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2022-12-31-accounts

Registered Company Number 08073659 Registered Charity Number 1148192

Three Mile Cross Church REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022

Three Mile Cross Church

Basingstoke Road Reading Berkshire RG7 1HF

Three Mile Cross Church

Contents

Page
General Information 3
Trustees' Report 4 - 6
Independent Examiner's Report 7 - 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 - 18

2

Three Mile Cross Church

General Information

Trustees

Rev. Deon Esterhuizen Rudolf J Esterhuizen Robert Wheeler David Walker Stephen Riley

Bankers

Barclays Bank Plc Leicester LE87 2BB

Independent Examiner

Rachel Eden, ACMA Holy Brook Associates Ltd Curious Lounge, Tudor Road Reading RG1 1NH

3

Three Mile Cross Church

Report of the Trustees for the year ended 31 December 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005. The trustees have complied with the duty in Section 4 of the 2006 Charities Act to have due regard to guidance by the Charity Commission in respect of public benefit.

Reference and Administrative details Registered company number: 8073659 (England and Wales) Registered Charity number: 1148192 Registered Office: Three Mile Cross Church Basingstoke Road Three Mile Cross Reading RG7 1HF Trustees: Rudolf Esterhuizen, (Chair until Nov 22) Rev. Deon Esterhuizen Robert Wheeler, (Chair from Nov 22) David Walker Stephen Riley (appointed Oct 2022)

Structure, Governance and Management

Governing document:

The charity is controlled by its governing document, memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees:

The trustees where possible should be a church member. In addition to the senior minister, Trustees may include two elder appointed trustees.

In accordance with charity law, further trustees may be appointed. Trustees are appointed on the basis that they accept the constitution and Basis of Faith. In addition, trustees are also appointed from church members with professional experience and leadership skills, in areas such as finance, law, HR, facilities management, etc. Trustees shall serve a one year term of office from their appointment at the annual church meeting until the next annual church meeting. There are no limits on the number of terms that may be served. Elder appointed Trustees have no fixed term. Trusteeship termination is detailed in the Articles of Association.

Buildings:

The building Three Mile Cross Church, together with the freehold, are the property of the charitable company.

Volunteers:

Volunteers are an essential part of church life, with most activities being supported by volunteers.

4

Three Mile Cross Church

Report of the Trustees for the year ended 31 December 2022 ( continued)

Mission and Vision

The charity's mission is to propagate the Christian faith and to spread the Gospel of Jesus Christ as revealed through the Holy Scriptures and by all means of communication whether visual, verbal or written through the use of Three Mile Cross Church or any other premises and facilities provided by the charity. Further details are in the Basis of Faith and Fellowship clause 2.1 to 6; which is regarded as the governing document.

When planning our activities for the year, the Trustees have considered the Charity Commission's guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith through:

Worship and prayer; learning about The Gospel; developing their knowledge and trust in God. Provision of pastoral care for those in the congregation and the local community. Missionary and outreach work.

To facilitate this work it is important that we maintain the fabric of Three Mile Cross Church. The income and costs associated with the above are detailed in note 4 to the financial statements.

Achievements and Performance

Three Mile Cross Church (TMCC) trustees are dedicated to cooperate with the church elders and promoting the whole vision and mission of the church, pastoral, evangelistic, social and spiritual. The team has continued to expand in this year with the induction of a new trustee enhancing and broadening the knowledge and practical working base helping to inject new ideas and continue the desire to help the local community. Our aim of cultivating ministries continues with a focus on outreach.

TMCC offers a range of services and prayer meetings during the week not only to the church community but to the local and wider community. Continued development of the IT systems and website maintains the availability of sermons and prayer meetings online for those unable to attend and to associates further afield. Following the COVID-19 pandemic where the church maintained a continued presence for the church family, proceedings have generally returned to what is now the new normal. We continue to see regular attendees online throughout the year making use of this valuable service.

The Praise and Worship group has continued to develop and is regarded as an important integral part of any meeting. We continue to welcome new families into our church. The Sunday evening service continues to grow and is a more reflective and sharing service.

During the challenges presented to the Ukraine people during the ongoing conflict, Three Mile Cross Church made a significant donation to one of the many causes set up to help refugees.

5

Three Mile Cross Church

Report of the Trustees for the year ended 31 December 2022 ( continued)

Achievements and Performance (continued)

Evangelistic opportunities have continued with outreach to the local area and care home. The development of a benevolent fund has proved beneficial to members and non members. We continue to support on our premises The Vine Christian School as part of the vision, it is open for attendance from any sector and encourage local parents to view and has been highly successful.

