## **Cornwall Community Accountancy Service** A company limited by guarantee. ## **Charity No. 1147929** **Company No. 07999264** ## **Trustees' Report and Unaudited Accounts** **31 January 2022** Dick Maule FCA The Cross House South Woodchester GL5 5EL **Cornwall Community Accountancy Service CONTENTS** ||Pages|| |---|---|---| |Trustees' Annual Report|2 to 4|| |Independent Examiner's Report||5| |Statement of Financial Activities||6| |Balance Sheet||7| |Notes to the Accounts|8 to|16| Page 1 **Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT** CCAS ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Company No. 07999264** ## **Charity No. 1147929** ## **Registered Office** Mid Cornwall Branch The Elms 61 Green Lane Redruth TR15 1LS ## **Directors and Trustees** The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: Chris Dennis Joanne Fisher John Acornley ## **Key Management Personnel** Chief Executive Officer Debbie Risborough ## **Accountants** Dick Maule FCA The Cross House South Woodchester GL5 5EL Page 2 **Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT** The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 January 2022. ## **OBJECTIVES AND ACTIVITIES** The objects of the charity are: • to promote the efficiency and effectiveness of charities, social enterprises and other voluntary and community organisations and the effective use of their resources for the benefit of the public by developing, promoting, co-ordinating and supporting community accountancy services and through the provision of support, information and training for financial management and control. • To provide support in the form of cost effective accountancy services and financial capacity building for vulnerable individuals and their families in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage. In particular but not exclusively in Cornwall and the surrounding areas. In brief we want to help charities meet their statutory obligations and understand their financial requirements easily so that they can concentrate on their true charitable activities. Feedback from our clients confirms that once the finances are in order and understood the impact of their charitable activities can increase. We amended the objects in March 2013 to include assistance for individuals as this is an area which is not currently addressed but becoming more necessary with the introduction of personal budgets for those needing health care services. The Trustees have had regard to the Charity Commission guidance on public benefit in preparing this report and have ensured that in planning activities year on year that identifiable benefits are attained for our clients and beneficiaries. ## **ACHIEVEMENTS AND PERFORMANCE** Once again our activities matched those of most of our clients during the year in that we have been coming out of the effects of the Coronavirus pandemic and determining the new way forward. Our project undertaken to assist clients with the impact of the pandemic concluded successfully. We thank Sam Hoskin for her work on the project. We have then moved into an extremely busy period trying to catch up from the extended deadlines that were allowed by both Companies House and the Charity Commission. We worked with 71 clients on our usual work of independent examinations, payroll and bookkeeping (50 in 2020/21). This increase was partly due to the increased demand from clients due to our project work and partly in taking over clients from CasKernow, a process which is ongoing after the year end. . ## **FINANCIAL REVIEW** The income for the year has decreased by 17% to £47,782 (2021 £57,802). This is due to the reduction in grants with both the Lottery and Cornwall Council in the prior year. Expenditure has however risen by 4% to £52,613 (2021 £50,752) which is due to the cost of increasing the skills of the core team in order to take on additional income. The resulting deficit in unrestricted funds being £4,277 (2021 surplus £5,725). Page 3 Cornwall Community Accountancy Serviee TRUSTEES ANTr4UAL REPORT The tsvstces fr¢1 that a r¢5¢rve of 3 months running costs is appropriate to cover the needs of the organisation in the event of emergencies. Looking at the costs for 2021 this would be £13,153. The actual reserves of £9,387 (2021 £13.644) show that fi￿er recovcry work to increase illcome is required. Trustees are kept fully infornied of risks to which Ihe cllarity is exposed and the Steps taken to mitigate, where possible, their impact. The Charity is managed to ensure minimum risk with low cost commitments An order to achieve the charitable objectives. In addition, the principles of best practicc are in¢orporated within all work