OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-01-31-accounts

Company registration number: 07999264 Charity registration number: 1147929

Cornwall Community Accountancy Service

(A company limited by guarantee.) Annual Report and Unaudited but Independently Examined Accounts

for the year ended 31 January 2024

Dick Maule FCA The Cross House South Woodchester GL5 5EL

Cornwall Community Accountancy Service Contents

Reference and Administrative Details………………………………….……… 1 Trustees' Report…….………………………………………………….…………2 to 4 Independent Examiner's report……………………………………………………5 Statement of financial activities……………………………………………….…6 Balance Sheet…………………………………………………………………… 7 Notes to the financial statements……………………………………...………… 8 to 16

Cornwall Community Accountancy Service Reference and Administrative Details

Charity name Cornwall Community Accountancy Service Cornwall Community Accountancy Service
Charity registration number 1147929
Company registration number 07999264
Registered in England & Wales
Registered office The Elms
61 Green Lane
Redruth
Cornwall
TR15 1LS
Trustees John Acornley
Chris Dennis
Joanne Fisher
Key management personnel Debbie Risborough Chief Executive Officer
Independent Examiner Dick Maule FCA
The Cross House
South Woodchester
GL5 5EL

Page 1

Cornwall Community Accountancy Service Trustees' Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report and the unaudited financial statements for the year ended 31 January 2024

Objectives and activities

The objects of the charity are:

• to promote the efficiency and effectiveness of charities, social enterprises and other voluntary and community organisations and the effective use of their resources for the benefit of the public by developing, promoting, co-ordinating and supporting community accountancy services and through the provision of support, information and training for financial management and control.

• To provide support in the form of cost effective accountancy services and financial capacity building for vulnerable individuals and their families in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage.

In particular but not exclusively in Cornwall and the surrounding areas.

In brief we want to help charities meet their statutory obligations and understand their financial requirements easily so that they can concentrate on their true charitable activities. Feedback from our clients confirms that once the finances are in order and understood the impact of their charitable activities can increase.

The Trustees have had regard to the Charity Commission guidance on public benefit in preparing this report and have ensured that in planning activities year on year that identifiable benefits are attained for our clients and beneficiaries.

Achievements and performance

The economic climate for our clients continues to be affected by the aftermath of the Covid19 pandemic with funding sources becoming ever more scarce. So helping clients with budgets and cashflow remains a priority.

Unfortunately our CEO fell victim to the virus during this year needing a long recovery time which has impacted our workload overall. The team have rallied tremendously and although we have still needed to use manual filing extensions the majority of work remained on track.

Our IT systems are key to managing our work and these were reviewed towards the end of the year to find a more efficient and cost effective system.

We worked with 65 clients on our usual work of independent examinations, payroll and bookkeeping which is now our full capacity (68 in 2022/23). We continue to look for ways to build the team to increase our capacity as we are conscious that there is a demand for our services that we are currently unable to meet.

Page 2

Cornwall Community Accountancy Service Trustees' Report

Financial review

The income for the year has decreased by 6% to £51,501 (2023 £54,562). This is partly due to capacity and partly the timing adjustment in the prior year due to the change in deadlines. Expenditure has decreased by 2% to £52,660 (2023 £53,782) which reflects further changes in the team. The resulting deficit in unrestricted funds being £942 (2023 surplus £1,334).

Reserves policy

The trustees feel that a reserve of 3 months running costs is appropriate to cover the needs of the organisation in the event of emergencies. Looking at the costs for 2023 this would be £13,165. The actual reserves of £9,779 (2023 £10,721) show that further recovery work to increase reserves is required.

Structure, governance and management

CCAS is a charitable company limited by guarantee, incorporated on 21st March 2012. The governing document is the Memorandum and Articles of Association. Clause 6 of the Memorandum restricts the liability of each member, as defined by clause 7,to ten pounds in the event of the Charity being wound-up. The Charity cannot pay dividends and must utilise all its funds to further its stated charitable objectives. At 31st January 2024, there were three members.

Recruitment and induction of trustees

The Board of Trustees is the governing body of the Charity and determines policy. It is also responsible for the overall management of the Charity and for ensuring that approved policies are implemented by staff, consultants and volunteers. The Board of Trustees meets at least four times per annum. New trustees are appointed by the Board of Trustees, and at any time there should not be fewer than two trustees.

