## **Trustees' Annual Report for the period** 

|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|
|---|---|---|---|---|---|---|---|
|**From **|Period start date|||**To**|Period end date|||
||**Day**<br>**01**|**Month**<br>**01**|**Year**<br>**2023**||**Day**<br>**31**|**Month**<br>**12**|**Year**<br>**2023**|



## Section A                        Reference and administration details 

**Charity name** Morecambe Warblers Amateur Dramatic Society 

**Other names charity is known by Registered charity number (if any)** 1148184 

**Charity's principal address** 28 Wilson Grove 

|<br>28 Wilson Grove|<br>28 Wilson Grove|
|---|---|
|||
|Heysham||
|Morecambe||
|**Postcode**|**LA3 2PQ**|



**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Robert Ian Bailey|Treasurer|||
||John Beamer|Chair|||
||Amanda<br>Butterworth|Vice-Chair|||
||Christian<br>Butterworth|Secretary|||
||||||
||||||



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

|**Name**|**Dates acted if not for whole year**|
|---|---|
|Peter Thompson||
|Anna Webster||
|Drew Bell||



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

**TAR** 

1 



**Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document 

Constitution 

- (eg. trust deed, constitution) 

How the charity is constituted 

Society 

- (eg. trust, association, company) 

Trustee selection methods 

Elected by Members 

- (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

All newly appointed trustees are provided with a copy of the Society’s **Constitution and Rule Book** to ensure they are fully informed of their responsibilities and the governance framework within which the charity operates. 

The charity has adopted a range of key policies, including a **Complaints Procedure** , **Safeguarding and Child Protection Policy** , and policies on **Risk Management** and **Volunteer Management** , all of which are regularly reviewed to ensure compliance with best practice and regulatory requirements. 

- The Society is an active member of the **National Operatic and Dramatic Association (NODA)** , which provides access to sector-specific guidance, training, and support. 

- Trustees conduct an **annual risk assessment** covering all aspects of the charity’s operations. This includes risks associated with the use of rehearsal rooms and the venue for our annual production, as well as broader **financial, technological, and operational risks** . These 

- assessments inform our ongoing risk mitigation strategies and ensure the safety and sustainability of our activities. 

## **Section C                    Objectives and activities** 

**Objects of the Society** 

**Summary of the objects of the charity set out in its governing document** 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

The purpose of the Society shall be to promote the **study, appreciation, and performance** of **operatic works, musical comedies, and theatrical productions** within the **Lancaster and Morecambe area** . Through inclusive participation and creative expression, the Society aims to enrich the cultural life of the community and foster a shared love of the performing arts. 

We stage an **annual musical production** that’s suitable for audiences of **all ages** , offering a vibrant mix of entertainment, community spirit, and creativity. 

Throughout the year, we also host a variety of **fundraising activities** , including themed events, social gatherings, and our ever-popular **After Show Party** . We’re proud to take part in the **local Carnival** , bringing music and colour to the streets, and occasionally branch out into **drama productions** to showcase a wider range of talent. Our aim is to bring people together through performance, celebration, and shared passion for the arts. 

**TAR** 

2 



**Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**Our Volunteers – The Heart of Our Society** Our volunteers are the lifeblood of our productions, supporting us in countless ways — whether as **cast members** , **committee representatives** , **publicity coordinators** , **front of house staff** , **stage crew** , **props team** , or part of the **production leadership** . Each person plays a vital role, and together, we create performances that not only entertain the public but also reflect the pride and passion we share as a society. It’s this spirit of teamwork, dedication, and community that makes our shows truly special. 

## Section D                      Achievements and performance 

**Last year’s production of** _**Kinky Boots the Musical**_ **was a bold and Summary of the main uplifting triumph** , celebrating themes of acceptance, identity, and self- **achievements of the charity** expression. The show struck a powerful chord with local audiences, who **during the year** responded with **enthusiasm, energy, and standing ovations** night after night. The combination of dazzling choreography, heartfelt performances, and a message of inclusion made it one of our most memorable productions to date. 

We were proud to be **nominated for several awards** by the **National Operatic and Dramatic Association (NODA) for Area 11** , recognising the talent and dedication of our cast, crew, and creative team. Producing a show of this scale comes with significant financial challenges — _Kinky Boots_ required substantial investment in costumes, staging, and technical elements to do justice to its West End pedigree. While **ticket sales help cover a portion of the costs** , they rarely meet the full expenditure. We continue to explore **fundraising initiatives** , though this is becoming increasingly difficult in the current climate. Nevertheless, it’s the **support of our audiences and volunteers** that keeps us going. Their passion and commitment allow us to bring highquality musical theatre to the Lancaster and Morecambe community, and we’re incredibly grateful for every person who plays a part — on stage, behind the scenes, or in the audience. 

