The Butterfly Rooms (Incorporating Woodlands) LTD
Tank Hill Road | Purfleet | Essex | RM19 1TA
Registered Charity Number: 1148068 | Ofsted Number: 453859 | Company Number: 7984150 | Limited by Guarantee Telephone Number: 01708 863 737
Chairperson’s Report: The Butterfly Room – 2025
Dear Members,
I am pleased to present my Chairperson’s Report for The Butterfly Room, reflecting on a year of continued growth, challenge, and resilience within an evolving early years sector.
Growth and Capacity
I am pleased to report that The Butterfly Room has continued to operate at near full capacity across all rooms, reflecting the confidence and trust families place in our provision. Demand for high-quality childcare remains strong and, in response to increasing local need, we have expanded our services through the opening of our new room, Little Acorns.
This expansion represents an important milestone in our strategic development and strengthens our ability to support more children and families while maintaining the nurturing, child-centred environment that remains central to our charitable purpose.
Early Years Funding and Sector Pressures
The early years sector has experienced significant funding reform this year, including the continued rollout of expanded childcare entitlements for working families. This includes funded provision for children from nine months and the extension to 30 funded hours for eligible children under three from September 2025.
While these changes provide valuable support to families, they continue to place considerable pressure on providers. Rising operational costs, wage increases, and inflation remain significant challenges, and although government funding rates have increased, they do not yet fully meet the true cost of delivery. Ensuring long-term financial sustainability remains a key priority for the Board.
Regulatory and Safeguarding Developments
This year has also seen important developments in the regulatory framework. Preparations for the updated EYFS safeguarding reforms, due to take effect in September 2025, have required us to strengthen key areas including safer recruitment, safeguarding training, attendance monitoring, and first aid compliance.
These changes reinforce the importance of robust safeguarding systems and high standards of care. Safeguarding remains at the heart of our work, and we are committed to maintaining strong governance, compliance, and reflective practice to meet these enhanced expectations.
Strengthening Organisational Infrastructure
To support the charity’s continued growth and resilience, the Board identified the need to strengthen our operational and strategic infrastructure. I am therefore pleased to confirm the appointment of a dedicated Business Manager, Aimee Thompson, to this senior leadership role.
Aimee’s expertise will enhance our financial oversight, operational efficiency, and strategic planning, ensuring the organisation remains well-positioned for future development.
Workforce and Staf Recognition
Like many providers across the UK, recruitment and retention continue to present challenges. The early years workforce remains under significant pressure, and we recognise the commitment and professionalism of our staff in maintaining the high standards expected by families, regulators, and the wider community.
Their dedication, flexibility, and care are fundamental to the success of The Butterfly Room and to the delivery of our charitable objectives.
Looking Ahead
As we move into 2026, our focus remains firmly on sustainability, quality, and responsible growth. The expansion of funded childcare and increasing regulatory demands present both opportunities and challenges. However, with a committed staff team, strengthened leadership, and the continued support of our families and Board, I am confident in our ability to meet these challenges and continue delivering meaningful impact for children and families.
On behalf of the Board, I extend my sincere thanks to our staff, families, volunteers, and fellow trustees for their ongoing support, dedication, and belief in The Butterfly Room.
Together, we continue to provide a safe, nurturing, and inspiring environment where children can thrive.
Warm regards,
Simone Crowley NEE Simone Turner.
Chairperson, The Butterfly Room
Simone Crowley
Company Registration No. 07984150 (England and Wales)
THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS
| Page | |
|---|---|
| Company information | 3 |
| Director's report | 4 |
| Income statement | 5 |
| Statement of financial position | 6 |
| Notes to the accounts | 7 |
| Detailed profit and loss account | 8 |
- 2 -
THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED COMPANY INFORMATION FOR THE YEAR ENDED 31 AUGUST 2025
Director
Stuart Mitchell
Company Number
07984150 (England and Wales)
Registered Office
Woodlands Pre School & Nursery Tank Hill Road Purfleet On Thames Essex RM19 1TA United Kingdom
Accountants
EMH Accounting Services 4 Brockenhurst Drive Stanford-le-Hope Essex SS17 0NL
- 3 -
THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED (COMPANY NO: 07984150 ENGLAND AND WALES) DIRECTOR'S REPORT
The director presents his report and accounts for the year ended 31 August 2025.