Staff & Consultants

Debbie Risborough(FCCA) remains the principal accountant and Chief Executive Officer of the charity. Supported by two part time bookkeepers and 3 sub contractors.

Risk management

Trustees are kept fully informed of risks to which the charity is exposed and the steps taken to mitigate, where possible, their impact. The Charity is managed to ensure minimum risk with low cost commitments in order to achieve the charitable objectives. In addition, the principles of best practice are incorporated within all work performed.

Page 3

Cornwall Community Accountancy Service Trustees' Report

Trustee Responsibilities

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Companies Act 2006 and the applicable Statement of Recommended Practice. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

 there is no relevant information of which the charitable company’s independent examiner is unaware; and

 the trustees have taken all steps that they ought to have taken as trustees to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.

Small company provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

Approved by the Board on 15th November 2024 and signed on its behalf by:

......................................... John Acornley Trustee

Page 4

Cornwall Community Accountancy Service Independent Examiner's Report

I report on the accounts of the company for the year ended 31 January 2024 which are set out on pages 6 to 16.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The trustees consider that an audit is not required for this year under section 144(2) of the 2011 Act and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and

consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements:

o to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 130 of the 2011 Act; and

o to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met;

2) or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

....................................................... …………………………… Dick Maule FCA Date: The Cross House South Woodchester GL5 5EL

Page 5

Cornwall Community Accountancy Service Statement of Financial Activities

for the year ended 31 January 2024

Note
Income and endowments from:
Charitable activities
4
Other trading
activities
Investments
6
Expenditure on:
Charitable activities
7
Other gains/(losses)
Total
Total
Net income/(expenditure)
before investment gains/(losses)
Net income/(expenditure)
Reconciliation of funds:
Net movement in funds
Total funds brought
Total funds carried
forward		 Unrestricted
funds
2024
£
51,430
-
71
51,501
52,443
52,443
(942)
(942)
-
(942)
10,721
9,779		 Restricted
income
funds
2024
£
-
-
-
-
217
217
(217)
(217)
-
(217)
217
-		 Total
funds
2024
£
51,430
-
71
51,501
52,660
52,660
(1,159)
(1,159)
-
(1,159)
10,938
9,779		 Prior year
funds
2023
£
54,498
45
19
54,562
53,782
53,782
780
780
-
780
10,158
10,938

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities

Page 6

Cornwall Community Accountancy Service Balance Sheet

As at 31 January 2024

Note
Fixed Assets
Tangible Assets
11
Current Assets
Debtors
12
Cash at bank and in hand
Creditors: Amounts falling
due within one year
13
Net current assets
Total assets less current
liabilities
Net assets
The funds of the charity:
Restricted funds
Unrestricted funds
Unrestricted income funds
Total unrestricted funds
Total charity funds		 £
£
17
17
13,746
6,422
20,168
(10,406)
9,762
9,779
9,779
-
9,779
9,779
9,779
2024		 £
£
571
571
16,664
9,205
25,869
(15,502)
10,367
10,938
10,938
217
10,721
10,721
10,938
2023		 £
£
571
571
16,664
9,205
25,869
(15,502)
10,367
10,938
10,938
217
10,721
10,721
10,938
2023
571
10,367
20,168
(10,406)		 25,869
(15,502)
9,779 10,721
10,938
10,938
217
10,721
10,938

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 January 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the Board on 15th November 2024 and signed on its behalf by:

John Acornley Trustee

Page 7

Cornwall Community Accountancy Service Notes to the Accounts

1 Accounting policies

1.1 Basis of accounting

The accounts have been prepared under the historical cost convention and in accordance with: - Accounting and Reporting by Charities Statement of Recommended Practice, applicable to charities preparing their accounts in accordance with the Financial Reporting Standard, applicable in the UK and Republic of Ireland (FRS102) second edition - October 2019 (effective 1 January 2019);

The financial statements are prepared in sterling which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The charity constitutes a public benefit entity as defined by FRS102

1.2 Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

1.3 Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Designated funds are amounts that are allocated for specific purposes by the charity itself.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Revaluation funds are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market value.