## **Section E                    Financial review** 

The charity maintains a **financial reserve** to support the **day-to-day Brief statement of the operations** and to safeguard against any **unforeseen or unbudgeted charity’s policy on reserves expenses** . This reserve ensures the charity can continue delivering its services reliably, even in the face of unexpected challenges, and reflects a commitment to responsible financial management and long-term sustainability. **Details of any funds materially** None **in deficit** 

**TAR** 

3 



## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

The principal sources of income for the charity are derived from a combination of **membership subscriptions** , **ticket sales from public performances** , and a variety of **fundraising activities** organised throughout the year. These include social events, raffles, and community engagement initiatives, all of which contribute to the financial sustainability of the organisation. This diversified income model helps to ensure the Society can continue delivering high-quality productions and fulfilling its charitable objectives. 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)**[Robert Ian Bailey ] **Position (eg Secretary, Chair,** Hon Treasurer **etc)** 

**Date** 18 October 2025 

**TAR** 

4 



|**Receipts & Payments Account 2024**|**Receipts & Payments Account 2024**|**Receipts & Payments Account 2024**|**Receipts & Payments Account 2024**|
|---|---|---|---|
|**2023**|**Show Account**||**2024**|
|**£**<br>36,789 <br>1,544 <br>1,802|Ticket Sales<br> Members subscriptions<br> Sales & Fundraising<br>Less Costs<br>**INCOME**||43,744<br>1,800<br>1,414<br>75|
|||||
|||||
|||1,335||
|||-79||
||Hire of Warblers equipment|||
|**£40,135**|**TOTAL INCOME**||**£47,033**|
|-6,900<br>0 <br>-345<br>-785<br>-1,800<br>-5,672<br>-2,750<br>-1,247<br>-2,076<br>0 <br>-2,700<br>-1,300<br>-2,000<br>-7,150<br>-2,440<br>-1,537<br>-419<br>-200|**Production Costs:**<br>Royalties, Libs & Band parts<br> Lost or damaged libs<br>Programme costs<br>Theatre Wages<br>Scenery, Props<br>Lighting<br>Sound<br>Costume and Make-up<br> Van hire & expenses<br>Orchestra<br>Musical Director<br>Producer<br>**Operational costs**<br>Theatre Hire<br>Rehearsal room hire<br>Advertising and Publicity<br>T-shirts<br>Photography & Videotography<br>**EXPENDITURE**<br>Theatre other costs (Follow spot/hoarding costs/credit card<br>fees/photo sheet/soiling charfe/technician)||-10,411<br>-60<br>-1,183<br>-773<br>-2,210<br>-3,708<br>-1,995<br>-815<br>-5,742<br>-1,434<br>-2,510<br>-1,310<br>-2,000<br>-7,882<br>-2,685<br>-1,190<br>-480<br>-300|
|||||
|||||
|**(£39,321)**|**TOTAL EXPENDITURE**||**(£46,688)**|
|||||
|**£814**|**NET SURPLUS/(DEFICIT)**||**£345**|





|**2023**|**Society General Account**|**2024**|
|---|---|---|
|**£**<br>0|NODA Dinnet<br>**INCOME**|**£**<br>400|
||||
|**£0**|**TOTAL INCOME**|**£400**|
|-688<br>-115<br>-230<br>-168<br>-159<br>-537<br>-240|**EXPENDITURE**<br>**NODA:**<br>Insurance<br>Subscriptions<br>Dinner<br>**General expenses:**<br>Administration<br>Bank Charges & Credit Card Fees<br>Website<br>Gifts<br>Equipment (Tool box; pouches; card readers)<br>Storage<br>Kinky Boots - Scenery pre-payment|-720<br>-245<br>-400<br>-222<br>-196<br>-167<br>-125<br>0<br>-360<br>0|
|-2,250|||
|**(£4,387)**|**TOTAL EXPENDITURE**|**(£2,435)**|
||||
|**(£4,387)**|**NET SURPLUS/(DEFICIT)**|**(£2,035)**|





|**BALANCE SHEET as at 31 DECEMBER 2024**|**BALANCE SHEET as at 31 DECEMBER 2024**|**BALANCE SHEET as at 31 DECEMBER 2024**|
|---|---|---|
|**2023**||**2024**|
|**£**<br>10,848 <br>0|**CURRENT ASSETS**<br> Cash at bank and in hand<br> Debtors<br>**ACCUMULATED FUND**<br> Balance brought forward<br> Surplus/(Deficit) - Show Account<br>Surplus/(Deficit) - General Account|**£**<br>8,778|
|||380|
|**£10,848**||**£9,158**|
|14,421 <br>574 <br>-4,147||10,848<br>345<br>-2,035|
|**£10,848**||**£9,158**|
|Bob Bailey, Hon Treasurer<br>William Reid (Independent Examiner)|||
||||





**Independent examiner's report on the accounts** 


**Section A                        Independent Examiner’s Report** 

|**Report to the trustees/**<br>**members of**<br>**On accounts for the year**<br>**ended**|Charity Name<br>Morecambe Warblers Amateur Operatic Society|Charity Name<br>Morecambe Warblers Amateur Operatic Society|Charity Name<br>Morecambe Warblers Amateur Operatic Society|
|---|---|---|---|
|||||
||31 December 2024|**Charity no**<br>**(if any)**|1148184|



**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.  [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]. _Delete_ [ ] _if not applicable._ 

## It is my responsibility to: 

   - examine the accounts under section 145 of the Charities Act, 

   - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

   - to state whether particular matters have come to my attention. 

- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

- _Please delete the words in the brackets if they do not apply._ 

**Signed:** 


**Date:** 18 February 2025 

1 

**IER** 



## **Name:** William Reid 

**Relevant professional** Association of Accounting Technicians **qualification(s) or body (if any):** 

**Address:** 9 Balmoral Avenue Heysham, Morecambe LA3 1JU 

## **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) 

**Give here brief details of any items that the examiner wishes to disclose** . 

2 

**IER**