PARENTS AND CARERS SUPPORT ORGANISATION IPACSOI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31" MARCH 2022 202112022 Parents And Carers Support Organlsation Report of the Trustees and Financial Statements for the year ended 31" March 2022
PARENTS AND CARERS SUPPORT ORGANISATION {PACSO} SY REPORT OF THE TRU5TEE5 Fofl THE YEAR ENDED 31 MARCH 2OZ2 Company Registered No. 08069488 Charity Registered No. 1148138 PARENTS AND CARERS SUPPORT ORGANISATION IPACSOI {A COMPANY LIMITED BY GUARANTEE) CONTENTS OF THE FINANCIAL STATEMEMrs FOR THE YEAR ENDED 31" MARCH 2022 Charity Information Report of the Trustees 2-20 Report of the Independent Examiner 21 Statement of Financial Activitles 22 Balance Sheet 23 Notes to the Financial Statements 24-36
PARENTS AND CARERS SUPPORT ORGANISATION IPACSOI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31" MARCH 2022 PARENTS AND CARERS SUPPORT ORGANISATION IPACSO) CHARITY INFORMATION FOR THE YEAR ENDED 31ST MARCH 2022 TRUSTEES: Clare Elkington Sandra Evans Rebecca Edwards Andrew Green Hazel Rum5ey Rick Wates CEO wlth PLAY LEAD: Ernma Kennedv REGISTERED OFFICE: Lavant House West tavant Chichester West Sussex P018 9AB REGISTERED COMPANY NUMBER: 08069488 REGISTERED CHARITY NUMBER: 1148138 BANKERS: CAF Bank Ltd 25 Kings Hill Avenuè West Malling Kent ME19 OAS INDEPENDENT EXAMINER: Claire NOood 8Sc FCA ATIII lones Avens Lirnited Piper House 4 Dukes Court Bognor Road Chichester West Sussex P019 8FX
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31sr MARCH 2022 It gives us great pleasure to introduce PACSO'S Annual Report. together with the financial statements ofthe Charity fortheyear ended 31st Mah 2022 whi¢h set out, for oursupporters and the general public, what we have achieved in the past twelve months and our future plans. This report is prepared to meet the requirements for a Directors report and accounts for Companies A¢t purposes. The accounts have been prepared in accordance with the accounting poli¢ie5 set out in the notesto the accounts and comply with the Charity's governing document, applleable law and the requirements of Accounting and Reporting by Charities: Statement of Recommended Practice appll¢able to charities preparfng thelr accounts in aecordance with the Financial Reporting Standard applicable in the UK and Republie of Ireland IFRS 1021. OBJECTS The objerts of the ehorlty are to relieve parents and earers of children and young people having disabilitythrough the provision of recreational and social facilities in Chichester, its environs and such other parts of West Sussex and the UK as the trustees think fit. PAC50 provide respitefor Carers with a child with additional needs. PACSO values are kindness, community and fun. PACSO encouroges children tofeel part of a community, to have improved emotional wellbeing, nd to mokeAriends. Paqk2
PARENTS AND CARERS SUPPORT ORGANISATION {PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 "I thlnk so highly olthe PA(30 team. There Is no other sernke thot is able to offerso rnh to my child. Ifeel confident and guiltfree when leovlnq him at any PACSO activlty that he attends. Every one olus in thefamily benefits and he gets tofrel 'normul'belnq able to attend independently. PACSO offers an essentlolservicefor chlldren wlth extra needs and thelr fvmllies.- Icarer, 2021) This year, PACSO goals were to111 strlve for the best posslble outcomes for all chlldren and famllies with additional needs and121 to continue to adapt to changing eir¢umstances with regard to COVID- 19, and131 support more chlldren and young people, meeting Increased demand for PACSO se$. We a150 took time thi5 year to acknowledgè how far PACSO has come slnce 1999, {41 celebratlng PACSO'S Coming of Age. In the following sertions. we outline how PACSO has achieved thesè goal5, enabling children to thrive, regardless of the pandemic. AcfiviTIES PACSO provides out of school actlvltles for children with disabilities and their siblings. A range of ¢lub-ba5ed 5e5sions and non-residential trips are offered to children and young people aged from birth to 25 years. Our services are regularly reviewed and adapted where necessary. particularly in light of feedback from children, young people and their families. The Trustees are ¢ommltted to ensuring that Charlty Commi55ion guidance on public benefSt is met through regular review and scrutiny of planned activitie5. The following paragraphs detail the beneflt that the charlty provldes to the public. Page3