1.4 Income

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS102 SORP or FRS102.

Items of income are recognised and included in the accounts when all of the following criteria are met:

ꞏ the charity has entitlement to the funds;

ꞏ any performance conditions attached to the item(s) of income have been met or are fully within the control of the charity;

ꞏ there is sufficient certainty that receipt of the income is considered probable; and

ꞏ the amount can be measured reliably.

Donations and legacies are voluntary income received by way of donations and gifts. It is included within the accounts when receivable and only when the charity has unconditional entitlement to the income.

Tax reclaims on donations and gifts are included in the accounts at the same time as the gift/donation to which it relates

Page 8

Cornwall Community Accountancy Service Notes to the Accounts

Donated goods and services are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material.

The value of services provided by volunteers is not included within the accounts.

1.5 Resources expended

Liabilities are recognised where there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and includes the attributable value added tax which cannot be recovered.

Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year-end are noted as a commitment, but not accrued as expenditure.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are the those costs required to support the charity in carrying out its activities and meeting its objects.

Governance costs include costs associated with meeting the constitutional and statutory requirements of the Charity, including the preparation and examination of the statutory accounts, the costs of trustee meetings and other costs linked to the strategic management of the Charity including the cost of any legal advice to trustees on governance or constitutional matters.

1.6 Tangible fixed assets and depreciation

All assets costing more than £250 are capitalised.

Tangible fixed assets are stated at cost less depreciation.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, which is reviewed annually. The rates used are as follows:-

Office Equipment - 33% straight line

1.7

Taxation

The charity is exempt from corporation tax on its charitable activities.

1.8 Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.9 Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 9

Cornwall Community Accountancy Service Notes to the Accounts

1.10 Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.11 Pension costs

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

1.12 Leases

Rentals under operating leases are charged to the statement of financial activities on a straight-line basis over the lease term.

1.13 Statement of cash flows

The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity

2 Company Status

The charity is a company limited by guarantee/charitable incorporated organisation/unincorporated charity and has no share capital.

The charity is incorporated in England.

In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

The members of the charity are the trustees named on page 1.

Page 10

Cornwall Community Accountancy Service Notes to the Accounts

3 Statement of Financial Activities - prior year

Income
Income and endowments from:
Charitable activities
Other trading activities
Investments
Expenditure
Expenditure on:
Charitable activities
Other gains/(losses)
Reconciliation of funds:
Total
Total
Net income/(expenditure) before
investment gains/(losses)
Net income/(expenditure)
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
54,498
45
19
54,562
53,228
53,228
1,334
1,334
1,334
9,387
10,721		 Restricted
income
funds
2023
£
-
-
-
-
554
554
(554)
(554)
(554)
771
217		 Total
funds
2023
£
54,498
45
19
54,562
53,782
53,782
780
780
-
780
10,158
10,938

Page 11

Cornwall Community Accountancy Service Notes to the Accounts

4 Incoming resources from charitable activities

Grant Income:
Cornwall College
Primary Purpose Trading:
Accountancy services
Other income related to
charitable activities
5 Other trading activities
Commercial accountancy
services
6 Investment income
Interest on cash deposits		 Unrestricted
funds
£
-
45,728
5,702
51,430
Unrestricted
funds
£
-
-
Unrestricted
funds
£
71
71		 Restricted
income
funds
£
-
-
-
-
Restricted
income
funds
£
-
-
Restricted
income
funds
£
-
-		 Total
funds
2024
£
-
45,728
5,702
51,430
Total
funds
2024
£
-
-
Total
funds
2024
£
71
71		 Prior year
funds
2023
£
723
49,300
4,475
54,498
Prior year
funds
2023
£
45
45
Prior year
funds
2023
£
19
19

