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Annual Report
& Accounts
April 2020 to March 2021
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**Lutterworth Volunteer Centre Limited** (A Charitable Company registered in England & Wales) Company No: 07798878 & Charity No: 1148255 **Lutterworth Volunteer Centre Limited is a full member of The National Council for Voluntary Organisations and The Community Transport Association** 1 ## **SUPPORTED BY** _________________________________________________________________________________ ## **MEMBERS OF** __________________________________________________________________________________ 2 ## **PERSONNEL** __________________________________________________ ## **TRUSTEE-DIRECTORS:** **Chairman:** John Warren **Treasurer:** Rob Harrop **Secretary:** Alex Willox Jane Beaumont Lewis Freeman _– (Elected 2 Dec 2020)_ Paul Jackson _– (Elected 2 Dec 2020)_ Allan Jones _– (Elected 2 Dec 2020)_ Simon O’Donnell _– (Elected 2 Dec 2020)_ Sandy Wheelwright ________________________________________________________________ **Independent Examiners:** Sweeting & Co. ________________________________________________________________ **STAFF: Co-Services Managers:** Nigel Essen Roger Warmington **Temporary Staff Member:** Inger Parsons ________________________________________________________________ **Office Volunteers:** Sylvia Bills Anne Cooper Pam Harrop Sharon Oakley ___________________________________________________________ 3 ## **MANAGEMENT COMMITTEE** ## **TRUSTEE DIRECTORS:** ## **John Warren—Chairman** Past manager of Lutterworth Volunteer Centre for eighteen years retiring in 2015. Set up the One Stop Shop with ten organisations co-locating under one roof. A founder member and Chairman of Lutterworth and Villages Foodbank. Chair of Directors at Lutterworth College,a governor and Director for the last 28 years. ## **Rob Harrop—Treasurer** Rob joined Community Transport about 3 years ago as a volunteer minibus driver and became a trustee in 2018. He is in his fifth year of retirement after running several HR consultancy and business support companies. His former career with the Automobile Association comes in handy when trying to understand the complexities of running a successful and safe community transport organisation. ## **Jane Beaumont** Jane spent 20 years in engineering followed by 17 years teaching. She ran the Community Computer Centre at the One Stop Shop and The Enterprise Centre next door for a number of years. Currently she leads groups of teenagers doing their Duke of Edinburgh’s Award and runs groups for people with dementia. ## **Alex Willox—Secretary** Trustee/Director since 2014. Volunteer driver (both car and minibus) since 2008. Previously Pathology Manager at BUPA Hospital for eighteen years, having gained experience within the NHS both in Aberdeen and Leicester. ## **Lewis Freeman** Former teacher with Lutterworth College and the Enterprise Centre, currently a Volunteer bus and car driver. ## **Paul Jackson** Volunteer bus and car driver since October 2019. ## **Allan Jones** One of the original VillageLink bus drivers from 2003. Still volunteering as a driver on the Village Market Bus. ## **Simon O’Donnell** Director of Avado Limited, a light van based parcel delivery company based in Berkshire. Joined as a volunteer bus driver in April 2019. ## **Sandy Wheelwright** Volunteer with Citizens Advice Bureau, Lutterworth Museum, Leicestershire Police and Parkinson’s UK. ________________________________________________________________ ## **STAFF:** ## **Nigel Essen—Co-Services Manager** Joined as a volunteer in 1996 assisting in the Transport office. Employed as Administrator from 1998. Becoming Co-Services Manager in 2015. ## **Roger Warmington—Co-services Manager** Background in construction industry and recently working within Estates function of Lutterworth College. Also a part time tank driving instructor. Recruited in 2017. ________________________________________________________________ 4 ## **CHAIRMAN’S REPORT** This year we are having our AGM in July, back to the normal schedule as last year in my first year as Chairman we postponed the AGM until December because of the COVID crisis. It was strange holding it on Zoom with a small number of attendees however it did mean we could meet the legal requirements as a registered charity. This report covers our year ending in April so is in fact a full twelve months of operating in a very different way because of the impact of the pandemic. We have continued to operate in a very reduced way making sure we comply with all the guidance to