perfornied. STRUCTURE, GoVER￿ANcE AND MANAGEMENT CCAS is a charitable company limited by guarantee. incorporated on 21 sl March 2012. The goveming document is Ihe Memorandum and Articles of Association. Clause 6 of the Mernorandum restricts the liability of each member, a5 defined by clause 7,to ten pounds in the event of the Charity being wound-up. The Charity cannot pay dividends and musl utilise all its funds to further its stakd charitable objectives. At 31 st January 2022, there were three members. Truste¢s'. Th¢ Board of Trust¢¢s is th¢ 8ov¢rning body of th¢ Charity and dct¢nnin¢s policy. It is also responsible for the ovcrnll mana8¢m¢nt of the Charity and for ensuring thal approved pulici¢b are implemented by staff, consultsnts and volunteers. The Board of TnJste¢5 meets at Icasl four times per annum. New trustees ar¢ appoinled by the Board of Tn￿lees, and at any time there should not be fewer than two trustees. Staff & con5ultants.' D¢bbie Risborough(FCCA) r¢mains Ihe principal accountant and Chief Executive Officcr of the Lharily. The team at the end of the year were.. Ellie Mills - an ACCA qualified accountant Charlotte Excelby - a kicksiart traine¢ Danny Batten (ICMA) Continues to support us as a sub-contractor. The Tru31¢¢s are r¢sponsiblc for keeping proper accounting r¢cords that dis¢los¢ with reasonablc accuraiy al any time the finan¢ial position of th¢ charity and to cnable them to ensur¢ that th financial statements comply with the Companics Act 2006. The Trusl¢cs are aL50 responsible for safeguarding the assets of the charity and hen¢¢ taking reasonable sleps for thc prevention and det¢ction of fraud and other irregularities. Thc above report has b¢cn prepared in accordancc with the provisions applicabl¢ to compani¢s subject to the small companies regime as set out in Pan 15 of the CompAnies Act 2006 And in dccordance with the C.haritics SORP (FRS 102). Signed on behalf of the board John Acotnley Trustee 13 October 2022 Page 4 Independent Examlnerfs Report to the Trustees of CORNWALL COMMUNITY ACCOUNTANCY SERVICE I report on the accounts of the company for the year ended 31#t March 2022 whlch are set out on pages 6 to16 Rgsponslblllt108 and ba•ls of rnport A8 Ihe charlty trugtees of the company land 8180 its dlrectors for the purpos88 01 company lawl you are r89ponsibk for the prepaf8llon of the accounts In 8¢¢ordance wlth Ihe requlrem8nts ol the Companles Acl 20061.the 2006 Act,). Having satisfied myseff that thg 8CCA)unts ol the company aré nol requlred to be audlted under Part 16 of tho 2006 Act and are eligible lor independent examlnallon, I report In respect of my examinalK)n of your company's accounts as Carried out under secl*?n 145 of Ihe Charities Act 20111'the 2011 Act.). In cArryiNJ out my examinalton I have followgd the Directions given by the Charty Commlsslon under sectlon 14515Xb) of the 2011 Act. Independenl examlnef • slatement I have completed my examlnatlon. I confirm that no matters have comè to my attenllon In ¢onnecUon wlth the examination gI￿ng me cau8e to belleve Ihat in any fflaterial respeGI: ccounling records were nol kept In respoct of the company 88 requlred by sect]on 386 of Ihe 2006 Act", or 2. Ihe accounts do not arKord with those records", or Ihe accounts do not cornp￿ with the 8ccounllng requlrements of 9eclion 396 of Ihe 2006 Act other than any requirement Ihat the accounts 9fve a Irue and falr vlew. whlch Is not 8 matter consSdered as part of an independent exarninatson., or 4. the accounts have not been prepared In accordance with the melhods and principles of the Slatement of Re￿rnMended Pradce lor accounllng and reporflng by charilles lapplicable to charFties preparlng their 8ccounls in accordance with the Financial Reporting Standard applicable In the UK and Republi¢ of Ireland (FRS 102)}. I have no concems and have come across no other matters In connection with the examination lo whSch 8ttenlion should be drawn In this report in order to enable a proper underslanding of the accounts lo be reached. Dlck Maule FCA The Cn￿5 House South Woodchester GL5 SEL Dale ## **Cornwall Community Accountancy Service STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31 January 2022** |**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Investments
6
**Total**
**Expenditure on:**
Charitable activities
7
**Total**
Net gains on investments
**Net (expenditure)/income**
8
**Net (expenditure)/income**
**before other gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestrict**
**ed funds**
**2022**
**£**
283
42,522
1|**Restricted**
**funds**
**2022**
**£**
-
4,976
-|**Total**
**funds**
**2022**
**£**
283
47,498
1|**Total**
**funds**
**2021**
**£**
1,545
56,250
7| |---|---|---|---|---| ||42,806
