REGISTERED COMPANY NUMBER: 08000094 REGISTERED CHARITY NUMBER: 1148312
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Cardiff and Vale Action for Mental Health
Cardiff and Vale Action for Mental Health
Contents of the Financial Statements for the Year Ended 31 March 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 7 |
| Independent Examiner's Report | 8 | ||
| Statement of Financial Activities | 9 | ||
| Balance Sheet | 10 | ||
| Notes to the Financial Statements | 11 | to | 18 |
Cardiff and Vale Action for Mental
Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Objectives and activities
Objectives and aims
Our Vision
Involving People - Improving Mental Health Services
Mental health services are recovery focused, integrated and truly responsive to the people who need them.
Our Mission -
To promote and facilitate service user, carer and third section involvement in shaping mental health services in Cardiff and the Vale of Glamorgan so that they are co-produced with the people who use them.
Charitable Objects
The charity's objects are to promote any charitable purposes for the benefit of those people experiencing mental health problems within the Locale and assisting the work of voluntary organisations, mental health service users and carers acting in the mental health sector.
Our values stress the importance of working together collaboratively with peers and partners to achieve shared collectively owned outcomes, with the aim that services are recovery focused, collaboratively designed and delivered, responsive, evaluated, and inclusive of the people who need the support.
Strategic Aims
The charity has 4 strategic aims. These are:
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i To build on our strengths to deliver against our core service. (Voice, Information & Training, Development and Wellbeing) for the benefit of our constituency groups.
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ii Introduce innovation in service user and carer involvement.
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iii Build an effective sustainable organisation, with stakeholder involvement.
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iv Fund the Mission.
Public benefit
We review our aims, objectives and activities each year with our stakeholders - looking at the outcomes of our work against objectives in the previous year and setting objectives for the year ahead. In doing this, we take account the guidance contained in the Charity Commission's general guidance on public benefit, thus ensuring that our work continues in its purpose in assisting voluntary organisations, mental health service users and carers.
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Cardiff and Vale Action for Mental
Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Achievement and performance Charitable activities Services
The organisation operates in three interlinked areas: -
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. A mental health development service to third sector organisations (including service user and carer groups) with an interest in mental health, providing services in relation to development and consultancy, joint working, information, training, policy development & consultation, influencing change through mental health promotion/prevention through Cardiff & Vale Mental Health Forum,
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. Sefyll, the involvement development service for people with experience of using adult mental health services, and
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. Nexus, the Older People's Mental Health Carer and User Involvement Development Service for people, both service users and carers, with experience of Older People's Mental Health Services, - operating to September 2022.
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. Join the Dots - working with young people and groups supporting young people- to have a voice in how services are planned and delivered.
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. Co-production Training - working in partnership with Cardiff and Vale local authorities and with peer trainers to provide training to social workers.
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. Winter Wellbeing Project- providing information, training and a Small Grants Fund to support the development of peer led well being groups and wellbeing opportunities.
We decide our priorities and annual workplans through annual review & evaluation, via Cardiff and Vale Mental Health Forum or the advisory planning group of Sefyll and Nexus, - open to all stakeholders. We also manage other projects in line with our articles.
A summary of the work of cavamh is outlined below.
This year was another year of change, as we and our stakeholders adapted to the post covid environment and new challenges as services changed, ceased and developed.
Supporting development and building an effective voice through networking
We have provided services to over 400 members and 100 third sector groups with an interest in mental health, through networks and online events, information, and training, facilitating joint working and stakeholder voices in policy development, and liaising with a number of statutory sector and other organisations.
The opportunity for networking remains key for engagement, dialogue and action through the Mental Health Forum (MHF), and its interest groups, covering for example, BME communities, young people, and areas of work such as counselling services. Meetings, workshops, training, and events, online and face to face, have enabled members to share information and good practice, debate and collate the voice of the sector and develop shared action, particularly in the light of the continuing covid impact on mental health and the cost-of-living crisis. 29 plus new members joined the Forum over the year and we connected regularly with over 434 members through over 260 interactions and over 40 network meetings.
