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2022-03-31-accounts

Education Training Consortium Sussex

Registered Charity 1147918

Annual Report and Statement of Accounts

For the year ended 31st March 2022

Contents

Page
Annual report 3-6
Independent examiners report 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 9-13

Education Training Consortium Sussex

Registered Charity 1147918

Annual Report

For the year ended 31st March 2022

Trustees

Peter Carcas [Chairman]

Linda Goree Duncan Keir John Enefer [Treasurer] Janice Easton

Principal Address

49 Cambridge Gardens, Hastings, East Sussex,TN34 lEN

Bankers

Lloyds, 17 Wellington place Hastings, East Sussex,TN34 1NX

Independent Examiner

Mr Ola Soyombo [ACCA. ACA, M.SC] Bergen Associates, Chartered Certified Accountants

c/o Perfect Balanced Bookkeeping Century House, Suite 12 100 Menzies Road St Leonards-on-Sea East Sussex Tn34 9BB

Structure, Governance and Management

Governance

The charity is governed by its declaration of Trust dated 10[th] May h 2012.

The power of appointing new or additional Trustees is vested in the Trustees.

The Trustees are giving due consideration to becoming an Incorporated Charitable Organisation.

Risk Management

The Trustees continue to monitor the major risks to which the Trust is exposed and are satisfied that adequate systems are in place to mitigate the exposure to those risks. We have allocated a staff member to monitor Health and Safety and report regularly to the Trustees.

Objects and Activities

The objects for which the charity is established are:

Achievements and Performance

Our work during the year continued to be impacted by the Pandemic and consequent safety measures. Many service closed during the lockdowns but we responded by helping people in new ways where possible. We also developed new services to meet new needs.

Digital Inclusion

When rules permitted we continued to provide free computer access to disadvantaged groups via the b@sement project and on an outreach b a s i s at various centres in the area. Regular groups attending the b@sement included clients from Priory Partnership, Prader Willi Syndrome support services and people in recovery from mental ill health.

By providing free access we continue to enable people to obtain benefits, employment and health information as well as to acquire the basic computer skills. The number of referrals from Job Centreplus has maintained and we are delivering to more clients with long term health difficulties. We received a small grant to support people claiming Universal Credits.

Working with BAME Communities

Demand for English lessons for non English speakers continued to grow due to changes in the local community with a steady influx of refugees and asylum seekers to the town. Towards the end of the year we started to receive referrals of Ukrainian refugees and due to numbers we started specific provision for this client group.

Face to face lesson were suspended during lockdowns but where possible online lessons were offered instead. This was facilitated by the provision of free tablets with data usage.

Due to the impact of the pandemic this community was particularly vulnerable, with many services only available online or by telephone which for people with language issues created severe problems. Food poverty was a severe problem with the group due to even more limited employment prospects and we opened a Food Bank to meet their specific cultural dietary needs. The project was supported by volunteers from the client group.

Working with Older People

The Dementia Day Care Service was impacted by the pandemic and lockdowns, with the client group being at considerable risk. However the impact was less than in the previous year and during the closures we continued to support clients and their families with phone calls, shopping and meal deliveries. We also undertook meal deliveries to residents of Marlborough House and other sheltered housing provision.

Our café at Marlborough House as well as supporting residents throughout the pandemic also provided the opportunity for them to socialise with fellow residents once restrictions were lifted. It took a while for people to adjust to being able to mix again but a steady increase in the café usage and venets hosted for them in the Day Service was noted.

Income levels for the service were restored to near normal replacing some of the emergency grant support we received in the preceding year.

In discussion with Adult Social Care we started to look at establishing services in Rye and Bexhill to meet the needs of other areas and fill the gaps created by the closure of other services.

Thanks to support from East Sussex Adult Social Care and Public Health we were able to maintain a safe environment for our clients and staff. The experience was then used to support all our projects.

Partnership Working

We have continued to support the local community by working with other groups to help overcome food poverty, an issue affecting many of our clients. In particular we were able to second staff to Hastings Area Community Trust to

support clients of the Pantry food project with digital support and access to information. Many clients were in receipt of the digital devices we were able to donate.

As a member of the local learning provider partnership, Skills and Learning in the Community, we are part of an ESF funded project to develop support for learners and capacity of group members.