The building complex has also been used for other Christian groups for water baptism services, secular meetings and events including electoral voting

We also continue to support associates in Israel and in the UK wherever possible. In this year we have taken a break from summer camp while we take stock of our position, build our fellowship and prepare for a busy year ahead.

Financial Review

Financial Review
During the year ended 31 December 2022 the charity had a total income of £104,436
(2021:
£93,430		 )
of which £88,127
(2021:
£92,804		 )
was from offerings and related tax credits.
During the year £17,249
(2021:
£4,885		 )
was given in gifts to third party organisations and visiting ministries
Total expenditure for the year was £112,764
(2021: £106,431		 )
Overall, the charity's Funds decreased by a net £3,757
(2021:
£13,054		 )
in the year.
At the end of the year, the cash balance was £89,640
(2021: £112,963		 )
of which £56,489
(2021:
£61,449		 )
was held in a separate account.

Investment Policy

Due to the relatively short time period between the receipt of funds and their expenditure, all the funds, with the exception of the Designated Fund, are held in cash. Funds not immediately required are held on deposit.

6

Three Mile Cross Church

Independent examiner's report on
the accounts
Section A Independent Examiner’s Report
Report to the
trustees/directors/
members of
On accounts for the year
ended
Set out on pages		 Charity no.:
1148192
Company no.:
Three Mile Cross Church
31/12/2022
08073659
10 - 18

Section A Independent Examiner’s Report

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31/12/2022.

Responsibilities and basis As the charity’s trustees of the Company (who are also the directors of the of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. I have completed my examination. I confirm that no material matters have Independent examiner's come to my attention other than that disclosed below which gives me cause to statement believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or

• the accounts have not been prepared in accordance with the Charities SORP (FRS102).

The matter that I disclose is that there was a material error in the 2021 accounts which resulted in the cash at bank being overstated by £7,145 and because the balance sheet wasn’t balanced the funds of the charity being understated by £358. This has been corrected in the comparator figures in this set of accounts.

7

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

----- Start of picture text -----
26th September
Signed: Date:
2023
Name: Rachel Eden
Relevant professional
qualification(s) or body (if ACMA (Chartered Institute of Management Accountants)
any):
Address: Curious Lounge, Pinnacle Building
Tudor Road
RG1 1NH
Section B Disclosure
----- End of picture text -----

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose .

8

Three Mile Cross Church

Statement of Financial Activities

For the year ended 31 December 2022

Notes
INCOME AND EXPENDITURE
Income from:
Donations
3
Interest receivable
Charitable activities
4
Total
Expenditure on:
Charitable activities
5
Governance costs
6
Total
Net Movement of funds before depreciation
Depreciation
Transfer between funds
Capital purchases
Net Movement of funds
Funds b/fwd 1 January 2022
Funds carried forward at 31 December 2022		 Unrestricted
Restricted
Designated
Total
Funds
Funds
funds
2022
£
£
£
£
87,327
21,249
-
108,576
-
(4,940)
-
(4,940)
800
-
-
800
88,127
16,309
-
104,436
(5,000)
86,762
24,547
-
111,309
1,455
-
-
1,455
88,217
24,547
-
112,764
(90)
(8,238)
-
(8,328)
-
-
4,535
4,535
21
(21)
-
-
9,105
9,105
(69)
(8,259)
4,570
(3,757)
37,884
850,550
3,723
892,158
37,815
842,292
8,293
888,400
4,998
-		 Total
2021
£
92,674
6
750
93,430
93,137
13,294
106,431
(13,001)
2,957
-
(15,958)
908,115
892,158
0
-

9

Three Mile Cross Church

Balance Sheet as at 31 December 2022

Notes
Fixed Assets
Tangible fixed assets
13
Current Assets
Debtors
14
Cash at Bank and in hand
Liabilities falling due
within one year
Creditors
15
Net current assets
Net Assets
Funds
Unrestricted Fund
16
Restricted Fund
16
Designated Fund
16		 £
£
801,821
3,017
89,640
92,657
1,080
91,577
893,398
37,813
847,292
8,293
893,398
0
2022		 £
£
797,251
2,475
92,431
2021		 £
£
797,251
2,475
92,431
2021
3,017
89,640
92,657
94,906 7,145
-
1,080
94,906
892,157
37,884
850,550
3,723
892,158
0
-

