
2023 2022 £ £ 2,010 2,360 5,197 3,638 |
|---|---|
| 7,207 5,998 |
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Clockhouse Community Association Registered Charity Number: 1148357
Registered Company Number: 07907667 (England and Wales)
Notes to the Financial Statements for the year ended 31 March 2023 (continued)
8. Deferred income
2023 2022 £ £ - -
9. Movement in Funds
| Restricted Sutton Community Fund Donations for Halls Improvements Service Surety Grants to community events Halls Improvements: Neighbourhood Fund Unrestricted General Fund Total Funds |
At 31 March 2022 Income Expenditure Transfers At 31 March 2023 £ £ £ £ £ 1,950 - - - 1,950 729 - (514) - 214 (14,746) - - - (14,746) (1,080) - - - (1,080) 6,899 250 (250) - 6,899 1,672 - - - 1,672 |
|---|---|
| (4,576) 250 (764) - (5,090) 7,445 42,023 (39,299) - 10,169 |
|
| 2,869 42,273 (40,063) - 5,079 |
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Clockhouse Community Association Registered Charity Number: 1148357 Registered Company Number: 07907667 (England and Wales)
Independent Examiner’s Report on the Accounts
I report on the accounts for the charity for the year ended 31st March 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an Independent Examination is needed
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act;
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to follow the procedures laid down in the general directions given by the Charities Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
Basis of independent review
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the Trustees have not met the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records, and comply with the accounting requirements of the 2011 Charities Act
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Dunstanette Kuti, FCCA MCSI Position: Community Accountant Community Action Sutton Granfers Community Centre, 73-79 Oakhill Road, Sutton, Surrey, SM1 3AA
Date: 20/12/23
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