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2023-03-31-accounts

Registered Charity Number: 1148094 Company number: 08066719

Darnall Dementia Trust

TRUSTEES’ ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year to 31 March 2023

Darnall Dementia Trust

Contents

Page
Trustees’ annual report 1 - 6
Independent examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 14

Darnall Dementia Trust

Trustees’ annual report For the year ended 31 March 2023

The trustees are pleased to present their annual directors’ report together with the financial statements of the charity for the year ending 31 March 2023 which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019.

Objectives, activities and public benefit

The objects of the charity are for the public benefit, the relief of poverty and illness amongst persons living with dementia and their carers, to enable them to remain living in their own homes, including but not limited to the following:

We provide advice, information, support and training to people living with dementia, carers, staff and the general public.

We provide Day Care to people living with dementia in a safe environment for enjoyment, warmth, respect and friendship, valuing, including and involving people in relevant, appropriate, interesting, stimulating and enjoyable activities, acknowledging strengths, supporting disabilities and accepting limitations.

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

Achievements and Performance

1

Darnall Dementia Trust

Trustees’ annual report - continued For the year ended 31 March 2023

Achievements and performance continued:

The Day Centre

2

Darnall Dementia Trust

Trustees’ annual report For the year ended 31 March 2023

Carers Support

The organisation in the time of Covid-19

Reserves policy

The Darnall Dementia Trust (DDT) provides day care for people living with dementia, plus support for carers and training and mentorship for volunteers. DDT employs a small number of staff in order to provide this service. The Trustees wish to ensure that the charity's committed costs can be covered if there are short term funding issues or in the event that they need to dissolve the charity. Since income can be volatile, the general reserve should represent approximately 3 months running costs and the amount required to cover staff redundancies. With the current staff levels and monthly outgoings, the reserves should be approximately £48,000.

Free reserves at 31 March 2023 were £60,367.

The Trustees are considering ways of reducing the charity's dependence on volatile forms of income and increasing more reliable forms of income for its services. In addition, plans for the coming years allow for general reserves to be increased to provide 6 months cover for commitments. The Trustees review the policy and progress towards meeting the target level of reserves annually.

3

Darnall Dementia Trust

Trustees’ annual report - continued For the year ended 31 March 2023

Future plans

The plan for the future is to develop the service in line with the current new Contract with the Sheffield City Council and to deliver the service to provide 30 places per week to people with assessed needs. From a financial point of view, we expect to be able to deliver this service at the current level at least until March 2025

We have had to adjust to new ways of working as the new contract has meant changes to our referral systems and introductions to the Day Centre. Most of our current referrals are for clients with extremely complex needs who are only able to remain with us for a very short time before entering permanent care settings. Our staff have adjusted to this and are providing a service which enhances the life of the person living with dementia and their carers. We have received testimonials from carers thanking us for the way in which a person’s life has been enriched for the time that they were able to be with us.

We intend to develop this new way of working, enabling the person living with dementia to benefit from the activities and services on offer, and for their carers to gain from the support we offer.

Structure, Governance and Management

The organisation is a Company Limited by Guarantee and a registered Charity. The Charity's governing documents are its Memorandum and Articles of Association.

The charity was incorporated as a company limited by guarantee without share capital, 11 May 2012 and was registered with the Charity Commission as a charity on 13 July 2012.

The Trustees meet at least six times a year to monitor the progress of the organisation, including its Day Centre, Carers’ Support, supervision, support and training for staff and volunteers, outreach work, advice and information, financial planning and monitoring. The trustee board also monitors and updates the terms and conditions for staff, arrangements for renting the premises used, and all policies and guidelines.

The Role of Chair continues to be held by Kevan Taylor. The Secretary role remains with Lisa Heller. The Treasurer role remains with Joanna Saul. Staff Supervision has been undertaken by Kevan Taylor, Clinical supervision and support for staff has been undertaken by Lisa Heller.