For the financial year ended 31 December 2022, the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year ended 31 December 2021 in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

Approved by the trustees on

and signed on their behalf by

----- Start of picture text -----
SIGN
----- End of picture text -----

Trustee - Rev. Deon Esterhuizen

10

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Three Mile Cross Church meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

b) Reconciliation with previous Generally Accepted Accounting Practice

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required, and concluded that no restatements are required.

c) Preparation of the accounts on a going concern basis

The trustees are of the view that on the basis of existing reserves and continued stable levels of donations the charity is a going concern.

d) Income

Voluntary income, including donations, gifts and legacies that provide core funding or are of general nature are recognised where there is entitlement to the funds, any performance conditions attached have been met, it is probable that the income will be received and the amount can be measured reliably. Such income is only deferred when:

The donor specifies that the grant or donation must only be used in future accounting periods; or The donor has imposed conditions which must be met before the charity has unconditional entitlement.

e) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer time of church members is not recognised and refer to the trustees’ annual report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

11

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

1 Accounting Policies (continued)

f) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work.

h) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

- Costs of raising funds

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

i) Tangible fixed assets

The assets transferred at 1 January 2013 from Three Mile Cross Church Centre have been included at cost. It is not the policy of the charity to seek a revaluation of the property . Individual assets or building project expenses over £500 are capitalised at cost. No depreciation is charged on freehold land or buildings. Other tangible fixed assets are depreciated on a straight line basis over the five years. Fully depreciated assets are written off.

j) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

12

Three Mile Cross Church

Notes to the Accounts for the year ended 31 December 2022

2 Legal status of the Charity

The Charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

3 Income from donations

Offerings and Donations
Gift Aid Tax Refunded
Donated services		 Unrestricted
Restricted
Designated
Total
Funds
Funds
funds
2022
£
£
£
£
68,079
21,249
-
89,328
19,248
-
-
19,248
-
-
-
-
87,327
21,249
-
108,576		 Total
2021
£
84,375
7,300
1,000
92,675

Trustees and their related parties have made unconditional donations to the charity in the year. Such donations are a mix of regular donations where the donor is recorded by the charity for gift-aid purposes, and some are spontaneous cash gifts where only the gift and not the donor is recorded by the charity.

In 2021 the charity recognised the pro-bono provision of an independent examination valued at £1000 The estimated value of these services was recognised

within incoming resources as a donation, and an equivalent charge included within governance costs.

The charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in our annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.

The current trustees have decided to repurpose the restricted fund (known as the building fund) to better align with ongoing requirements of the church. Each known donor has been contacted and, for a limited time, their wishes for the donation honoured. An amount of £5,000 is the first donation refunded and future refunds will be documented in the 2023 accounts. Any claim of gift aid has also been refunded to HMRC.

4 Income from Charitable Activities

Church camp
Venue hire
Other		 Unrestricted
Restricted
Designated
Total
Funds
Funds
funds
2022
£
£
£
£
-
-
-
-
800
-
-
800
-
-
-
-
800
-
-
800		 Total
2021
£
-
800
-
800

13

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

5 Analysis of expenditure on charitable activities

Salaries, National Insurance, Pension
Church gifts -Benevolent fund
Gifts to other ministries
Church camp
Utilities
Fire, insurance
Printing, postage and stationery
IT/Website/Streaming
Sundry
Rent
Bank charges
Licences
Gifts
Ministry books, tapes, Sunday School
Repairs and maintenance/Waste
Refreshments, Kitchen & cleaning supplies
Vehicle costs
Equipment
Events
Petty Cash		 Unrestricted
Restricted
Designated
Total
funds
funds
fund
2022
£
£
£
£
39,276
-
-
39,276
1,088
-
1,088
709
16,540
-
17,249
-
-
-
-
11,385
-
-
11,385
3,392
-
-
3,392
6
-
-
6
3,760
-
-
3,760
457
-
-
457
20,800
-
-
20,800
267
-
-
267
331
-
-
331
-
-
172
-
-
172
1,859
-
-
1,859
2,017
-
-
2,017
931
-
-
931
-
8,007
-
8,007
32
-
-
32
280
-
-
280
86,762
24,547
-
111,309		 Total
2021
£
43,398
2,060
4,885
-
6,466
3,464
60
3,349
404
20,400
171
271
319
124
2,746
3,478
1,542
-
-
-
93,137

