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2023-07-31-accounts

Rotherham Parents Forum Limited

Financial statements for the year ended 31st July 2023

Charity number: 1147969 Company number: 7719951

The Spectrum, Coke Hill, Rotherham, S60 2HX Tel: 01709 829821 Fax: 01709 829822 Email: admin@varotherham.org.uk Web: www.varotherham.org.uk

Rotherham Parents Forum Limited Contents

Page
Legal & Administrative Information 3
Trustees (Directors) Annual Report 4 - 13
Independent Examiners Report 14
Statement of Financial Activities 15
Balance Sheet 16
Statement of Cashflows 17
Notes to the Financial Statement 18 - 28

Page 2

Rotherham Parents Forum Limited Administrative details

Charity number 1147969 Registered company number 7719951 company limited by guarantee

Directors (Trustees) Amanda Moreman Claire Whiting Yvonne Moreman - resigned 17.05.23 Catherine Bridge - resigned 17.05.23 Caroline Bradley - resigned 17.05.23 Stephen Mulligan Catherine Ratcliffe Richard Butcher Kieran McManus Company Secretary Louise Graham Senior Staff members Jayne Fitzgerald - Strategic Manager Louise Graham - Operations Manager & Company Secretary Registered office 131 Green Lane Rawmarsh Rotherham S62 7JY Bankers HSBC 35 College Street Rotherham S65 1AF Independent examiner Faye Hazlehurst Community Accountant Voluntary Action Rotherham The Spectrum Coke Hill Rotherham S60 2HX

Page 3

Rotherham Parents Forum Limited Trusteesreport (incorporating the Directors annual report) for the year ended 31 July 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31st July 2023.

Exemptions

The trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet).

Structure, governance and management

Rotherham Parents Forum Ltd (Company number 7719951) was incorporated on 27/7/2011 and its Memorandum and Articles of Association govern it. Its legal status is that of a company limited by guarantee and a registered Charity (Charity number 1147969).

A team of twenty-five employed staff (equivalent to 12.6 full-time staff) carries out day-to-day project activity, and 37 volunteers provide invaluable support in many areas. Volunteer processes have been reviewed this year, increasing the support they provide, hence the increase in volunteer expenses compared to last year. Volunteers have contributed approximately 3700 hours to the charity, and we are immensely grateful for their help and support.

Governance arrangements were reviewed and strengthened during the year, including trustees taking on specific roles and responsibilities according to their skills and experience. The charity's policies and procedures were regularly reviewed and updated to ensure compliance with legal and regulatory requirements.

Appointment of Directors and membership

Three years after incorporation, a third of the directors must retire annually but can apply for reelection. Company members vote on the board of directors. The directors to retire by rotation shall be those who have been in office the longest since their last appointment.

Objectives and activities

As trustees of Rotherham Parents Forum Limited, we present our Annual Report from August 2022 to July 2023. This report outlines our activities, achievements, and financial performance during the year.

Our mission is to empower and support parent carers, young people with special needs, and neurodiverse adults in Rotherham. We foster a community that champions inclusion and understanding and raise public awareness to ensure that individuals are recognised, heard, and supported in overcoming any inequalities they might face.

Page 4

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Objectives and activities continued

Ensuring our work delivers our aims

We review our aims, objectives, and activities each year. This review looks at what we achieved, the outcomes of our work during the previous 12 months, the success of each critical activity, and the benefits they have brought to those groups of people we are set up to support. The review also helps us to ensure our aims, objectives and activities remain focused on our stated purposes. We have referred to the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and planning our future activities. In particular, the trustees consider how planned activities contribute to their aims and objectives.

Our main activities

During the year, we actively engaged with our stakeholders through various initiatives, which included encouraging parent carers to sign up to become members of RPCF to keep up to date on our voice and influence work and collaborating with the local authority, schools, and health services to improve outcomes for children with SEND and neurodivergent adults.

An overview of specific activities and inititatives that were offered is as follows:

Page 5

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Achievements and performance

Our main activities and achievements throughout the year are described below. All our charitable activities are undertaken to further our charitable purposes for the public benefit.

Who used and benefited from our services?

Our objectives and funding limit our services to those living in Rotherham. South Yorkshire ICB Rotherham Place must be the individual's responsible commissioner for some services. We currently work with families who have children and young people with Special Educational Needs and Disabilities, as well as neurodiverse adults aged 18+. Therefore, according to current data, the estimated number of people eligible to access our services is as follows.