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDEO 31ST MARCH 2022 CLUBSAND AcnviTIES PACSO is the only organi5ation in the Chichester and Arun Districts of West Sussex providing specialist afterschool clubs and weekend and holiday respite for young people aged 5-25 with disabilities. It is also the only provider of services for children under 5 with disabilities or additional needs and their families in Chichester, Bognor and Littlehampton. PACSO welcomes all children and familles with any kind of disability and strive to make it accessible for all. PACSO beneficiaries may have learning or physical disabilitie5, complex health needs, and social or communication difficulties. PACSO welcomed an astounding 144 new children this year, and now have 541 members with disabilÈties living in Chichester, Arun. and Adur Districts of West Sussex. Together with their siblings and parent ¢arefS, this represents an incredible 1,445 beneficiaries. PACSO organise the following retreational, social and educational artivities for young people with disabilities and additional needs: Ages O-5 Weekly Little PACSO toddler group5 irs Chichester, Bognor and Littlehampton,. Stay and play 5es5ions.' Little PACSO family trips Ages 5-19 flespite activities.. Saturday clubs. holiday playdays. holiday trips and afterschool clubs Age$ 18-25 Respite activrties: PACSO Plus holiday trips. and Go Plus clubweekly Farnily activity days, family stay and play sessions, relaxed cinema SCTeeTrings Parents & Carèrs Resilience evenings and little PACSO Whats App group
PARENTS AND CARE RS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 PACSO Beneflclarles of all PACSO members have a learning disabilitv 52% have autism, and 29% social and commLtnication difficulties IVA members have a physical di53bility Over 20% of members are under 4 years old, and 65% are aged 5-15 I*A have complex health conditions ACHIEVEMENTS AND PERFORMANC£ l. Strivin for the Best P055ible Otjtcomes for All Chlldren and Famlll Thi5 year, PACSO has delivered 10,208 hours of play to 352 different chlldren and young people and their familiesi providing 3,437 places at 415 different clubs, and 6,651 hours of respite to families. At all PACSO sessions, the artivity. location and supporting staff are tallored to the specrfic needs of the children attending. PACSO activsties are designed to be inclusive and fun, offering children and young people ambitious and exciting opportunities similar to their peers, and preciou5 respite for carers. 65% of Children attending PACSO now need at least l-l care from our specialist Play Team led by Emma Kennedy. Family attivities are designed to provide fun, afft?rdable, and incluslve opportunities for everyone to enjoy. and try new activities with the support of PACSO staff. 83°A of
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENOED 31ST MARCH 2022 the Pdmilies attending the CYE family day told us they couldn't have accessed these activiiie5 without PACSO'S help. °We can't usually access these types of a¢tivities due to myson's disobility so it wos moglcol to hove qualityfvmily tlme In this way.-(PACSO porent). The number and reach of PACSO artivities this year is shown below. PACSO activities April 202 I-march 2022 Respite Care No. of Difftrent Young Péople Total Plares Fill•d Arttvity hours After School clubs x 174 87 1,293 435 Easter & Christmas Play sessions x 14 Summer Playscheme sessions x 20 83 104 36 105 459 116 Htsliday Trips x 38 124 263 104 Saturday Small Groups x li 31 47 Family Activities No. of DFfferent Young People Total Plac*s Fill•d Activity hour5 Little PACSO toddler session$ x 88 62 506 132 Little PACSO weekendiholiday artivities x io 80 380 Onlinè artivitieslclubs x 14 Family Day5 X 5 36 107 39 153 378 SJ Total PACSO •rti¥ities 351 31437 964
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31ST MARCH 2022 1.445 B•n•llclurl•s (Includlng ¥lbllngs and car•rs 10.208 hours ot Play Pla¢•s tlll•d at 415 oetlvltl•s 144 Now Memb•Ys 3.437 Omjly evollts Activity ttours we spent rjiir tim6> Liltje PACSO 155 Afteischool L135 104 2? Pl¢Jy¥chom ploydtsy$ 36 541 m•mb•r& wlih tssad 0-25 y•ovs 65% 5?% 20% 65.& tstt•nd8•S r•9* at lètsst I-I Support from pltsy sl&lf $2 % membor) QulJ)m.' 20% members hove o phy&E¢oI
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 ACHIEVEMENTS AND PERFORMANCE 2. Contln e to da tto COVIO-19 Llke last year, COVID meant plans at PACSO had to change quickly- no more so than at Christmas, when our Playdays became outdoor play park sessions due to the prevalence of the Omicron variant. PACSO has maintained servlces throughout the year, despite the unpredictability of COVID. DespFte relaxed national guidelines, PACSO staff and volunteers continue to wear facemasks, take regular lateral flow tests, and isolate rf family members have the virus, in order to protert the vulnerable children and families we 5UPPOrt. I wlth Ad 2021 saw an unprecedented Increase In demand for PACSO services.. 144 new members since the end of lockdown. Learning to manage this demand, and the extraordinarily high need of our current membership has meant recruiting extra permanent and casual staff. PACSO extended our Summer Play5cheffle from 2 to 4 weeks this year, introduced se55ions on a Saturday for Reception-age children, and extended the number of hollday trlps on several occaslons to cater to demand.