Trustees are recruited through advertisements placed via Voluntary Action Sheffield, and the two Universities in the city. They are also recruited by word of mouth, through the volunteer group, and through contacts with staff and existing trustees.

4

Darnall Dementia Trust

Trustees’ annual report - continued For the year ended 31 March 2023

Structure, Governance and Management continued:

The Trustees are elected or re-elected each year at the AGM. New Trustees are elected then, or may be co-opted during the year. Any co-opted trustee may stand for election at the following AGM. Each new trustee is offered the opportunity to observe the Day Centre, to observe at least one Management Meeting, to meet the staff and trustees, and to have an induction which may include accessing VAS sessions and services, and any other sessions designed for trustees. Two references are requested.

A trustee induction pack is made available to all new trustees.

Legal and administrative information

Trustees

Kevan Taylor Chair Joanna Saul Treasurer Lisa Heller Secretary Hazel Wood Linda Woollen John Thompson Hannah Sinclair Resigned 15 November 2022 Kristin Bash Resigned 6 August 2022 Kimberly Holland Resigned 15 November 2022 Mark Saxton Resigned 20 November 2023

Key management

Day Centre Manager Bev Graham

Charity number Company number 1148094 08066719 Registered office Independent Examiner Lightwood House Susan Cochrane, FCA Lightwood Lane Seven Hills Accountants Limited Sheffield 57 Burton Street S8 8BG Sheffield S6 2HH

5

Darnall Dementia Trust

Trustees’ annual report - continued For the year ended 31 March 2023

Small companies’ provision

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

The trustees declare that they have approved the Trustees’ Annual Report above on 19/12/2023 and signed on behalf of the trustees by:

Print name: Kevan Taylor Trustee

6

Independent examiner’s report to the directors of Darnall Dementia Trust (‘the Company’)

I report to the directors on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the directors of the Company you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to organisations preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I confirm that there are no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: ____ Susan Cochrane, FCA Seven Hills Accountants Limited 57 Burton Street Sheffield S6 2HH

Date: 21/12/2023

7

Darnall Dementia Trust

Statement of Financial Activities (incorporating the income and expenditure account) for the year ended 31 March 2023

Notes
Income from:
Donations and grants
2
Charitable activities
3
Bank interest
Total income
Expenditure on:
Charitable activities
4
Total expenditure
Net income/(expenditure)
Transfers between funds
10
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
£
13,846
103,487
472
117,805
115,843
115,843
1,962
(8)
1,954
58,413
60,367		 Restricted
funds
£
13,199
-
-
13,199
12,598
12,598
601
8
609
4,121
4,730		 Total
2023
£
27,045
103,487
472
131,004
128,441
128,441
2,563
-
2,563
62,534
65,097		 Unrestricted
funds
£
11,356
96,066
-
107,422
110,608
110,608
(3,186)
-
(3,186)
61,599
58,413		 Restricted
funds
£
16,952
-
-
16,952
15,530
15,530
1,422
-
1,422
2,699
4,121		 Total
2022
£
28,308
96,066
124,374
126,138
126,138
(1,764)
-
(1,764)
64,298
62,534

8

Darnall Dementia Trust

Balance sheet

As at 31 March 2023

----- Start of picture text -----
Notes 2023 2022
£ £
Current assets
Debtors 8 8,000 8,510
Cash at bank and in hand 66,190 60,604
Total current assets 74,190 69,114
Creditors: amounts falling due within one year 9 (9,093) (6,580)
Net current assets 65,097 62,534
Total assets less current liabilities 65,097 62,534
- -
Creditors: amounts falling due after more than one year
Total net assets 65,097 62,534
Funds of the charity
Unrestricted funds 60,367 58,413
Restricted income funds 10 4,730 4,121
Total funds 11 65,097 62,534
----- End of picture text -----

For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The director's acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies' regime.