keep clients, staff trustees volunteers and the community safe. My thanks go to the team for adapting to the to the new way and making sure we have adapted effectively to what is needed to maintain our reduced level services. Hopefully our next Annual Report will show a much increased level of activity as we return to the new normal way of operating. We have continued to work with other organisations in the community to provide essential services and this collaboration and partnership approach has helped in supporting the most vulnerable and isolated and certainly made difference. Since I took over from Dave Seaton as Chairman at the AGM in 2019, he has decided to stand down as a trustee at last year’s AGM. I would like to take this opportunity to thank him for all the work he has done over the years as a trustee and Chairman. I wish him well for the future. December’s AGM saw the election of four new trustees, who I welcome to the team, Lewis Freeman, Allan Jones, Paul Jackson and Simon O’Donnell. They are all currently involved in volunteer driving, whether bus or car and I’m sure they will bring their individual skills and experience to further enhance the work of the trustees. Our AGM this year being held in the Town Hall will be the first time we have all got together in real space and not remotely. I do hope that this is a positive sign for the way forward for all of us as we emerge from lockdown. I’m looking forward to a really positive future where we can put the last eighteen months behind us and build a brilliant future. ## **John Warren** ## **Chairman, Board of Trustee /Directors Lutterworth Volunteer Centre Limited** __________________________________________________________________________________ 5 ## **CO-MANAGERS’ REPORT** ## **Nigel Essen:** I remember writing in last year’s report that it had been an unusual year for Lutterworth Community Transport, but who could have foreseen the unprecedented effect that the COVID pandemic was going to have on the whole country. The Lockdown had started at the very end of the previous financial year and as was then reported, we decided to close down operations at the office. As we had transferred our IT systems to the cloud, we were able to operate from home remotely, with the staff dispersed all over the British Isles! Our new office became virtual thanks to WhatsApp, and we were able to have screen-to-screen meetings on Zoom. A purchase of new laptops and mobile phones enabled this to take place. At the start of the lockdown, initially all operations came to a standstill. The Parish Church, together with Age Concern Lutterworth, The Town Council and the Foodbank joined forces to become the Lutterworth Crisis Team and we were able to offer our services to provide our buses as food delivery vans, initially to move bulk food donations from Morrison’s supermarket to the Foodbank store in Countesthorpe. The special VE Day Bank Holiday on 8 May was used by the Crisis Team to hand out cream teas to self-isolating elderly residents in Lutterworth. We were able to use all of our buses (three at the time), to deliver around the town, a near military-like operation that was gratefully received by all. It was so successful that it was repeated on 17 July. In June we increased the use of our buses to enable home deliveries of food parcels from the Foodbank, as furloughed staff from Harborough District Council who had be doing this previously were recalled back to work. As it was likely that the lockdown was going to be eased during the Summer of 2020, we looked at the possibility of reintroducing passenger services. We decided that we could only do this with considerable changes to the interior of the buses. I had come up with cost effective “No Seating” signs made from upcycled CD cases that could be clipped onto seatbelts. We also investigated protection screens for between the driver and passengers similar to what was being fitted in taxis. We trialled a selection of designs, settling on a flexible full height screen that our minibus supplier GM Coachwork had developed in a week following our request for help. With our vehicles now COVID-compliant, we were able to transport passengers for Age Concern’s Lunches at the Wycliffe Rooms which operated from August until the second lockdown before Christmas. We were only able to carry a maximum of 5 passengers at a time, 30% of our total bus capacity. We also took the opportunity to reintroduce the weekly Thursday Village Market Trip in September to give our regular passengers in Ashby Magna access to essential shopping they were unable to do online. Also at the end of September we finally received our new minibus from GM Coachwork that had been ordered almost a year earlier, now that they were operational again and were able to finish the conversion. As we now had four vehicles again in the fleet, we decided that we would convert one of the older buses as a van by removing all the seats to facilitate storage of food boxes. 