The primary areas of charitable activity are peer support for both families and neurodiverse adults, provision of counselling services, an activity programme for children and young people with SEND and their families, sibling support services, advice and information and our voice and influence work with local services. We also work with the Local Authority as equal partners through a separate Community Interest Company, Genuine Partnerships, modelling and supporting coproduction and inclusive practice both locally and nationally. The activities and achievements that flow from these services are described below.

Supporting Parent Carers

Over the last year, the charity has worked with many parent carers, and from talking to families, it is known that membership to the forum and engaging in the activities provided has a positive impact on the emotional well-being of parents, as they are accessing peer support and spending time with other families who share similar experiences. Parents are also more empowered and better informed to play an active part in their child’s health and education. Our current membership data shows that members are distributed all over the borough; more data is as follows :

General information, advice and guidance

We have an office base from where we operate all our services which is open from Monday to Friday 9:00am to 5:00pm.

Page 6

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Achievements and performance continued

We also have active Facebook pages where information and valuable articles are posted. Anyone can follow the main Facebook page and be updated on forum news, and parents and practitioners can use this facility. The forum also has a closed discussion group solely for our members' use. This group comprises parents and carers and enables the forum to conduct consultations and gather opinions. It is also a safe space where parents can ask for mutual advice and support. We also send out regular e-newsletters, a highly effective way of sharing helpful information and news and encouraging parent participation and engagement.

- Peer support Family service

Commissioned by South Yorkshire ICB Rotherham Place, the Family Peer Support team aims to provide peer support to parents and carers of Children and Young People who are accessing or about to access mental health services. This support will enable them to cope better with the challenges resulting from interaction with the various services and any emotional well-being or mental health issues.

Family Activities

Commissioned by Rotherham Metropolitan Borough Council as part of the Short Breaks Offer, we have a programme of activities that take place weekly, fortnightly, and monthly, and families are welcome to access as few or as many as they feel necessary. One-off events are run throughout the year to coincide with school holidays. Sessions include trampolining, soft play, adapted cinema screenings, and day trips. We also work with another local charitable organisation, Rotherham United Community Sports Trust, and hold a weekly youth club for children and young people with SEND at New York Stadium, which has been incredibly successful, and we very much value the partnership we have developed. We work with providers to ensure that environments are adapted to suit the needs of members’ families.

The activities also offer sibling and parent support. The family is welcome to attend, and team members are always on hand.

To support access to leisure provision, the forum is also an official distributor of the Max Card, which allows families of children with SEND to access discounted days out across the country. The card costs £3 for the forum to purchase and is valid for two years. This cost is passed onto families, but nothing further is charged. For many families, this has been an introduction to the forum and has helped to increase membership.

Sibling Support Services

Sibling Support Groups create opportunities for siblings of children with SEND to meet other young people in similar situations, share their thoughts, feelings, opinions, and insights, and have lots of fun on the journey.

Page 7

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Counselling Services

The forum has always offered counselling services to parents and carers of children and young people with SEND. Over the last year, neurodiverse adults accessing RANSS have also completed additional training to deliver a service for children and young people.

Counselling sessions offer a safe and non-judgmental environment to allow people to express and explore their thoughts and feelings in ways they may not feel able to do with friends and family. Counsellors do not give advice or make decisions for people; they will support people in developing their insights and solutions to difficulties. Counselling enables people to feel less isolated, find inner strength, and better understand themselves.

All the team members have a specific understanding of Special Educational Needs and Disabilities. They understand that people are individuals with varied needs. They are sensitive to such matters and make adjustments where possible.

The benefit of the service being within our charity is that as the counselling relationship ends, people are signposted to other areas of our activity to continue to access different areas of support for them and their families.

SEND Connect

Thanks to grants from the Shared Prosperity Fund and RMBC Unpaid Carers grants, we delivered several positive activities for parent carers to help individuals struggling with the cost-of-living crisis and provide wellbeing packs.

Summary of support to parent carers

Page 8

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Summary of support to children and young people

Support to neurodivergent adults

This service aims to facilitate opportunities for individuals to access a community of support, workshops, leisure activities, etc., reduce isolation, build confidence, and inform services through lived experience.

The service has a team of peer support workers with lived experience. In addition to providing information, advice, and guidance, they help people open up about what they are feeling and experiencing following a diagnosis. Their role is also to:

Over the past year, thanks to grants from the RMBC Devolved Ward fund, we have been able to develop an allotment project for our organisation, particularly the Rotherham Adult Neurodiversity Support Service. The aim of this project is to grow fruit and vegetables, encourage nature recovery, and create a safe and relaxing space for Rotherham's neurodiverse community.

