OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-31-accounts

REGISTERED COMPANY NUMBER: 07701949 (England and Wales) REGISTERED CHARITY NUMBER: 1147723

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2024

for

Cowling Pre-School and Toddlers

Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

Cowling Pre-School and Toddlers

Contents of the Financial Statements for the Year Ended 31 March 2024

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

Significant activities

The charity comprises of two sections: Cowling Preschool and Cowling Toddlers. Preschool is managed by paid staff and is daily (during term times). Toddlers is run by volunteers and is held on a weekly basis.

Public benefit

We provide local, affordable childcare for preschool children in a small village, as well as a weekly meeting point for potentially isolated parents/guardians and their preschool children. There are no other day nurseries in the village and we are a vital resource for many families both in the village and its outlying areas.

Preschool can take children from the age of two years and offers 10 sessions each week (9 -12noon, 12 noon - 3pm, Monday to Friday). Toddler group is for any child from newborn to 5yrs.

We also foster strong links with the local primary school, through the support of a 'transition to school' group held at the local school.

In respect of the above the trustees have had regard to the charity commission guidance on public benefit.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Over the last academic year, the charity has utilized previously secured funding grants to enhance the educational experience for children through regular physical education classes delivered by skilled specialists. These sessions not only promoted physical health and motor skill development but also encouraged teamwork, discipline, and confidence among the children.The charity also played an active role in the inaugural Cowling Festival, a vibrant community event that brought enjoyment and connection to the local area. Participation in the festival was a dual success, fostering community spirit while raising much-needed funds to support the preschool's activities. This involvement highlights the charity's commitment to both the children it serves and the broader community.

Page 1

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2024

FINANCIAL REVIEW

Financial position

During the year expenditure has exceeded income by £8,646 (2023 £14,377).

Income from NYCC funding has increased from £67,207to £76,684, and fees have decreased from £29,164 to £21,226. Miscellaneous income of £766 (2023 £1,899) relates to the sale of uniforms and monies collected from parents for trips and there were monies raised from fundraising events of £753 (2023 £564).

The total funds of the charity have decreased from £55,776 to £48,027.

Free reserves at 31 March 2024 were £43,712 (2023 £50.383).

During 2020 the charity received a grant of £9,900 from the National Lottery specifically for the following activities: Community revitalize for adults and preschool children. During that year, £3,141 of the grant has been spent leaving a balance of £6,759 at that year end .During 2021 a further £330 of the grant was spent leaving a balance at that year end of £6,429 Last year a further £1,962 of the grant has been spent leaving a balance of £4,467.During 2022, a further £2,352 has been spent leaving a balance of £2,115. During the current year a further £1,522 has been spent leaving a balance of £593. This has been treated as a restricted fund.

The trustees have established a level of reserves (that is those funds that are freely available) that the charity should have. The reserves are required to operate and meet the charity's objectives and enable the charity to continue as a going concern..

The principal sources of funding for the charity is from attendance fees and government contributions towards attendance fees.

Going concern

The trustees have considered the position regarding going concern . The charity has continued to receive early years funding from NYCC and parent fees are looking at other sources of income. .The trustees have looked at forecasts and are satisfied that the charity has adequate resources to continue to operate for the foreseeable future.

The charity has sufficient liquid funds to meet its liabilities as they become due and expenditure will not be authorised unless sufficient funds are in place.For these reasons the trustees continue to adopt the going concern basis for preparing these financial statements.

FUTURE PLANS

Significant effort has been invested in creating a stimulating and engaging environment for children, both within indoor and outdoor spaces. These enhancements aim to inspire creativity, curiosity, and learning, and the charity is committed to further building on these improvements in the coming months.

However, a decline in the number of children attending the preschool has underscored the need for a strategic review of the services offered. The focus will be on adapting programs to better meet the needs of families in the community, increasing enrolment, and ensuring the preschool remains a vital resource.

