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2021-07-31-accounts

10[th] March 2022

Annual General Meeting

’ - AGM Chair s Report 2020 21

This has been a year of living with the realisation of risks. The risk of running a covid-safe, hybrid operation and the implications for staff and students; the risk of a changed student profile and a wider educational achievement gap as a result of Centre-Assessed-Grades (CAGs); and finally the realisation of our fragile income-model.

Together with the staff team, the Directors have worked tirelessly managing the daily operation of the centre to establish the best possible routine and learning environment for our young people. This has involved the challenge of maintaining a covid protocols and flexing the education provision between in-person and online as necessary in accordance with both government restrictions and dealing local outbreaks amongst the organisation. Whilst this has been largely successful for the young people in our care, the restrictions have taken their toll on the welfare and wellbeing of our staff team who have felt the isolation of teaching bubbles and online working, as well as the anxiety of changing, unpredictable situation but all-the-while still concentrating on doing their best by their students. The unexpected achievement gaps caused by CAG has also demanded additional resource, commitment, creativity and initiative to ensure our new starters were both academically, socially and emotionally integrated into our centre. Despite these challenges, our student achievement, progression and retention indictors remain positive; the MDs have successfully applied for Matrix and Investors in People awards, added Relate counselling services to our offer, and have retained key staff demonstrating the collective commitment to our services and our young people.

The additional major risk to come to fruition is the loss of our major income stream due to the lagged funding model within further education and our reliance of an intermediary funder Aspire-Igen. In August 2021, the Board of Trustees, together with the Directors, made the decision to risk funds from our reserves to continue to finance the students already within our care, despite the risk that we will be unable to reclaim those costs. That decision was not taken lightly; currently we are able to sustain that financial commitment but it is not feasible to maintain our current study body from our reserves in the medium to long term. The directors

therefore have been working hard toward our ultimate goal of achieving direct claim status, but also overseen by our Treasurer, exploring opportunities to diversify our access to income by making use of our earlier investment in a marketing strategy. This remains our priority and will do so until we have recouped the reserves required to secure our future.

Looking ahead into the months to come, our key challenges will continue to be managing and resourcing the ongoing impacts of the pandemic on young peoples’ education, and positioning ourselves as an appropriate solution and so diversifying our income. As a board will endeavour to make ourselves available to Directors as needed. Succession planning of our support is also a key priority this year, since a number of trustees have indicated their intention to give their notice. Together with the directors, we will work to raise our profile and recruit additional talent to our organisation to support its long term viability.

’ - Directors report 2020 21

This year has been a turbulent year for the directors in terms of ensuring that the staff, students and other partners get the support required to make progress. In all honesty the directors were overwhelmed with the amount of support that individuals committed to the bounce back, post covid.

The focus of the organisation as a whole was based on getting students back into the college, to assess the situation in terms of responding to the whole covid pandemic and to evaluate the impact it had on the student’s attainment and wider social and emotional development.

Students who joined Motive8 with centre assessed grades (CAG) had to go through a rigorous assessment period, where gaps in educational achievement were assessed but so were the personal, social, emotional aspects of their lives so that a rich programme of learning could be planned and implemented to support wellbeing too.

The whole of the staff team had to swiftly change to blended learning to supplement and support the isolation periods and ensure that loss of learning did not have a detrimental effect on the students. The directors’ were flexible in supporting the delivery of the teaching as well as the coordination of covering staff absence and ensuring that the centre remained ‘business as usual’. The staff’s well-being was also an essential consideration throughout this period as they were having to deal with a lot of chopping and changing, not just work but also personally.

The covid protocol also was an essential aspect of this year, ensuring that PPE, one way systems, mask guidance and policy and update were filtered down into the operation of the college.

The roll out of the marketing work and the website updates were all coordinated remotely and were a huge success in terms of informing individuals and organisations about the work that Motive8 undertake. The materials were presented in a professional way and the budget allocated to this project was utilised effectively to actively support recruitment of new students, strengthen partnerships and promote a professional image.

All networking and maintaining relationships with outside agencies were switched to digital and remote delivery. All conferences, networking and other meetings were held outside of the college, although this was time efficient, it also prevented some of the informal networking opportunities that previously took place face to face.