Summary of support to Neurodivergent Adults

Page 9

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Voice and Influence Work

At the core of our charity is our voice and influence work. To bring about change and make a real difference in Rotherham, there is a need to facilitate opportunities for people to share their voices and experiences. Through the activities described above, people get the 'head space' to identify the things that work well for them and the blocks they encounter. Through these activities, the team engages with people daily, working appreciatively, listening to what is working well within Rotherham and asking where the gaps are and what would improve things. Common priorities can be identified, and this feedback is passed onto the charity’s voice and influence team to ascertain common priorities resulting from lived experience. They then facilitate timed consultations and targeted focus groups to gather more expansive views, attend numerous meetings, and share this in partnership at a strategic level with decision-makers and policymakers to influence service delivery and development. Some pieces of work over the past year have included :

The charity is determined to get the best possible outcome for the people it works with. Through years of experience, it has learnt that working with and alongside services and practitioners is the best way to achieve its aims.

The charity actively encourages individuals and their families to participate and work in partnership with providers for better outcomes, directly, with support or via consultation on common issues and priorities.

The charity is based in and around Rotherham, but it also works regionally through the Yorkshire and Humber Network and nationally via the National Network of Parent Carer Forums (NNPCF).

Genuine Partnerships

The charity is also an equal partner with the Local Authority (via the Educational Psychology Service) in promoting the Rotherham Charter, now known as the Four Cornerstones of Co-production and Inclusive Practice, through a separate Community Interest Company, Genuine Partnerships. We work with schools, settings, and services across our local area, supporting and facilitating projects and training with partners in places across the Yorkshire and Humber region and nationally, as well as in partnership with national charity Contact.

Page 10

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Our approach is based upon the Four Cornerstones of Co-production and Inclusive Practice:

The Cornerstones grew out of the experiences of Rotherham children and young people with special educational needs and disabilities (SEND) and their parent carers. The Genuine Partnerships team promotes the Cornerstones Approach as a tried and tested way of embedding partnership working and inclusive practice within the culture and ethos of any organisation, and at an area level. The team has co-created and co-delivers a range of tools, materials, projects and training packages to support co-production in Rotherham, the region and across the country (see the website www.genuinepartnerships.co.uk).

This relational way of working is set out in the Children and Families Act 2014 and the SEND Code of Practice and should be the foundation of any graduated response. By strengthening relationships and empowering voice, it boosts everybody’s emotional health and wellbeing.

Genuine Partnerships has been commissioned by RMBC to facilitate the young people with SEND Voice and Influence group, Guiding Voices and to promote embedding the Cornerstones within strategy (e.g., SEND, Accessibility, Preparation for Adulthood) and practice within every school and service.

Summary of voice and influence work

Page 11

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Examples of positive outcomes from this work are as follows:

– on local offer and shared via our networks.

In Rotherham, twenty-three schools and settings have been supported to strengthen and embed co-production and inclusive practice within their culture and ethos by embedding the Genuine Partnerships working method. Further examples of positive practice include :

4 Cornerstones of coproduction is the scaffolding for Rotherham's refreshed SEND strategy

4 Cornerstones framed the coproduced Y&H minimum standards for Preparation for Adulthood 4 Cornerstones approach applied in more services, including seldom heard communities. Genuine Partnerships delivered coproduction training to various services, including CAMHS, Inclusion services, and the EHCP team.

A formal funding agreement between Genuine Partnerships and RMBC ensuring joint priority of partnership with families.

Plans for Future Periods

The charity plans to continue the activities outlined above in the forthcoming years subject to satisfactory funding arrangements and will continue to provide support and advice to parents and carers of children with disabilities and additional needs in Rotherham, as well as Autistic adults and those with ADHD. The charity has recently revisited its strategic plan for the next three years through engagement with its stakeholders and has established the following key priorities :

Page 12

Rotherham Parents Forum Ltd Trustees' report (incorporating the Directors' annual report) continued for the year ended 31 July 2023

Financial review and reserves policy

The charity trustees have examined the charity’s requirements for reserves considering the main risks to the organisation. It has established a policy whereby the unrestricted funds held by the charity should be between 3 and 6 months of the expenditure. Currently, as much of the charity’s income is from grants and contracts and must be spent by a particular time, the organisation does not hold this level of reserves.

There is awareness of the importance of building the required level and this will be a priority over the coming period and there will be time invested into the fundraising strategy to try to diversify income.

As at 31 July 2023 the company had no free reserves, the amount of unrestricted reserves was £3,549 in deficit, this does not take into account the money tied up in fixed assets. (2022: £5,089). At this point in time the charitable company is utilising restricted funds for general expenditure. The trustees are aware of the need to build the reserves levels as a matter of priority. The reserves policy requires 3 months running costs which based on the current year of expenditure is approximately £134,588.

