## **TRUSTEES ANNUAL REPORT** ## **Year Ending** **31 March 2021** ## **Manna House (Hanley)** **Charity Registration Number: 1147797** 1 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **OBJECTIVES AND ACTIVITIES OF THE CHARITY** ## _**Summary of the objectives of the charity as set out in its governing document**_ To relieve poverty of persons 16 year of age or over by the provision of support (including food, clothing, washing facilities, warmth and comfort) for those homeless and those living in substandard accommodation, as well as support through counselling, mentoring, art therapy and advocacy to access services providing help with housing and drug rehabilitation, within the North Staffordshire area. ## _**Summary of the main activities throughout the year in relation to its objectives**_ The charity continued to operate a busy schedule throughout the extraordinary past year. Our work has continued, albeit in a vastly different way due to the Covid-19 restrictions. When the Corona virus first began, we were forced to close our doors to our usual activities in order to comply with the Government lockdown restrictions. The Government’s requirements to ‘Get Everyone in’ saw all the local homeless individuals provided with emergency accommodation. Local organisations quickly rallied to find places for everyone implicated and all our local homeless people were provided with somewhere safe to lockdown. During this time, the Manna House charity managed to maintain emergency support for the neediest in our area by providing door-step deliveries of essential food parcels to many of our usual guests, plus many other individuals and families who contacted us. As the restrictions eased, the process of providing the food parcels changed and we were able to serve directly from our doors. This process of providing support continued throughout the year and we were also able to leave a table outside the door for passers-by to help themselves from. Along with food and household provisions, we continued to provide toiletries, sanitary wear, essential baby items, clothing and other miscellaneous household items. 2 As the year progressed, we noticed a distinct increase in the number of visitors requiring support and sadly, many young couples with small children became regular weekly visitors. The average food parcels given out has been between 80 to 100 each week. The contents vary each week but generally include, bread, milk, soup, beans, pasta, fruit, cereals, rice, biscuits, juice, jam, meat and fish (when available), tea, coffee, sugar, and fresh vegetables (when available). For the most vulnerable self-isolating people who have been forced to ‘shield’ throughout the pandemic ordeal, Manna House has continued to provide a doorstep delivery service. In December, a wonderful ‘take away’ Christmas meal was prepared and provided by a community group called Give for Good. We served 70 cooked meals from our door and every individual were each given a Christmas present of chocolates and biscuits. Many young families who regularly attended throughout the year were provided with a selection of children’s toys at Christmastime. We were also able to provide these families with additional food, clothing, hats, scarves, gloves and underwear. Many of the items were donated and we were privileged to be able to pass them on behalf of local companies and organisations 3 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **OBJECTIVES AND ACTIVITIES OF THE CHARITY (continued)** ## _**Trustees’ statement with regard to the public benefit guidance**_ The trustees have regard to the Charity Commission guidance on Public Benefit and plan their activities to ensure that they comply with the guidance. Details of how this is achieved are given in the ‘ _Summary of the main activities in relation to its objectives’._ ## _**Summary of Contribution made by volunteers**_ The Government Covid-19 restrictions limited the number of volunteers we were able to accommodate at one time, and the Manna House charity made every effort to maintain the ‘safe distancing’ working rule. As many of our usual volunteers fell into the category of older or vulnerable themselves, it was important to the charity that the welfare of the volunteers was a priority. We therefore formed a small, limited group of 12 regular volunteers to help each week and provided the essential personal protective equipment required to help maintain their safety. The charity’s dedicated co-ordinator kept regular contact with them and arranged their timetabled attendance. They all freely gave their time to help the charity’s cause and mission and many bravely held the ‘front line’ position as the pandemic worsened and spread. At the beginning of the year (and the start of the pandemic) the volunteers who were able to drive used their own vehicles to help deliver food hampers around the city. They refused reimbursement as this was seen an emergency effort as the whole country united to help and support one another. Our committed, regular volunteer driver was kept busy collecting various donated produce from a variety of locations around the city. He also picked up additional food items from local stores, supermarkets and food banks throughout the crisis period and beyond. The commitment and dedication of everyone who selflessly gave their best effort and risked their own health during this difficult time is gratefully acknowledged and appreciated by the board of trustees. 4 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **ACHIEVEMENTS AND PERFORMANCE** Following the lockdown announcement, the homeless in our area were quickly found shelter in local hostels, hotels and private lodgings, and were all safely accommodated. Their requirements for sleeping bags, showers, food and toiletries were fulfilled by the emergency recruitment of local organisations, and our services may have become obsolete overnight. However, the negative impact that the pandemic situation _might have had_ on the Manna House charity, was fortunately avoided, and the results achieved ended up being extremely positive. We followed the Government guidelines and swiftly implemented the correct safety measures. In doing so, our volunteers immediately felt safe and confident to continue to support our work and we are pleased to report that they have remained safe and well throughout the year. As the Government lockdown was introduced and continued, we extended our provision to support many other needy families. Despite being unable to open our doors to serve hot food inside, we immediately organised a delivery service distributing essential food parcels to vulnerable housebound and shielding people. One of our Congolese members organised a 40-x foot container to be shipped to the Congo. In addition to our usual support in our local region, we were able to support this effort with the provision of surplus clothing and miscellaneous household items. We received notification that the container arrived safely in the Congo and many families and individuals received the crucial help required at this difficult time. We were able to share an abundance of provisions with other local charities and organisations. Notably, some of the beneficiaries included: The YMCA, Salvation Army Hostel (Adulam), Macari Centre, The Community Nurses, The Nappy Project (Kaleidoscope), Alice Charity, Brighter Futures, The Dog’s Home, Douglas MacMillan charity, Concrete (formerly Arch) and the Community Pantry. With the support of our Board of Trustees, our faithful, dedicated volunteers and our many generous supporters, we are happy to report that the Manna House charity has successfully maintained an essential service throughout the year for many vulnerable people. 5 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **FINANCIAL REVIEW** At the end of this period the charity’s positive financial position has been very encouraging and we have been overwhelmed by the support we have continued to receive. The Manna House charity received £500.00 Covid specific match funding from the local council following a successful bid of the same amount received from the Staffordshire Community Foundation. We have continued to receive support from Warburton’s Bakery who have maintained their weekly bread donations, which we have been able to pass on to our visitors. Other businesses and organisations who have made significant donations to our charity are: Local supermarkets and food outlets, including: Tesco Asda, Aldi, Lidl, Platts Butchers, Miscos Chocolates, Bakkavor, Local food distribution warehouses, including: Sainsburys/DHL, and Nisa/DHL Local Food Banks, including: Stoke, Newcastle, Leek and Cheadle Local restaurants, including: Nando’s restaurant, Captain Fry Fish & Chips, Local businesses, including: Dunelm, Barkers Engineering, XPO Logistics, Jackson Hammond, ServiceMaster, Belfour Beatty, Prism, Tekdata, Emma Bridgewater, Sherwin Rivers Printers, Rackline shelving, James Kent Group, Alton Towers. Plus local Churches and many generous private individuals. 