Approved by the directors on 19/12/2023 and signed on behalf of the directors by:

Name:

Trustee

9

Darnall Dementia Trust

Notes to the Accounts for the year ended 31 March 2023

1 Accounting Policies

(a) General

Darnall Dementia Trust is a charitable company in the United Kingdom limited by guarantee. In the event that the charity is wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements.

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011. The financial statements have taken advantage of the exemption to prepare a Statement of Cash Flows.

Darnall Dementia Trust meets the definition of a public benefit entity under FRS 102. The financial statements are prepared under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and are rounded to the nearest £.

(b) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income from services provided is included in the year in which the service took place.

Bank interest is recognised as income when it is credited to the bank statement. All bank interest is treated as unrestricted income to the General Fund.

(c) Expenditure and liabilities

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

(d) Donated goods and services

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

(e) Debtors

Trade debtors are amounts due from customers for services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the original terms of receivables.

(f) Creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the company does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

(g) Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

(h) Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

10

Darnall Dementia Trust

Notes to the Accounts - continued for the year ended 31 March 2023

1 Accounting Policies - continued

(i) Defined contribution pension scheme

The charity contributes to a defined contribution pension scheme for the benefit of the employees. The pension costs charged against net incoming resources are the contributions payable to the scheme in respect of the accounting period in accordance with FRS102.

(j) Leases

Rental payable and receivable under operation leases are charged to the SOFA on a straight line basis over the period of the lease.

(k) Taxation

As a charity, the organisation is exempt from tax on income and gains falling within the available tax exemptions to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

(l) Funds

Unrestricted funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.

Restricted funds are to be used for specific purposes as laid down by the funder.

(m)Going concern

The trustees consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

Donations
The Brelms Trust
Independent Age
The Facey Foundation
South Yorkshire's Community Foundation
The Zachary Merton And George Woofindin Convalescent Trust
East Midlands Railway Community fund
The Foyle Foundation
Woodroffe Benton
Darnall Well Being
Coronavirus Job Retention Scheme grant
Sheffield City Council Queen's Jubilee Grant		 Unrestricted
funds
£
2,846
-
-
5,000
-
-
-
5,000
1,000
-
-
-
13,846		 Restricted
funds
£
-
-
-
-
5,000
3,000
4,999
-
-
-
-
200
13,199		 Total
2023
£
2,846
-
-
5,000
5,000
3,000
4,999
5,000
1,000
-
-
200
27,045		 Unrestricted
funds
£
724
-
-
5,000
-
-
-
-
-
-
5,632
-
11,356		 Restricted
funds
£
-
3,412
10,000
-
-
3,000
-
-
-
540
-
-
16,952		 Total
2022
£
724
3,412
10,000
5,000
-
3,000
-
-
-
540
5,632
-
28,308
Sheffield City Council
Clinical Commissioning Group
Client fees
Student placement fees
Other income		 Unrestricted
funds
£
101,400
-
2,075
-
12
103,487		 Restricted
funds
£
-
-
-
-
-
-		 Total
2023
£
101,400
-
2,075
-
12
103,487		 Unrestricted
funds
£
53,873
25,933
13,460
2,800
-
96,066		 Restricted
funds
£
-
-
-
-
-
-		 Total
2022
£
53,873
25,933
13,460
2,800
-
96,066