Directors' responsibilities for the financial statements

Company law requires the directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the company at the end of the year and of the surplus or deficiency for the year then ended.

In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them on a consistent basis, making judgements and estimates that are prudent and reasonable. The Trustees must also prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The directors are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the company, and enable them to ensure that the financial statements comply with the Companies Act 2006. The directors are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Small company provisions:

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

The directors declare that they have approved the directors' annual report and signed on their behalf:

Signed: _______

Richard Butcher 10th April 2024 Print name: ____ Date:_____

Director

Page 13

Independent examiners report to the trustees of Rotherham Parents Forum Limited

for the year ended 31 July 2023

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of 145 of the Charities Act 2011 Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Accounting Technician, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts five a 'true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: 11 April 2024 F Hazlehurst FMAAT Community Accountant Voluntary Action Rotherham Ltd The Spectrum Coke Hill Rotherham S60 2HX

Page 14

Rotherham Parents Forum Limited Statement of Financial Activities for the year ended 31 July 2023

Unrestricted
Notes
Funds
£
Income
Donations & legacies
4,178
Charitable activities
2
50,844
Total income
55,022
Expenditure
Cost of raising funds
3
4480
Expenditure on charitable activities
4
59,737
Total expenditure
64,217
Net income/(expenditure)
(9,196)
Transfer between funds
826
Net movement in funds
(8,370)
Total funds brought forward
8,910
Total funds carried forward
540		 Restricted
Funds
£
-
457,993
457,993
210
473,925
474,135
(16,142)
(826)
(16,968)
198,144
181,176		 2023
Total
£
4,178
508,837
513,015
4,690
533,662
538,352
(25,338)
-
(25,338)
207,054
181,716		 2022
Total
£
3,445
560,817
564,262
3,983
403,148
407,131
157,130
-
157,130
49,924
207,054

The Statement of Financial Activities complies with the requirements for an income and expenditure account under the Companies Act 2006 and includes all gains and losses recognised in the year.

All the activities of the charitable company are classed as continuing.

Page 15

Rotherham Parents Forum Limited Balance Sheet as at 31 July 2023

Fixed Assets
Notes
Tangible assets
6
Current Assets
Debtors
7
Cash at Bank and in hand
Creditors -amounts due within one year
8
Net current assets
Net assets
Represented by:
Unrestricted funds
Designated funds
14
Restricted funds
15
Total funds		 2023
£
6,344
219,110
29,348
248,458
(73,086)
175,372
181,716
(3,549)
4,089
181,176
181,716		 2022
£
7,262
47,981
176,419
224,400
(24,608)
199,792
207,054
4,734
4,176
198,144
207,054

The notes on the following pages form part of these financial statements.

For the period ended 31st July 2023 the company is entitled to the audit exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies' regime.

The directors declare that they have approved the accounts above. Signed on behalf of the company's directors:

Signed: Date: 10th April 2024

Print name:________Richard Butcher

Director

Page 16

Rotherham Parents Forum Limited Statement of Cash flows as at 31 July 2023

Note
Cashflow from operating activities
18
Net cashflow from operating activities
Cashflow from investing activities
Payment to acquire tangible fixed asset
Interest received
Net cashflow from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at 1 August 2022
Cash and cash equivalents at 31 July 2023
Cash and cash equivalents consists of:
Cash at bank and in hand
Cash and cash equivalents at 31 July 2023		 2023
(145,874)
(145,874)
(145,874)
(1,197)
-
(1,197)
(147,071)
176,419
29,348
29,348
29,348		 2022
147,106
147,106
147,106
(3,386)
-
(3,386)
143,720
32,699
176,419
176,419
176,419

Page 17

Rotherham Parents Forum Limited Notes to the financial statements for the year ended 31 July 2023

1 Accounting policies

a) Basis of preparation of the accounts

These financial statements have been prepared in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - Charities SORP (FRS102)) and the Companies Act 2006. Assets and liabilities are initially recognised at historical cost or transaction value, unless otherwise stated in the relevant accounting policy note(s).

The charity meets the definition of a public benefit entity as defined by FRS102.

b) Going Concern

The financial statements have been prepared on a going concern basis. The trustees have considered the level of funds held and the expected level of income and expenditure for the 12 months following the authorising of these financial statements and consider the going concern basis appropriate. The trustees are aware of the need to build reserves urgently.

c) Incoming resources

All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance conditions attached are met, when it is probable that the income will be received and when the amount can be measured reliably.

Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Grant income is deferred if the period the monies relate to is specified or indicated by the funder.

Donations and legacies are accounted for when they are receivable.

d) Resources Expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measure reliably.

Cost of raising funds includes all expenditure incurred to raise funds for charitable purposes including costs of all fundraising activities and costs incurred in seeking donations, grants and legacies.

Page 18

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

e) Tangible Fixed Assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over (£500) their expected useful lives on the following basis:

Fixtures & fittings 25% reducing balance Equipment 25% reducing balance

f) Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

g) Leases

Rentals payable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

h) Trade debtors

Trade debtors are amounts due from customers for consultancy fees in the ordinary course of business.

i) Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers.

j) Fund accounting

The charity maintains a general unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity.

Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Where a fixed asset has been purchased with restricted funds and the funding has or is coming to an end the value is transferred to the designated fixed asset fund and depreciation is charged accordingly.

Restricted funds have been provided to the charity for a particular purpose and may only be spent for the purpose for which they were given. Any balance remaining on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding.

k) Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Page 19

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

Analysis of Income

Analysis of Income Analysis of Income
2 Charitable activities
Unrestricted
Funds
Grants & contracts
£
South Yorkshire ICB - Family peer support
-
RMBC Voice and Influence
-
RMBC Short Breaks
-
RMBC - Contain outbreak management fund
-
RMBC Co-production project
-
DfE Grant 2021-22
-
DfE Grant 2022-23
-
DfE Grant 2023-24
-
DfE Yorkshire and Humber
-
South Yorkshire ICB - Adult Post Diagnostic
-
Rotherham CCG - Winter Pressure funding
-
VAR - Community renewal fund
-
VAR - Smiles for Miles
-
VAR - Shared Prosperity fund
-
RotherFed - Better mental health
-
RMBC - Devolved Ward fund
Other charitable income:
Max card sales
2,253
Consultancy
25,099
Activity income
8,807
Misc charitable income
319
General fundraising
10,316
Counselling income
4,050
50,844		 Restricted
Funds
£
89,079
30,000
20,833
-
-
-
8,750
8,750
7,249
185,120
71,366
1,873
13,984
5,000
-
15,989
-
-
-		 Total
Unrestricted
2023
Funds
£
£
89,079
-
30,000
-
20,833
-
-
-
-
4,980
-
-
8,750
-
8,750
-
7,249
-
185,120
-
71,366
-
1,873
-
13,984
-
5,000
-
-
-
15,989
-
2,253
1,068
25,099
2,000
8,807
4,650
319
275
10,316
10,391
4,050
1,150
508,837
24,515		 Restricted
Funds
£
92,423
30,000
25,000
48,000
-
8,750
8,750
-
-
172,141
93,333
30,905
7,500
-
19,500
-
-
-
-
-
-
-
536,302		 Total
2022
£
92,423
30,000
25,000
48,000
4,980
8,750
8,750
8,750
8,750
172,141
93,333
30,905
7,500
7,500
19,500
19,500
1,068
2,000
4,650
275
10,391
1,150
50,844 457,993 24,515 560,817