Volunteers and Kickstart

Volunteers have continued to be an important part of the delivery of our services and we have been able to provide them with support to obtain qualifications and in some cases progress to employment.

With other local voluntary organisations we participated in the Government’s ‘Kickstart’ scheme to help young people enter the labour market. We employed 6 young people on the programme, 4 of whom gained employment, 2 with us in newly created positions. Unfortunately, 2 were unable to work at the end of the programme due to ill health.

Public Benefit

The Trustees have considered their duty as set out in Section 17 of the Charities Act 2011to have due regard to public benefit guidance issued by the Commission, and in their opinion the foregoing report demonstrates that they have complied therewith.

Financial Review

Income increased during the year to £360,379 as did expenditure at £307,292.This resulted in a surplus of £53,087. This left an unrestricted reserve of £154.917. The increase in turnover and expenditure represented a major recovery from the Pandemic and a near return to normal levels of operation.

The Government’s Job Retention Scheme enabled us to retain our workforce and maintain our finances. The Resilience payments and Infection Control Grants from East Sussex County Council Adult Social Care were also significant in enabling us to maintain our Dementia Day Service. Significant funding from Sussex Community Development Foundation enabled us to deliver a much needed food project for Asylum Seekers and Refugees and to offer them further advice and support.

The charity will continue to explore further diverse funding streams and project development to meet the needs of the local community during these increasingly difficult and uncertain times.

Reserves

The unrestricted reserves of £150,917 provides at least five months operating costs and enables us to maintain cash flow as some contracts and grants have an element of payment in arrears. Funds are sufficient to clear all liabilities should all sources of income cease. Funds are also available to enable further development of the organization, particularly the development of further Day Service Centres. The Trustees believe this level of reserves is adequate for our needs and necessary during uncertain times. Given our vulnerable client groups our services could be easily impacted by further Covid 19 upsurges and other uncertainties and there is no certainty that there will be the level of financial support that was available in the financial year previously.

On behalf of the Trustees

Peter Carcas Chairman Date 7.11.2022

INDEPENDENT EXAMINER'S REPORT

To the Trustees of Education Training Consortium Sussex

I report to the trustees on my examination of the financial statements of Education Training Consortium Sussex (the charity) for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mr Ola Soyombo (ACCA, ACA, M.Sc) Bergen Associates Chartered Certified Accountants

c/o Perfect Balanced Bookkeeping Ltd Century House, Suite 12 100 Menzies Road St Leonard-on-sea. TN38 9BB

Dated: 11 August 2022

Income & Expenditure Account For the Year Ended 31st March 2022

INCOME
Grants
Donations
Service Charges
Computer Club
Pantry/Cafe
FSN Chart Project
KickStart Salary
HMRC JRS
Dementia Day Service
Room Hire
Bank Interest
Gross Income
LESS EXPENDITURE
Refreshments
163.10
Stationery
1,326.58
Postage
179.52
Volunteer expenses
309.90
Sundry
43.48
Events & Activities Travel
& Motor
43,971.84
Expenses
2,924.12
Employer NI
5,132.45
Employer Pensions
4,568.22
Wages
221,582.15
Office rent
7,000.00
Phone/broadband
1,585.23
Insurance
4,410.80
Repairs & Renewals
4,381.64
Professional Fees
292.00
Training
171.60
Advertising
15.00
Bookkeeping Fees
700.00
Sub-Contractors
3,018.09
Clothing Cost
621.17








2021-22
150,763.17
542.20
-
3,849.90
10,178.10
2,000.00
28,942.42
8,456.75
154,885.49
745.00
16.38
360,379.41
227.00
632.00
120.00
890.00
690.00
28,210.00
2,484.00
2,480.00
3,751.00
171,762.00
7,000.00
1,545.00
2,751.00
2,033.00
-
32.00
-
660.00
-




2020-21
217,898.00
338.00
37,877.00
3,030.00
11,479.00
-
-
-
-
37.00
270,659.00

Subscriptions 553.80 -

General Rates 2,436.71 - Depreciation 1,905.00 636.00 Total Expenditure 307,292.40