6 When the second lockdown commenced at the end of November, we decided to continue running the Village Market Trip, as all the drivers involved we willing to continue driving, and in January we reintroduced the Town Shopping Trip. The New Year also saw demand for our services for transport to the Kube at Leicester Racecourse for the first round of COVID vaccinations. There was considerable demand from the higher age groups that outstripped our supply of available car drivers, so we were able to put people with close appointment times on minibuses at up to five at a time. We continued to do this up to the end of March 2021. This unprecedented year has required a “sea change” in our activities and I would like to take this opportunity to thank all of those volunteers who have gone above and beyond to help out both ourselves and the wider community. In particular Inger Parsons, for her sterling efforts being the staff member closest to operations in Lutterworth, dealing with handing out bus keys, PPE, delivering invoices, collecting payments and depositing them at the Post Office, and being the delivery address for all our parcels. Also I would like to thank Alan Delamare for being the alternative keyholder and Rob Harrop for stepping in to deal with any technical problems with the buses, and having a play with new toys like the ill-fated fogging machine! I would also like to thank Rob’s wife Pam who has been sorting out the Volunteer database and processing the DBS renewals. Thanks also go out to the two Alex’s Halliwell and Willox, for physical movement of items between myself in Blaby and Inger in Lutterworth. I would also like to thank all those drivers who, at risk to their own health, were able to continue driving throughout this pandemic year. Sadly we have seen a number of our volunteers who have decided to stand down during the year, in particular Jo Mason who helped out in the office, Nigel Renfrey who was responsible for handling the cash and cheques, and Margaret Bullock who also ran the Stroke Club in Broughton Astley as well as helping out with our DBS forms. Also thanks go out to Sharon Oakley who had only just joined us in 2019 and has decided to relocate to Devon. It is with regret to mention that Brian Fowdrey, the husband of Anne George, sadly passed away from COVID during this past year. Thanks also go out to John Warren and the Trustees for steering the organisation through these troubled times, and finally I would like to thank my colleague Roger Warmington for all his help during the year even though he was located in Northern Ireland. It must be the longest retirement ever, but I wish him all the best for the future. As this report goes to press, I would like to state that we are seeking to re-organise the roles and responsibilities of the organisation, and to that end we have recruited a new member of staff, Rick Allsopp, who will be taking on the role of looking after our fleet of buses. I’m sure that the future of Lutterworth Community Transport is a bit more certain than it was last year. __________________________________________________________________________________ 7 ## **Roger Warmington:** Well, we certainly had a very different year than that envisaged at the start of 2020! However, it is heartening to know how as an organization we soon rallied to the challenges and differing needs which the developing Covid crisis presented from March onwards. A key example being working in collaboration with the local Crisis Group and redeploying our resources where possible to help those in acute need amongst our community. This included providing transport facility to help in collection of surplus and donated groceries from local supermarkets and distribution of food parcels. We continued to provide essential health related trips for appointments, together with initiatives to lift peoples spirits during lockdown. This included the distribution of 300 cream teas to help celebrate the 75[th] anniversary of VE Day! We are very grateful to both Leicestershire County Council and Harborough District Council for continuing to provide core funding allowing us to provide the services we offer. This has been especially true during the last year, as emergency funds