In addition to regular forums and working groups, we celebrated our first face to face event for World Mental Health Day since covid. Attended by 23 agencies and groups with stands and stalls, this proved an opportunity to reconnect, reflect, regroup, and identify key needs, gaps and areas for development, feeding into the Forum Action Plan and into Health Board and local authority planning.
We have continued to co-facilitate Mental Health Action Wales - in partnership with colleagues in West Wales Action for Mental Health (WWAMH), to enable local groups to connect and contribute at the Wales wide level and continue to contribute to locally to other networks such as the Minority Ethnic Communities Health Fair and the Children and Young People's Mental Health and Wellbeing 3rd Sector Group.
Winter Wellbeing Initiatives:
Peer led Groups Small Grants Fund
Through Regional Partnership Board funding, we have also set up and provided development and resource support to new and emerging self-help groups through development of a Small Grant Fund, and provided community based creative wellbeing support.
Facilitating Voices in the Planning and Delivery of Services
Sefyll and Nexus lived experience involvement services continued operating to end August 2023, when sadly, the services came to a close, as this service was transferred elsewhere. We say a heartfelt thankyou to all the people with lived experience and staff who contributed to this project so tirelessly and resourcefully over the last year, and also over the last 20 years it has been operating.
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Sefyll worked with adults with lived experience, and Nexus with people both caring and using older people's mental health and dementia services, to enable people from a diverse range of backgrounds to have a voice in how services are planned and delivered. Together they have liaised with over 230 people with lived experience, both service users and carers, including through training, support, focus groups, and creative ways of working, to support members to contribute to various meetings, planning, development, and evaluation groups and initiatives. They have supported and connected with a range of different groups operating within the community to ensure connection, voice and access. This has included for example, the Veterans Mental Health Group, Woody's Lodge, art groups and the Forget Me Not Chorus, and the development of connections with BME communities.
Join the Dots has continued to connect with and enable the voices of young people, with the support of funding from the Zurich Trust and the Cardiff and Vale Regional Partnership Board, having contact with 100 + young people over the year and 43 groups supporting young people.
This year has also seen the development of connections through social media, art, music, and wellbeing in places where young people feel comfortable and accepted and the development of creative wellbeing groups for young people.
All involvement projects have supported people with lived experience to share their experiences of both mental health and wellbeing and mental health and wellbeing services in a range of different ways.
We will continue to work together with all our members- whether voluntary sector groups or people with lived experience to improve mental health services for the people who use them.
Information
All projects link with people through a range of communications methods - newsletter, e-bulletin, notice board padlet, podcast, social media, telephone and online to enable people and groups to communicate their experiences and views, develop initiatives together and have a voice. This continues to be especially important, in enabling connections with different people in different ways.
Within the Mental Health Forum, targeted information is shared across eight areas of interest within the membership, such as older people, education and training, and interests such as housing, dual diagnosis, carers, alongside regular e-bulletins and newsletters.
We continued to share info, ideas, developments and activities through our weekly e-bulletins, - available to MHF members and on our website, - through the weekly Summary A-Z of Mental Health Services, which continued to run as we came out of covid, and through focused service info booklets. The cavamh newsletter - contained most importantly a heartfelt thank you and farewell to Sefyll and Nexus and the members who made the work of these projects so successful over the last 20 years. Thank you to everyone who put in so much time and effort to ensure a voice of lived experience within the planning and development of local mental health services. Information about where to continue lived experience engagement with the Health Board was shared and is available on our website.
Through our new website, we set up new articles and pages, established the new online Information board,(padlet) and maintained the online local Mental Health Service Directories.
The Directions Guide to Older People's Mental Health Services was updated, reprinted and distributed via Nexus with a small grant from the Regional Partnership Board, and is available online or in hard copy.
Training
Through the Winter Wellbeing Funding, cavamh co-ordinated and delivered 9 training courses in the spring of 2023, free to the MHF members and stakeholders and attended by 74 people.
These courses sought to meet training needs expressed by members and arising through joint planning initiatives such as the Crisis Care Concordat and Suicide and Self Harm Action Plan - and to meet the additional benefits of joint training in promoting understanding between services and staff, along with shared values, principles, ethos, and information.
