REPORT OF THE DIREcfoRS FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 THE SOCIETY FOR THE PROMOTION OF ANGLO-POUSH CUITIJRE IN PLYMOUTH IA COMPANY LIMITED BY GUARANTEE) 'AA51FC03* 2910512IY21 COMPAAIES F+OUSE A21 #77 THE SOCIEfY FOR THE PROMOTION OF AmGLO-POL1￿ CULTURE IN PLYMOiITH IA COMPA14Y UMITED BY GUARANTEE) CONTENT5 OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 Page Company Information Report of the DirÈtliJws 24 Accountants Report Statement of Financial Adivities Balantè Sheet Notes to the Financial Slatements &io THE SOCIETY FOR THE PROMOTION OF ANGL￿poU$H CUITURE IN PLYMOUTH IA COMPANY UMITED BY GUARANTEE) COMPANY INFORMATION OR THE YUR ENDED 31 AUGIIST 2020 DIREcfoAS: Malgorzata Gw02d2 Lukasz MlThYziniak Magdalena Nowak sECR￿ARY. A Perek REGISTERED OFFICE: 43 Ker Street Plymouth PLI 4KI REGISTERED NUMBER: 07860334 (England and Wales) CHARITY NUMBER: 1148123 BANKÉRS: Uoyds Bank plc ftoyal Parade Plymouth PLI IDS ACCWNTANTS: H M Williams Chartered Certified Accountants 5 Sandy Court Ashleigh Way vmpton PLYMOUTH PL7 5JX THE SIXIETY FOR THE PROMOTION OF ANGLO-POU5H aiLTURE IN PLYMOUTH IA COMPANY UMITEO BY GUARANTEE) REPORT OF THE DIRECTORS FOR THE YEAR ENOED 31 AUGUST 2020 The Directors present their report together with the unaudited financial statements of the Company for the year ended 31 August 2020 The organisation 15 a charitsble Comparby lirnited by guarantee. incorporated on 24 November 2011 and registered with the Charities Commission on 16 July 2012. The Company was established under a Memorandum of AssocialioTr which established the objects and po¥vers of the tharitable company and is govemed under it5 Article5 of Association. AIM5 AND OBJECTIVES When planning our actyviiies for the yearthe Directors have kept in fflind the Charity Commission'sguidance on public benefit. The focuses of our activities are= the teaching of Polish language. religion. culture. and arts to adults and children. running a Polish school to complement and enhance education provided in Mainstream schools. • the organi5ation of classes en3bling pupils to take national public examina)"ons in GCSE Polish language and A-level Polt5h language, the promotion of Polish culture and trdLltknons within the wider ￿￿Iety through the organisatTron of events, exhibitions, concert5. shows. displays. fairs, trips and workshops and w-operation with other Similar and complementsry bodies and organisations, the promotion and teachine of English language. oJlture and iradiDon5 within the Polish community. to actively prornote and explain the basis of En81ish educations system. as wÈll as inform parents about Schools le.E. open days, transition wocess, OFSTED inspeuions and reports. school reports of individual pupils). and if parents require any spetific help or support, direct them to the adequate service provider Iparent support advisets. psychology service. citizen advisory bureau and many mo￿). PRINCIPALACTIVITY The principal activities of the Company in the year under review were the promotion of the objects lor which the Charity was formed, to advance education for rhe public benefrt in Polish language. culture. tradition and heritage in particular within ihe Polish comrnunity. REVIEW OF BUSINESS The main focus of the charity continue5 to be week-to-week running of the Saturday school, with occasional soual events, Christmas, family fairs. annual trips where we arm to promote the objective5 01 the charity REVIEW OF CHARITABLE ACTp4mES Clear objectives have been set for the tharity. Regular mewings are held at whth perforrnance measures aga¥n5t objectives are reviewed. FINANCIAL REVIEW & RESERVES The nel movement in the ilnrestritted Fund comprises a surplu5 of E4.522 being the excess of income over expenditure. The charity does not hold any restricted funds. THÉ SOCIETY FOR THE PROMOTION OF ANGiO•OUSH CULTURE IN PLYMOLITH IA COMPANY UMITED BY GUARANTÉE) REPORT OF THE DIRECTORS FOR THE ENDÉD 31 AUGUST 2020 SKS The major risks to which the Company is exposed. as identified bythe Oirertors. have been reviewed and systems