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2022-07-31-accounts

Motive8 Bradford Ltd

Charity number 1148147

A company limited by guarantee number 08128916

Annual Report and Financial Statements

for the year ended 31 July 2022

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Motive8 Bradford Ltd

Annual Report and Financial Statements for the year ended 31 July 2022

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Statement of cash flows 9
Notes to the accounts 10 to 15

Prepared by West Yorkshire Community Accountancy Service CIO

1

Motive8 Bradford Ltd

Trustees' report for the year ended 31 July 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates David Belmont Chair/Treasurer Victoria Metcalf Liz Cole Resigned 15 December 2022 Emily Blain Anna Wos Resigned 18 July 2022 Jacqui Stringer Emily West Resigned 15 December 2022 Dr Michael Ryder Appointed 18 July 2022 Bethany Suttill Appointed 26 October 2022

Resigned 15 December 2022

Resigned 15 December 2022 Appointed 18 July 2022 Appointed 26 October 2022

Company secretary Victoria Metcalf Emily West Senior Management team Moy Grange Melissa Simpson Charity number 1148147 Company number 08128916 Registered and principal address Bankers The Vocational Centre Barclays Huddersfield Road 9 Town Gate, Wyke Wyke Bradford Bradford BD12 9PA BD12 8AA

Appointed 15 December 2022 Resigned 15 December 2022

Registered in England and Wales Registered in England and Wales

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 3 July 2012. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2022

Objectives and activities

The charity's objects

For the public benefit to promote the education (including social and physical training) of people in the area of the City of Bradford Metropolitan District Council and the surrounding areas in such ways as the charity trustees think fit, including by providing their education, to undertake travel in furtherance of that education or to prepare for entry to any occupation, trade or profession on leaving any educational establishment.

The charity's main activities

Here at Motive8 we are passionate about supporting young people to enhance their life opportunities by providing them with qualification options, optimising their employability and thus their future health and welfare. We pride ourselves on providing learners with a safe and nurturing environment where they can grow and progress on the understanding that it is not about them learning a trade so much as learning the essential skills needed to assist them in the future.

Good education is not a 'one size fits all' process and we offer choices to young people who may not feel motivated by a mainstream academic approach; we therefore offer a bespoke programme of education, skills development and support to help young people succeed in their next steps – whatever those might be.

Putting young people at the heart of everything that we do, puts us in a position where we can consult and adapt to the ever changing environment and create opportunities for vocational training that are current and accessible for all learners.

Motive8 recognise the benefits of working with young people in a holistic way, providing them with opportunities to grow and develop in an environment that is safe and supporting. Young people feel safe, supported and respected at our training centre: we know this because that's what they tell us! The success of our learners is at the heart of everything we do. We work in partnership with parents, carers, schools and other providers of specialist support to help our learners move forward.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

2021/2022 has been a challenging year for Motive8 and the British educational system in general. Motive8 had a very significant cut in funding from our prime contractor due to their financial position and the after effects of Covid. This resulted in the college taking on a total of 79 students at its own expense for 2021/2022. However due to our consistent policy of building up our financial reserves, we were able to weather the storm and still stay in good financial health.

This year we worked towards looking for grants and awards to help us enrich our students' programmes of learning. We managed to secure a lovely pot of funding from Bradford Council to put on a Jubilee Party for our students, the elderly and the nursery children in our village. This was a real coming together of people with intergenerational work at play. We even had a boogie with the elders.

We also made a real conscious effort to put employer engagement on our to do list. We made wonderful contacts who offered to come and enrich our programmes by guest speaking, creating activities and providing placements for our students.

In July 2022 we celebrated our tenth anniversary celebration, during which time we have provided education to more than 1,200 young people with outstanding results. At this event we brought education professionals, students, parents and our trustees together to celebrate just how far we have come in our 10 years of service to our Bradford community. We celebrated our successes, highlights and our humble beginnings. This event really cemented Motive8 College's reputation and clearly demonstrated our value within the Bradford area.

3

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2022

Achievements and performance continued

Motive8 has been moving towards gaining a Community Asset Transfer of the building we occupy. This year we have started to get this lengthy process underway and aim to submit our formal in 2023. The aim is to give Motive8 College and thereby move forward into the future with confidence.

Overall, we continue to move from strength to strength and we are excited to see what 2022/2023 has to offer!

Financial review

The net expenditure for the year was £177,218, including net expenditure of £189,638 on unrestricted funds and net income of £12,420 on restricted funds.

This income deficit was caused by our prime contractor reducing the number of students it would pay by approximately 73%. The trustees agreed to fund the education of a total of 79 students out of the reserve fund that it had built up over the last 10 years.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £250,733.

The Trustees have adopted a reserves policy which is to ensure that there are 9-12 months of budgeted running costs left in reserve. However, following the use of £177,010 of our reserves last year, the current figure is equivalent to about 6 months of our budgeted expenditure for 2022/23. We provide two-year courses to our students and therefore must ensure that we are able to fulfil our obligations to them. Furthermore, we are operating under a tenancy at will which means that we do not have security of tenure at our current premises. This is a further reason for being very prudent with our resources.