Co-Production Training: Over the year, through Cardiff and Vale of Glamorgan Council funding, we have developed and delivered jointly with peer lived experience trainers, co-production awareness training for local authority social services staff.
Recovery
Cavamh has continued to support the development of the Mental Health Clinical Board's Recovery College as it has rolled out co-produced courses over this period and promoted the recovery ethos amongst our members. Members have reflected that the support and engagement in involvement activities has given both confidence and supported recovery. During this period members worked with all stakeholders to look at ways to facilitate the development of co-productive working.
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Unmet Needs -Within the Mental Health Forum we are continuing to collate and develop our responses about unmet needs in order to influence the development and delivery of services, feeding into the national analysis of needs via Mental Health Action Wales and locally with the Mental Health Clinical Board.
Involvement in Recruitment
Both Sefyll, Nexus and Join the Dots facilitated service user and carer involvement in Health Board recruitment and a number of people have supported Health Board and local authority recruitment over the period.
Policy Development
We have continued to co-ordinate Network responses - third sector, service user and carer- to a range of consultations. In this year we have supported people with lived experience to have a voice in the development of the services, and through focus groups, - for example, looking at the development of the Cardiff and Vale Crisis Sanctuary and other crisis services. Information has been shared on numerous other consultations and surveys and in relation to new planning developments such as those around Crisis Care.
Mental Health Awareness
We contributed to the ongoing planning of the Minority Ethnic Health Fair, supporting in terms of mental health topics, links, presentations and partnerships; we have also continued to build mental health awareness through tweets and info online.
Funding
Cavamh has continued to receive funding over this period from Cardiff and Vale University Health Board for our voluntary sector mental health development service, and via Cardiff and the Vale of Glamorgan Local Authorities in relation to lived experience involvement up to September 2022.
UHB funding for lived experience involvement via Sefyll and Nexus ended in September 2022.This necessitated the transfer of Sefyll and Nexus staff under TUPE arrangements and the redundancy of our Office Manager.
We have been fortunate to receive continued funding from the Zurich Trust to fund Join the Dots, the Young People's Project to September 2022 - with continued funding from the Regional Partnership Board to December 2022.
Cardiff and Vale or Glamorgan Councils funded us to provide co-production workshops and training to social work staff for the period September 2022 - March 2023.
We were also successful in obtaining funding from the Regional Partnership Board to deliver the Winter Wellbeing Project - providing mental health service information, training and creative wellbeing activities and a Small Grants Fund to support small peer led groups in their development and in delivery of wellbeing activities.
Nexus obtained funding to update and reprint the Directions Handbook for older people with mental health lived experience and carers.
We have also been able to use our funds to continue to develop our new website, aiming to provide a platform for members and a resource for stakeholders and the public
Financial review
Results
The charity reported total income for the year of £158,337 (2022: £234,989). Of this income £70,705 related to restricted activities.
The net deficit for the year was £49,399 (2022 surplus £13,333) which has decreased total reserves to £141,537 (2022: £190,936). Of this balance £7,476 relates to funds held in relation to restricted income.
All reserves are related to net current assets.
Investment policy
The trustees invest any surplus monies into a deposit account.
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Financial review
Reserves policy
The reserves policy of cavamh recognises the need to hold reserves to ensure funds are available to promote the benefit of those people experiencing mental health problems should the income levels fall. A minimum level of reserves needs to be retained to ensure the trustees can operate their exit strategy and meet its legal commitments should the Charity be unable to continue due to a lack of a sustainable income stream. The Charity receives Local Authority and Health Board Grants and contract income and other income from trust funds.
The level of available reserves, i.e. the total unrestricted reserves less amounts invested in fixed assets and designated funds amounted to £125,377 (2022: £164,363) . Internal analysis shows that this amount is necessary to enable the organisation to meet its legal requirements, maintain its infrastructure and ensure smooth wind up of services should this prove necessary and expenditure has been committed to this effect.
The level of available reserves currently represents 64% of the total expenditure for the last financial year on the assumption that the Charity wanted to maintain all its current level of services. Cavamh intends to spend surplus on activities in the next financial year.