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 In addition to an increased demand for PACSO Clubs and family days, the Play Team have seen a slgnificanr rlse In the level of care needs of the children we support. 65% of attendants now need at least I to I support from a member of Staff, in comparison to 54% in 2020 and 40% in 2019,. showing an 1c3$e in the health or behavioural needs of the children. PACSO is unique in not turning away young people with challengin8 behavior, and it is a reflection of the charitvs inclusive ethos that we now sUPPOrt so many children with high care needs who are unable to attend any other recreational and sometimes edLEcational settings. PACSO introduced more Llttie PACSO weekend actNitles for children who are at nursery full time, and to involve parent carers who work. All family activities are more popular than ever. Holiday activities for younger children this year included Makaton Singing workshops, exdusive use of Little Street Play Centre, family meetups at Little Piggies café, a Christmas pantomime and a family trip to Fisher5 Farm Adventure Park for 92 people including minibus transport. Our buary Kheme is in usefor all resplte activitles and has increased in popularity as the cost of living has increased,. providing 50% of the ¢ost of clubs and playdays for families who are financi3lly stretched. 4. Celebrat PA min PACSO celebrated the charitvs 215t birthday almost two years late Idue to COVIDI on 22 November
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31ST MARCH 2022 2021. This wa5 a wonderful lebratiOn of all the fam41ies, staff and volunteers who have helped PACSO to grow and develop since 1999. Particular thanks are due to Clare Elklngton and Becky Edwards who set up PACSO and continue to serve as Trustees. PACSO Play Managers Ruth Stewart. Emily Medway and Emma Kennedy shaped PACSO into the outstanding service it is today. (Left to rl8htl Emma K•nné* CEO,. EmlWMédwaylormprPloyMot70ger RUthstart ttkPACSO Leoder 8eck¥ Edwards TiustEe,' Clare Elknngton Cholrof Trustees ou are o lifelineforfamilies like us." "[My doughterjfeets included, wonted, and happy which are thin95 she hos neverfelt before. fhonk you so mtsch for oll you dofvr our children, you will never know how much you oll mean to us ond ulwoys lookforword to PACSO days." "We can't usuully occess these types of uctlvities due to my son's dist7bility so it was magical to ht7 qualityAqmily time in this way." (Corer, 2021). 10
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 IMPACT Children and young people with additional needs often feel isolated and can struggle with self- esteem, relationships. bullying, school attendance, and family breakdown. They find it harder to access leisltre activities due to their needs, and many have experienced increased anxiety as result of the COVID-19 pandemic. For some young people, their anxiety about COVID has meant that they have been unable to return to education. For some, PACSO is the only activity outside of the home that they currently attend. .1 love PACSO with oll myheortl" hen I'm ot PACSO, I'm in heovenlll (Young people's comments, 20211 71% childrén or young people with disabilities attending PACSO have experienced significant progress in improved emotlonal wellbelng this year. l. Improved Emotional Wellbeing PACSO clubs help young people to feel part of the communityi have improved emotional wellbèin& and make friends. At Little PACSO groups, we saw remarkable progress in yOLtnger children who had reduced opportunities to socialise during COVID. School-age children have shown less distress or behaviour that challenges, while others have opened up about sadness. At PACSO, we see the most progress made by children who attend regularly, either at afterschool clubs for a block of 5-10 weeks, or for 5 days at the Summer Playscheme. Regular attendance enables children and staff to build a relatlonshlp based on trust. knowledge and high aspirations for each thlld.
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THEYEAR ENDED 31ST MARCH 2022 Many young people who have attended afterschool Clubs and holiday respite have experienced Improved self-esteem, with a sense of achievement that comes from trying new activities such as rock climbing or horse riding, and taking risks appropriate to their need5. Children have become more courageou5, less shy, have repaired and built friendships, have joined in more with activities, and have communicated more. According to carers, 75 % of children and young people were observed to be happler overall as a result of attendlng the PACSO Playscheme. 65% of carers felt that PACSO activitie5 had increased thelr confidence, mental wellbeing, and reduted anxiety. "Ourson has o bn-lliant time and is able to sociali5e with his peers in G supported environment." "[FleJ hos u super time ot PACSO ondis always ht7PPy to go. It's ull about happiness fun and confidence.- 12
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 IMPAcr 2. Building Frlendships & Communlty 70% of children and young people attendin8 PACSO this year have an improved sense of community and feel less excluded from so¢iety, and 67VA of children made new friends. These young people have an increased sense of ownership in PACSO as 'theirf club, and delight in attending regularly to Meet with friends and the Play Team, and to 80 Out and about in the community with PACSO. Some young people who have tried new experiences with us this year have found a new passion and gained experience (with farm animals, for instancel which has influenced their choice of college ourse and employment opportunities. By building relationships and working regulaily with leisure providers, and by supporting young volunteers, PACSO clubs increase community awareness of disabiltties, maklng chlldren feel more accepted and welcome in the local community. "I want to stoyhereforever" "my PACSO- "l om Forest l om hoppy. (Young people s comments, 2021) Actording to carers, 63% of beneficiaries attending the Summer Playscheme felt an increased sense of community as a result of attending PACSO. Children who feel welcome, cherished and have a sense of ownership in 'my PACSO, have reduced isolation, and arè confident about their opportunitles, self-worth, and their aspirations for the future. 13