Page 20

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

Analysis of expenditure

Analysis of expenditure Analysis of expenditure
3 Cost of raising funds
Unrestricted
Funds
Max cards
1,787
Advertising
259
Paypal fees/charges
646
Salary costs
1,788
4,480		 Restricted
Funds
13
197
-
-		 Total
2023
1,800
456
646
1,788
4,690		 Unrestricted
Funds
1,500
37
-
1,694		 Restricted
Funds
-
752
-
-
752		 Total
2022
1,500
789
-
1,694
4,480 210 3,231 3,983
Unrestricted
4 Charitable activities
Funds
£
Consultancy
19
Travel Expenses
62
Room Hire and Refreshments
647
Activity Expenses
16,311
Rent and Rates
437
Insurance
112
Bank charges
106
PayPal charges
-
Payroll charges
74
Website
27
Equipment
(37)
General office expenses
384
Printing, postage and stationery
153
Membership & subscriptions
400
Telephone & internet
460
ICT maintenance
164
Light and Heat
94
Repairs and Maintenance
2,390
Staff Training
124
Access to work expenses
13,034
Wages & Salaries
9
19,517
Bad debts
1,238
Penalties and interest
242
Depreciation
1,181
Loss on disposal of assets
-
Professional fees
(1,554)
Volunteer Expenses
1,092
Sundry expenses
3,061
59,737		 Unrestricted
4 Charitable activities
Funds
£
Consultancy
19
Travel Expenses
62
Room Hire and Refreshments
647
Activity Expenses
16,311
Rent and Rates
437
Insurance
112
Bank charges
106
PayPal charges
-
Payroll charges
74
Website
27
Equipment
(37)
General office expenses
384
Printing, postage and stationery
153
Membership & subscriptions
400
Telephone & internet
460
ICT maintenance
164
Light and Heat
94
Repairs and Maintenance
2,390
Staff Training
124
Access to work expenses
13,034
Wages & Salaries
9
19,517
Bad debts
1,238
Penalties and interest
242
Depreciation
1,181
Loss on disposal of assets
-
Professional fees
(1,554)
Volunteer Expenses
1,092
Sundry expenses
3,061
59,737		 Restricted
Funds
£
2,524
717
3,360
6,545
8,558
1,676
-
-
2,495
7,579
3,833
3,278
4,459
1,710
10,136
1,529
4,206
18,527
2,655
-
381,892
-
-
934
-
3,836
1,251
2,225		 Total
2023
£
2,543
779
4,007
22,856
8,995
1,788
106
-
2,569
7,606
3,796
3,662
4,612
2,110
10,596
1,693
4,300
20,917
2,779
13,034
401,409
1,238
242
2,115
-
2,282
2,342
5,286
533,662		 Unrestricted
Funds
£
348
57
1,125
11,811
-
-
68
502
-
75
138
740
191
166
130
36
-
1,108
-
-
926
-
-
1,574
221
794
775
799		 Restricted
Funds
£
2,412
162
2,542
2,420
7,409
-
-
-
1,620
2,430
4,960
2,216
1,402
648
9,209
1,961
2,400
1,329
2,066
-
329,527
-
-
847
-
2,259
644
3,101
381,564		 Total
2022
£
2,760
219
3,667
14,231
7,409
-
68
502
1,620
2,505
5,098
2,956
1,593
814
9,339
1,997
2,400
2,437
2,066
-
330,453
-
-
2,421
221
3,053
1,419
3,900
59,737 473,925 21,584 403,148

Page 21

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

5 Net income/expenditure for the year
Net income/expenditure is stated after charging:
Independent Examination fee
Depreciation of tangible fixed assets
6 Tangible Fixed Assets
Cost
at 1 August 2022
Additions
Disposals
at 31 July 2023
Depreciation
at 1 August 2022
Charge this period
Disposals
at 31 July 2023
Net book value at 31 July 2023
Net book value at 31 July 2022
7 Debtors
Trade debtors
Prepayments
Accrued Income
8 Creditors -amounts due within one year
Trade creditors
HMRC Liabilities
Income received in advance
Accruals		 2023
2022
£
£
1,650
1,650
2,115
2,421
3,765
4,071
Fixture, fittings
& equipment
£
23,512
1,197
-
24,709
16,250
2,115
-
18,365
6,344
7,262
2023
2022
£
£
197,534
14,508
2,098
-
19,479
33,473
219,110
47,981
2023
2022
£
£
945
3,710
5,945
16,381
62,973
-
3,223
4,517
73,086
24,608		 2022
£
1,650
2,421
24,709
16,250
2,115
-
18,365
6,344
7,262
2022
£
14,508
-
33,473
47,981
2022
£
3,710
16,381
-
4,517
24,608

Page 22

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

9 Staff Costs and numbers
Salaries
Employer's national insurance
Employer's allowance
Employer's pension		 2023
£
377,646
23,812
(5,000)
6,739
403,197		 2022
£
310,747
20,980
(5,163)
5,583
332,147

The average monthly number of employees during the year on full time equivalent (FTE) basis was as follows:

2023 2022
17.57 16.16

No employee received emoluments of more than £60,000.

The average number of employees during the year was 26 (2022 - 21)

10 Trustees' remuneration, benefits and expenses

During the year no trustee's (2022: none) received expenses, remuneration or benefits (2022: £nil).

11 Fees paid to the Independent Examiners organisation

Payroll
HR services
Accountancy support
QuickBooks license		 2023
£
2,344
225
250
270
3,089		 2022
£
1,620
150
-
240
2,010

12 Independent examination and accountancy services

During the period, the cost of the independent examination and accountancy services was £1,650 (2022: £1,650).

Page 23

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

13 Related Party Transactions

The charitable company received funding from Voluntary Action Rotherham (VAR)

via the Smiles for Miles programme, Community Renewal fund and the Shared Prosperity fund amounting to £20,857 (2022: £38,405).

This is not considered to be a conflict of interest due to the reporting lines in place within VAR.

The charitable company receives free hire of the Social Prescribing hub through VAR this is offered to groups in the Voluntary and Community Sector offering a Social Prescribing Service.