Staff retention and commitment to the centre remained high and within this year Motive8 achieved Investors in people- Silver and gained the Matrix standard. This year also saw the roll out of the remuneration policy in recognition of our engaged and committed employees. Added to this was the additional support and dedication of the board of trustees who supported the directors throughout the whole period. Being there to pitch in as required and always there to provide the advice, guidance and to inform our practice.

A key strength in this period was the implementation of in house face to face counselling provided by relate, which is a fantastic resource for supporting our students and something that was required.

Throughout this period it was essential to keep pursuing the Community Asset Transfer application for the building we pride ourselves in working from. The board took responsibility for ensuring that this was pursued and didn’t lose momentum.

Financially Covid had indirectly impacted on the resources of the charity, as any fundraising had been directed to charities who lost finances due to not being able to operate through the pandemic. This was not the case for Motive8 at this particular time, however, it later transpired that the lagged funding model of further education and training had significantly reduced the amount of funding available to two of our contractors. This directly impinged on the certainty of the contracts held. With careful negotiation Motive8 have responded to the challenge and ensured that all students who applied for a course, were guaranteed to complete their learning journey with them, with the help of the reserves.

This raised a significant issue for the directors’; that has always been of concern but this situation demonstrated how vulnerable Motive8 are for being over reliant on one funding stream. The solution to this situation would be to be able to directly deliver a government contract, if only it was that easy. Motive8 made a business case to the Education and skills funding agency (ESFA) and were directed to our local council- to highlight a gap in provision. Which through discussions were advised against as it would go out initially to all grade 2 good Ofsted providers – for open competitive tender. Where Motive8 wouldn’t be guaranteed a contract.

This led to us making contact with our local MP and the Lead officer of Education and skills at Bradford Council, to seek support and raise awareness of the plight of small independent training providers who rely on prime delivers to work in partnership with them to gain funding. Our MP with the support of the local council wrote and highlighted this issue in parliament. The response from Alex Burghart MP the Parliamentary under Secretary of State for Skills was a rationale of the funding has always been on a lagged funding model, and although the government recognised the value of independent training providers they offered the option of demonstrating a gap in provision as a solution. But nothing in terms of gaining a contract there were no guidance.

Since this point the directors’ have been actively making contact with other colleges and training providers to request the opportunity to subcontract. This has also been very challenging with colleges not currently open to subcontracting. However, we remain positive that this will eventually change once the pandemic has ceased to be an issue. The initial contacts have been made so that when subcontracting is available going forward they have our contact details.

Motive8 continue to drive the quality of the organisation and the below figures demonstrate how our commitment to the education and well-being of our students brings in good results. Although admittedly these have been impacted with all the restrictions and barriers to engagement.

Achievement 84%

Retention 95%

Pass rate 88%

Progression 74%

Lastly we would like to thank all the organisations we work with, who offer us support and guidance and who update us on opportunities available to us and our trustee who help steer our organisation.

TAXII Motive8college

Charity number 1148147

Motive8 Bradford Ltd

A company limited by guarantee number 08128916

Annual Report and Financial Statements

for the year ended 31 July 2021

Motive8 Bradford Ltd

Annual Report and Financial Statements for the year ended 31 July 2021

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Statement of cash flows 9
Notes to the accounts 10 to 15

Prepared by West Yorkshire Community Accounting Service

1

Motive8 Bradford Ltd

Trustees' report for the year ended 31 July 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Victoria Metcalf Chair David Belmont Treasurer Liz Cole Emily Blain Anna Wos Jacqui Stringer Appointed 3 December 2020 Emily West Company secretary Emily West Senior Management team Moy Grange Melissa Simpson Charity number 1148147 Registered in England and Wales Company number 08128916 Registered in England and Wales Registered and principal address Bankers The Vocational Centre Barclays Huddersfield Road 9 Town Gate, Wyke Wyke Bradford Bradford BD12 9PA BD12 8AA

Independent examiner Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 3 July 2012. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2021

Objectives and activities

The charity's objects

For the public benefit to promote the education (including social and physical training) of people in the area of the City of Bradford Metropolitan District Council and the surrounding areas in such ways as the charity trustees think fit, including by providing their education, to undertake travel in furtherance of that education or to prepare for entry to any occupation, trade or profession on leaving any educational establishment.