have been established to mitigate these risks. PiAN5 FOR THE FUTURE The year 2020 was supposed to be an amalingyear for our organisation with the 4CX)th anniveI5ary ofthe Mayflower Journey from Plymouth to America bringing many projects for schools and communities around our Ctty. The Road to Mayflower Is a project to revive the arrival experience for the visitors and tourists by renovating ihe stree and bridges on the way to the City cenlre. One of the bridges ort Gdynia Way (named aftei a Polish town- Iwinned with the city of Plymouths is colloquially called the Polish Bridge. as the floral design was based on the regional folk pattern frorn the area of Gdynia. It is now faded after 30 yeafS of eXp￿Ure to the element5. Our communtty and children of the Polish Schl￿1 are involved in the planning and design of the new pattern for the bridge alongside Jarne5 Edgar from Jame5 Edgar Design Studio in Plyrnouth and Emma Hewtt. Building Ptyrnouth Skills Co-ordinaior. from Plymouth City Council, we managed to bid for £3,LK)O Irom a Charity towards funding this. The second art project foi our kids is to design coverin8 panels for the industrial part of the Embankmeni Ro￿. part of the Road to Mayflower Prolert. Another prestigious project is the re*5tabli5hment of the Plymouth-Gdynia Twinning Panel. which was very active between the 19705 and 1990s. In January 2020 the official meeting took place to relaunch the Twinnin& the people from our charity. descenllants of the old panels and representatives of the ttty council were present. The Contact with Gdynia City Council was initiated. Due to Covid19 pandemlc. all these projetts were brought to a hah. all the above projects will recommence when it is safe to do so. RESERVES It is the policy of the Directois to malntain a level of reseryes Suffic￿01 to fund future projects when the need arises. Total unrestricted reserves ai 31 August 2020 were £10.28912019.. £5.7671 OIREcroRs The following Directo¥s held office befv￿n I September 2019 and the date of this report.. MalBoriata Gwozdz Lukasi Mlodiiniak Magdalena Nowak The Company is lirnited by guarantee and eath Director's liability is limited to £1. The Directors. who are appointed by the members in general meetin& have received no remuneration or expenses. nor has anv pefson connected with them. Decision5 are made bv the Director5 collective￿. When new Direuors are required. potential Director5 are approached to see if they are interested in joining the Board. So far as possible, they reflett a balanced representation of the ￿levant interests ol the Charity. Appropriate indvttton 15 provided for new Directors. All Directors have been provided with Charity Comrni55ion guidance on good governance. THE soaETY FOR THE PROMOTION OF ANGLCkPOUSH CULTURE IN PLYMOLmi IA COMPANY UMITED BY GUARANTEE) REPORT OF THE OIREcfoRS ICONTINUEDI FOR THE YEAR ENDED 31 AUGUST 2020 DIRECTORS. RÉSPONSIBILMÉS The Directors have a duty to prepare financial statements for each finanaal year which give a true and fair view of the state of affairs of the company and of its income and expenditure for that year. In preparing those financial staiefnenls, the th"rettors are requiTed to.. select suitable accounting policies and then apply them consistently.. make judgements and estimates that are reasonable and prudent- prepare the financial ststements on the Boiry corKern ba515 unle55 r( ￿ inappropriate to presume that the Company will conlinue in business. The Directors are responsible for maintaining proper accounting records which disclose with reasonable accuiacy at any time the financial position of the Company and to enable them to ensure that the financial staternents comply with the Companies Art 2￿6 and the Charities Act 2011. They are also responsible for safeguarding the asset5 of the Company and hence for taking reasonable steps for the prevention and detecrion of fraud and other irreeularities. The Directors confirm that the financial statements comply with Statutory requirement5. the Article5 of Association and the Statement of Recommended