47,083|4,976
5,530|47,782
52,613|57,802
50,752| ||47,083
-|5,530
-|52,613
-|50,752
-| ||(4,277)|(554)|(4,831)|7,050| ||(4,277)|(554)|(4,831)|7,050| ||(4,277)
13,664|(554)
1,325|(4,831)
14,989|7,050
7,939| ||9,387|771|10,158|14,989| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. Page 6 Cornwall Community Accountancy Serriee BALANCE SHEET at 31 January 2022 2022 Company No. 07999264 Notes 2021 Flxed assets Tan8ible assets io 1,124 1,124 1,678 1,678 Current assets Debtors 11 11.332 9,876 21.208 (12.174) 9,034 10,158 10,158 12,212 14,994 27,206 (13,895) 13,311 14,989 14,989 Cash at bank and in hand Creditors: Amount falling du¢ within one year Net current Assets Total As8¢t$ les8 currene Ilabllltles Net assets excludlng penslon asset or114blllty Total net As$¢ts 12 10.158 14,989 The thnds of the ¢harlty Restricted funds Resiricled income funds 13 771 1,325 1,325 771 Unrestrlct¢d funds Generdl funds 13 9,387 9,387 13,664 13,664 Total funds 10,1511 14,989 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relaling to small companies. For Ihe year ended 31 January 2022 the company was ¢ntitled to exemption under s¢ction 477 of the Companies Act 2006 ￿ lating to small companies. The members have not required the company to obtain an audil in accordance with s¢ction 476 of the Companies Act 2006. Thc dir¢¢tors acknowledge their r¢sponsibilities for complying with th¢ requirements of the Companies Act 2006 with respect to accounting records and the preparation of acwunt5. Approved by the board on 13 October 2022 And signed on its behalf by.. John Acornley Trustee 13 October 2022 Page 7 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **for the year ended 31 January 2022** ## 1 **Accounting policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The charity constitutes a public benefit entity as defined by FRS102. ## **Change in basis of accounting or to previous accounts** There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. ## **Fund accounting** |**Fund accounting**|| |---|---| |Unrestricted funds|These are available for use at the discretion of the trustees in furtherance of| ||the general objects of the charity.| ||These are unrestricted funds earmarked by the trustees for particular| |Designated funds|purposes.| |Revaluation funds|These are unrestricted funds which include a revaluation reserve| ||representing the restatement of investment assets at their market values.| |Restricted funds|These are available for use subject to restrictions imposed by the donor or| ||through terms of an appeal.| Page 8 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Income** |**Income**|**Cornwall Community**
**Accountancy Service**
**NOTES TO THE ACCOUNTS**| |---|---| |Recognition of|Income is included in the Statement of Financial Activities (SoFA) when| |income|the charity becomes entitled to, and virtually certain to receive, the income| ||and the amount of the income can be measured with sufficient reliability.| |Income with related|Where income has related expenditure the income and related expenditure| |---|---| |expenditure|is reported gross in the SoFA.| |Donations and|Voluntary income received by way of grants, donations and gifts is| |legacies|included in the the SoFA when receivable and only when the Charity has| ||unconditional entitlement to the income.| |Tax reclaims on|Income from tax reclaims is included in the SoFA at the same time as the| |donations and gifts|gift/donation to which it relates.| |Donated services|These are only included in income (with an equivalent amount in| |and facilities|expenditure) where the benefit to the Charity is reasonably quantifiable,| ||measurable and material.| |Volunteer help|The value of any volunteer help received is not included in the accounts.| |Investment income|This is included in the accounts when receivable.| |Gains/(losses) on|This includes any gain or loss resulting from revaluing investments to| |revaluation of fixed|market value at the end of the year.| |assets|| |Gains/(losses) on|This includes any gain or loss on the sale of investments.| |investment assets|| |**Expenditure**|| |Recognition of|Expenditure is recognised on an accruals basis. Expenditure includes any| |expenditure|VAT which cannot be fully recovered, and is reported as part of the| ||expenditure to which it relates.| |Expenditure on|These comprise the costs associated with attracting voluntary income,| |raising funds|fundraising trading costs and investment management costs.| |Expenditure on|These comprise the costs incurred by the Charity in the delivery of its| |charitable activities|activities and services in the furtherance of its objects, including the| ||making of grants and governance costs.