During the year ended 31st March 2023 restricted fund income represented 45% of total income.
Throughout a year of change and flux, developing and improving the service for the benefit of those people with lived experience of mental health in Cardiff and the Vale has continued to be the overriding aim of the trustees, particularly crucial as the impact of covid and the cost of living crisis continue to impact on mental health and wellbeing.
Future plans
Over the last year cavamh's work has focused on our voluntary sector development service and in delivering lived experience involvement in new and different ways, as the service user and carer involvement projects, Sefyll and Nexus ceased, and as we explored and implemented new charitable funding opportunities and liaisons.
Cavamh plans to continue to support voluntary sector groups, including people and groups with lived experience with an interest in mental health, in finding creative solutions and co-productive and innovative approaches to service development in partnership with the people who use them, and to seek other funding pots and opportunities.
Structure, governance and management
Governing document
The Charity is governed by its articles and was incorporated on 21st March 2012 when company limited by guarantee and charitable status were obtained.(Charity number 1148312, Company number 8000094).
About the organisation
Cardiff and Vale Action for Mental Health and previously Cardiff and Vale Mental Health Development Project (CVMHDP) has been in existence since 1991, originally funded as one of the several county mental health development services under the first Mental Illness Strategy of 1989.
Initially operating under the auspices of first Intervol and then the Vale Council of Voluntary Services, CVMHDP obtained independent charitable status following a special meeting on June 15th 2000 and an inaugural public meeting on November 18th 1999. The membership approved the change of name to Cardiff and Vale Action for Mental Health, (cavamh), the objects and structure on 13th December 2012 and cavamh became operational with a transfer of undertakings from CVMHDP on 1st April 2013.
The aims of the organisation and its area of benefit are set out in its articles of association. A policy for the election of Directors was adopted by the membership on December 13th 2012.
Organisational structure
The Charity is controlled by the Board of Directors who are all voluntary members. The day to day administration is delegated to the Director and support staff. The Director reports to the Board of Trustees throughout the year at their regular meetings.
Financial controls
Control over the client affairs is affected by an inspection by both the Board of Directors and the Independent Examiner.
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Structure, governance and management
Appointment, induction and training of new Board members
The board of directors (also known as the Executive Committee) of the Charity is made up of the following:
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Up to nine individuals who are representatives of members of the Charity (the "Member Representatives"); and
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Up to three individuals who are appointed by the other directors (the "Co-opted Directors").
There must be at least four directors at all times and the Co-Opted Directors must not comprise more than one third of the total number of directors.
The Charity desires that the Member Representatives represent as broad a range of the members of the Charity (the "Members") as possible, to ensure that the full breadth of views are represented at the director level. The Charity has therefore adopted the following process for electing the Member Representatives.
Categories
The following are the nine categories of members (the "Categories" and each a "Category") that it is believed should be represented at board level:
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. a service user group in Cardiff
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. a service user group in the Vale of Glamorgan
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. a service user group in either Cardiff and the Vale of Glamorgan or a wider area.
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a carer group in Cardiff
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. a carer group in the Vale of Glamorgan
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. a carer group in either Cardiff and the Vale of Glamorgan or a wider area
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. a voluntary organisation working in Cardiff
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. a voluntary organisation working in the Vale of Glamorgan
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. a voluntary organisation working in Cardiff and the Vale of Glamorgan and/or working in a wider area
Appointment, induction and training of new Board members
Nominees shall only be invited for a Category where the existing director is retiring by rotation in accordance with the articles of association of the Category.
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If the number of Nominees is less than or equal to the number available Categories, then all the Nominees will be proposed as directors of the Charity at the next AGM and the remainder of this process shall be disregarded.
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If a Nominee is the only Nominee who represents a Member in a single Category, then that Nominee shall be proposed as a director of the Charity at the next AGM.
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If there is more than one Nominee who represents Members in a single Category, then those Nominees shall be submitted for election to the Members prior to the AGM.
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The election shall be carried out at least 1 month prior to the Charity's AGM and shall be carried out in such a way that the directors reasonably determine.