have been made available to cover extra-ordinary costs in providing transport to assist the local Foodbank operation, together with trips to take people for their vaccinations. During the year we have continued to develop a good working relationship with the Broughton Astley Volunteer Group, a link forged prior to the pandemic. We have helped in several initiatives of theirs by providing transport to those in Broughton Astley and surrounding villages. This has been particularly important to that area as the ‘Broughton Bus’ was not in service for the year. As many of you will know, my personal life has been taking a different direction over recent times. This saw me accelerate a developing situation to relocate to Derry, N Ireland – a fundamental part of a new relationship! Fortunately my colleagues and Trustees were keen for me to continue in my role, albeit working from a rather distant home. This proved to be a workable solution and enabled me to continue to play a part in maintaining the valuable service we provide. Now that normal service including office based working is gradually resuming, eventually my departure will be completed. However, I have pledged to remain in post until my replacement is in place. So whilst I will not be going immediately, by the next AGM I certainly should have. I would therefore like to take this opportunity to say how rewarding my role has been over the last 4 years or so. I have enjoyed my time with community transport, particularly working alongside some wonderful people – dedicated to providing such a worthwhile service. Thank you all. I would like to thank my fine colleagues Nigel & Inger for their sterling efforts throughout a particularly demanding time, especially to Inger for rising to the challenge (and coping!..) with several extra duties and longer hours. Also our wonderful board of Trustee directors have been very supportive, especially our Chairman John & Treasurer Rob for their great help and input to our regular ‘working group’. In combination these efforts have ensured that we have enabled the wheels to keep on turning! _______________________________________________________________________________ 8 ## **COMMUNITY TRANSPORT** ## **Social Car Scheme** A comparison of this year’s activities with the previous two years: |**Mileage**|**2018/19**|
**2019/20**|
**2020/21**| |---|---|---|---| |P&T Journeys1|27,603|
23,031|
2,118| |Hospital Journeys2|9,155|
8,609|
1,702| |Social Enterprise3|504|
1,003|
44| |**Totals**|**37,262**|
**32,643**|
**3,864**| ||||| |**Passenger**
**Journeys**|**2018/19**|
**2019/20**|
**2020/21**| |P&T Journeys1|2,268|
1,793|
322| |Hospital Journeys2|600|
628|
119| |Social Enterprise3|117|
76|
10| |**Totals**|**2,985**|
**2,497**|
**451**| ## **Notes** - 1) P&T (Planning & Transportation) part subsidised by Leicestershire County Council – Fixed Zonal Fares for local journeys and 10p/mile subsidy for journeys to edge of LCC Funded area. - 2) Hospital Journeys – To all NHS and private hospital appointments. Full cost recovery borne by customer at 80p/mile for the total trip. - 3) Social Enterprise – For journeys arranged and funded by external organisations on behalf of their clients, charged at 90p/mile. Also covers trips made by individual customers to destinations outside of LCC Funded area at 80p/mile full cost recovery. Social Car Scheme activity was seriously impacted by the pandemic. As the first Lockdown commenced in March 2020, there was very little demand for any trips. As the year progressed, only essential health and hospital appointments started back and from the Christmas and New Year period, there was considerable demand to take people for COVID vaccinations at Leicester Racecourse and Hinckley Health Centre. To aid this we operated bus trips as car trips to enable a greater number of passengers to be carried more efficiently as the number of available car drivers was reduced due to they themselves having to self-isolate. We managed to gain funding from Harborough District and Leicestershire County Councils, which enabled us to provide second jab journeys free of charge. The demand for jab trips subsided as the age ranges of those being called gradually lowered. 9 ## **Community Transport Minibuses** A comparison of this year’s activities with the previous two years: ||||| |---|---|---|---| |**Mileage**|**2018/19**|
**2019/20**|
**2020/21**| |Category 11|7,866|
6,519|
1,246| |Category 22|6,611|
5,559|
409| |Category 33|7,558|
5,617|
2,549| |**Totals**|**22,035**|
**17,695**|
**4,204**| |**Passenger**
**Journeys**|**2018/19**|
**2019/20**|
**2020/21**| |---|---|---|---| |Category 11|6,342|
5,560|