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 For 91 % of families, the Summer Playscheme was the highlight of their child's summer. 3. Vltal Respite for Carers and Young Carers By providing respite for carers of a child with di53bilitie5, PACSO reduces stres5, and improves family wellbeing and resilience. Respite reduces the chance of families feeling overwhelmed or unable to care for their child, potentially causing a child to be taken into care or of family breakdown. For over half of the families we support, the Summer Playscheme was the only break that the family had from carin8 for the child that summer. .6 weeksfeels like a IAft time off school so hoving the Pl(Jystheme is a real lifv chongerl" "thank youforproviding our children with suchfun, and giving us parents much needed time to spend with otsr other children. I think the slbllngs hove it reolly hord too the respite is equally as importontfor them." (Carer, 2021) "I know you are a lifrline to mtiny after school ond durlnq the holiduys." (Senior teucher, Speciolschoolj. 14
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 PACSO family activities provide opportunities to enjoy being together. While the majorlty of our activities are designed for children and young people with dlsabllities, the impact of these activities in terms of emotional wellbein& friendship5 and a sense of community, is much wider than our dirett beneficiaries. NEWS Emrna Kennedy continued to lead PACSO in her role as CEO with Play Lead, supported by Deputy Play Manager Harriet Fancourt, Liitle PACSO Lead Ruth Stewart and a permanent team of three Play Specialists.. Dylan Smith, Gareth Guscott and Lisa Pearson. In September 2021, Harriet also took the role of Care Lead, recognizing the Increasing medical and care needs of the children PACSO supports. As reported in last yearfs accounts, PACSO were fortunate to be gifted land by Peter and Cherry Gilbard, which was sold In November 2021 for £930,650,. a fantastic sum to help us plan for a future home for PACSO, and as such ringfenced for a future capital project. FUNDRAISING We are grateful to all OL¢r funder5 and fundraisers for supporting the PACSO'S work with children and young people. Thank you to West Sussex Short Breaks and BBC Children in Need for their continued support. We are gratefLtI to the Michael and Betty Lttle Trust for their continuing generosity,. and for the support of the Barbara Ward Charitable Foundation, Masonlc Charitsble Foundation, and Childwick Trust. PACSO would like to thank everyone who supported the PACSO Ball, local schools, churches and businesses, who fundralsed for us this year. 15
PARENTS ANO CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 FINANCIAL REVIEW PACSO'S year was one of returning to the'new, normal, with increased expenditure as the charity returned to full service, but with an increase in demand for respite and a rapidly growing membershlp. As a result, expendlture has increased by £90,215 from 20211£184,5311 to £274,746. This brings expenditure much more in line with PACSO'S pre-COVID c05ts12020 £276,3671- 2021.22 has been a challenging financial year. with a reduction in unrestricted donationg and grants received from trusts and other funders received year on year, the result of which has been a decrease in our total income of £79,612 to £282,25612021 £361,868). We continue to be supported by WSCC, with the core of our Short Break funding, and by BBC Children in Need, with a continued contribution towards the cost of our key play workers until March 2023. The account5 show a surplus foi the year gn general unrestrirted fund5 Of £48,83012021 £75,230 surplus) and an overall in year surplus of £7.51012021 £1,077,987 in year surplus including the £930,650 galn on investmentsl- Overall reserves as at 31bt March 2022 were £ £1,254,856, including £72,309 of restricted funds and £930,650 of designated funds. 16
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 RESERVES The Trustees have considered the level of reserves they wish to retaln, appropriate to the charity's needs. This is ba$ed on the charity's size and the level of f inancial commitments held. The Trustees aim to ensure the charity will be able to continue to fuffil its charitable objectives sustainin8 a temporary shortfall in income or unexpected expenditure, and endeavor not to set aside fund5 unnecessarily. The aspiration of the Trustees is to hold sufficient funds whereby the unrestricted funds not committed or invested in tangible fixed assets I'the free reserves'l held by the Charity represent between three and six months of average running ¢05ts. This amounts to a sum of approximately £88,000 to £175,000, has been met and exceeded this financlal year. Currently the level of unrestricted reserves is £251,897, or approximately 8 112 months. runnSng costs. The gain on investments has increased the designated reserves to £930,650. The Trustees, intention Isto grow the design*ed fund for a future capital projettto provide a permanent home for PACSO. STRucfuRE. GOVERNANCE AND MANAGEMENT GOVERNING DOCUMENT The Charity was formed as a trust in 2002 Iregistered number 10923011 became a Charitable Company limited by guarantee with a new charity nLrmber111481381 on 15 May 2012. All the assets of the original trust have now been transferred to the new charity.