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The Nominee in each Category who receives the most votes in the Election, shall be proposed as a director of the Charity at the next AGM.
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If there is at least one Category with no Nominees, then the Nominees with the most number of votes from other Categories and who have not otherwise qualified to be proposed as directors, will be proposed at the next AGM of the Charity, provided that no more than nine Nominees will be proposed.
The AGM is advertised publicly, via the cavamh membership and to all associated networks.Induction and continued training is provided by cavamh.
Related parties
There are no related party transactions.
Risk management
CAVAMH reviews risks on a regular basis. Trustees recognise that the principal risk for the Charity is loss of funding. To mitigate this the trustees have developed a risk assessment/management process which makes the best use of available assets, including people, and have a reserves policy to build up the available reserves to a level which would enable the primary objectives to carry on whilst alternative sources of funding are found. The Charity has an exit strategy and a POVAC policy and regularly reviews procedures.
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Report of the Trustees for the Year Ended 31 March 2023
Reference and administrative details Registered Company number 08000094 (Not specified/Other)
Registered Charity number 1148312
Registered office
69b Splott Road Cardiff CF24 2BW
Trustees
Mrs S Jones Mr J G Rees Ms S Scire Ms K Natarajan Mr D J Hall (resigned 10.8.22) Ms K Hyman Mr K Barker
Director Linda Newton
Independent Examiner
Victoria Carter Haines Watts Wales LLP 7 Neptune Court Vanguard Way Cardiff CF24 5PJ
Bankers
Unity Trust Bank Nine Brindleyplace 4 Oozells Square Birmingham B1 2HB
CCLA Senator House 85 Queen Victoria Street London EC4V 4ET
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
19/12/2023
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
----- Start of picture text -----
........................................................................
----- End of picture text -----
........................................................................ Mr J G Rees - Trustee
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Independent Examiner's Report to the Trustees of Cardiff and Vale Action for Mental Health
Independent examiner's report to the trustees of Cardiff and Vale Action for Mental Health ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Victoria Carter
The Institute of Chartered Accountants in England and Wales
Haines Watts Wales LLP 7 Neptune Court Vanguard Way Cardiff CF24 5PJ 20 December 2023 Date: .............................................
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Cardiff and Vale Action for Mental Health
Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 March 2023
| Unrestricted funds Notes £ Income and endowments from Charitable activities 3 Core activities 86,500 Investment income 2 1,132 Total 87,632 Expenditure on Charitable activities Core activities 117,846 Other 2,183 Total 120,029 NET INCOME/(EXPENDITURE) (32,397) Transfers between funds 12 (9,217) Net movement in funds (41,614) Reconciliation of funds Total funds brought forward 175,675 Total funds carried forward 134,061 |
Restricted funds £ 70,705 - 70,705 87,263 444 87,707 (17,002) 9,217 (7,785) 15,261 7,476 |
2023 Total funds £ 157,205 1,132 158,337 205,109 2,627 207,736 (49,399) - (49,399) 190,936 141,537 |
2022 Total funds £ 234,962 27 |
|---|---|---|---|
| 234,989 | |||
| 219,788 1,868 |
|||
| 221,656 | |||
| 13,333 - |
|||
| 13,333 177,603 |
|||
| 190,936 |
The notes form part of these financial statements
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Cardiff and Vale Action for Mental Health (Registered number: 08000094)
Balance Sheet 31 March 2023
| Balance Sheet 31 March 2023 |
|||
|---|---|---|---|
| Unrestricted funds Notes £ Fixed assets Intangible assets 8 5,628 Tangible assets 9 1,724 7,352 Current assets Debtors 10 23,227 Cash at bank 115,884 139,111 Creditors Amounts falling due within one year 11 (12,402) Net current assets 126,709 Total assets less current liabilities 134,061 NET ASSETS 134,061 Funds 12 Unrestricted funds Restricted funds Total funds |
Restricted funds £ - 1,332 1,332 - 6,650 6,650 (506) 6,144 7,476 7,476 |
2023 Total funds £ 5,628 3,056 8,684 23,227 122,534 145,761 (12,908) 132,853 141,537 141,537 134,061 7,476 141,537 |
2022 Total funds £ 7,236 4,076 |
| 11,312 18,514 168,484 |
|||
| 186,998 (7,374) |
|||
| 179,624 | |||
| 190,936 | |||
| 190,936 | |||
| 175,675 15,261 190,936 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 19/12/2023
............................................. Mr J G Rees - Trustee
The notes form part of these financial statements
Page 10
Cardiff and Vale Action for Mental Health
Notes to the Financial Statements for the Year Ended 31 March 2023
1. Accounting policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
Grant income included in this category provides funding to support programme activities and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract or where entitlement to grant funding is subject to specific performance conditions.