The charity's main activities

Here at Motive8 we are passionate about supporting young people to enhance their life opportunities by providing them with qualification options, optimising their employability and thus their future health and welfare. We pride ourselves on providing learners with a safe and nurturing environment where they can grow and progress on the understanding that it is not about them learning a trade so much as learning the essential skills needed to assist them in the future.

Good education is not a 'one size fits all' process and we offer choices to young people who may not feel motivated by a mainstream academic approach; we therefore offer a bespoke programme of education, skills development and support to help young people succeed in their next steps – whatever those might be.

Putting young people at the heart of everything that we do, puts us in a position where we can consult and adapt to the ever changing environment and create opportunities for vocational training that are current and accessible for all learners.

Motive8 recognise the benefits of working with young people in a holistic way, providing them with opportunities to grow and develop in an environment that is safe and supporting. Young people feel safe, supported and respected at our training centre: we know this because that's what they tell us! The success of our learners is at the heart of everything we do. We work in partnership with parents, carers, schools and other providers of specialist support to help our learners move forward.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

2020-2021 has been another Covid year but Motive8 College has managed to weather the storm and be proactive to vulnerable students’ needs by ensuring the centre stayed open and wellbeing was at the forefront for our students. More remote learning was undertaken with students which has helped the staff team to embrace technologies into their teaching and all students had access to Laptops.

All students achieved their intended main aims despite the current situation with gratitude to the dedication of the tutors and the support staff.

3

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2021

Financial review

The net income for the year was £99,720, including net income of £99,786 on unrestricted funds and net expenditure of £66 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £440,694.

The Trustees have adopted a reserves policy which is to ensure that there are 9-12 months of budgeted running costs left in reserve; which based on budgeted 2021/2022 expenditure equates to between £284,000 and £378,000. We provide two year courses to our students and therefore must ensure that we are able to fulfil our obligations to them. Furthermore, we are operating under a tenancy at will which means that we do not have security of tenure at our current premises. This is a further reason for being very prudent with our resources

In January 2020, Motive8 made a formal application for the transfer of its current premises from Bradford Council under the Council’s Community Asset Transfer programme. On 21 January 2022 the Council's Community Asset Transfer Board approved Motive8's application which is now moving to the next stage - Stage 2. This is the stage at which Motive8 will need to present a detailed Business Case. If/when an asset transfer is agreed, and Motive8 has security of tenure, we will be able to invest more of our reserves into both our infrastructure and teaching resources. For this reason the trustees are content to build up the organisation's reserves, whilst anticipating that the application will be successful.

Future Plans

As noted above, Motive8 has passed the first stage in its application to Bradford Council to agree a longer term lease for its current premises, under the Community Asset Transfer programme. Once this transfer is completed, Motive8 intends to invest further into its premises and thereby increase the number of educational courses that are offered.

However, following Covid-19, the funding from its main sponsor, Aspire-Igen has been dramatically reduced for 2021-2022. We are hoping that the quality of our education provision will result in funding reverting back to historic levels. If this is not the case, planning for the medium term becomes more uncertain.

In terms of going concern though, the trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern during this time.

4

Motive8 Bradford Ltd

Trustees' report (continued) for the year ended 31 July 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee)

Name: ……………..…..………….

5

Motive8 Bradford Ltd

Independent examiner's report to the trustees of Motive8 Bradford Ltd

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 July 2021, which are set out on pages 7 to 15.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Rhys North ACA

Date: …………………….

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Motive8 Bradford Ltd

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 July 2021

Notes
2021
Unrestricted
funds
£
Income and endowments from:
Donations and legacies
(2)
-
Charitable activities
(3)
519,213
Other trading activities
(4)
-
Investments
(5)
3
Other income
(6)
580
Total income
519,796
Expenditure on:
Raising funds
(7)
11,211
Charitable activities
(8)
408,799
Total expenditure
420,010
Net income / (expenditure)
99,786
Fund balances brought forward
341,872
Fund balances carried forward
(11)
441,658		 2021
Restricted
funds
£
-
-
-
-
-
-
-
66
66
(66)
66
-		 2021
Total
funds
£
-
519,213
-
3
580
519,796
11,211
408,865
420,076
99,720
341,938
441,658		 2020
Total
funds
£
22,390
446,000
690
7
80
469,167
34
396,214
396,248
72,919
269,019
341,938

All incoming resources and resources expended derive from continuing activities.