6 Governance costs

Legal and professional Unrestricted
Restricted
Designated
Total
funds
funds
fund
2022
£
£
£
£
1,455
-
-
1,455
1,455
-
-
1,455		 Total
2021
£
13,294
13,294
7
Net income/(expenditure) for the year
This is stated after charging:
Depreciation		 Total
2022
£
(4,535)		 Total
2021
£
(2,957)

14

Three Mile Cross Church

Report of the Trustees for the year ended 31 December 2022 ( continued)

Funds

The Unrestricted Fund includes cash and other current assets that are not immediately available for the charity to use. As the charity is dependent upon its regular offerings, together with tax reclaimed on Gift Aid donations, to fund ongoing ministries, the trustees consider that the element of Unrestricted funds that were available for immediate use to be £10,001 (2020: £11,931). The policy on funds and reserves is reviewed annually.

Restricted Funds includes deposits held for Church camp in Summer 2023

Statement of Trustees Responsibilities

The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

On behalf of the Board:

SIGN

9/26/23

Trustee - Deon Esterhuizen

Date:

15

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

8 Summary of total expenditure

Direct church expenditure Staff
Other
Total
Gifts
costs
costs
2022
£
£
£
£
18,337
39,276
53,696
111,309
18,337
39,276
53,696
111,309		 Total
2021
£
93,137
93,137

9 Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel

Salaries and wages
Payroll services
Social security costs
PAYE/Emp NI
Pension costs		 Total
2022
£
30,321
427
-
5,601
2,926
39,276		 Total
2021
£
32,076
-
-
8,518
2,804
43,398

No employees had employee benefits in excess of £60,000 (2021: nil). Pension costs are allocated to activities in proportion to the related staffing costs incurred and are wholly charged to unrestricted funds.

Other than as stated in note 11, no Trustee received payment for professional or other services supplied to the charity (2021: £nil).

The key management personnel of the charity, comprise the trustees and the office staff. Total employee benefits of the key management personnel of the Trust were 30,321 (2021 32,076

10 Staff Numbers

The average monthly head count was 2 staff (2020: 2 staff) and the average monthly number of full-time equivalent employees (including casual and part-time staff) during the year were as follows:

Ministry
Governance
Other		 2022
Number
1
1
-
2		 2021
Number
1
1
-
2

16

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

12 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

13 Tangible fixed assets

13
Tangible fixed assets
Cost
As at 1st January 2022
Additions in the year
As at 31st December 2022
Depreciation
As at 1st January 2022
Charge for the year
As at 31st December 2022
Net book value
As at 31st December 2022
As at 31 December 2021
14
Debtors and prepayments
Gift Aid tax recoverable
Prepayments
Rent Deposit		 Freehold
Land &
Buildings
£
788,276
-		 Equipment
Mini Bus
£
£
80,395
14,570
9,105
-		 Total
£
883,241
9,105
788,276 89,500
14,570		 892,346
-
-
-		 71,420
14,570
4,535
-
85,990
4,535
75,955
14,570		 90,525
788,276 13,545
0		 801,821
788,276 8,975
-
2022
£
542
-
2,475
3,017
797,251
2021
£
-
-
2,475
2,475

17

Three Mile Cross Church

Notes to the Accounts for the year ending 31 December 2022

15 Liabilities falling due within one year

Liabilities falling due within one year
Missionary commitments
Accrued expenses		 2022
£
-
1,080
1,080		 2021
£
-
-
-

16 Analysis of charitable funds

Restricted Fund
Property
Other
TMCC Camp
Land purchase fund
Unrestricted fund
General
Designated fund (unrestricted)
Capital equipment
Total Funds		 Carried
Brought
Inter-fund
Deprecia-
Forward
Forward
Income
Expenditure
Captial purchase
Transfers
tion
at 31.12.22
£
£
£
£
£
£
786,683
-
-
-
-
786,683
2,418
26,249
(24,547)
-
-
4,120
-
-
-
-
-
-
-
-
-
-
-
-
21
-
-
(21)
-
-
61,428
(4,940)
-
-
-
56,489
850,550
21,309
(24,547)
-
(21)
-
847,292
-
37,884
88,127
(88,219)
21
-
37,813
37,884
88,127
(88,219)
-
21
-
37,813
3,723
-
9,105
-
(4,535)
8,293
3,723
-
-
9,105
-
(4,535)
8,293
892,158
109,436
(112,766)
9,105
-
(4,535)
893,398
0
5,000
(2)

18