| |Grants payable|All grant expenditure is accounted for on an actual paid basis plus an| ||accrual for grants that have been approved by the trustees at the end of the| ||year but not yet paid.| |Governance costs|These include those costs associated with meeting the constitutional and| ||statutory requirements of the Charity, including any audit/independent| ||examination fees, costs linked to the strategic management of the Charity,| ||together with a share of other administration costs.| |Other expenditure|These are support costs not allocated to a particular activity.| ## **Taxation** The charity is exempt from corporation tax on its charitable activities. Page 9 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Tangible fixed assets and depreciation** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Office Equipment 33% straight line basis ## **Trade and other debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **Cash and cash equivalents** Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. ## **Trade and other creditors** Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **Leased assets** Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. ## **Pension costs** The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Page 10 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Statement of cash flows** The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity ## 2 **Company status** The company is a private company limited by guarantee and consequently does not have share capital. - 3 **Statement of Financial Activities - prior year** |**Income and**
**endowments from:**
Donations and
legacies
Charitable activities
Investments
**Total**
**Expenditure on:**
Charitable activities
**Total**
**Net income**
**Net income before**
**other gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestricted**
**funds**
**2021**
**£**
1,545
43,250
7
44,802
39,077
39,077
5,725
5,725
5,725
7,939
13,664|**Restricted**
**funds**
**2021**
**£**
-
13,000
-
13,000
11,675
11,675
1,325
1,325
1,325
-
1,325|**Total**
**funds**
**2021**
**£**
1,545
56,250
7| |---|---|---|---| ||||57,802
50,752| ||||50,752| ||||7,050| ||||7,050| ||||7,050
7,939| ||||14,989| Page 11 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Income from donations and** ## 4 **legacies** |Appeals and
donations
Donated Services
5
**Income from charitable**
**activities**
_Grant Income:_
National Lottery
Community Fund
Cornwall Council
Cornwall College
_Primary Purpose_
_Trading:_
Accountancy
Services
Training Income
Other
6
**Income from investments**
Interest on cash
deposits|**Unrestricted**
**£**
-
-
-
40,789
-
1,733
42,522|**Unrestricted**
**£**
283
-
283
**Restricted**
**£**
-
-
4,976
-
-
-
4,976
**Unrestricted**
**£**
1
1|**Total**
**2022**
**£**
283
-
283
**Total**
**2022**
**£**
-
-
4,976
40,789
-
1,733
47,498
**Total**
**2022**
**£**
1
1|**Total**
**2021**
**£**
-
1,545| |---|---|---|---|---| |||||1,545| |||||**Total**
**2021**
**£**
13,000
10,000
-
32,746
25
479| |||||56,250| |||||**Total**
**2021**
**£**
7| |||||7| Page 12 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Expenditure on charitable** 7 **activities** |_Direct expenditure on_
_charitable activities_
Reference material
Client companies
house fees
_Support Costs_
Wages
Pensions
Staff training
Staff welfare
Rent & rates
Insurance
Repairs & renewals
Telephone and fax
IT expenses
Printing, postage and
stationary
Subscriptions
Marketing and
promotion
Consultancy fees
Legal and
professional fees
Specific Bad Debts
written off
Bank charges
Depreciation
_Governance costs_
Independent
examination of the
charity's accounts
8
**Net (expenditure)/income before**
**transfers**
This is stated after charging:
Depreciation of owned fixed assets
Independent Examiner's fee|**Unrestricted**
**£**
95
543
18,198
187
-
266
2,500
346
87
749
3,433
61
188
632
19,264
26
-
88
-
420
47,083|**Restricted**
**£**
-
-
3,530
-
201
-
-
-
-
-
-
-
-
-
1,245
-
-
-
554
-
5,530
**2022**
**£**
554
420|**Total**
**2022**
**£**
95
543
21,728
187
201
266
2,500
346
87
749
3,433
61
188
632
20,509
26
-
88
554
420
52,613|**Total**
**2021**
**£**
-
213
19,326
187
113
1,750
2,500
345
88
486
2,475
241
392
2,980
18,887
213
78
58
-
420| |---|---|---|---|---| |||||50,752| |||||**2021**
**£**
-
420| Page 13 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** |9
**Staff costs**
Salaries and wages
21,728
Pension costs
187
21,915
No employee received emoluments in excess of £60,000.|19,326
187| |---|---| ||19,513| ||| |Total remuneration of key management personnel is shown below and is included
partly in the wages and salaries figures above and partly in consultancy fees that are
shown in note 7.