Directors
Stuart Mitchell held office during the whole of the period.
Statement of directors' responsibilities
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the board of directors
............................................................................
Stuart Mitchell Director
Approved by the board on: 24 April 2026
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THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED INCOME STATEMENT FOR THE YEAR ENDED 31 AUGUST 2025
| Turnover Cost of sales Gross profit Administrative expenses Operating profit Interest payable and similar charges Profit on ordinary activities before taxation Tax on profit on ordinary activities Profit for the financial year |
2025 £ 681,396 (59,538) 621,858 (548,155) 73,703 - 73,703 - 73,703 |
2024 £ 540,694 (43,674) |
|---|---|---|
| 497,020 (459,429) |
||
| 37,591 (24,000) |
||
| 13,591 - |
||
| 13,591 |
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THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2025
| Notes Fixed assets Tangible assets 4 Current assets Inventories Debtors 5 Cash at bank and in hand Net current assets Net assets Capital and reserves Profit and loss account Shareholders' funds |
2025 £ 19,917 6,621 96,809 5,017 108,447 108,447 128,364 128,364 128,364 |
2024 £ 26,555 6,456 - 21,650 |
|---|---|---|
| 28,106 | ||
| 28,106 | ||
| 54,661 | ||
| 54,661 | ||
| 54,661 |
For the year ending 31 August 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The director acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities.
The financial statements were approved by the Board and authorised for issue on 23 April 2026 and were signed on its behalf by
Stuart Mitchell Director
Company Registration No. 07984150
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THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025
1 Statutory information
The Butterfly Rooms (Incorporating Woodlands) Limited is a private company, limited by shares, registered in England and Wales, registration number 07984150. The registered office is Woodlands Pre School & Nursery, Tank Hill Road, Purfleet On Thames, Essex, RM19 1TA, United Kingdom.
2 Compliance with accounting standards
The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard.
3 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts.
Basis of preparation
The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets.
Presentation currency
The accounts are presented in £ sterling.
Tangible fixed assets and depreciation
Tangible assets are included at cost less depreciation and impairment. Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives:
| 4 Tangible fixed assets Cost or valuation At 1 September 2024 At 31 August 2025 Depreciation At 1 September 2024 Charge for the year At 31 August 2025 Net book value At 31 August 2025 At 31 August 2024 5 Debtors Amounts falling due after more than one year Other debtors |
Fixtures & fittings £ At cost 14,500 14,500 8,382 1,529 9,911 4,589 6,118 |
Computer equipment £ At cost 31,392 31,392 10,955 5,109 16,064 15,328 20,437 2025 £ 96,809 |
Total £ 45,892 |
|---|---|---|---|
| 45,892 | |||
| 19,337 6,638 |
|||
| 25,975 | |||
| 19,917 | |||
| 26,555 | |||
| 2024 £ - |
6 Average number of employees
During the year the average number of employees was 25 (2024: 25).