7

Motive8 Bradford Ltd

Balance sheet

as at 31 July 2021
2021
Unrestricted
£
Fixed assets
Tangible assets
(12)
964
Total fixed assets
964
Current assets
Debtors and prepayments
(13)
135,099
Cash at bank and in hand
(14)
314,073
Total current assets
449,172
Current liabilities:
amounts falling due within one year
Creditors and accruals
(15)
8,478
Total current liabilities
8,478
Net current assets / (liabilities)
440,694
Net assets
441,658
Funds
Unrestricted funds
441,658
Restricted funds
-
Total funds
441,658		 2021
Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-		 2021
Total
£
964
964
135,099
314,073
449,172
8,478
8,478
440,694
441,658
441,658
-
441,658		 2020
Total
£
2,854
2,854
139,331
225,317
364,648
25,564
25,564
339,084
341,938
341,872
66
341,938

For the year ending 31 July 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee)

Name: ……………..…..………….

8

Motive8 Bradford Ltd

Statement of cash flows

for the year ended 31 July 2021

Cash flows from operating activities:
Net cash provided by (used in) operating activities
Cash flows from investing activities:
Dividends and interest
Proceeds of sale of assets
Purchase of tangible fixed assets
Net cash provided by (used in) investing activities
Cash flows from financing activities:
Repayments on borrowing
Cash inflows from new borrowing
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at the beginning of the reporting period
Cash and cash equivalents at the end of the reporting period
Adjustments for:
Depreciation charges
Dividends and interest from investments
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Analysis of cash and cash equivalents
Cash at bank
Total cash and cash equivalents
Reconciliation of net movement in funds to net cash flow
from operating activities
Net movement in funds for the reporting period (as per the
statement of financial activities)
Cash in hand		 2021
£
88,753
3
-
-
3
-
-
-
88,756
225,317
314,073
2021
£
99,720
1,890
(3)
4,232
(17,086)
88,753
2021
£
313,973
100
314,073		 2020
£
64,383
7
-
(1,928)
(1,921)
-
-
-
62,462
162,855
225,317
2020
£
72,919
1,892
(7)
(27,016)
16,595
64,383
2020
£
225,217
100
225,317

9

Motive8 Bradford Ltd

Notes to the accounts

for the year ended 31 July 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

10

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2021

1 Accounting policies continued

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

2 Donations and legacies
HMRC - Coronavirus Job Retention Scheme
Yorkshire Dales Trust
Rank Foundation
3 Charitable activities
Aspire-i
Schools income
Adult education income
4 Other trading activities
Room hire
5 Investments
Interest receivable		 2021
Unrestricted
funds
£
-
-
-
-
2021
Unrestricted
funds
£
438,070
34,470
46,673
519,213
2021
Unrestricted
funds
£
-
-
2021
Unrestricted
funds
£
3
3		 2021
Restricted
funds
£
-
-
-
-
2021
Restricted
funds
£
-
-
-
-
2021
Restricted
funds
£
-
-
2021
Restricted
funds
£
-
-		 2021
Total
funds
£
-
-
-
-
2021
Total
funds
£
438,070
34,470
46,673
519,213
2021
Total
funds
£
-
-
2021
Total
funds
£
3
3		 2020
Total
funds
£
21,940
200
250
22,390
2020
Total
funds
£
361,335
36,975
47,690
446,000
2020
Total
funds
£
690
690
2020
Total
funds
£
7
7