11

Darnall Dementia Trust

Notes to the Accounts - continued for the year ended 31 March 2023

4 Expenditure on charitable activities

Note
Staff costs
Staff salary costs
5
HR and IT contracts
Training and supervision
Travel
Payroll fees
Direct client costs
Activities
Refreshments
Meals
Rent
Travel and transport
Cleaning materials
Volunteer costs
Office costs
Stationery
Telephone and internet
Other costs
Advertising and publicity
Equipment
Insurance
Miscellaneous expenses
Support costs
Other professional fees
Independent examination fee
6		 Unrestricted
funds
£
83,807
600
1,801
109
685
2,102
393
5,068
11,030
6,566
321
7
62
576
112
639
539
562
150
714
115,843		 Restricted
funds
£
6,420
-
-
-
-
310
-
3,627
-
2,241
-
-
-
-
-
-
-
-
-
-
12,598		 Total
2023
£
90,227
600
1,801
109
685
2,412
393
8,695
11,030
8,807
321
7
62
576
112
639
539
562
150
714
128,441		 Unrestricted
funds
£
79,594
940
2,698
174
630
384
341
7,200
8,400
5,234
556
-
75
428
165
1,610
580
855
-
744
110,608		 Restricted
funds
£
13,399
-
-
-
-
1,969
-
-
-
-
-
162
-
-
-
-
-
-
-
-
15,530		 Total
2022
£
92,993
940
2,698
174
630
2,353
341
7,200
8,400
5,234
556
162
75
428
165
1,610
580
855
-
744
126,138

5 Staff Costs

Salaries
Employer's national insurance
Employer's allowance
Employer pension contributions		 2023
£
85,513
4,741
(4,741)
4,714
90,227		 2022
£
85,977
5,317
(4,000)
5,699
92,993

No employee received emoluments of more than £60,000. The average number of employees during the period was 7 (2022: 6).

Independent examination fee
Other fees paid to the independent examiner's organisation:
Accountancy services		 2023
£
714
150

12

Darnall Dementia Trust

Notes to the Accounts - continued for the year ended 31 March 2023

7 Trustees and key management remuneration, benefits and expenses

The key management personnel of the charity comprise the trustees, the Service manager (until October 2022) and the Day Centre Co-ordinator. The total employee benefits of the key management personnel of the Trust were £36,321 (2022: £50,952).

8 Debtors

Trade debtors
Creditors: amounts falling due within one year
Trade creditors
Accruals
Taxes & social security
Other creditors		 2023
£
8,000
8,000
2023
£
7,538
864
691
-
9,093		 2022
£
8,510
8,510
2022
£
3,949
744
1,380
507
6,580

10 Restricted funds

Sheffield Town Trust - Tables
The Zachary Merton And George Woofindin Convalescent Trust - volunteer costs
The Brelms Trust CIO - Carers Group
East Midlands Railway Community Fund
South Yorkshire's Community Foundation
The Zachary Merton And George Woofindin Convalescent Trust - running costs
Sheffield City Council Queens Jubilee Grant
Prior year comparison
J G Graves Charitable Trust
Sheffield Town Trust - Tables
The Zachary Merton And George Woofindin Convalescent Trust - volunteer costs
The Brelms Trust CIO - Carers Group
Darnall Well Being
Independent Age
The Zachary Merton And George Woofindin Convalescent Trust - staff costs		 Balance at
01-Apr-22
£
371
338
3,412
-
-
-
-
4,121
Balance at
b/fwd
£
300
1,500
500
399
-
-
-
2,699		 Income
£
-
-
-
4,999
5,000
3,000
200
13,199
Income
£
-
-
-
3,412
540
10,000
3,000
16,952		 Expenditure
£
(13)
(160)
(3,420)
(2,241)
(3,564)
(3,000)
(200)
(12,598)
Expenditure
£
(300)
(1,129)
(162)
(399)
(540)
(10,000)
(3,000)
(15,530)		 Transfers
£
-
-
8
-
-
-
-
8
Transfers
£
-
-
-
-
-
-
-
-		 Balance at
31-Mar-23
£
358
178
-
2,758
1,436
-
-
4,730
Balance at
c/fwd
£
-
371
338
3,412
-
-
-
4,121

13

Darnall Dementia Trust

Notes to the Accounts - continued for the year ended 31 March 2023

11 Net assets by fund

Net current assets Unrestricted
funds
£
60,367
60,367		 Restricted
funds
£
4,730
4,730		 Total
2023
£
65,097
65,097		 Unrestricted
funds
£
58,413
58,413		 Restricted
funds
£
4,121
4,121		 Total
2022
62,534
62,534

12 Related party transactions

There were no related party transactions during the year, other than those noted in note 7.

14