THE WALSHAM LE WILLOWS OPEN GARDENS TRUST Charity number: 1147893 ANNUAL REPORT ANDACCOUNTS FOR THE YEAR ENDED 31 December 2024
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 Objectlves and Actlvltles Objects of The Walsham le Willows Open Gardens Trust (the "Trusr): To further general charitable purposes for the benefrt of the inhabttants of Walsham Willows and the surrounding area and in particular but not exclusively by.. 11 Advancing the Christian religion by provbying financial assistance to St Mary's Parish Church. Walsham le Wllows.. and 2) Promoting for the benefrt of the inhabrtants of Walsham le Willows and the surrounding area the provision of facilrties for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age. infinnity or disablement. financial hardship or social and economic circumstances or for the public at large in the interests of social weffare and with the object of improving the COndOn of lrfe of the said inhabitsnts. Achievements and Performance Chalrnian's Staternent THE OPEN GARDENS WEEKEND 2024 We were extremely lucky with the weather once again. two. warm but not too hot days, made for the perfect ondrtions for our visitors and for the Walsham volunteers. Church bells pealed as the visttors arrtved, eager to sample this year's delights and they rtainlY were not disappointed by the 36 gardens and open spaces. People were thrilled as they crossed the road,. Flower Power Project with in excess of 3000 crocheted flowers fixed lo netting and draped over the brick and flint wall of the churchyard... a total joy to behold. In St Mary's itself. another fantastic art exhibition and sale of local artists Work, a floral display on the theme of 'Nursery Rhymes,. music by VIsn9 perfomers. The Village Market was hoLtsed in the yard at Clarkes again this year and visitors happily browsed the stalls, enjoyed an ice cream and leamt that Walsham's famous builders, merchants have a lot more on offer than they perhaps kntsw. At the Memorial Village Hall, we had a recorder group playing and then followed the tradrtional brass bands with quintessentialty English sounds drifting over the village on these idyllic summer days. Visitors remark on the qualty and variety of the refreshments that are provided. indeed some visitors only come to sample them.. the Memorial Hall arKI Priory Room with the now famous lunches and teas including a retum of wonderful meringues this year. Pimm's and produce at the allotrnents, th8 pizza, BBQ and bar at the Elms delighted the public serving fine locally sourced food cooked to perfection and with the garden still packed at the end of each day wtth Itve music continuing well into the evening. Our teams at all our food venues were continuousty congratulated as the days passed by. We had, the now traditional rare tortoises on display. lots of vintage Gars. Motris Dancing. birds of prey in the thurchyard and much, much more... None of this would be possible wrthout the support, the help. and the encouragement we get from, literally hundreds ol Walsham residents, who throw themselves into the event and give their whole hearted support to my wonderful committee's amazing efforts.