296| |Category 22|3,302|
3,264|
184| |Category 33|1,726|
1,062|
96| |**Totals**|**11,370**|
**9,886**|
**576**| ## **Notes** - 1) Fully compliant with LCC CT Funding requirements. - 2) Not compliant with LCC CT Funding but meets Bus Service Operators Grant (BSOG) requirements to carry a majority of elderly/disabled passengers. - 3) Not compliant with BSOG as carrying non-elderly/disabled, children and young people or members of sports teams. Also include all journeys related to driver training, vehicle servicing, cleaning and testing and any other journeys with no passengers. The Minibus fleet was essentially mothballed until May 2020, when we commenced helping the Lutterworth Crisis Team with movement of bulk food items from Morrisons to the Foodbank store in Countesthorpe. This use of our vehicles for non-passenger duties helped to keep our vehicles on the road and we also the whole fleet in use on the VE Day Bank Holiday delivering Cream Teas for local residents, this activity was repeated in July. In June we were asked by the Foodbank to provide home deliveries of food parcels on a twice-weekly basis which continues to date. As the lockdown eased in August to November, we commenced passenger trips at reduced capacity for Age Concern Lutterworth for their Lunches. In September, we reintroduced our Village Market Trips, to allow essential access to Ashby Magna residents to do their shopping which we continued to operate throughout the second lockdown period over Christmas. In January, we recommenced the Town Shopping Trips, as well as using the buses for COVID jab trips. _________________________________________________________________________________ 10 **----- Start of picture text -----**
CT : INCOME & SPEND HISTORY
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Funding Income Self Generated Income Expenditure Total Income
£160,000
£140,000
£120,000
£100,000
£80,000
£60,000
£40,000
£20,000
£0
2013 - 14 2014 - 15 2015 - 16 2016 - 17 2017 - 18 2018 - 19 2019 - 20 2020 - 21
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As can be seen, the greatest impact on the data is of ‘self generated income’ (ie fares) which is 30% of previous years’. This is to be expected given the initial cessation of services at the start of the year together with a very cautious and gradual re-introduction of trips in the second half of 2020/21. As described elsewhere it is not envisaged that normal service levels will be back before the second half of the current year. However, despite these impacts – we remain in a relatively healthy state financially and can sustain our activities during the transition back to normality. This is largely due to the funding received from Leicestershire County and Harborough District councils – for which we are very grateful. In addition to the ongoing ‘core funding’ we receive, we have benefitted from amounts of emergency ‘Covid funding’ from both authorities. This has been in recognition of our efforts to conduct what services we could, together with redeploying resources to help where possible in support of those in need. Such support has enabled us to provide transport for the local Foodbank initiative together with trips to take people for their vaccinations. So we are very appreciative of this additional support from both Leics. CC & Harb. DC to enable us to continue our service as well help in important local initiatives. __________________________________________________________________________________ 11 ## **THE PANDEMIC – A YEAR IN PICTURES** **----- Start of picture text -----**
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12 Lutterworth Volunteer Centre Limited Financial Statements for the year ended 31" March, 2021 Registered number 7798878 Registered charity number 1148255 Registered office The One Stop Shop Wycliffe House Gilmorton Road Lutterworth LE17 4DY Sweeting & Co Chartered Accountants 22 Willowbrook Close, Broughton Astley Leicestershire LE9 6H F e-mail- info@sweetingandco.co.uk 13 Page 1 Lutterworth Volunteer Centre Limited Report of the Management Commlttee tor the year ended 319t March, 2021 The management committee presents its directors, report and financial slalements for the year ended 31 $1 March, 2021. Reference & adminislrative informalion.. Charity name- The Volunteer Centre Charity registration number.. 1148255 Company registration number.. 