In January 2020, Motive8 made a formal application for the transfer of its current premises from Bradford Council under the Council’s Community Asset Transfer programme. On 21 January 2022 the Council's Community Asset Transfer Board approved Motive8's application which is now moving to the next stage - Stage 2. This is the stage at which Motive8 will need to present a detailed Business Case. If/when an asset transfer is agreed, and Motive8 has security of tenure, we will be able to invest more of our reserves into both our infrastructure and teaching resources. For this reason the trustees are content to build up the organisation's reserves where it can, whilst anticipating that the application will be successful.

Future Plans

As noted above, Motive8 has passed the first stage in its application to Bradford Council to agree a longer term lease for its current premises, under the Community Asset Transfer programme. Once this transfer is completed, Motive8 intends to invest further into its premises and thereby increase the number of educational courses that are offered.

We were delighted that our main contractor has been able to restore its funding for 2022/23 and we are therefore looking to rebuild our student numbers after the drop last year.

In terms of going concern, the trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and have concluded that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern during this time.

4

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2022

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 9/3/2023

David Belmont (Trustee)

5

Motive8 Bradford Ltd

Independent examiner's report to the trustees of Motive8 Bradford Ltd

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 July 2022, which are set out on pages 7 to 15.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

15/3/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Motive8 Bradford Ltd

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 July 2022

Notes
2022
Unrestricted
funds
£
Income and endowments from:
Donations and legacies
(2)
5,000
Charitable activities
(3)
176,868
Other trading activities
(4)
1,250
Investments
(5)
-
Other income
(6)
1,069
Total income
184,187
Expenditure on:
Raising funds
(7)
5,403
Charitable activities
(8)
368,422
Total expenditure
373,825
Net income / (expenditure)
(189,638)
Fund balances brought forward
441,658
Fund balances carried forward
(11)
252,020		 2022
Restricted
funds
£
12,880
-
-
-
-
12,880
-
460
460
12,420
-
12,420		 2022
Total
funds
£
17,880
176,868
1,250
-
1,069
197,067
5,403
368,882
374,285
(177,218)
441,658
264,440		 2021
Total
funds
£
-
519,213
-
3
580
519,796
11,211
408,865
420,076
99,720
341,938
441,658

All incoming resources and resources expended derive from continuing activities.

7

Motive8 Bradford Ltd

Balance sheet

as at 31 July 2022
2022
Unrestricted
£
Fixed assets
Tangible assets
(12)
1,287
Total fixed assets
1,287
Current assets
Debtors and prepayments
(13)
39,761
Cash at bank and in hand
(14)
221,400
Total current assets
261,161
Current liabilities:
amounts falling due within one year
Creditors and accruals
(15)
10,428
Total current liabilities
10,428
Net current assets / (liabilities)
250,733
Net assets
252,020
Funds
Unrestricted funds
252,020
Restricted funds
-
Total funds
252,020		 2022
Restricted
£
-
-
-
12,420
12,420
-
12,420
12,420
-
12,420
12,420		 2022
Total
£
1,287
1,287
39,761
233,820
273,581
10,428
10,428
263,153
264,440
252,020
12,420
264,440		 2021
Total
£
964
964
135,099
314,073
449,172
8,478
8,478
440,694
441,658
441,658
-
441,658

For the year ending 31 July 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 9/3/2023

David Belmont (Trustee)

8

Motive8 Bradford Ltd

Statement of cash flows

for the year ended 31 July 2022

Cash flows from operating activities:
Net cash provided by (used in) operating activities
Cash flows from investing activities:
Dividends and interest
Proceeds of sale of assets
Purchase of tangible fixed assets
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments on borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
Adjustments for:
Depreciation charges
Dividends and interest from investments
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Cash at bank
Total cash and cash equivalents
Reconciliation of net movement in funds to net cash flow
from operating activities
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand		 2022
£
(79,179)
-
-
(1,074)
(1,074)
-
-
-
(80,253)
314,073
233,820
2022
£
(177,218)
751
-
95,338
1,950
(79,179)
2022
£
233,720
100
233,820		 2021
£
88,753
3
-
-
3
-
-
-
88,756
225,317
314,073
2021
£
99,720
1,890
(3)
4,232
(17,086)
88,753
2021
£
313,973
100
314,073

9

Motive8 Bradford Ltd

Notes to the accounts

for the year ended 31 July 2022

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

10

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2022

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Donations and legacies
National Lottery Community Fund (NLCF)
Persimon Homes
Sir George Martin Trust
Bradford District Metropolitan Council (BDMC)
3 Charitable activities
Aspire-igen
Schools income
Adult education income
4 Other trading activities
Room hire
5 Investments
Interest receivable		 2022
Unrestricted
funds
£
-
5,000
-
-
5,000
2022
Unrestricted
funds
£
105,430
45,836
25,602
176,868
2022
Unrestricted
funds
£
1,250
1,250
2022
Unrestricted
funds
£
-
-		 2022
Restricted
funds
£
9,830
-
2,500
550
12,880
2022
Restricted
funds
£
-
-
-
-
2022
Restricted
funds
£
-
-
2022
Restricted
funds
£
-
-		 2022
Total
funds
£
9,830
5,000
2,500
550
17,880
2022
Total
funds
£
105,430
45,836
25,602
176,868
2022
Total
funds
£
1,250
1,250
2022
Total
funds
£
-
-		 2021
Total
funds
£
-
-
-
-
-
2021
Total
funds
£
438,070
34,470
46,673
519,213
2021
Total
funds
£
-
-
2021
Total
funds
£
3
3