C Whiting, A Moreman and C Ratcliffe are directors of the company, they are also directors of Genuine Partnerships. The charitable company received consultancy income of £5,600 during the period. (2022: £2,000).

Louise Graham and Jayne Fitzgerald, senior employees of the Charity are also a director of Genuine Partnerships CIC (a partnership between RPCF and RMBC).

The spouse of Richard Butcher (trustee) is employed by the charity.

A number of trustees and workers of the charitable company utilise the services offered by the charity.

Movement in funds 14 Designated funds

2023
Fixed Asset fund		 Brought
Incoming
Resources
Transfers
Carried
forward Resources
Expended
forward
£
£
£
£
£
4,176
-
1,044
957
4,089
4,176
-
1,044
957
4,089

Transfer of funds

The transfer of funds into the designated fixed asset fund represents the NBV of assets purchased with restricted funding that has now ended. The assets will be depreciated over the useful life.

2022
Fixed Asset fund		 Brought
Incoming
Resources
Transfers
Carried
forward Resources
Expended
forward
£
£
£
£
£
5,789
-
1,613
-
4,176
5,789
-
1,613
-
4,176

Page 24

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

Movement in funds continued 15 Restricted funds

2023
DfE Grant 2022-23
DfE Grant 2023-24
DfE Yorkshire and Humber
RMBC Voice and Influence
RMBC short breaks
South Yorkshire ICB - Family Peer Support
CCG - Men's Mental Health
South Yorkshire ICB - Adult Post Diagnostic
VAR - Smiles for Miles
South Yorkshire ICS - TCP Extension funding
RMBC - Contain outbreak management fund
VAR - Community renewal fund
VAR - Shared Prosperity fund
RotherFed - Better Mental Health
RMBC - unpaid carers
RMBC - Devolved Ward fund		 Brought
Incoming Resources Transfers
Carried
forward
Resources
Expended
forward
£
£
£
£
£
4,830
8,750
13,151
(429)
-
-
8,750
5,962
-
2,788
-
7,249
1,873
-
5,376
9,107
30,000
43,885
-
(4,778)
6,863
20,833
26,746
-
950
49,006
89,079
75,236
-
62,849
1,870
-
-
-
1,870
21,490
185,120
201,777
-
4,833
(3,584)
13,984
12,965
-
(2,565)
69,928
71,366
42,180
-
99,114
32,203
-
20,149
-
12,054
1,783
1,873
3,628
-
28
-
5,000
3,627
-
1,373
4,648
-
4,086
-
562
-
-
234
-
(234)
-
15,989
18,635
(397)
(3,043)
198,144
457,993
474,135
(826)
181,176

Fund transfers

The transfers from the restricted funds into the designated fixed asset fund are to cover the NBV of the asset. This will be written down over the useful life of the asset.

2022
DfE Grant 2020-21
DfE Grant 2021-22
DfE Grant 2022-23
RMBC Voice and Influence
RMBC short breaks
South Yorkshire ICB - Family Peer Support
CCG - Men's Mental Health
South Yorkshire ICB - Adult Post Diagnostic
VAR - Smiles for Miles
South Yorkshire ICS - TCP Extension funding
Rotherham CCG - Winter Pressure funding
RMBC - Contain outbreak management fund
VAR - Community renewal fund
RotherFed - Better mental health		 Brought
Incoming Resources Transfers
Carried
forward
Resources
Expended
forward
£
£
£
£
£
619
-
(222)
(841)
-
4,252
8,750
15,356
2,354
-
0
8,750
3,920
-
4,830
2,595
30,000
23,488
-
9,107
5,180
25,000
23,317
-
6,863
15,713
92,423
59,130
-
49,006
1,870
-
-
-
1,870
(5,396)
172,141
145,255
-
21,490
-
7,500
11,084
-
(3,584)
-
93,333
23,405
-
69,928
16,069
-
17,812
1,743
-
-
48,000
15,797
-
32,203
-
30,905
29,122
-
1,783
-
19,500
14,852
-
4,648
40,902
536,302
382,316
3,256
198,144

Fund transfers

The transfer between DfE grants is to cover the under and overpends during the years 2020-21 and 2021-22. A transfer has been made from general funds to cover the total overspend.

Page 25

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

15 Restricted funds

DFE Grant 2022-23 and 2023-24

The grant is used to strengthen parent carer forums, so that parent carers can participate in the strategic planning and decision-making around services for children and young people with SEND in their area.