07798878 Registered off ice and Operational address The One Stop Shop Wycliffe House Gilmorton Road Lutterworth Leicestershire LE17 4DY Management Commlttee: J A Beaumont A Foreman R Harrop D Sealon A J Shenlon J G P Warren S J Wheelwright A Willox Resigned 2nd December, 2020 Resigned 2nd December, 2020 Resigned 2nd December, 2020 Managers Nigel Essen Roger Warminglon Independent Financial Examiner Sweeting & Co. 22 Willowbrook Close Broughton Astley LE9 6HF Bankers National Westminster Bank Solicitors Hatvey Ingram Shakespeares 20 New Walk Leicester LE16TX 14 Page 2 Chartered A¢¢ountant$' report to th¢ Board of Dire¢tor$ on the unaudited a¢¢ounts of Lutterworth Volunteer Centre Llmlted In accordance with the engagement letter dated 24th June 2013, and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements ol the company which comprise the Profil and Loss Account and Balance Sheet and the related notes from the accounting records and information and explanations you have given lo us. This report is made solely to the Company s Board of Directors, as a body, in accordance with the terms of our engagement. Our worti has been undertaken so that we might compile the financial slalemenls that we have been engaged to compile, report lo the Company s Board of Directors that we have done so, and slate those matters that we have agreed lo stale lo them in this report and lor no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's Board ol Directors, as a body for our work or lor this report. We have carried out this engagement in accordance with the technical guidance issued by the Institute ol Chartered Accounlanls in England & Wales and have complied with the ethical guidance laid down by the Inslilule relating lo members undertaking the compilation ol financial stalemenls. You have acknowledged on the balance sheel as at 31 $1 March, 2021 your duly lo ensure that the company has kept proper accounting records and lo prepare financial slalements that give a true and lair view under the Companies Act 2006. You consider Ihat the company is exempt from the statutory requirement lor an audit lor the year. We have not been instructed lo carry out an audit of the financial slatemerrts. For this Teason, we have not verified the accuracy or compleleness ol the accounting records or information and explanations you have given lo us and we do not, therefore express any opinion on the financial slalemenls. Sweeting & Co. Chartered Accounlanls 22 Willowbrook Close Broughlon Astley Leicestershire LE9 6HF July, 2021 15 Lutterworth Volunteer Centre Limited Page 3 Stalement of Financial Activilies Income & Ex enditure Account for the 31 March 2021 ear ended Notes 2021 2020 Restricled Unrestricted funds funds Total Incoming resour¢e$'. Grants & donations 75,506 75,506 75,311 Community transport income 4.279 4.279 45.146 Intere51 ￿ceIVed 441 441 776 80,226 80,226 121,233 Exp8ndilur8.' Community transport expenses Staff payroll costs Premises costs Ollice costs Publicity Profe55i0nal fees Miscellaneous Depreciation 9.940 57,615 5,396 4,939 2,716 636 461 9.940 57.615 5.396 4.939 2.716 636 461 36.551 52,475 7,577 10.180 2,645 607 2,348 11 S 377 377 11,715 82,080 82.080 124,078 Surplus Ideficitl lor the period 11,8541 11.8541 12.8451 Funds brought forward 194,573 194,573 193,418 192.719 192.719 190.573 The slalement ol financial aclivilies includes all gains & losses in the pericxj. All incoming resourc85 and r8sourc8S 8XP8nd8d deriv8 from continuing activiti8S. 16 LuttenNorth Volunteer Centre Limited Page 4 Balance Sheet as at 31 March 2021 Notes 2021 2020 Fixed assets 42,202 12,728 Current assets.. Bank D8blors 158.962 743 186.872 3,925 159.705 190,797 Creditors 9,188 1,238 N8t Current assets 150,517 189,559 192.719 202.287 Unre51ricted funds.. General funds D8signat8d funds 18.719 172,000 18.573 176,000 188,719 194,573 Reslri¢ted funds 188,719 194,573 These accounts have been prepared in accordance with the special provisions relating to srnall companies within part 15 of the Companies Act 2006 and with the Financial Reporting Standard for Small8r Entili8s18ffeclive April 20081 For the financial year endecl 31 March, 2020. the company was entitled to exemption from audit under seeiion 477 Companies 2006 and that no notice has bèen deposited under se￿10n 476. The rnanagemenl committee acknowledge their responsibilities for lor ensuring that the company keeps ac¢ounling records which Comply wlh section 386 of the Act and preparing accounts which give a true and fair view of the state ol affairs of the company as at the 8nd ol the year and ol its profit or loss lor the financial year in accordanc8 With Iher8quirement5 of th8 Cotnpani8s Act 2006 so lar as is applicable to th8 company. Signed on behalf of th8 manag8rn8nt comtnittee ￿￿rrert . Approved by the management ¢omrnittee 