6 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Manna House (Hanley) is an unincorporated association run purely by volunteers. It was registered as a charity in 2012 and is governed by our constitution. - ➢ Despite the Government Covid-19 restrictions the Trustees managed to maintain the social distancing adherence and preserve face to face meetings throughout this difficult period. The Trustees consist of seven dedicated and committed Board members. - ➢ All trustees give their time voluntarily and receive no benefits from the charity. The election of a trustee conforms to the charity’s constitution and is by nomination. - ➢ We were pleased to welcome Mrs Claire Annette Radford onto the Board of Trustees 7 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT (continued)** ## _**Statement of trustees’ responsibilities**_ The Charities Act requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs for the charity as at the end of the financial year end and of the surplus or deficit of the charity. In preparing those financial statements, the Board is required to: - Select suitable accounting policies and then apply them consistently. - Make judgements and estimates that are reasonable and prudent; and - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. - State whether applicable accounts standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. The Trustees are also responsible for maintaining adequate accounts records which disclose with reasonable accuracy at any time, the financial position of the charity and which are sufficient to show and explain the charity’s transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the trustees’ report, and the responsibility of the independent examiner in relation to the trustees’ report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements. The Trustees have complied with and adhered to the required statutory responsibilities as laid down by the Charities Commission and confirm that no irregularities or inconsistencies were detected. 8 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** ## **TRUSTEES REPORT** ## **REFERENCE AND ADMINISTRATIVE DETAILS** **The full name of the charity:** Manna House (Hanley) (also known as Manna House) **Charity Registration Number: Charity Registered Address:** **Charity Registration Number:** 1147797 **Charity Registered Address:** 53 Regent Road Hanley Stoke-on-Trent ST1 3BT **Charity Website:** www.mannahouse-hanley.co.uk **Charity Trustees:** Trevor Nicklin Sheila Brayford George Brayford Mary Ann Nicklin Dawn Udall Bethany Susanna Brayford Claire Annette Radford (Appointed 31.03.2021) 9 ## **TRUSTEEES ANNUAL REPORT YEAR ENDED 31 March 2021** **TRUSTEES REPORT** ## **FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS:** **Assets** : There are no funds or assets held as custodian trustees on behalf of others ## **DECLARATIONS:** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Mary Ann Nicklin Secretary and Trustee 10[th] January 2022 10 tNDF.PENDENT F.XAMINERS' RF.PORT TO THE TRusfE MANNA HOUSE HANL MBERS OF I rcporton the accounts of th¢ Trust for year LYKILYI 314 March 2021 which are *tout on pages 3 10 6. RESPE(IIVE RLSPONSIBILITIES OFTHETRU.STEFS ANDTHE EXAMINER I'hc charity's tru51ce5 are resFX)n5ible (or the preparJlion of the accounts. The charity's truslee5 consider that an audit is not required for thts year urthr section 144(2) of the CFthrities Act 2011 (the 2011 Act) and thot an Inder￿dent examination is rnyded. It is my responsAbility to.. examini. thc. accounLs under xrtion 145 of the 2(ni ACL to follow the procedures laid down in the General DAredioM given by (J￿rIty Commi%siort under sertton 14515)(b) of the 2011 Ac¢ and lo Sta￿ whether particulaT matters have(ott￿ to our attcnlioJL BASIS OF INDEPF.NDEKf EXAMtNER' (￿r exarnination was (arricd out ITr acrordaT*e with the General DiTectb)nS given by the ChaTity Commi58inn. An (￿￿MInatiOn Includ£￿ a review of the accounling records kepi by the ch•rity and a comparison of th(. aciounts presented with It also I￿lud£S considL?ration of any unusual itcms OT disclosuros in the accounts, and x.kTng explanatiorLs from you a5 Irusl(Ks conccrnin8 any such matters. The procedures undertaken do not provide all the Lwidence that would k rLyuired in an audiL and Con￿uent￿Y no opini(Jn is yven as tt) wlK.ther thi% accounts present a'tTUC and fairf view aThl ￿ report is limitrd to thcfie mattws srt out in the ststcmcnt ixslow. INDF. F,NDENT EXAMINERS. sfATEMEpir In connection with our examination. no malter ha5 tome to my ailentm. which gives me reaqonabk Cawe b) t￿lIeVe that in any matyYi•l reSi￿rt the requiremen￿. - ts) keep accountitig rcrord5 in accordancc with 130 of 2011 A¢L" and - lo prepaTr accounts which accord WTth the accounting Nrord4 and complv with the accounting requinynents of the 2011 Act have rM)t i*en mrt OT to which. in our opinion. attcntion should k drawn in order io