Investment income is recognised on a receivable basis.
Expenditure
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Intangible assets
Amortisation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Computer Software 20% on a straight line basis
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment - 25% on reducing balance Fixtures and fittings - 25% on reducing balance Computer equipment - 25% on reducing balance
Individual fixed assets costing £200 or more are initially recorded at cost.
Taxation
All of the charity's income is primary purpose it is therefore exempt from corporation tax.
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continued...
Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
1. Accounting policies - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity makes contributions into the private pension schemes of its employees. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of each scheme. Any apportionment of pensions between activities and funds is based on the terms of allowed expenditure for each project and then on the split of associated wages costs.
Operating leases
Rentals payable under operating leases are charged in the statement of financial activities on a straight line basis over the lease term.
Debtors
Debtors are stated at their transaction price less any provision for non recoverable amounts.
Cash
Cash balances are stated at their year end reconciled amounts which take account of year end transactions that will clear the bank post year end.
Creditors
Creditors are stated at their transaction price.
2. Investment income
| Deposit account interest Income from charitable activities Activity Sefyll Core activities Nexus Core activities CAVAMH Project Core activities DFC Small Grants Fund Core activities Winter Wellbeing Core activities Co-Pro Project Core activities Service user remuneration Core activities Directions/Dewis update Core activities Zurich (Join the Dots) Core activities My Say Core activities Peer Research - Outpatients & Park Lodge Core activities C3SC Core activities Outpatients Review Peer Resear Core activities |
2023 £ 1,132 2023 £ 14,045 14,046 86,500 - 10,586 16,899 11,029 2,500 1,600 - - - - 157,205 |
2022 £ 27 2022 £ 32,706 32,706 88,114 37,429 - - 8,995 - 13,000 14,305 2,620 1,325 3,762 234,962 |
|---|---|---|
3. Income from charitable activities
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continued...
Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
4. Net income/(expenditure)
Net income/(expenditure) is stated after charging/(crediting):
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 1,020 | 1,064 |
| Computer software amortisation | 1,608 | 804 |
| Independent Examiners fee | 2,759 | 2,508 |
| Operating leases | 6,656 | 7,049 |
5. Trustees' remuneration and benefits
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Trustees' expenses
Trustees' received reimbursed expenses totalling £Nil for the year (2021: £Nil).
6. Staff costs
| Wages and salaries Social security costs Other pension costs |
2023 £ 129,247 9,088 4,922 143,257 |
2022 £ 123,210 7,652 4,848 135,710 |
|---|---|---|
The average monthly number of employees during the year was as follows:
| Charitable activities Administration |
2023 6 2 8 |
2022 6 2 8 |
|---|---|---|
No employees received emoluments in excess of £60,000.