11

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2022

6 Other income
Care to learn
Other
7 Raising funds
Marketing and publicity
Allocated support costs
(9)
8 Charitable activities
Provision of educational services
Allocated support costs
(9)
9 Support costs
Insurance
IT support
Printer costs
Telephone and internet
Trustee expenses
Professional fees
Independent examination
Bank charges
Subscriptions and licences		 2022
Unrestricted
funds
£
574
495
1,069
2022
Unrestricted
funds
£
4,681
722
5,403
2022
Unrestricted
funds
£
340,748
28,134
368,882
2022
Fundraising
activity
£
51
185
71
189
-
130
36
3
57
722		 2022
Restricted
funds
£
-
-
-
2022
Restricted
funds
£
-
-
-
2022
Restricted
funds
£
460
-
460
2022
Charitable
activity
£
1,996
7,205
2,763
7,374
-
5,078
1,404
97
2,217
28,134		 2022
Total
funds
£
574
495
1,069
2022
Total
funds
£
4,681
722
5,403
2022
Total
funds
£
340,748
28,134
368,882
2022
Total
cost
£
2,047
7,390
2,834
7,563
-
5,208
1,440
100
2,274
28,856		 2021
Total
funds
£
580
-
580
2021
Total
funds
£
10,291
920
11,211
2021
Total
funds
£
372,906
35,959
408,865
2021
Total
funds
£
1,968
7,790
3,136
4,614
138
15,811
1,440
1,890
92
36,879

12

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2022

10 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2022
£
245,314
21,067
(5,000)
4,992
266,373		 2021
£
254,685
20,466
(4,000)
4,796
275,947

The average number of employees during the year was 11.1, being an average of 8.7 full time equivalent (6602: 13.7, 9.5 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the
11 Restricted funds
Balance b/f
£
NLCF - Learning to Start
-
Sir George Martin
-
BDMC - Mental Health
-
BDMC - Queen's Jubilee
-
-		 year end
Incoming
£
9,830
2,500
300
250
12,880		 Outgoing
£
-
-
210
250
460		 2022
£
4,992
765
Transfers
£
-
-
-
-
-		 2021
£
4,796
1,494
Balance c/f
£
9,830
2,500
90
-
12,420

Fund name

NLCF - Learning to Start Sir George Martin BDMC - Mental Health BDMC - Queen's Jubilee

Purpose of restriction

To support students to develop and retain knowledge. To support a programme of student enrichment activities. To support mental health support activities.

To enable a community event to celebrate the Queens Platinum Jubilee.

Tangible assets
Cost
At 1 August 2021
Additions
At 31 July 2022
Depreciation
At 1 August 2021
Charge for year
At 31 July 2022
Net book value
At 31 July 2022
At 31 July 2021		 £
7,566
1,074
8,640
6,602
751
7,353
1,287
964
Equipment		 Total
£
7,566
1,074
8,640
6,602
751
7,353
1,287
964

12 Tangible assets

13

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2022

13 Debtors and prepayments
Debtors
Prepayments
14 Cash at bank and in hand
Cash at bank
Cash in hand
15 Creditors and accruals
Creditors
Accruals
Taxation and social security
Other creditors		 2022
£
38,625
1,136
39,761
2022
£
233,720
100
233,820
2022
£
4,341
1,440
3,882
765
10,428		 2021
£
134,006
1,093
135,099
2021
£
313,973
100
314,073
2021
£
2,014
1,440
3,530
1,494
8,478

16 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £103,409 (previous year: £102,248).

17 Operating leases

Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:		 2022
£
12,789
42,436
12,933
68,158		 2021
£
4,991
15,761
3,577
24,329

14

Motive8 Bradford Ltd

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 July 2022

2022
2021
Unrestricted Unrestricted
funds
funds
£
£
Income
Donations and legacies
5,000
-
Charitable activities
176,868
519,213
Other trading activities
1,250
-
Investments
-
3
Other income
1,069
580
Total income
184,187
519,796
Expenditure
Raising funds
5,403
11,211
Charitable activities
368,422
408,799
Total expenditure
373,825
420,010
Net income / (expenditure)
(189,638)
99,786
Fund balances brought forward
441,658
341,872
Fund balances carried forward
252,020
441,658		 2022
Restricted
funds
£
12,880
-
-
-
-
12,880
-
460
460
12,420
-
12,420		 2021
Restricted
funds
£
-
-
-
-
-
-
-
66
66
(66)
66
-		 2022
Total
funds
£
17,880
176,868
1,250
-
1,069
197,067
5,403
368,882
374,285
(177,218)
441,658
264,440		 2021
Total
funds
£
-
519,213
-
3
580
519,796
11,211
408,865
420,076
99,720
341,938
441,658

15