PARENTS A14D CARERS SUPPORT ORGANISATIOII (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 TRUSTEES Trusteesareelerted and removed bythe members ofthecompany. ThemaxImM number of Trustee5 Shall be 9 and the minimum shall be 3. Currently the Trustees are the only members of thecompany. Trustees are recrulted for varlous skills they bring to the organisation, and all have first-hand experience of children with additional needs in a personal or professional capacity. New Trustees are issued with an induction pack and are invtted to vlsit a number of projects during the year to gain first- hand knowledge of the valLFe of the service we provlde. The Trusteeswho served duringthe year are listed on Page ORfjANISATIONAL STRucfuRE Our Board of Trustees continues to guide, shape and nurture PACSO. We would like to thank them for thelr tlme and commitment to this voluntary role and recognlse thelr devotion to our charity. In December 2021, PACSO said farewell to Victoria Clarke, who has made a fantastic contribution as trustee to strengthening PACSO'S financial position. The Board of Trustees meet six times a year Iwith senior staff attending as appropriatel. The operational management of the Charity is delegated to the senior managers and their staff. They liaise with theTru5tees on a frequent and regular basis. MAJOR RISK5 The Trustees actively remew the major risks which the charity faces on a regular basis and belleve that maSntalnlng the free reserves stated, combined with the annual review of the controls over keyfinancial systems carried out on an annual basis will provide sufficient i 18
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRiISTEES FOR THE YEAR ENDED 31ST MARCH 2022 resources in the event of adverse conditions. The Trustee5 hève 3150 examined other operatlonal and business risks which they fa¢e and conf Irm that they have establlshed systems to mitigate the signrficant risks. STATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees are required under Charity law to prepare financlal st*ements for each financial year which give a true and fair view of the state of affairs of the Charity and of the financial artivities of the Charity for that period. In preparing those financial 5tatement5, the Trustees are requlred to: select suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent; state whether appllcable accountlng standards have been followed, subjert toany material departures disclosed and explained in the financial statements,- and prepare the flnancial statements on the 80ing concern basis unless it is inappropriateto presume that the company will continue in business. The Trustees are responsible for keeping proper accounting records which disclose with reasonableaccuracy at any time the financial posttion of the Charity and to enable them to ensure thatthe financial statements cornplywith applicable law5 and regulations. They are 19
PARENTS AND CARERS SUPPORT ORGANISATION (PACSO) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2022 a150 re5pon5ible for ensuring that the Charity maintains an adequate 5VStem of internal control designed to provide reasonable assurance that assets are safeguarded against1055 or un3uthorised use and to prevent and detect fraud and other irregularities. On behalf of the board: Clare Elkington Chair of Trustees 20
PARENTS AND CARERS SUPPORT ORGANISATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PARENTS AND CARERS SUPPORT ORGANISATION I report to the Trustees on my examination of the financial statements of Parents Carers Support Organisation 1th8 Chartyl for the year ended 31 M?rch 2022. Re$ponslbllltles and basls of report A8 the Truste8s of the Charity18nd 8lso its directors for the purposes of company 18wI you are fesponsible for the preparatiori of the finanraal statements in 8ceorrSance wth the requirements of the Companies Ad 2006 (the 2006 Act). Having satisfierj myself that the financial staternents of the Chanty are not re¢wired to be audited under Part 16 of the 2006 Act and are eligible for IndepÈndent examination. I report in resped of my examination of the Charity'8 fin8ncial ststements ¢8rritrd out under $8¢tien 145 of the Charthe5 Act 2011 (the 2011 AGtI. In carrying out rny examinthon I have foll¢wed all tha applicable Directions given by the Charity Cornrni55ion under stction 1451Sllbl ofthe2Q11AGt. Indond•At examlnerfs statèmont Since the Charity's gross in¢ome exceeded £250,000 your exaffliner must be a member of a bc* listed in section 145 01 the 2011 Act. l Gonfirm that l am qualified to undertake Ihe examinakn'on because l am a member gf , which Is one of the listed bodies. I havg completed my e¥aminafjon I confirm thgt no matters have come to my attents.on in connectlen with the examination givino rne cause to believe that in any materiel respect. a¢counting re¢ords were not kept in respect ef the Charity as required by section 386 of the 2008 Act.. or the financial ststernents dc not dword with those records.. or the finan¢ial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and lair view whith is not a matter considered as part of an independent exsmination,. or the financial statements h8ve not been prepared in 6CGordonG8 With the mÈth¢ds and prinGiples of the ststement of Recommended Pra¢tlce for accounting and reportsng by charities applicable to chariUes preparing their accounts in accordance with the Financial R8portinG Standard applicable in the UK and Republic of Ireland IFRS 1021. I have ne con¢ems and have come across no other matters in connection with the examinats.on to which attentr'on should be rawn in this report in order to enable a proper understanding of the financial statements to be re8ch8d. Clalre Norvmd BS¢ FCA ATII Jone5 Avens Limited Piper House 4 Dtsk8s Ceurt Bognor Road Chichester West Susse¥ P019 8FX Datod". 0611212022 -21