hausting at times but we hope you enjoyed the event and we want to thank you all; the garden owners of urse, the volunteers at the car park, the flower arrangers and the flower power people, the art sales folk. e raffle ticket sellers, the helpers at the refreshment venues, the cake makers, the bell ringers, the usicians, the tent erectors (and dismantlers), the traffic cone prowders. all our sponsors who advertised in lovely programme and many many more. ur wami welcome, your smiles and your generosrty shone thrOh and t)ur vis¢tors were mightily pressed and we are sure that many of them will come again next year.... a result of the highly successful weekerKI, the Trust made a spectacutar profit of £21,046 for the year. aayS 50 /0 will go to the fabric fund of the Church. the rest to support the many Walsham clubs and anisations who have been invFted to submit funding bids. ce again, a big THANK YOU to you all for your support. I do hope that whatever you were involved wtth at you got completely immersed and enjoyed the whole experience and came away with a 'well charged mmunty spirit, plus that Wa feeling of being part of the fellowship that is Walsham le Willows in the autrful County of Suffolk. Ilen Baker air of the Walsham Le Willows Open Gardens Tnjst nancial Revlew te money was up £1,805 (+17%) on 2023, which equates to roughty 225 additional visitors, so a very ccessful resu. tal catering reiptS were up £4,156 (+25'/0) arKI. because catering costs were up only £814 (13%), the catering resutt was up £3,342 (3Vh). a terrific resutt given thè continugJ increase in costs generally in UK. e Raffle was down 42 /0 to £1.266, further exarbated by a 36Yo increase in costs to £239. Fridge hire st increased 96 % to £1,130 due to additional trailers being hired for the Priory Room and The Elms. nds available at year end were £31.508 81. Deducting the General Reserve (see below) of £10.272.91 ulls in £21,235_91 being available for Grant Disbursements of which 500/0 will be paid to St Mary's urch, Walsham le Willows. leavin9 £10.618 available for other causes in line wrth the Objectives of the st. erves pollcy en that much of the annual expendtture for the annual open gardens event is committed before the nt, il is the Trustees aim to maintain a General Reserve to protect the Trust against unforeseen umstances, for example bad weather. The Trustees agreed that this reserve should be set at 50Yo of most recent Total Payments (exduding "Independenl Projects"). For 2024, this is 50Yo of £20,545.81 or 0,272.91. rth Harfow n. Treasurer
structure and Govemance The method of appointment of Trustees is set out in the Declaration of Trust dated 14 June 2012. The members of the Trust are set out below. Trustees Collen Baker- Chaiman Garth Harlow- Hon. Treasurer Frances Jenner- Trustee John StebbirwJ- Secretary Committee members Michael Cousins Nick Parsons Grant Robinson Beverly Rust Cath Know18s {from 21 March 2024) Dawn Bramham (from 18 April 2024) TraY Gor£elak (from 26 September 2024) Admlnlstratlve Infomiatlon The contsct details for the Trust are: Mr John Stebbing, Secretary. 2 Wine Cottages, The Street. Walsham le Willows. IP313AZ Mr Garth Harlow, Hon. Treasurer, The Rookwy, WattisfieKI Road. Walsham le Wllows. IP313BD Bankers: Barclays Bank plc. Abbeygate Street, Bury St Edmunds. IP33 1 LB Approved by the Trustees on 2025 arKI sned on their behalf by Chairman Hon. Treasurer
RECEIPTS AND PAVMENT5 AccouHr YEAR ENDED31 DECEMBER 2024 RECEIPTS PAVMEP 202a Weekend event (see note Al OJurchyordRases Bank interest 41,438.30 35920.26 WeeeTrJ Event (see note Al urdJyorfR05e5 InSurae AdrninistratK)n Repair5 & Renewals Capital ExperKlttu MeetÉr8 Friday Pa June [rerS etIng LicerKi -17,282.13 -14.961.84 -135.85 -85.88 -S80.69 -457.84 45.99 -135.34 -1,113.34 -355.17 -1.209.00 -2.784.84 -66.86 -31.45 289.49 123.35 -293.66 -21.00 -21.) Total Rece less Payments NET PRORT 41,n7.79 36,068.61 Total Payments -20,681.66 .18.900.22 21.046.13 17,169.39 DfsBuRSEMEN75 St Mary'5 ta fund -8,015.th) .9,rpu.(Ki W3haM Spo Club WaL4ham Wild Wood The Priory Room/WalsKgmArts Group W31shamAllotments History Group .1S00.TrJ .2.((Q.C -130.32 .I(KA).C¥) -330.45 -l362.co -L720. -349.co -20.C -107.24 -187. -23.22 -232.30 .554.70 ,dens P13y£round Ice cream Xmas Te -216.25 Flower Power Project Walsharn Pre-khool Elodie Day St Mary's Clock Totsl Dlsbursm•nts NET AFTER DIS8URSEME14TS .244.n .1.o.(KI -250. -1.500.M .15,041.44 6,69 -17,894.76 -726.37 FUNDS STAIEMV Bar¢v$ Openlng BaL8n¢e 25504.12 41.727.79 -20,681.66 26230.49 36W.61 -18,9CQ.22 Expenditu Di5tEr5ements CLOSING BALANCE 31,508JI 25.5114.12 Represent¢d by: las atl Barclays Current kcount Barcla Dew5f( kcount TOTAL FUNOS @ YEAR END 3V12120Z4 31IIV2023 235.97 31272.84 25.423.35 31.508.81 25.504.12