7. Comparatives for the statement of financial activities
| Unrestricted funds £ Income and endowments from Charitable activities Core activities 97,109 Investment income 27 Total 97,136 Expenditure on Charitable activities Core activities 73,138 Other 1,868 Total 75,006 NET INCOME/(EXPENDITURE) 22,130 Transfers between funds 2,200 |
Restricted funds £ 137,853 - 137,853 146,650 - 146,650 (8,797) (2,200) |
Total funds £ 234,962 27 234,989 219,788 1,868 221,656 13,333 - |
|---|---|---|
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Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
- Comparatives for the statement of financial activities - continued
| Unrestricted | Restricted | Total | ||||
|---|---|---|---|---|---|---|
| funds | funds | funds | ||||
| £ | £ | £ | ||||
| Net movement in funds | 24,330 | (10,997) | 13,333 | |||
| Reconciliation of funds | ||||||
| Total funds brought forward | 151,345 | 26,258 | 177,603 | |||
| Total funds carried forward | 175,675 | 15,261 | 190,936 | |||
| 8. | Intangible fixed assets | |||||
| Cost | Computer software £ |
|||||
| At 1 April 2022 and 31 March 2023 | 8,040 | |||||
| Amortisation | ||||||
| At 1 April 2022 | 804 | |||||
| Charge for year | 1,608 | |||||
| At 31 March 2023 | 2,412 | |||||
| Net book value | ||||||
| At 31 March 2023 | 5,628 | |||||
| At 31 March 2022 | 7,236 | |||||
| 9. | Tangible fixed assets | |||||
| Cost | Office equipment £ |
Fixtures and fittings £ |
Computer equipment £ |
Totals £ |
||
| At 1 April 2022 and 31 March 2023 | 77 | 145 | 6,305 | 6,527 | ||
| Depreciation | ||||||
| At 1 April 2022 | 77 | 145 | 2,229 | 2,451 | ||
| Charge for year | - | - | 1,020 | 1,020 | ||
| At 31 March 2023 | 77 | 145 | 3,249 | 3,471 | ||
| Net book value | ||||||
| At 31 March 2023 | - | - | 3,056 | 3,056 | ||
| At 31 March 2022 | - | - | 4,076 | 4,076 |
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Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
10. Debtors: amounts falling due within one year
| 10. Debtors: amounts falling due within one year |
||||
|---|---|---|---|---|
| Grant debtors Prepayments and accrued income 11. Creditors: amounts falling due within one year Trade creditors Social security and other taxes Accruals and deferred income Deferred income brought forward Amounts released to incoming resources Amounts deferred in the year Deferred income carried forward |
2023 £ 20,490 2,737 23,227 2023 £ 6,680 1,396 4,832 12,908 |
2022 £ 9,926 8,588 18,514 2022 £ 419 1,782 5,173 7,374 |
||
| 2,500 (2,500) - - |
- - 2,500 2,500 |
Any income received during the financial year that is applicable to periods post year end have been deferred in line with the funding terms.
12. Movement in funds
| Unrestricted funds General fund Restricted funds Sefyll Nexus Directions Zurich (Join the Dots) Dementia Friendly Communities small funds grant Moondance ICF Small Grants Capital Fund Co-Pro Project Winter Wellebing TOTAL FUNDS |
Net movement At 1.4.22 in funds £ £ 175,675 (32,397) - (3,592) - (3,958) - 320 9,324 (7,661) 4,016 - 847 (176) 1,074 (268) - (506) - (1,161) 15,261 (17,002) 190,936 (49,399) |
Transfers between funds £ (9,217) 3,592 3,958 - - - - - 506 1,161 9,217 - |
At 31.3.23 £ 134,061 - - 320 1,663 4,016 671 806 - - 7,476 141,537 |
|---|---|---|---|
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Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
12. Movement in funds - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Sefyll Nexus Directions Zurich (Join the Dots) Moondance ICF Small Grants Capital Fund Co-Pro Project Winter Wellebing TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 87,632 (120,029) (32,397) 25,074 (28,666) (3,592) 14,047 (18,005) (3,958) 2,500 (2,180) 320 1,600 (9,261) (7,661) - (176) (176) - (268) (268) 16,898 (17,404) (506) 10,586 (11,747) (1,161) 70,705 (87,707) (17,002) 158,337 (207,736) (49,399) |
|---|---|
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Sefyll Nexus Zurich (Join the Dots) Dementia Friendly Communities small funds grant My Say Moondance Papyrus ICF Small Grants Capital Fund CS3C Park Lodge Peer Research Outpatients Review Peer Research TOTAL FUNDS |
Net movement At 1.4.21 in funds £ £ 151,345 22,130 - (10,249) - (13,052) 3,761 5,563 2,929 3,630 15,563 6,346 1,599 (752) 974 - 1,432 (358) - 842 - (49) - (718) 26,258 (8,797) 177,603 13,333 |
Transfers between funds £ 2,200 10,249 13,052 - (2,543) (21,909) - (974) - (842) 49 718 (2,200) - |
At 31.3.22 £ 175,675 - - 9,324 4,016 - 847 - 1,074 - - - 15,261 190,936 |
|---|---|---|---|