OWJC 0£>
PARENTS AND CARERS SUPPORT ORGANISATION BALANCE SHEET AS AT31 PAARCH 2022 2022 2021 Notes Flxed assets Tsngible assets Inv?$tm&nt prop?rtie$ 12 6,021 8.662 930.650 6,021 939,312 Current assets Debtors Cèsh at bank 8nd in hand 13 7,445 1.256,974 4,737 315,758 1,264,419 320,495 Credltors= amounts falllng due wlthln one year 14 115,5841 172,4611 Net current assets 1,248.835 308.034 Total a5S•ts les$ eurr•nt114bIll•s 1,254.856 1.247.346 Incomt fiJnd$ Restricted funds Unr stricted ftjnd Degnated funds Gen8r81 unrestrictsd funds 16 72.309 1C6,365 17 930.650 251.897 937,914 203.067 1,182,547 1,140.981 1,254,856 1,247,346 The Com?Y is entiled to the exeMPts"on Irom the audit requirement contained in se¢t&on 477 of the CempaniesAct 2006, for Ihe yegr ended 31 March 2022. The dirtrGtors aGknowledge their respongbilities for cemplying with the r8quirem8nts of the Cempanies Act 20Ck with respect t¢ accounting records and the preparation ef financial statements. The members have not rÈquir8d the company to obtain arf audit of its financial ststernents for the year in question in accerdance section 476. Thesp finanaal slatsments hova been prepared in accordance wth the prDvisions 8ppIIc8ble to eempanies subject to the smal companies regirne. 05 The fin8naa statements were approved by tho Trustee5 on ......... ....... ioiz Clare Elkn"n9ton Thistee Company reglstrallon number 08089468
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Accounung pollcles Charfrty Informatlon Parents and Carers Support organisaty.en is 8 PriV8te company limited by guarantee incorporated in England and Wdles. The registered office is Lavant House, West Lavant, Chichester, West Sussex, P018 9AB. 1.1 Accountlng conventlon The financial statements have been prepared In accorcsance with the Charity's governing document, the Companies Act 2006, FRS 102 'The Financial Reporting St8ndard applicable in tt)e UK and Republic of Irel¥nd l FRS 102.1 gnd the ChaTrtie6 SORP "Accounting and Reporting by Charities Statement of Recornmended Pr8cb"¢e appli¢abl8 to charities preparing their accounts in accordance with the Finantsal Reporbng Stsndard applicable ITr the UK and Republic of Ireland IFRS 1021" (effective 1 January 20191. The Chanty is a Public Benefit Entrty as defined by FRS 102. The Charity has taken advantsge of the provisions in the SORP for ¢harities not to prepare a St8t8ment of Cash Flows. The financial statements are prepared in steding, which is the functional wrren¢y of the Chanty. Mone amounts in these financial stat?rnents #ro rounded to the nearest£ The financial statements have been prepared under the historical c08t convention, Imodffied to include the revalu8b.on of freehold properties and to indude investment properbes and certain finanth81 Instruments at far valuel The principal a¢¢ountng policies adopt&d are set out below. 1.2 Golng concern At the time of approving the financial statements, the Trustees have a reasonable exPectatOn that the Charity has adequate r&s¢urces to continue in operational existence lor the foreseeable future Thus the Trustees continu8 to adopt the going ccncem basis of acGoynting in preparing tbe financial statements. 1.3 Charltable funds Unrestricted funtts aro available for use at the di5crets.on of the Trustees in furtherance of thgir ¢haritable objectives. Restricted funds are subject to spe¢ifi¢ conditions by donors as to how they may be used. The purpo$ and usfrs of Ihe restricted funds are set out In the notes to the financial statements. Endowment funds are Subject to specdfic Gonditions by donor¥ that the Ggpital must b8 Mantained by the Charity. 1.4 Income InGorTre is reGognised when the Charity is leg811y entitled to it after any performance Gondits"otTS have been m8t, Ihe amounts ¢an be measured reliably, Snd It 15 probable that income will be received. Cash donations are recognised on re¢eipt Other denations are recognised once the Charity has been notified of tt)e donation. unless performance conditions require def&rral of the amount. Income tsx recoverable In relaboTr to don8t'oTrs received undei GrftAid or deeds of covenant Is re¢ognised at the time of the donabon. Legacies are recognised on receipt or otheise if the Charrty has been notif ed of an Impending distribution, the ameurrt Ss known, and receipt Is expected. If the amourt is not known. 1he legacy is treated as eontrngent asstrt. -24-
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Ac¢ounUng pollcleg Icontlnuedl 1.5 Expendlture Expendittjre Is recogni$?cl on¢e there is a legal or constructive obligaknon to transfer eGonomic benefft to a third patty, it is probable U)at a transfer of economic benefits will be iequired in setlement, and the amount of the oblioation can be mèasured reliably Expenditure is classified by activity. The ¢osts ol each activity are made up of the totsl of direct costs 8nd 5haied costs, including 5UPPOrt Costs involved in undertaking each activity. Direct costs 8ttributable to 8 sngle athvity are allocated directly to that athvity. Shared Gosts which contribute to more than one activty and support Costs which are not attributable to a single activity are apporknoned between those attivbties on a ba51$ consistent with the us8 of resources Central staff costs are allocated on the ba$ of time spent, and depreciation chargos are allocated on the porbon of the asset's U69. 1.6 Tanulble Ilxed a55ets Tèngible fixed sssets are inits'alty measured at ¢ost and $ub$equenly measured èt cost or valuation, net of depreciats.on and any impaimient losses. Depre¢i4tson 15 recognised so as to writ8 off the cost or valuation of assets less their red81 value5 over their useful live5 on the followng ba$es'. Plant and equipment Motor vehicles 33 3% Straioht Line 200kn Straight Line The gain or loss ari51no an the disposal of an asset is determined as the difference btheen the sale proceeds and the carrying v81ue of the asset, and is rectrgnised In Ihe statement of finanGittl sdivities. 1.7 Investment propertles Investment propetty. which is property held to earn rentsls andler for capital oppre¢iation, is Initially recognis&d at cost, which includes the purchase cost and any direcly attributable expenditure. Subsequenty it is measured ot Yair value at the repong end date. The surplus or deficit on revaluation Is recognised in profit or loss 1.8 Impalrment of flxed assets At each reportsng end date, the Chanty reviews the Carrn9 amounts of bts tangible assets to determine whether there is 8Try indic8tion that those assets have Suffered an imp8irrnent loss If any such indication exists. Ihe re¢overabl¢ amount of tht as6&t is astimated in ordèr to determina tt)e extent of the impairment loss lif onyl. 1.9 Cash and ea$h ¢qulval•nts Cash and cash &quivalénts indude cash in h8nd. deposits held at call with banks. other short-term liquid nve5tments with original Mre8 of Ihree months or less, and b8nk overdrafts. Bank overdfafts are shown within borrowngs in current liabilitie$. 1.10 Flnanclal Instruments The Charity has elected to apply the provision5 of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all ef its financial instruments. Fin8n¢ial instruments 8re recognis?d in the charity b81ance sheet when the Ch8rty becomes party to the contra¢tual prDvision$ of the instrument. Financial assets and liabilib.es are offset. with the net amounts pres8nted in the financial statements, when there is a legally enforceable nghtto set off the recogni5ed amounts and ther8 is an intention to setle on a net basis or to realise the asset and setde the liability simultaneousw.
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accounung pollcles Icontlnuedl Baslc Ilnanc141 •¥$81ts 889¢ financial awts, which include debtors and cash and bank balances, are initially measured at transa¢ts"on price including transaction costs and are subsequenly carried at amortised cost u&ng the effective interèst method unless tha arrangement constitutes a finon¢ing transaction, where the transaction is measur0d at th¢ prg$ent value of the future receipts di%¢untetl at a mark&t rate of int8r8st. Financial assets classified receivable wthin tsne year are not amorbsed. Baslc Ilnènelal IlabllMI•s Basic financi81 liabilities, in¢luding creditors and bank loen$ are inita11y re¢ognis8d at trans8Ction price unle55 th? arrangement consty"tutss a fin8ncing transaction, where the debt instrument is measured 8t the present value ol the futtjre payments discourrted at a market rate of interest. Finan¢i81 liabilities ClasrIed as payable within one year are not amorbsed. Debt instruments aro 8ubsequenUy ced * amorti$ed cost, Using the effective interest rsttr method. Trade Creditors are ObligaOn9 to pay for goo(ts or servlces that have been acqulred In U)e ordlnary course of operations from Suppliers Afflounts payable are classified as current liabilities if payment is due within one y8ar or less. If not. they are presented as non-current liabilits.es Trade creditors 8re recognised InallY at transaction price and subsequenuy measured at amorbsed cost using Ih? effects've interest rnelhod. D•r•copnltlon offlnanclal Ilablllde$ Finsncial liabilities are derg¢ogni$ed when the Charity's contractual obligations expire cr ore discharged or Cancelled. 1.11 ErnoYee i*neflts The cost of any unused holiday entuement is recognised in the period in whi¢h the employee's services 8re received. Termination benefits are re¢ognised irnmediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.12 Rètlremeni beneflts Payments to defined contribution retirernent benefit schemes are chgrged as an expense as they fall du8. Crltfjcal ac¢¢)unttng esdmatss and Ivdgement$ In the appli¢8b"on Of the Charity'$ 8ccountng policies, the Tru8tees are required to make judg&ments, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and asso¢iated assumptions are based on histoncal experience and other factors that are considered to b& relevant. Actual results may differ from these estirnates. The estimatss and undedying assumptions ara r8viewed on an ongeing basis. Revisions to A¢¢tyunb"ng estimates are recognised in the period in which th8 estimate is revisod where the revision affects onty that period, or in the perlod of the revision and fulJJre periods where the revislon affects botr) Current and futyre periods.
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Charltable actIvIe9 Short brtik• Olb¢r income Total short brtAk9 Other Income Total 2021 2022 2022 2D72 2021 Sales within charitable activities 143.786 4.851 148.617 111.907 2,224 Analysis by fund Unrestricted fvnd8- general Restricted fvnds 38,518 105.248 4,851 43,369 105,248 8,769 103,118 2,224 11,013 103,118 143,7e6 4,851 146,617 111.907 2.224 114,131 Invo$tmènts Unrestrlded Unresthcted funds fund5 gèneral oèneral 2022 2021 Interest receivable 30 72 Ralslng fvnds R5trlcted Unrestricted lunds funds gener81 2021 2022 Fundrai 8nd ublic staging fundraising events Staff casts 5.178 24,095 370 23.815 Fundrai$ing and publicity 29,273 24,185 29.273 24.185 -28-
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Charltablt actlvltlès 2022 2021 Staff costs Training & DBS checks Travelling DepTeciab'on Lrtye Pacso costs Consumables & fetreshments Mini bus costs Equipment AGtivity costs 116,749 1.621 149 2.e40 614 3,453 3,084 1,795 33,018 84,383 292 245 2.420 465 1,982 2.344 281 5,890 163,121 98.302 Share of support costs Iseg note 81 Share of governance costs (see note 81 79.952 2,400 59,644 2,400 24S.473 160,346 Analysls by fund Unrestri¢ted funds- ggneral Unrestricted funds- designated Restricted funds 71,602 42,530 166.607 117,816 245,473 160.346
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Support costs Support Governance ¢o$ts costs 2022 Support Governancè costs costs 2021 Staff costs Gomput&r, $oftwarg & website costs Administrab"on & office costs Training & ac*vits"es ¢o¥ts Insurances Sundry expenses Legal & prOfeSOnal 41,992 41,992 35,714 35.714 331 331 3,213 3.213 15.157 633 3,056 855 15,157 633 3.058 855 13,498 635 2,812 652 13,498 635 2.812 652 17.928 17,928 3,120 3.120 Auditfees 2,400 2,400 2.400 2,400 79,952 2,400 82,352 59.644 2,400 62,044 Analysed betsveen Charitable activities 79,952 2,400 82,352 59.644 2,400 62,044 Govemanets costs indudes payments to independent examiners of £2,40012021-£2,4001. Trustées None of the Trustèes lor any persons Gonneded with them) received any remuneration or benefits from Ihe Charty during the year. lo Employee$ The average monthly number ol employees during the ye8rw8S'. 2022 Number 2021 Numbgr Direct charitsble expenditure Fundraising costs Support costs Total
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE IEAR ENDED 31 MARCH 2022 10 employee5 ICDnllnuedl Employment co$ts 2022 2021 Wages and salaries Social security costs Other pension costs 171.123 8,457 3.256 136.900 4,560 2,452 182.836 143,912 The Full Time Equivalent IFTEI numbtr of employees during the period wa$ 5.9512021.. 5.451. There were no emplcyees whose annual r¢munrati¢n was more than £60,000. 11 Met galnslllossesl on Investments Total Unrestricted funds degnatÈd 2022 2021 Revaluat'on of investment properties 900,650 12 Tanglble ffxed assets Platht and Motor v•hl¢l•s *quiprnent fot41 Cost At l April 2021 Additions 12,690 12,690 791 791 At 31 Mar¢h 2022 791 12,890 13,481 Depreclatlon and Impalrmént At 1 April 2021 Depreciation charged in the year 20 240 4,800 2,400 4,820 2,640 At 31 March 2022 7,200 7.460 Carrylng amount At 31 March 2022 $31 5.490 6.021 At 31 March 2021 T17 7.891 6.862 31
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 13 O•btors 2022 2021 Amounts falllng due vAthln one year.. Trade debtors Other debters Prepaymtrnts antl gccrued income 143 695 6.607 34 4.703 7.445 4,737 14 Credltor8.' amounts f4lllng due wlthln one year 2022 2021 other t8X8tson and soci81 security Trade creditors other creditors Accruals and defeThed incorn• 3,310 4,702 2.700 6.594 13 3,154 7,572 15,584 12,461 1S Retlrement LeflI s¢heme$ Defined contrlbutlon hMe$ Thp Charity operate5 a defined contribution pension scheme for all qUali.g employees. Tht ass*ts of Ihe s¢heme are held separately from those of the Charity in independently administered fund. The charge to pr¢fit or 1¢$$ in respect of defined contribution schemes was £3,25612021- £2,452). -32-
O CTr-C 00(oc 000 00) oroo I C O 00 oom oroov ¢f)f)rf>OO0C0C onornooooox VJ W LO fjl < ¢ru è o o o (n oj
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 17 Deslgnated funds The income ftjnds of the charity include the fellowing designated lunds which have been sot aside out ot unr¢stri¢ted fvnd$ by trustees for specific purposes". Movement In fijnds lrtoming Revalwlhins, resources 9ains and lo55e$ Balanctat 1 April 2021 Re50vrces exFended Balance al 31 March 2022 1 Aprfl 2020 Building Fund Land sale Fund 7.264 7,264 930.650 17,2841 30,000 900,650 930,650 7,264 30,000 900,650 937,914 17,2641 930,850
PARENTS AND CARERS SUPPORT ORGANISATION NOTES TO THE FINANCIAL STATEMENTS {CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2022 19 R•iated party transaclons There were no disc105able rel6ted p8rty transathons during the year12021 none).