21 July, 2021 17 Lutterworth Volunteer Centre Limited Notes formin art of Ihe Financial Staiemenis for the 31 March 2021 Page 5 ear ended 1 Aceountlng pollcles- The principal accounting policies are sutnmari5ed below. The accounting policies have been applied Consistently throughout the period. a Basls of accounllng The financial staiemènls have been prepared under the historic Cost eonvenlion and in acwrdance with the Companies Act 2006 and the Staiemenl of Recommendecl Practice". Accounting and Reporting by Charities issued March, 2005. b Fund aecountlng Unrestricted funds are available for use at the discretion of the Iwslees in furtherence of the general objectives of the charity. Designatecl funds are unrestricted lurKls earmarf(ed by the Management Ccommittee lor particular purposes. Restricted funds are subjected lo restrictions on their expenditure ImFY)sed by the donor. c In¢omlng resources All incoming resources are included in the statement ol financial activities when the charity is entitled lo, and virtually certain to receive. the income and the amount can be quantified with ￿asonable accuracy. The followng policies are applied 10 particular categories ol income.. Income received by way of grants and donations and is included in lull in the Statement ol Financial Activities when ￿ceivable. Grants. where entitlement is not wnditional on the delivèry of a specific pèrfomianee by the charity, are recognised when the charity becomes unconditionall entitled to the grant. Income from the provision of community transport seNices is recognised when the Se[vi￿ is supplied. Investment income is ineluded when received Incoming resources from grants, where related to performance and specific deliverables, are accounted lor as the charity earns the right to consideration by rts performan￿. d Resources expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be recovered and is reported as part of the expenditure to which il relates. Community transport costs eomprise the vehiele eosts and volunteer expenses in providing transport Servi￿$. e Flxed assets Fixed assets are slated at cost less acccumulaled depreciation. The cost of minor additions cosb.ng below £1.000 are not capitalised. Depreciation is provided al rates calculated lo write oll the cost bol each asset over ils expected useful life. Vehicles purchased new are expected lo have a useful life 017 years. The eslimaled useful life of second hand vehicles is reduced appropriately. Impaimienl reviews are carried out as and when evidence comes lo light that the recoverable amount ol a fixed asset is below its net book value due lo damage or other levant factors. 2 Grants & donatlons 2021 Total 2020 Total ReStri￿£d Unrestricted Leicestershire County Council Harborough D15trI￿ Council Restricted funds". None 63,270 9,300 63,270 9,300 60,470 14,000 Donations & other in¢ome 2,936 2,936 75,506 75,506 75,311 18 Lutterworth Volunteer Centre Limited Notes formin art of the Financial Statements for the 31 March 2021 Page 6 ear ended 2021 2020 3 Comrnunity transport Fare$ et¢. 4,279 45,146 4 Net in¢oming re$our¢es This is staled after charging.. Depreciation 377 11,715 The average number of employees during the year was S Trustee Remuneration & Related Party Transactions No members ol th& management committ88 r8C8ived any r8mun8ration during the ￿riod. Travel costs amounting to £ 48 w8r8 reimbursed to 1 m8mb8r of the tnanageffl8nt cotnmitt88. No trustee or other pèrson rglated lo the ¢harity had any personal interest in any contra¢t or transaction entered into by th8 charity. 5 Taxation As a charity, Lutte￿Orth Volunteer C8ntr8 is ex8rnPt from tax on income and gains falling wthin part 10 of th8 Income Tax Act 2007 or s 256 of the Taxation of Chargeable Gains Act 1992 to the extent that Ih8$e are applied to ils charitable objects. No tax charg8s have arisen in the charity. 6 Tangib18 tixed asset5 Cost At 1 April, 2020 Additions Disposals 83,349 41,565 At 31 March 2021 124,914 Depreciation At 1 April, 2020 Added lor the y8ar Disposals 70,621 12,091 At 31 March 2021 82,712 N8t book value Al 31 March 2021 42,202 At 1 April, 2020 12,728 During an earlier year. a new minibus value £ 46,176, wa$ provided free of charge lo the Charity and remains in regular use. 7 Debtors Fares & bus hire income 743 3,925 743 3,925 19 LutlenNorth Volunteer Centre Limited Notes formin art of the Financial Stalements lor the 31 March 2021 Page 7 ear ended 2021 2020 8 Creditors falling due within one year Other cr8dilors & accruals Pre paid grants 3,188 8.000 1,238 9.188 1,238 9 Analysis of net assets b8tw88n funds Reslrict8d