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Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
12. Movement in funds - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Sefyll Nexus Zurich (Join the Dots) Dementia Friendly Communities small funds grant My Say Moondance ICF Small Grants Capital Fund CS3C Park Lodge Peer Research Outpatients Review Peer Research TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 97,136 (75,006) 22,130 32,706 (42,955) (10,249) 32,706 (45,758) (13,052) 13,000 (7,437) 5,563 37,429 (33,799) 3,630 14,305 (7,959) 6,346 - (752) (752) - (358) (358) 1,325 (483) 842 2,620 (2,669) (49) 3,762 (4,480) (718) 137,853 (146,650) (8,797) 234,989 (221,656) 13,333 |
|---|---|
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Sefyll - the adult service user involvement development project- The purpose of the project is to work with people who use mental health services and mental health service providers to ensure that service user views influence the development and delivery of services. The Project is funded by Vale of Glamorgan Council and Cardiff Council and Vale UHB.
Nexus - the Older People’s Carer and Service User Involvement Development Project. The purpose of the Project is to work with carers and people using services, planners and providers, to ensure that carer and service user views influence the development and delivery of services. The Project is funded by Vale of Glamorgan Council and Cardiff Council and Vale UHB.
Join the Dots - supporting young people to have a voice in mental health services, funded by funded by Zurich and Cardiff and Vale UHB (Regional Partnership Board).
Directions supporting a directory and handbook funded by ICF, Cardiff and Vale Councils, Cardiff and Vale UHB.
Dementia Friendly Communities Small Grants Fund (DFC) - A Small Grants Fund for voluntary sector groups operating dementia friendly community initiatives in Cardiff and the Vale of Glamorgan, managed by cavamh on behalf of Cardiff and Vale Integrated Health and Social Care Partnership, with funding from the Welsh Government Integrated Care Fund.
My Say - funding Sefyll and Nexus to work with people using mental health services and carers, to gather feedback on inpatient activities and community mental health team services.
ICF Small Grants Capital Fund - funding provided for the purpose of acquiring computer equipment for charity use.During the year the fund was fully expensed, the closing fund value as at 31 March 2021 equates to the capital purchases recognised within fixed assets
Papyrus - Funding for training in suicide/self harm prevention.
Moondance - Funding to assist with adaptations to the working environment following the COVID pandemic. During the year the fund was fully expensed, the closing fund value as at 31 March 2021 equates to the capital purchases recognised within fixed assets
C3SC - Funding to support people with lived experience to have a voice in the local health population needs assessment review, through co-ordination of focus groups.
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Cardiff and Vale Action for Mental Health
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
12. Movement in funds - continued
Outpatients Review Peer Research and Park Lodge Peer Research - Funding provided to complete peer research on both outpatients and at Park Lodge.
Transfers between funds
Sefyll and Nexus projects have now ended, therefore any overdrawn restricted funds at the year-end (£3,592 and £3,958) have been agreed to be transferred to general unrestricted to account for the overhead charge on the projects.
There has also been a transfer of £1,161 for Winter Wellbeing from restricted to unrestricted funds to account for the administrative costs allocated for these funds.
An overspends on the Co-pro Project fund of £506 was expected, a transfer from general unrestricted funds has been made to top-up the project's fund.
13. Employee benefit obligations
The charity pays 8% (6% employer, 2% employee contribution) of salaries to employee's pension of their choice if the member of staff has been required to join the charities pension scheme Contributions paid this financial year by the charity amounted to £4,922 (2022: £4,848).
14. Related party disclosures
There were no related party transactions for the year ended 31 March 2023.
15. Member's liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The Charity is a company registered in England & Wales with it's registered office as disclosed in the Trustee's report.
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