225,903.00

EXCESS OF INCOME OVER EXPENDITURE

53,087.01

44,756.00

BALANCE SHEET FOR THE YEAR ENDED 31ST MARCH 2021

Note
FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtor
1
Petty Cash
Cash at Bank
Deposit Account
CURRENT LIABILITIES
Creditors: Amounts falling due
within one year
2
Restricted Funds
3
NET TOTAL ASSETS
INCOME & EXPENDITURE ACCOUNT
As at 1 April 2021
Excess of Income over Expenditure
REPRESENTED BY
Restricted Funds
Unrestricted reserves		 195.84
2,776.70
190,803.18
193,775.72
134.79
62,144.00
62,278.79
 31.03.22
15,669.00
131,496.93
147,165.93		 31.03.22
15,669.00
131,496.93
147,165.93		 420.83
16,471.68
140,086.80
156,979.31
1,871.00
32,000.00
33,871.00		 31.03.21
4,867.00
123,108.31
127,975.31

159,974.00
53,087.01
217,061.01		 115,224.00
44,750.00

159,974.00

62,144.00
150,917.01
213,061.01		 32,000.00
127,974.00

159,974.00

Approved by the Trustees and signed by

Chairman Treasurer

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022

1 TANGIBLE ASSETS
COMPUTER EQUIPMENT
20%
COST
AS AT 31 MARCH 2021
ADDITIONS
AS AT 31 MARCH 2022
DEPRECIATION
AS AT 31 MARCH 2021
CHARGE FOR YEAR
AS AT 31 MARCH 2022
NET BOOK VALUE
AS AT 31 MARCH 2021
AS AT 31 MARCH 2022
MOTOR VEHICLES
25%
COST
AS AT 31 MARCH 2021
ADDITIONS
AS AT 31 MARCH 2022
DEPRECIATION
AS AT 31 MARCH 2021
CHARGE FOR YEAR
AS AT 31 MARCH 2022
NET BOOK VALUE
AS AT 31 MARCH 2021
AS AT 31 MARCH 2022
2 CREDITORS
PAYE & NI
BOOKKEEPING FEE
PENSION FUNDS		 31.03.22
39,604.00
-
39,604.00
31.03.21
37,280.00
2,324.00
39,604.00
34,737.00
846.00
35,583.00
4,021.00
12,707.00
12,707.00
1,059.00
1,059.00
11,648.00
1,450.13
700.00
884.92
134.79

34,101.00
636.00
34,737.00
4,867.00
-
-

 -

1,450.00
540.00
119.00
1,871.00

3 RESTRICTED FUNDS

HBC
Hilden Charitable Trust
East Sussex County Council
Chalk Cliff Trust
Sussex Community Foundation
Sussex Housing Trust for the Elderly
GRANTS RECEIVED
Main Grants
HACT
Sussex Housing Trust for the Elderly
Sainsburys
Good Things Foundation
HMRC JRS
Chalk Cliff Trust
ESCC
Ernest Kleinwort Charitable Trust
Sussex Community Foundation
Education Futures Trust
Hastings BC
Sundries


23,000.00
4,000.00
10,144.00
25,000.00
62,144.00
17,255.63
22,916.63
375.85
5,000.00
5,000.00
58,103.81
24,964.00
10,121.45
3,808.90
3,217.17
150,763.44		 1,000.00
2,000.00
4,000.00
25,000.00










32,000.00
8,129.00
15,673.00
18,959.00
650.00
1,255.00
46,465.00
96,906.00
10,000.00
19,862.00
217,899.00

4 PAYROLL LIABILITIES

Thoughout the year ETC paid in £4,568.22 for employees pension and £5,132.45 Employers National insurance. No member of staff earned over £60000

5 EVENTS AND ACTIVITIES

Day Care Meals - café-pantrty
Material Purchases
Day Care Activities		 41,182.50
718.44
2,555.00
44,455.94

6 TRAVEL & MOTOR EXPENSES

Fuel
Vehicle Insurance
Travelling
REPAIRS AND RENEWALS
Repairs and Servicing
Repairs and Renewals		 2,126.11
222.01
576.00
2,924.12		 2,126.11
222.01
576.00
2,924.12

594.53
3,911.01
4,505.54

7 REPAIRS AND RENEWALS

8 DEPRECIATION

Vehicle Depreciation 1,059.00
O/E Depreciation 846.00
1,905.00