Page 12

Cornwall Community Accountancy Service Notes to the Accounts

7 Expenditure on charitable activities

Unrestricted
£
Direct costs
Client companies house fees
341
341
Support costs
Wages and salaries
8,507
Pensions
187
Staff Welfare
350
Rent and rates
2,478
Insurance
363
Telephone and fax
352
IT expenses
4,446
Printing, postage and
stationery
91
Subscriptions
242
Travel and subsistence
-
Advertising & Marketing
612
Consultancy fees
33,524
Legal and professional fees
13
Bank charges
60
Depreciation
337
Total Support Costs
51,562
Governance Costs
The audit or independent
examination of the charity's
accounts
540
Total Governance Costs
540
Total Charitable Expenditure
52,443
8 Net income/ expenditure
Net income/expenditure is stated after charging:
Depreciation of tangible fixed assets
Auditors' / Independent Examiners'
remuneration		 Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
217
217
-
-
217		 Total
2024
£
341
341
8,507
187
350
2,478
363
352
4,446
91
242
-
612
33,524
13
60
554
51,779
540
540
52,660
2024
£
540
554		 Prior year
2023
£
604
604
17,500
187
301
2,520
347
457
6,190
149
264
206
576
23,424
-
83
554
52,758
420
420
53,782
2023
£
420
554

Page 13

Cornwall Community Accountancy Service Notes to the Accounts

9 Staff costs

The average monthly number of employees during the year was as follows:

Staff in charitable activities
The aggregate payroll costs of these persons were as follows:
Wages and salaries
Pensions
Total remuneration received by key management personnel which is
partly included within the wages and salaries figures above and parly in
consultancy fees shown in note 7		 2024
Number
2
2024
£
8,507
187
8,694
31,856		 2023
Number
3
2023
£
17,500
187
17,687
24,960

No employee received emoluments in excess of £60,000 in either the current or the prior year.

The charity operates a defined contributions scheme with NEST. The pension cost shown represents the contributions payable by the charity to the scheme for the period.

The outstanding contributions at the end of the financial period were:

10 Trustees' remuneration and expenses

Trustees received no remuneration , benefits in kind or expenses during the current or prior year.

11 Tangible fixed assets

Tangible fixed assets
Cost
As at 1 February 2023
As at 31 January 2024
Depreciation
As at 1 February 2023
Charge for the year
As at 31 January 2024
Net Book Value
As at 31 January 2024
As at 31 January 2023		 Office
Equipment
£
3,810
3,810
3,239
554
3,793
17
571		 Total
£
3,810
3,810
3,239
554
3,793
17
571

Page 14

Cornwall Community Accountancy Service Notes to the Accounts

12 Debtors

Debtors
Trade Debtors
Accrued income
Prepayments		 2024
£
6,600
7,146
-
13,746		 2023
£
9,568
7,060
36
16,664

13 Creditors: Amounts falling due within one year

Trade creditors
Taxation and social security
Accruals and deferred income
Other creditors
Analysis of funds
As at 1
February
2023
£
Restricted Funds
National Lottery
217
217
General Funds
Unrestricted funds
10,721
Total Unrestricted funds
10,721
Total funds
10,938		 Incoming
Resources
£
-
-
51,501
51,501
51,501		 Resources
Expended
£
(217)
(217)
(52,443)
(52,443)
(52,660)		 2024
£
5,588
68
4,750
-
10,406
Transfers
£
-
-
-
-
-		 2023
£
12,052
62
2,570
818
15,502
As at 31
January
2024
£
-
-
9,779
9,779
9,779

14 Analysis of funds

Page 15

Cornwall Community Accountancy Service Notes to the Accounts

15 Net assets by fund

Tangible assets
Current assets
Creditors: Amounts falling
due within one year
Net Assets		 Unrestricted
funds
17
20,168
(10,406)
9,779		 Restricted
income funds
-
-
-
-		 Total funds
17
20,168
(10,406)
9,779		 Prior year
funds
571
25,869
(15,502)
10,938

16 Contingent Liability

During the 2014/15 year a substantial amount of client work was undertaken by the Chief Executive and Principle Accountant Debbie Risborough that has not yet been invoiced. The reason for this being due to the requirement to develop the team prior to staff being able to take over the client commitments. The time incurred was a total of 477.75 hours valued at £14,333. The current value outstanding is £12,833. Ms Risborough has agreed that work will only be invoiced in the future when the charity has built a sufficient surplus to enable payment or when the charity has a sufficient client base to support payment of a salary to Ms Risborough from which the flexi-time balance will be deducted as time off in lieu. Remuneration arrangements have now been revised to ensure there is no further liability that can arise.

Page 16