Total employee benefits received by key
management personnel
22,101
The average monthly number of employees during
the year was as follows:
**2022**
**Number**
Charitable activities
3
3
10
**Tangible fixed**
**assets**
**Office**
**Equipment**
**£**
**Cost or revaluation**
At 1 February 2021
3,810
At 31 January 2022
3,810
**Depreciation and**
**impairment**
At 1 February 2021
2,132
Depreciation charge
for the year
554
At 31 January 2022
2,686
**Net book values**
At 31 January 2022
1,124
At 31 January 2021
1,678
11 **Debtors**
**2022**
**£**
Trade debtors
10,622
Other debtors
710
11,332|19,999
**2021**
**Number**
3| |---|---| ||3| ||**Total**
**£**
3,810| ||3,810| ||2,132
554| ||2,686| ||1,124| ||1,678| ||**2021**
**£**
12,212
-| ||12,212| Page 14 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 12 **Creditors:** amounts falling due within one year |Trade creditors
Other taxes and social security
Accruals and deferred income
13 **Movement in funds**
**Restricted funds:**
**Restricted income**
**funds:**
National Lottery
Kick Start
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation**
**Reserves:**
**Total funds**|**At 1**
**February**
**2021**
1,325
-
1,325
13,664
14,989|**2022**
**£**
9,305
180
2,689
12,174
**Incoming**
**resources**
**(including**
**other**
**gains/losses)**
**£**
-
4,976
4,976
42,806
47,782|**Resources**
**expended**
**£**
(554)
(4,976)
(5,530)
(47,083)
(52,613)|**2021**
**£**
1,304
170
12,421| |---|---|---|---|---| |||||13,895| |||||**At 31**
**January**
**2022**
**£**
771
-| |||||771| |||||9,387| |||||10,158| Purposes and restrictions in relation to the funds: |Restricted funds:|| |---|---| |National Lottery|Funding to assist clients with the effects of Covid19| |Kick Start|Funding for a trainee| ## **Analysis of net assets between** 14 **funds** |Fixed assets
Net current assets|**Unrestricted**
**funds**
**£**
-
9,034
9,034|**Restricted**
**funds**
**£**
1,124
-
1,124|**Total**
**£**
1,124
9,034| |---|---|---|---| ||||10,158| Page 15 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 15 **Contingent Assets/Liabilities** During the 2014/15 year a substantial amount of client work was undertaken by the Chief Executive and Principle Accountant Debbie Risborough that has not yet been invoiced. The reason for this being due to the requirement to develop the team prior to staff being able to take over the client commitments. The time incurred was a total of 477.75 hours valued at £14,333. The current value outstanding is £12,833. Ms Risborough has agreed that work will only be invoiced in the future when the charity has built a sufficient surplus to enable payment or when the charity has a sufficient client base to support payment of a salary to Ms Risborough from which the flexi-time balance will be deducted as time off in lieu. Remuneration arrangements have been now been revised to ensure there is no further liability that can arise. ## 16 **Related party disclosures** ## _**Controlling party**_ The company is limited by guarantee and has no share capital; thus no single party controls the company. Page 16