South Yorkshire ICB (Rotherham Place) - Family Peer Support

To provide peer support to parents and carers of Children and Young People who are accessing or about to access mental health services. This support will enable them to cope better with the challenges resulting from interaction with the various services and shared lived experience to offer advice and strategies on supporting any emotional wellbeing or mental health issues.

South Yorkshire ICB (Rotherham Place) - Post Diagnostic Support to Adults

To provide a new Post Diagnostic Support Service to be based and operating in Rotherham. The service will support adults (18 plus) and provide a liaison service to support patients who have been diagnosed with Autism or ADHD by the RDaSH Rotherham pathway.

Rotherham Borough Council - Short breaks contract

This grant has been awarded for the provision of short break activities for SEND young people and their families.

Rotherham Borough Council - Voice and Influence contract

This grant is to support us in providing a role in identifying and expressing the voice of parents and carers around special education needs and disability ensuring participation and engagement and providing information and support to parents and carers in Rotherham.

Voluntary Action Rotherham – Community Renewal Fund

This grant was awarded to allow us to contribute to the Anything’s Possible Rotherham Project.

Rotherham Borough Council – COMF

This grant was awarded for RPCF to lead on the updating of the Local Offer workstream via the SEND Strategic Board setting out the support they expect to be available for local children and young people with special educational needs (SEN) or disabilities through lived experience and voice via a variety of forums in partnership with RMBC and wider partners.

Voluntary Action Rotherham – Smiles for Miles

This grant was awarded to allow us to contribute to the Smiles for Miles Project on behalf of Voluntary Action Rotherham Ltd.

Page 26

Rotherham Parents Forum Limited Notes to the financial statements continued for the year ended 31 July 2023

Restricted funds continued

Rotherfed - Prevention and Promotion Fund for Better Mental Health

This grant was awarded to address loneliness to protect the mental health of vulnerable groups. Building on the good work started during the pandemic which saw the creation of Rotherham Heroes offering residents who accessed the council’s Community Hub (RCH) physical and emotional help. Some of these Heroes went on to deliver befriending support. These local heroes supported people throughout the borough with emotional and practical support. Sitting alongside this was the Rotherham’s Befriending Network, comprised of Voluntary and Community Sector organisations providing befriending support to people of all ages

South Yorkshire ICS – TCP Extension Funding

This funding was awarded to do more focused work in relation to the pre and post diagnostic support available for Autistic individuals in Rotherham in relation to both adults and CYP.

DfE Yorkshire and Humber

The Yorkshire and Humber region's forum united to secure funding to bolster infrastructure and enhance communication. It was agreed that Rotherham Parents Forum Limited, due to its policies and processes, should hold the grant on behalf of the region.

VAR - Shared Prosperity fund

The grant allowed us to deliver a number of positive activities for parent carers to help individuals struggling with the cost-of-living crisis.

RMBC - unpaid Carers

This was a small grant to support unpaid carers; we hosted several activities and provided wellbeing packs with the funds.

RMBC Devolved Ward fund

This funding was to support the development of an allotment project for our organisation, particularly the Rotherham Adult Neurodiversity Support Service, which supports neurodivergent adults.

16 Financial commitments

At the year end, the charity had annual commitments under non-cancellable operating leases as set out below:

Operating leases on land and buildings which expire:

Within one year
Within two to five years		 2023
£
7,200
9,600
16,800		 2022
£
7,200
16,800
24,000

Page 27

Rotherham Parents Forum Limited Notes to the financial statements for the year ended 31 July 2023

17

Analysis of net assets between funds

2023

Unrestricted
funds
£
Fixed assets
410
Current assets
3,676
Current liabilities
(7,635)
(3,549)
2022
Unrestricted
funds
£
Fixed assets
547
Current assets
24,510
Current liabilities
(20,323)
4,734		 Designated
funds
£
4,089
-
-
4,089
Designated
funds
£
4,176
-
-
4,176		 Restricted
funds
£
1,845
244,782
(65,451)
181,176
Restricted
funds
£
2,539
199,890
(4,285)
198,144		 Total
funds
£
6,344
248,458
(73,086)
181,716
Total
funds
£
7,262
224,400
(24,608)
207,054

18 Reconciliation of net (expenditure)/income to net cash flow from operating activities

activities
Net income (as per the SOFA)
Depreciation of tangible fixed assets
Loss/(profit) on the disposal of fixed asset
(Increase)/ decrease in debtors
Increase/(decrease) in creditors
Net cash flow from operating activities		 2023
£
(25,338)
2,115
-
(171,129)
48,478
(145,874)		 2022
£
157,130
2,421
221
(29,020)
16,354
147,106

Page 28