11

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2021

6 Other income
Care to learn
7 Raising funds
Marketing and publicity
Allocated support costs
8 Charitable activities
Provision of educational services
Allocated support costs
9 Support costs
Support cost type
Insurance
IT support
Printer costs
Telephone and internet
Trustee expenses
Professional fees
Independent examination
Bank charges
Subscriptions and licences		 2021
Unrestricted
funds
£
580
580
2021
Unrestricted
funds
£
10,291
920
11,211
2021
Unrestricted
funds
£
372,906
35,959
408,865
2021
Fundraising
activity
£
49
195
78
115
3
395
36
47
2
920		 2021
Restricted
funds
£
-
-
2021
Restricted
funds
£
-
-
-
2021
Restricted
funds
£
-
-
-
2021
Charitable
activity
£
1,919
7,595
3,058
4,499
135
15,416
1,404
1,843
90
35,959		 2021
Total
funds
£
580
580
2021
Total
funds
£
10,291
920
11,211
2021
Total
funds
£
372,906
35,959
408,865
2021
Total
cost
£
1,968
7,790
3,136
4,614
138
15,811
1,440
1,890
92
36,879		 2020
Total
funds
£
80
80
2020
Total
funds
£
34
-
34
2020
Total
funds
£
369,324
26,890
396,214
2020
Total
cost
£
1,949
8,625
3,139
3,279
-
6,617
1,308
1,892
81
26,890

12

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2021

10 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions		 2021
£
254,684
20,466
(4,000)
4,796
275,946		 2020
£
244,615
19,969
(4,000)
4,388
264,972

The average number employees during the year was 13.5, being an average of 9.3 full time equivalent (2020: 12, 8.7 FTE).

There were no employees with emoluments above £60,000.

Defined contribution pension scheme
2021
2020
£
£
Costs of the scheme to the charity for the year
4,796
4,388
Amount of any contributions outstanding at the year end
1,494
651
**11 ** Restricted funds
Balance b/f
Incoming
Outgoing
Transfers
Balance c/f
£
£
£
£
£
Youth Café
66
-
66
-
-
66
-
66
-
-
Fund name
Purpose of restriction
Youth Café
To enable the provision of enriched vocational training via the operation of a
youth café.

12 Tangible assets


**13 **		 g
Cost
At 1 August 2020
Additions
At 31 July 2021
Depreciation
At 1 August 2020
Charge for year
At 31 July 2021
Net book value
At 31 July 2021
At 31 July 2020
Debtors and prepayments
Debtors
Prepayments		 £
7,566
-
7,566
4,712
1,890
6,602
964
2,854
2021
£
134,006
1,093
135,099
Equipment		 Total
£
7,566
-
7,566
4,712
1,890
6,602
964
2,854
2020
£
138,243
1,088
139,331

13

Motive8 Bradford Ltd

Notes to the accounts continued

for the year ended 31 July 2021

14 Cash at bank and in hand
Cash at bank
Cash in hand
15 Creditors and accruals
Creditors
Accruals
Taxation and NI		 2021
£
313,973
100
314,073
2021
£
3,508
1,440
3,530
8,478		 2020
£
225,217
100
225,317
2020
£
20,581
1,308
3,675
25,564

16 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and two Managing Directors. The total employee benefits received by the Managing Directors were £92,251 (2020: £88,090).

17 Operating leases
Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining
life of the lease, analysed into the period in which the
commitment expires:		 2021
£
4,991
15,761
3,577
24,329		 2020
£
4,991
17,361
6,968
29,320

14

Motive8 Bradford Ltd

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 July 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Donations and legacies
-
250
Charitable activities
519,213
446,000
Other trading activities
-
690
Investments
3
7
Other income
580
80
Total income
519,796
447,027
Expenditure
Raising funds
11,211
34
Charitable activities
408,799
364,190
Total expenditure
420,010
364,224
Net income / (expenditure)
99,786
82,803
Fund balances brought forward
341,872
259,069
Fund balances carried forward
441,658
341,872		 2021
Restricted
funds
£
-
-
-
-
-
-
-
66
66
(66)
66
-		 2020
Restricted
funds
£
22,140
-
-
-
-
22,140
32,024
32,024
(9,884)
9,950
66		 2021
Total
funds
£
-
519,213
-
3
580
519,796
11,211
408,865
420,076
99,720
341,938
441,658		 2020
Total
funds
£
22,390
446,000
690
7
80
469,167
34
396,214
396,248
72,919
269,019
341,938

15

Motive8 Bradford Ltd Management letter issues for the accounting period 1 August 2020 to 31 July 2021.