Unreslrict8d Total Tangible fixecl assets Current assèts 42.202 159.705 19.1881 42.202 159.705 19.1881 Nel assets at 31 March, 2018 192,719 192,719 10 Movements In funds Brougm forward Ineoming resources Outgoing resources Transfers Al 31 March 2021 Restricted fund5'. The￿ were no restricted lufids during the year Unreslri¢led funds.. Designated funds V8hicl8 r8placem8nt fund 172,000 172,000 172.000 172,000 General funds 18.573 80.226 182.0801 16.719 190.573 80.226 182.0801 188.719 Total funds 190,573 80,226 182,0801 188,719 11 Purpose of restrlcted funds None 12 Purposè of designated funds Vehicle replacefflent fund To ￿place vehicles at the end of their useful life. 20 Lutterworth Volunteer Centre Limited Cash flow statement 31 March 2021 Page 8 2021 2020 Receipts Core funcling Fares etc Other income Interest 72,570 7,461 2,938 441 74.470 45.663 841 777 83.408 121.751 Payments Salaries etc. Volunteer expenses Vehicle running costs Prernises COSIS Otfice & Other costs 157,6151 11,9081 17,8881 14,8301 17,5121 152,4751 117.5051 120.3541 17,4511 116.3791 179,7531 1114,1641 Net eash flow on unrestricted funds 3,655 7,587 Capital cost5 New vehicles Sal8 ol v8hicl8s Other assets 187,5651 14.0001 4,000 137.5651 133,9101 7,587 Bank balanc88 al start of year 186,872 179,285 Bank balanc8s al end of year 152,962 186,872 21 ## **TREASURER’S REPORT** In April last year, we were anticipating significant financial losses by March 2021, should we need to remain closed for the whole year. We took the decision to try and keep the service operating where possible by enabling the employed staff to work from home, and identify willing volunteers who were prepared to continue offering their services. This has proven to be a lifeline and has enabled us to continue to generate an income, and also attract additional funding to support our efforts at a time when almost all local community transport services had been mothballed. We had already committed to the purchase of a replacement bus that should have arrived during the previous year, but was eventually delivered October 2020 at a cost of £40k. We had been predicting a year end cash balance of around £137k, falling from close to £200k in 2019/20. You will see from the financial report that our income was down by over £40k, however with the continued support of Leicester County Council and Harborough District Council plus the various additional grants for our continued operations, we have managed to end the year in a much healthier position than originally thought. Our cash reserves standing at £165k, down from the pre- pandemic budget of £199k. We do however have a new bus and this reflects in our balance sheet, where you will see that our overall financial position has fallen by less than £6k. The budget for 21/22 reflects a gradual return to normal operations, but not until the second half of the year, and we predict another fall in income of between £30k and £35K. We are continuing to receive funding from Leicester County Council for this year, but this comes with a warning that in future years it may be difficult to continue at the current level. ## **Rob Harrop Treasurer, Lutterworth Volunteer Centre Limited** __________________________________________________________________________________ 22 ## **RESERVES POLICY** As part of their responsibility for the management of the charity, it is acknowledged by the Trustees that funding is reviewed annually by the providers. Consequently, as a result of this inherent uncertainty that could impact on the charity’s ability to continue its various services and projects and/or meet its obligations, a minimum level of funds is required in reserve. This level is considered by the Trustees to be a minimum of six months expenditure for general operations and a greater level to ensure long-term continuity of specific projects. In addition and in accordance with their ongoing policy of maintaining and improving the services and resources provided, the Trustee recognise the need for designated reserves in respect of specific capital expenditure. __________________________________________________________________________________ 23 ## **CONTACT DETAILS:** ## **- Co Services Manager: Nigel Essen** Tel: 01455 555571 Email: admin.luttvc@onestopshop.org.uk ## **- Co Services Manager: Roger Warmington** Tel: 01455 555571 Email: ct.luttvc@onestopshop.org.uk ## **All correspondence to:** Lutterworth Community Transport Wycliffe House Gilmorton Road Lutterworth Leicestershire LE17 4DY ## **www.luttct.com** Opening Times: Monday to Thursday 9:00 am to 3:30 pm Friday 9:00 am to 1:30 pm 24