THE WALSHAM LE WILLOWS OPEN GARDENS TRUST NOTES TO THE RECEIPTS AND PAYMENTS AccouKr FOR THE YEAR ENDED 31 DECEMBER 2023 1. The accounts of the Trust have been prepared in accordan with the requirements of the Charities Act 2011 using the receipts and payments basis. 2. Further anatysis of Receipts and Payments NoteA.' W44k 2024 2023 Paym•nts Rewlt Enknnce F MVH CaiPa¥k MVM Catwkng Ptlory Room Ehns BBQ Ekn5 Bèr EknsClas ¢¥ ArtShow Plmm5StsM 11.610.87 .126.15 11.4B4.n 939.84 -63.32 ,776.52 $09.90 4.444.59 2,119.43 2.787.19 981.45 IrA).fX) 599.49 213.66 541.51 2.004.81 6.740.33 3.71 5.6S9.53 4.743.94 .l.tsJ.15 5.460.18 2,7¢YJ.g 23)5.87 2.6Z2.64 85.C 5.695.26 1738.76 5.098.35 U56.40 -1250.67 -619.33 -2,311.16 -IA74.95 .2.863.66 .2.121.30 W7.8k 541 12 -2.219.44 -117 95 flJ8.37 423.17 2,774.67 343.30 -2,179.18 -129.64 575.cll 2.180.01 -33.49 -175.20 1265.59 lao. 328.34 L420.L¥J L614.50 -239 20 lJ)2&39 180. 32&34 L420.LY) 1,614.SO 7.50 525.IXI J.130.t 528.LK) 450.DJ 1.749. 1.745. IceerEam Oonatknty5lSpon50r5h Pft)8fdmme Adyertkllle 277.46 1523.31 277.46 L523.31 1.408. -607 50 MVH Hi -fO)7.50 - -525.LK) -1.130. -528. .450.()J - -1.749.8 -1,745.Fil -6D7.50 Frldle Htr Toart Hke ndslM¥sk Adv*rtlslTrK Pdnlkns Yransport -576.Q) -336.tX) -450.0) -1.478.Tr) -1.682.40 -576.00 -336.QO -450.00 -IA78.00 .1,682.40 -220.50 .72.OS 220.50 72.05 -35.C Helpors TOTAL 41A38.Xt -17.282 13 Z4,156.17 35320.26 20,958.42
- Assets retained by the Trust.. ASSET REGISTER Replacement Value Item Cost Purchased Mains OFerated coin counter Pizza Oven (wood fired) Marque Blue Gazelx)13m x 6m) Catering equipment Ivariou51 8 x 8dvertising signs124(K)x12(K)mml Numerous smaller signs 8 x folding metal road sigr 8 x large fold up timbertables 40 x stacking plastic chairs Shed lotated at Priory Room Art Peg Boards 180.EQ 1010812022 UniFlame 6 8umer Gas Grill BBQ and cover 462.95 29/0512022 8 x Sumup card readers 2LXJ.LKI 27/0712022 4 x large PVC Banners 7.CO OV0812023 Various crockery & &asses IHubbardl 285. 0810812023 Capital investment storage container WSC I.(IXJ.C 2511012023 Dough Roller 544.56 OV0712024 2 x A4 Pavement Slgn 1710612024 3 X Sumupsolo 19111/2024 2CKJ.C(I 450.CK) 330.C 850.CM) I,(x)o.Th) Sc.) 1.2CKJ.CIJ 450.Th) 180.0) 2CQ. 760.(x) 285.CX) I,IXK).(X) 544.56 90.LKI 140.40 140.40 10.265.C(I
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE WALSHAM LE WILLOWS OPEN GARDENS TRUST I report to the trustees on my examination of the accounts of The Walsham le Willows Open Gardens Trust (the 'Trust') for the year ended 31 December 2024. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the awunts in accordanc8 with the requirements of the Chartties Act 2011 (the Act,). I report in respect of my exarnination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent exarninerfs statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as r4uired by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no otrter matters in connection with the examination to which attention should be drawn in this report in ¢)rder to enable a proper understanding of the accounts to be reached. Alison Roberts FMAAT Acom Accounting Acorn House, Chapel Road. Wattisfield, Diss, IP22 1 NY 2nd March 2025