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THE BUTTERFLY ROOMS (INCORPORATING WOODLANDS) LIMITED DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2025
This schedule does not form part of the statutory accounts.
| Turnover Sales Fees Reimbursed expenses Cost of sales Purchases Other direct costs Gross profit Administrative expenses Wages and salaries Pensions Employer's NI Staff training and welfare Travel and subsistence Rent Rates Light and heat Cleaning Stationery and printing Bank charges Insurance Software Repairs and maintenance Sundry expenses Accountancy fees Other legal and professional Operating profit Interest payable Bank loans and overdrafts Profit on ordinary activities before taxation |
2025 £ 181,506 (6,730) 506,620 681,396 18,092 41,446 59,538 621,858 376,180 14,472 64,309 684 17,578 6,708 1,956 7,670 3,021 - 251 8,027 9,174 32,000 2,248 - 3,877 548,155 73,703 - 73,703 |
2024 £ 245,105 - 295,589 |
|---|---|---|
| 540,694 | ||
| 40,710 2,964 |
||
| 43,674 | ||
| 497,020 | ||
| 344,741 15,430 33,267 2,394 14,719 7,247 3,787 3,060 7,952 1,103 - 9,454 12,441 2,951 - 883 - |
||
| 459,429 | ||
| 37,591 | ||
| 24,000 | ||
| 13,591 |
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The Butterfly Rooms (Incorporating Woodlands) LTD
Tank Hill Road | Purfleet | Essex | RM19 1TA Registered Charity Number: 1148068 | Ofsted Number: 453859 | Company Number: 7984150 | Limited by Guarantee
Telephone Number: 01708 863 737
Treasurer’s Report
For the Year Ending August 2025
I am pleased to present the Treasurer’s Report for the financial year ending August 2026, providing an overview of the charity’s financial performance, governance arrangements, and assurance processes. This report should be read alongside the independently prepared accounts and the External Examiner’s Report.
The charity’s financial statements for this reporting period have been prepared by our accountant, Barry Haynes, in accordance with the Charities Statement of Recommended Practice (SORP), the Charities Act 2011, and applicable accounting standards. The trustees have reviewed these accounts in detail and are satisfied that they present a true and fair view of the charity’s financial position.
Financial Overview
During the year, the charity maintained stable financial management despite ongoing economic pressures, including inflationary increases, staffing costs, and operational expenditure.
Trustees continue to monitor reserve levels closely to ensure sufficient unrestricted funds are maintained to meet operational obligations and mitigate unforeseen risks.
Internal Financial Controls
The Board remains committed to robust financial governance. Throughout the year, financial controls have included:
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Monthly reconciliation of all bank accounts.
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Dual authorisation for payments above agreed thresholds.
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Regular budget monitoring against actual expenditure.
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Trustee scrutiny of management accounts at Board meetings.
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Separation of duties where possible across payroll, invoicing, and payments.
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Maintenance of clear audit trails for all significant financial transactions.
These controls provide assurance over the completeness and accuracy of financial records.
Verification and External Examination
The annual accounts have been independently compiled and reviewed by Barry Haynes Accountants, who have worked closely with the Treasurer and Board to ensure accuracy, completeness, and compliance.
Supporting records including bank statements, payroll records, invoices, receipts, and grant allocations have been made available to support the preparation of the accounts. Trustees confirm that all requested documentation has been provided to the External Examiner to enable their review.
The Board is satisfied that the accounting records have been properly maintained in accordance with section 130 of the Charities Act 2011 and that appropriate accounting policies have been consistently applied.
Risk Management
Trustees recognise their responsibility for identifying and managing financial risks. Principal risks reviewed during the year included:
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Rising employment and pension costs.
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Changes in funding streams.
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Demand-led service pressures.
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Cash flow management.
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Regulatory compliance.
Appropriate mitigation strategies remain in place, including prudent budgeting, reserve planning, and regular financial oversight.
Going Concern
Having reviewed forecasts, reserves, and projected commitments, trustees remain satisfied that the charity continues as a going concern. There are no material uncertainties that would call into question the charity’s ability to continue operating over the next 12 months.
Treasurer’s Assurance
As Treasurer, I confirm that I have worked alongside our appointed accountant and trustees to ensure financial accountability, transparency, and compliance with Charity Commission requirements. I am satisfied that the charity’s finances remain well managed and that the accounts submitted for external examination accurately reflect the charity’s financial activities for the year.
Signed: Treasurer: Date: