Library
HADDENHAM COMMUNITY LIBRARY
(A private company limited by guarantee)
Report of the Trustees and unaudited financial statements for the
year ended 31st March 2024
Registered Charity Number 1148062
Registered Company Nurnber 07972739

Haddenham Community Library (HCL)
Trustees Annual Report
Contents
Page
Report of the Trustees
Independent Examiner's Report
Statement of Financial Artivities
Balance Sheet
Notes to the Financial Statements
io

Report of the Trustees
The Trustees of Haddenham Community Library {HCLI presentthelr annual report and accounts for the
year ended 31, March 2024 and confirm that they comply with the requirements of HCL'S Articles of
Assoclatlon and the Charities SORP 2015 IFRSSE).
Background
HCL was set up by the community in Haddenham in 2012 to take over the runnlng of the village library
whlch was facin8 the possibillty of closure as part of local government cutbacks. Agreement was
reached with BuckinEhamshlre County Councll {BCC) (Buckinghamshire Council IBCI from I" April 2020)
to lease the library premises for a period of 25 years. A second agreement for a Resource Grant
guaranteed a certain amount of grant and other income from BCC for an initial period of 5 years. This
grant agreement is now periodically renewed. HCL would also benefit from continued access to the
county's book stock and the centrali5ed library mana8ement computer system. Two members of County
staff (redU￿d to one from the beginning of 2019 and none from the end of 20211 would be employed
by BCC but permanently seconded to and funded by HCL. County staff have now been replaced by
contract managers on ajob share basis.
HCL was required to find addltional funding to ensure all the runnlng costs of the library could be met.
This was in part to be mitlgated by the recruitment of a team of volunteer5 to assist the professional
librarianlsl. Having volunteer5 ensured money was saved in respect of addltlonal staff salarles and
overhead administrative costs.
HCL took over the runnlng of the Ilbrary in November 2012 and subsequently took on full responsiblllty
for financlal management from 1st April 2013.
Oblectlves and actlvltles
HCL'S objects as set out in 2012 in its Articles of Association are as follows:
11) To advance education by the provlsion of a library facility and other educational and
community resources for the benefit ofthe residents of Haddenham and Its surrounding
areas.
12) To provlde community facllitles for use by the inhabitants of Haddenham and Its surrounding
areas Including use for meetings, lectures and classes and other forms of reueation and
leisure-time occupation with the object of improvinB the conditions of life of the said
Inhabitants.
These objetts have since been augmented by HCL'S Mission Statement which is now as follows:
'To provide an accessible, welcoming, family-friendly and vibrant modern Ilbrary fit for the 21,
century."
HCL recognises that the traditional role of libraries has changed in recent years and that the Introductlon
of community librarles is a reflection of this evolutionary process. Whilst retainlng the basic function of a
Ilbrary, HCL continues to work steadily to develop and broaden Its range of services and attivities.

Achlevements and performance
Over the lastyear HCL has continued to make progress in a number of areas,
While the refijrbishment programme initiated in 2021 was mainly completed during 2023, some
remaining elements including reconfiguration of the managers, offlce plus decoration of the whole area
behind the counter were finally carrled out In the middle of 2024.
The two contracted library managers have now been In place for over 18 months and the arrangement
has undoubtedly been beneficial to HCL as they have proved very successful at managing not only the
day to day running of the library but promoting the services and benefits offered by HCL in the
community at large. The range of longstanding activities in the library such as Bounce & Rhyme, Story
Time and Lego Club are now accompanied by further choices including craft workshop5, drop-in digital
sessions and regular displays of art by local art clubs and individual artists. There Is always something
going on In the library.
The hlring out of the premises to local clubs and other organisations which provides vltal income for HCL
is also thriving with a solid core of regular hirers.
The managers have recruited a number of new volunteers overthe past year and as time goes by this
loyal volunteer group becomes increasingly experienced and remains vital to the librarvs ongoing
success for which library users are most appreciatlve.
Having reached a numerical nadir of five members after Covid, the Board of Trustees is now pleased to
announce the recent appointment of a further three new Directornrustees from the local community.
Despite the known resignation of one trustee at the 2024 Annual General Meeting, the ongoing total
Size of the Board at nine members will be the highest number since 2019. This will provlde more
flexibility in the sharing of the workload particularly In the key areas of fundraising, marketing and
orEanising events,
Notwithstanding the critical issue of future financial security, everyone who has been and is involved
with HCL can be justifiably proud that a successful library has remalned in the community for well over
ten years slnce It was Inltially threatened wlth closure.
Financial review
Although somewhat less than the prevlous year, the reality of HCL'S continuing unsatisfactory financlal
position was underlined by a further excess of expenditure over income in 2023/24 of £11,892. Once
again the charity absorbed the loss through another reduction in its cash reserves. Contract manager
fees and energy costs continue to account for about 60Yo of expendlture.
At the tlme of publlshlng last yearfs Annual Report the Board were antlcipating a signiflcant reductlon in
the Resource Grant provided by Buckinghamshire Council for the new three year Resource Grant
agreement perlod commencing on I, April 2024. A sharp fall from the 2023124 annual grant level of
£16,719 to £6,000 per year for the three years had been Indlcated by Council representatives, In the
event HCL managed to negotlate a "tlered" reduttion 50 that the grant would fall by £5000 to £11,719 in
the first year, 2024125, and then drop to £6.000 for the followlng two years. This additional £5,719 has
helped reduce the forecast 2024125 budget deficit in the current year.

In seeking to partially mitigate the reduced grant, the Board agreed to increase the hourly rate for hlring
the library premlses and the cost of refreshments available to customer5, both from I, April 2024. This
change seems to have had little impatt on hirers and library users alike and is expected to increase
revenue In the current year by some £2,000.
Risks
The key risk to HCL remains Its financial situation and, although it has sufficient reserves to offset losses
for several years, this is not an ideal position to be in for the long term. The impart of a significant
reduttion in the numbers of trustees and volunteers is a potentially critical problem but currently this
seems unlikely over the next couple of years.
Future plans
With work on the library's largely internal refurbishment all but complete for the foreseeable future.
seeklng ways of reduclng energy costs is currently top of the agenda for controlling expenses. The Board
have recently agreed to switch energy suppller to one offerlng a lower unit rate and the possibility of
installing solar panels on the library roof is now under attive consideration.
Financial risks referred to above mean the Board is now more proactive in seeking out grants in both the
private and public sectors. Haddenham Parish Council have been fully appraised of HCL'S financial
position and have confirmed their commitment to supporting HCL as a key community asset. Their grant
has been increased in the current year and could be again in the future if deemed necessary. A Parish
Councillor has recently been co-opted as an observer at trustee meetings.
After a recent successful ticketed event in the library, ways of generating additional revenue via thls
means will be pursued. As always, seeking new volunteers and trustees remain in future plans.
Structure. governance and management
HCL is a charltable company Ilmlted by guarantee which was Incorporated on I. March 2012 and
registered as a charity on Ilth July 2012. The company was established under a Memorandum of
Association and is governed under its Articles of Association which establlsh the objects and powers of
the charitable company. The Directors of the company are also the Trustees of the charity. At the time
of writing the existin8 Directors are the only members of the company. In the event of the company
being wound up the liability of the members is limited to a sum not exceeding £1 each.
The three new Directorrrrustees referred to above, Mrs. Catherine Porter, Mrs. Denise Webb and Ms.
th
Laura Street were appointed on 15 August 2024.
st
Mrs. Hilary Vickers resigned her position with effect from the AGM on 21 November 2024 after over slx
years of valuable service.
In accordance wlth the requlrements of the Articles of Assoclation three of the Directornrustees Mrs.
Susan Toner, Mr. Tim Mozley and Mr. Tom Hobbs retired by rotation at the Company's AGM on 21,
November 2024 and were duly re-elected for a further term of office. The three new Direttornrustees,
having been appointed during the year, sought ratification of their appointments and were duSy elected.

Following her prevtously stated intention of stepping down as Chalr at the compan¢s AGM on 21
November 2024 after five years In the position, Mrs. Susan Toner was replaced by Mrs. Lorna Watson
for an intended period of three years. This change was duly ratified atthe AGM.
st
All Directornrustees currently give their time voluntarily and receive no benefits from the charity
outslde of those generally available to all beneficiaries i.e. the provision of a library service in the
community.
Referen￿ and admlnlstrative Informatlon
Charlty name:
Haddenham Community Library
Charity Registration Number:
1148062
Company Registration Number.,
07972739
Registered OfFice and
operational address:
Haddenham Library
Banks Park
Banks Road
Haddenham
Aylesbury
Buckinghamshire
HP17 8EE
Board of Directornrustees:
Mrs. L, Watson
Mr. P. Buckland
Ms. R. Cook
Mr.T Hobbs
Mr, T, Mozlev
Mrs. C, Porter
Ms. L. Street
Mrs. S. Toner
Mrs. D. Webb
Chair
Treasurer
Bankers,.
Nation31 Westminster Bank
22 Market Square
Aylesbury
Buckinghamshire
HP20 ITR
Independent Examiner.,
Mr. H. Creed FCA

Exemptlons from dlsclosure
There are no exemptions from disclosure,
Funds held as Custodlan trustee on behalf of others
There are no funds held as custodian trustee.

Independent Examinerfs report to the trustees of Haddenham Community Library {"the Cornpanv'l
I report to the charity trustees on my examination of the accounts of the Company for the year ended
31" March 2024.
Res
onsibilities and basi5 of re
ort
A5 the charlty's trustees of the Company land also its directors for the purpose of company lawl you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies
Act 20061"the 2006 Act'l
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination, I report in respect of my examinètion of
your charity's accounts as carried out under section 145 of the Charities Act 20111"the 2011 Act"). In
arrying out my examination I have followed the Directions given by the Charity Commission under
section 14515} {bl of the 2011 Act.
Inde
endent Examiner's statement
I have completed my examination. I confirm that no matters have come to my attention In connection
wlth the examlnation giving me cause to believe,,
accounting records were not kept in respect of the Company as required by section 386 of the
2006 Act,. or
2. The accounts did not accord with those records. or
3. The accounts do not comply with the accounting requirements of section 396 of the 2006 Act
other than any requirement that the accounts give a true and fair view which is not a matter
considered as part of an independent examination. or
4. The accounts have not been prepared in accordance with the methods and principles of the
Statement of Recommended Practice for accounting and reporting by charities applicable to the
charities preparing thelr accounts in accordance with the Financial Reportlng Standard applicable
in the UK and Republic of Ireland IFRS 102}
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report In order to enable a proper understandlng of the account5 to be
reached.
H.R. Creed, FCA

HADDENHAM COMMUNITY LIBRARY
ststement of Flnancial Actlvitles
For the year ended 311t March 2024
Unrestrlcted
Funds
2024
Restrlcted
Funds
2024
Total
Funds
2024
Total
Funds
2023
Notes
Income and endowrnents from:
Donations and legacies
31,310
31,310
23,214
Charitable attivltles
12,186
12,186
11,856
Other trading activities
2,351
2,351
1,586
Investment income
351
351
Total
6,198
46,19
6,65
Expendlture on:
Charitable attivities- library services
58,090
58.090
51,230
Total expendlture
8,090
58.09
1,23
Net income/(expenditure) forthe year
(11,892)
(11.892)
114,574)
Total funds brought forward
121,079
121,079
135,653
Total funds carrled forward
109,187
109,18
21,07

HADDENHAM COMMUNITY LIBRARY
Balance Sheet
st
At 31 March 2024
Unrestrlcted
Funds
2024
Restrlcted
Funds
2024
Total
Funds
2024
Total
Funds
2023
Notes
Flxed assets:
Tangible assets
io
34,595
34,595
29,841
Current assets:
Stocks
643
643
1,045
Debtors
li
238
238
958
Cash at bank and in hand
79,635
79,635
98,801
0,516
80,51
100,804
Creditors
Amounts falling due within one year 12
15,9241
15,9241
{9,5661
Net current assets
4,592
74,592
1,23
Total assets less Current Ilabilities
109,187
109,187
121,079
Net assets
109,18
121,07
Funds
13
Unrestrlcted funds
109,187
121,079
Total funds
109.18
121,07

Balance Sheet- contlnued
St
At 31 March 2024
The charitable company Is entltled to exemption from audit under Section 477 of the Companies Act
2006 for the year ended 31$t March 2024.
The members have not required the company to obtain an audit of its financial statements for the year
ended 31, March 2024 in accordance with settion 476 of the Companies Act 2006.
The Trustees acknowledge their responsibilities for
lal Ensuring that the charitable company keeps accounting records that comply with 5ettions 386
and 387 of the Companies Att 2006 and
Ib) Preparing financlal ststements which give a true and falr view of the state of affalrs of the
charitable company as at the end of each financlal year and of its surplus or deficlt for each
financlal year in accordance with the requirements of Sections 394 and 395 and which otherwise
comply wlth the requirements of the Companies Act 2006 relating to financial statements, so far
as applicable to the charitable company.
These financial statements have been prepared In accordance with the special provlsion5 of Part 15 of
the Companies Act 2006 relating to charltsble small companies.
The financial statements were approved by the Board of Trustees on 21. November 2024 and were
signed on its behalf by:
Lorna Watson- Chair

Notes to the Financial Ststements
Forthe year ended 31¥t March 2024
General Information
Haddenham Community Library is a charity limited by guarantee and incorporated In England and
Wales. The address of the charitws registered office is Haddenham Library, Banks Park, Banks Road
Haddenham, Aylesbury, Bucks, HP17 8EE. The registered number is 07972739.
Accountlng policies
Basis of
re
arin
financial statements
The financial Statements of the charitable company, which is a public benefit entity under FRS 102, have
been prepared in accordance with the Charltles SORP IFRS 1021 "Accounting and Reporting by Charities.,
Statement of Recommended Practice applicable to charities preparing their accounts in accordance wlth
the Flnancial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) (effective I.
January 2015)" Financial Reporting Standard 102, The Financial Reporting Standard applicable in the UK
and Republic of Ireland IFRS 102) {effective September 20151 and the Companies Act 2006. The financial
ststements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the
funds, it is probable that the Income will be received and the amount can be measured reliably.
endlture
Liabilities are recognised as expendlture as soon as there 15 3 legal or constructive obligation committing
the charity to that expenditure, it is probable that a transfer of economic benefits will be required in
settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on
an accrual basis and has been classified under headings that a8gregate all cost related to the category.
Where costs cannot be directly attribLSted to particular headings they have been allocated to attivities
on a basls consistent with the use of resources.
Tan
ible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated
useful life.
Furnlture
Fixtures and flttlngs
Computers and electronic equlpment
straight line basls over 5 years
straight line basis over 10 years
straight line basis over 3 years
Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment
losses. Cost includes costs dlrectly attributable to making the asset capable of operating as intended.
io

Assets are capltallsed by the charity if they can be used for more than one year and are of slgnificant
value given the size of the business, i.e. cost more than £250.
Stocks
These are valued atthe lower of cost or market value.
Taxation
The charity is exempt from corporatlon tax on its charitable attlvlties,
Fund accountin
Unrestritted funds can be used in accordance with the charitable objectives at the dlscretlon of the
trustees.
Restricted funds can only be used for particular restricted purposes wlthin the objects of the charlty.
Restrittions arise when specified by the donor or when funds are raised for particular restricted
purpose5.
The charity received no restricted income during the currentyear or previous year.
Donatlons and le8acles
2024
2023
Grants
28,452
21,351
Other donatlons
2,858
1,863
Totsl
Grants received during 2023124 and 2022/2023 were provided by Buckinghamshire Councll IBCI,
Haddenham Parish Councll and other grant making organisations.
Charltable Actlvltles
2024
2023
Room hire fees
Library fees
10,021
2,165
10,025
1831
Total
li

Other tradlng actlvltles
2024
2023
Fundraising events & attivities
Profit on sale of greeting cards
Miscellaneou5
63
231
2,057
316
95
1,175
Total
Investment In¢ome
2024
2023
Deposit account interest
351
Expenditure
2024
2023
Charitable attivities Salaries and Contract Managers
Books
Cleaning
Electricity
Event & attivity costs
Furniture/equipment
Insurance
Newspaperslmagazines
Printing/stationery
Repairs & maintenan
Tel/lCT/TV/WiFi
Depreclatlon
Other
Governance costs
27,929
1,141
4,105
8,536
1,557
25
248
95
728
318
1,510
9,335
2,515
23,204
348
3,977
7,492
587
1,413
642
99
654
1,145
1,195
8,135
2,286
53
Totsl
Trustees, remuneration and beneflts
There were no Trustees, expense5 paid for the year ended 31, March 2024 nor for the year
ended 31st March 2023.
12

Staff costs
Payments of £27,929 (2023 £23,204) were made for library management.
io
Tan8lble fixed assets
Furniture, fixtures, fittings and equipment.
Cost
At I" April 2023
Additions
Disposals
At 31" March 2024
66,845
14,089
80,934
Depreciation
At I" April 2023
Charge for year
37,004
9,335
At 31" March 2024
Net book value
8t
At 31 March 2024
At 31" March 2023
29
li
Debtors: amounts falling due within one year
2024
2023
Trade debtors
238
958
12
Credltors: amounts falling due wlthln one year
2024
2023
Trade creditors and accruals
13

13
Movement In funds
Net
movement
in funds
2023
2024
Total funds
121079
109 187
Movement in funds Included In the above are as follows:
Incoming
Resources
Resources
expended
Movement
in funds
Total funds
Comparatives for movement of funds as follows:
Net
movement
In fund5
2022
2023
Total funds
135 653
14 5741
121079
Comparatlve net movement in funds included in the above as follows:
Incoming
Resour￿5
Resources
expended
Movement
In funds
Total funds
114,5741
14
Related party dlsclosures
There were no related party transattions In the current or comparative year except as indicated
In note 9 above.
15
Ultimate controlling party
The Charity was controlled throughout the year by The Board of Trustees.
14