Prattice on Accouniing and Reporting by Charities. Si￿ed on behalf of the Board of Directors: Mrs M Gwozdi Date.. GY 11{ DI l JO11 THE soaEfY FOR THE PROMOTION OF ANGL￿pousH CULTURE IN PLYMOUTH INDEPENOENT EXAMINER'S REPORT to the Tiusttes of The Society forihe Promotion ofAhylo-Pofish cultu￿ in PlyMo￿h I report on the accounts ofthe Trusi for the year ended 31 August 2020 which are set out on pa8es 6 to 10. Respective reswnsibilities of trustees ondexominer The charity's twstees are responsible for the preparation of the accounts. The charivs trustees consider that an audit is not required for this year under section 144 of the Charities Act 20111-the Charities Act-l and thai an independeni examination is needed. It is my responsibility to= examine the accounts under section 14S of the 2011 Act: to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 1451Sllbl of the 2011 Act.. and to state whether particular rnatters have come to rny attention. My examination was carried out in accrydance with the general Dirertions given by the Charity Commission. An examination indudes a review ol the accounting records kept by the charity and a comparison of the accounts presented with those recgrds. It also includes consideration of any unusual items or disc105ure5 in the accounts. and the seeking of explanations froffl you as irustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audst ènd consequently no opinion is given a5 to whetherthe account5 present a'true and fair view, and the report is limiied to ihose matters set oui in the ststement below. Independent exomNnerfs stotement In connettion with my examination, no matter has come ro my attention which 8i¥es me reasonable cause to believe that. in any rnaterizl respect Ihe accouniing records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records.. or Ihe accounts did not compl¥ with the applicable requirements concerning the form and content of accounts Set out in the Chzritie5 (Account5 and Reports) Regulations 2008 other than atsy requirement that the accounts give a'true and fairf view which is not a matter considered as part of an independent examination. I have come acioss no oiher matters in connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Ashley Smith FCCA cfA H M Williams 5 Sandy Court Ashlei8h Way Plympton Plymouth PL7 5JX Date.. THE SOCIEff FOR THE PROMonoN OF ANGLtsPOUSH CULTURE IN PIYMOUTH (A COMPANY UMITED BY GUARANTEEI STATEMENT OF FINANCIAL ACllVtTIES INCLUDING AN INCOME & EXPENDITURE ACCOUNT & sTATEmEP￿ OF TOTAL RECOGNISED GAINS & LOSSES FOR THE YEAR ENDED 31 AUGUST 2020 2020 2019 Unreslrirted Restrirted Fuod Fund Total Total Note INCOMING RESOURCES Charitable Activities Parental Contributions Polish Government Contribution5 Other Funding Government Grants 31.291 2.070 ai.291 2,070 soo 5.240 44.565 3.068 250 5.240 TOTAL INCOMING RESOURCES 39.101 39.101 47.883 RESOURCES EXPENOEO Charitable Acttvities 33.264 33.264 43.173 Governance Costs 13 1.315 1,195 TOTAL RESOURCES EXPENDED 34.579 34.579 44.368 NEf INCOMINGIIOUTGOINGI RESOURCES AMD INCOMEIIEXPENDITUREI FOR THE YEAR Reconciliation ol fund5 Total funds brought forward at 1st September 2019 4.522 4.522 3,515 5.767 5.767 2.252 TOTAL FUNDS CARRIED FORWARD AT 31 AUGLIST 2020 10.289 10.289 5.767 During the above financial year the charitable company did not make any recognised gain5 or10$5es other than those shown in the statement above and none of its activities We￿ acquired or distontinue(J. The notes form part of these financial statements. THE 500EfY FOR THE PROMOTION OF ANGIO-POUSH CIJLTURE IP4 PLYMOUTH (A COMPANY LIMITED BY GUARANTEE) 8ALANCE SHEET 31 AUGUST 2020 20211 2019 Notes FIXÉD ASSETS Tanglble assets CURRENT ASSETS Prepayrnents Cash in hand and at bank 11.246 11.248 6.S97 6,597 CURRENT UABILMES Creditors & Accruals 959 830 NET CURRENT ASSETS 10.289 5.767 NET ASSETS 10.289 5.767 REPRESENTED BY: Unrestricted fund5 General Reserve 10.289 5,767 TOTAL FUNDS 10.289 5,767 The Company is enritled to exemption from audit under Settion 477 of the Companies Ad 2CK)6 for the year ended 31 Au8ust 2020. The Members have not ￿QUired the Company to obtain all audit of its financial 5tatement5 forthe year ended 31 August 2020 in accordance with Section 476 of the Companies Act 2006. The Directors acknowled8e their responsibilitie5 for.. lal ensuring that the Company keeps accounting recofds which comply with Seclion 386 of the Companie5 Act 2C()6 and Ibl preparing financial staternent5 which give a trve and fair wew of the state of affair5 of the Company a5 at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Section 394 to 397 and which otherwise comply with the requirements of the Companies Act 2CK)6 relating to financial statements, so far as applicable to the Cornpany. The financial statements have been prepared in accordance with the provisions applKable io small companies, subjett to the small cornpanie5 regime and in accordance with the FRS102 SORP. ON BEHALF OF THE 8OARD: Di￿￿or.. AArs M Gwoidi Date The notes form part ofthese financial statements THE SOCIETY FOR THE PROMOTION OF ANGLfyPOLISH CULTURE IN PLYMOLMI FOR THE YEAR ENDED 31 AUGUST 2020 IA COMPANY UMITED 8Y GUARANfEEI NOTE5 TO ThE FINANCIAL5TATEMEpirs I STATUTORY INFORMATION The Society for Anglo-Polish CU￿Ure in Ptymouth is a private cornpany, limited by Éuarzntee, re8lStered in England and Wale5. The company's regisrered number and regi￿ered office address can be found on the Company Inlormation page 2 ACCOUNTING POLICIES Accounting convention The financial statements have been prepared in accordan￿ with Accountin8 and Reporting by Charitie5.' Statement ol Retomrnended Practice 3pplicable to charities preparin8 their accounis in accordance with the Financial Reporring Standard applicable in the UK and Republic of Ireland IFRS 102. effective l January 20151- (Charities SORP. FRS 102. the Finanoal Reportin8 Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act Incoming Resources Incoming resources lincluding legatie51 afe included on a receivable basi5. and stated after trzde discounts. No incoming resource5 are deferred. No incoming resources have been include(l in the ststements of financial activities net of expenditure. Resources Expended Liabilities are recognised when a contractual obligation arises. Items are included within types of re50urce5 expended on the basis Of thetr predominant characteristi Tangible Fixed Assets Oepreciation is provided at the following annual rates in order to write off each asset over its esttmated useful life. Computer Equipment Over 3 years 3 AVERAGE NUMBER OF EMPLOYEES The average number of employees during the year was 1612019..181. THE SOCIEfi FOR THE PROMOTION OF ANGLLkPOUSH CULTURE IN PLYMOiITH FOR THE YEAR ENDED 31 AUGUST 2020 (A COMPANY UMITEO BY GUARANTEE) NOTESTO THE FINANCIAL STATEmEP￿s 2020 Unrestrirted Restrirted Fund Furtd 2019 Total Total 4 CHARITABLE ACTIVITIES Saturday school activity costs staff wages and awards Training Rent In5uran¢e Computer and internet costs Repairs and renewals P05ta8e and Stationery Payroll and professional fees Memberships Sundry expenses Depreciation of Computer Equipment 2.193 26@91 2.193 26@91 4.665 30.721 1.980 1,191 129 195 397 5.100 1,138 129 1.191 129 195 397 301 50 333 556 33.264 33,264 43.173 Ufiiestricted Restricted Fund Fund 2019 Total Total 5 GOVERNANCE COSTS Accountancy HMRC interest 1.312 1.312 1.195 1.315 1.315 1,195 6 TANGIBLE FIXED ASSETS Computer Equipment At I September 2019 Additions At 31 Augusi 2020 1.670 1.670 AMORTISATION At I September 2019 (harge for the year At 31 August 2020 1,670 1,670 NET BOOK VALUE At 31 August 2020 At 31 Au8USt 2019 THE 50aETY FOR THE PROMOTION OF ANGLO-POLISH CULTURE IN PLYMOUTH FOR THE YEAR ENOEO 31 AUGUST 2020 IA COMPANY UMITED BY GUARAPITEEI NOTES TO THE ANANCIAL STATEMENTS 2020 2019 7 CREDITORS: AMOUNTS FAWNG DUE WITHIN ONE YEAR Accruals 959 830 959 830 8 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Restricted Fund Fund Total Fixed Asset5 Current Assets Current Liabilities 11.248 959 11.248 959 10.289 10.289 9 ULTIMATE CONTROLLING PARTY The Company is ultimately controlled by its Dirertors. io