enable a PToFr understanding of the attounts to be Teached. L A Cornes 78 fjt(Kk lane Wybunbury Lh(￿h1re CW5 7F Date.: 24th March J)22 MANNA HOUSE (HANLEY) Accounts 31 March 2021 PAANNA HOUSE {HANLEY) Approval statement l approve the &counts which ccrfnwse of the Profit Loss *t￿unt. the Balan￿ Sheet and the related notes l acknowledge my resFonsitMIty for the ￿￿)unts. includin9 the appropriateness of the appl￿b￿ financtal reporb.ng frame*Drk as set out ￿ ￿te 1, arKI for prov•Jing D A Udall Accountancy & Taxat*)n ser¥￿s Ltd wilh all Inform*￿ and explanations necessary for th￿r 21.03.2022 MANNA HOUSE {HANLEY) Accountants. report on the unaudited accounts to MANNA HOUSE (HANLEY) You h8ve approved the accounts for the yew e￿Ied 31 March 2021 whth comprtse the Profft and Loss Account. the B8￿nce Sheet and the related ThJtes. In xcLYda￿e your instnKtions, we have compiled un￿a￿a xcojnts frcrtn the •)xwnlxfj reMrds and infomiatKffl and explanati)ns supplied to us. D A UdaN & Taxat￿ SeTrwxJ Ltd Okj Hall Farmhouse Barth￿n￿Y Crewe Cheshire CW2 SPE 21.03.2022 MANNA HOUSE {HANLEY) Profit and Loss Account for the year ended 31 March 2021 2021 2020 Sales 27,159 29.700 Cost of sales 6.565 Gross pvofft 26.075 23.135 Expgns Car. van and travel expenses Repairs and ￿newa1$ of kyowrty and equipment Telephone, fax. stat￿nery and other office o)sts Adverts"sing and bUS￿esS enterta.nff￿nl costs Bank, credrt card and other charyjes Depreciation and 10￿(profft) on sale 2.775 838 1.4 120 74 3,441 681 17,432 891 751 4,194 8.744 24.007 Profftl(knss 17,331 872 IIIANNA HOUSE (HANLEY) Balance Sheet as at 31 March 2021 Notes 2021 2020 Fix•d assets Equipmen( krtchen and Vehths 17,021 20,462 Current •s8ets Sicck Trade debtors ano prepa￿ftts Balances at bank Cash in hand 347 958 27.627 1.923 30,855 44,771 3.469 51,627 Net current assets 51.627 30,855 Net assets Capltsl account Balance at stsrt of rxnod Nel pfofiVlk)ssl 51.317 17.331 52,189 (8721 68,648 MANNA HOUSE (HANL Notes to the Accounts for the year ended 31 Mar¢h 2021 l Accountln9 basis The xcounts have been c(xnpiled ¢)n a basis that enables proffts to LE cathlated tn accordance wth UK Generalty Accepted A￿ntsn9 PraC￿e and that provNJes suffic￿1 and rdovant Inf0rrnati￿ to enabk tho ¢ompknkn of a tax retum. 2 Profit and loss account anatysls 2021 2020 Sales Donations Council G￿t Grft Ah 24,536 28.659 2.123 27.159 541 29.700 Cost of ule8 F¢)od purchases Sleeping bags and njcksacks and dothiThJ Ccffisumaw and clganirwJ 630 172 23 259 4,489 515 716 6.565 Car, van and travd •xp•ns•s Motor exFenses 2.77S Repairs and ronowals of prO￿rty and oquiwn•nt Repairs and maintenar 17,432 Telephone, fax, $tation•ry and oth•r offlce costs Statronery and printr Gits for guests CCPAS aThJ DBS checks Donations Sofhvare 213 120 241 16S 891 1,4 Advertlslng and buslness •ntsrtainmenl costs Advertssing aThJ PR 120 751 Bank, cr•dlt card and <*hgr ffinance charyes Bank charges 74 Dèpreciation and lossl{profft> on sa 3,441 4,194 MANNA HOUSE (HANLEY) Notes to the Accounts for the yoar ended 31 IAarch 2021 3 Equipmen( kitchen and motor vehicle Futures & equlpment Motor vehicles Tolal Cost At 1 April 2020 At 31 March 2021 7.173 7.173 3.720 3.720 9,%9 9.569 20.4ff2 20.462 Depre¢ialion Chaige fot the year At 31 March 2021 1.076 1.076 1,435 1.435 3,441 3,441 930 Net book value At 31 Marctt 2021 6.097 7.173 2.7 3,720 8,134 9,569 17,021 20.462 Al 31 March 2020 INDEPENDENT EXAMINERS. REpoirr TOTHETRUST MANNA HOUS£ HANLEY ERSOF l oft￿.TruSt for I￿.￿*r LThILyI 37yJ Morth >Y21 whKh x*outoD p•ge$3 **& RE4PEcfivE RFSPONtSlBlI.rrEESOFTHE TRUSTEES ANDTHF. EXAMINER I'hp rhiiriws Irustir4 grc ￿￿POnSible for the preparalton of T￿Charl￿S that avdit is llot rlyuired for this year under se£tion 144(?I dthechaiities Act20]I lthe 20tI Attland thatart It is Jlly iespoJLqibibty to.. Èxatnint thvac£()un15 uD(Icr 14501 tt￿ 3)11 AIL to follow thL' laid down inthe(AJ*Ai thÈCknlty Cothm&S¥>nuJMler stttiort 14515llbl of the2011 Ac¢and ts)Sta￿ whothLif FrtrtscuLar marters havecor* to(￿￿ attentio BASIS OF INDEPFNDEKf EXAMTNF.R' REPORT C)UT*x*Thinahon was r4rricd out inaLToTdancowith theconernl D￿￿kn￿gIven by theCh*iity A Xamil￿tiO￿ iJTcludLry a roviewof the accounting Mofits keptby thecharity and kTcls. ItaLqo inrlvde4 [￿n￿l￿*b(M ynu5wI QT inthe &r￿nts. and .￿kIn￿e¥Plandti￿￿ fvom you as In151&isconcrrning ary such matters. The prcKeduYeS ufMlÈrtsktndtsnOt provmle 11 the imdence that would be rÉyuired in an audiL artd corwtsÉ*)ty noopini(s11 iswen as theacc(wnts INI)fr.PENDENT EXAMINERS. STATEMENT En ¢onnLrtsoTr wtth uureyAmination, matt¢rhASCO)))eto thy aiityttth. wIL*h slvos rne reawnabjecth￿￿ tr> that Ir$4ny ma￿1&1 the . to kn*pA