Please take some time at your next meeting to consider the following issues arising from our work.

Priority 1 issues must be addressed promptly, providing evidence that they have been actioned provided for the next accounting year. Priority 2 issues are good practice and will improve your organisation's financial management systems. Priority 3 issues are for your information or requests from WYCAS.

Support to action any of these points is available from WYCAS.

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Priority
Issue Recommendation / Tips for improvement (1=High)
Approval and signing the accounts - As trustees you are required to Please have a careful read through the accounts and make sure
approve and sign the accounts, including the trustees annual report. you are happy with the text and the figures. We encourage you to
pay particular attention to the balances on the restricted funds note 3
and also on the commentary about the reserves in the trustees
annual report.
Pages to sign Please sign pages 5 and 8 in black ink 1
Compliance with your governing document - Whilst there are no If you are thinking about any significant change in your activities or
specific issues arising from the independent examination, we are engaging a trustee or a close relative to do some work for the
using this opportunity to remind trustees to have an understanding of charity, the governing document is the first place to check to see
their own charity's rules - ie. the constitution, trust deed or what is possible.
3
memorandum and articles of association. Please ask your fellow We would also encourage trustees to refer to the Charity
trustees if you have not had access to the governing document. Commission's guidance for more general information about your
responsibilities. This is a really helpful guide and is very user
friendly. It can be found here:
The Essential Trustee - Charity Commission Guidance
Companies House filing deadline 30 April 2022 1
Filing accounts at the Charity Commission 31 May 2022
1
Please remember to update the Charity Commission when trustees The charity register details must be up-to-date at all times.
1
join or leave the charity.
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Update directors details at Companies House. All appointments and resignations should be notified within 14 days
of any such event. Companies House shows Emily West as being
the Company Secretary whilst she is shown as a trustee at the
1
Charity Commission. Since all the trustees are directors for the
purposes of Company Law, Emily should be recorded as a director
as well as Company Secretary at Companies House.
Annual Return When reviewing the charity's information on the Charity
Commission's website I noted that the reported income and
expenditure per the Annual Return only referred to unrestricted 2
amounts (rounded to nearest £'000). This should refer to total
income and expenditure ie restricted and unrestricted funds.
Financial Position At 31 March 2021 the charity had unrestricted reserves totalling
£440,694, representing nearly 14 months of budgeted 2021/2022
expenditure.
Accordingly the charity's financial position at 31 March 2021 is
clearly a positive one. However, with regard to the financial
position, in 2021/2022 I understand that monthly contract income
received from Aspire-i has reduced significantly from £29,596 per
month to £5,250 per month. As a result, I understand income from
Aspire-i could reduce from £438k in 2020/2021 to £90k in
2021/2022. Additionally I understand income from Bradford
College and other school income is lower in 2021/2022 compared
to 2020/2021.
Notwithstanding these reductions in income trustees are confident
as to the going concern position of the charity; a position which I
understand, given the level of reserves available.
However if income does not recover in 2022/2023 then it will be
important for trustees to carefully consider the financial position of
the charity.
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Given the changing financial position for the charity I recommend
that trustees develop financial reports that enable actual and
budgeted income and expenditure to be monitored on a year to
date and forecast basis. This would allow trustees to both monitor
the charity's in year performance and enable the future financial 1
position of the charity to be kept under regular review so that any
necessary actions can be taken to manage the charity's financial
position on a timely basis. If helpful I would be happy to support
the charity concerning how such a report could be prepared.
I have attached our simple budgeting tool which should help you to
map in your known monthly expenditure across the next few years.
You can then map in the income on a monthly basis - this will give
you a rough idea of whether it looks like your are making surpluses
or deficits over the medium, term and should help you to plan.
If the forecast financial position indicates the financial viability of the
charity is at risk I would advise you to take advice concerning your
responsibilities as trustees at an early stage. Concerning this I can 1
provide contact details for a Business Recovery Practitioner who
would be able to provide such advice.
Remember to complete WYCAS online survey. See link on management letter or request a printed copy from your
3
community accountant.
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