In parallel, the charity recognizes the importance of maintaining financial sustainability. Efforts will be directed toward reviewing operational costs to maximize efficiency, allowing the preschool to continue delivering high-quality early education and care while remaining accessible to as many families as possible.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Background

In July 2011, Rachel Salt and Kay Williamson undertook the task of putting preschool and the committee on a much more secure legal and financial footing by becoming a limited company and a registered charity. This was finally achieved in January 2012 with the transfer of the staff's employment coming under the umbrella of 'Cowling Preschool and Toddlers Ltd'.

Page 2

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

The charity is managed and overseen by the trustees appointed by the members. Membership of the Pre-school is open to any individual, family or organisation interested in promoting the Objects which applies to the Pre-school in the form required by the Committee and is approved by the Committee in its absolute discretion and who consents in writing to become a Member either personally or (in the case of a member organisation) through an authorised representative The committee is to be made up of a minimum of five members, the Executive Committee made up of the Chairman, Honorary Treasurer and the Honorary Secretary, and a maximum of twelve members. The Committee are to be appointed at Annual General Meetings by existing members.

Trustees are supplied with information detailing their role as a trustee and their responsibilities together with a copy of the governing document and the latest financial statements.

Organisational structure

The charity operates as a Company limited by guarantee , currently with two directors. There is a committee to oversee the running of the charity and to take on a fundraising role.These people are all volunteers.

The day to day management of the charity is through a paid manager,deputy manager and key workers. The charity is grateful for the assistance of five volunteers during the year.

Decision making

The trustees and committee members make decisions regarding strategic matters. Decisions regarding the day-to-day running of the charity are made by the manager Harris Payne. Remuneration of the charity's staff is set by reference to market rates.

Related parties

Apart from the directors and committee members, there are no related parties.

Risk management

The trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all aspects of the charity. These procedure are periodically reviewed to ensure that they still meet the needs of the charity. External risks relate mainly to general economic conditions which affect the level of attendance fees.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07701949 (England and Wales)

Registered Charity number

1147723

Registered office

Cowling Pre-School and Toddlers Cowling Village Hall Acre Road, Cowling Keighley West Yorkshire BD22 0FN

Trustees

D A Ensor P Mellin Chair (resigned 24.4.23) Mrs J R Bell (appointed 1.11.23) Mrs M Swain (appointed 23.1.24)

Company Secretary

Mrs M Swain

Page 3

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2024

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

D.C.Adams FCA, CTA, FMgt Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

Bankers:

Barclays Bank Plc 49 High Street Skipton BD23 1DT

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Cowling Pre-School and Toddlers for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 17 December 2024 and signed on its behalf by:

D A Ensor - Trustee

Page 4

Independent Examiner's Report to the Trustees of Cowling Pre-School and Toddlers

Independent examiner's report to the trustees of Cowling Pre-School and Toddlers ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

We are independent of the charity in accordance with the ethical requirements that are relevant to our independent examination of the financial statements in the UK, including the FRC's Ethical Standard, and the provisions available for small entities, in the circumstances as set out in note 14 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements.

D.C.Adams FCA, CTA, FMgt

Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

18 December 2024

Page 5

Cowling Pre-School and Toddlers

Statement of Financial Activities

for the Year Ended 31 March 2024

31.3.24 31.3.23
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Other trading activities 2 99,429 - 99,429 98,834
Investment income 3 455 - 455 98
Total 99,884 - 99,884 98,932
EXPENDITURE ON
Raising funds 98,199 1,522 99,721 105,709
Other 8,809 - 8,809 7,600
Total 107,008 1,522 108,530 113,309
NET INCOME/(EXPENDITURE) (7,124) (1,522) (8,646) (14,377)
RECONCILIATION OF FUNDS
Total funds brought forward 54,558 2,115 56,673 70,153
TOTAL FUNDS CARRIED FORWARD 47,434 593 48,027 55,776

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 6

Cowling Pre-School and Toddlers

Balance Sheet

31 March 2024

31.3.24 31.3.23
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 8 4,315 - 4,315 5,393
CURRENT ASSETS
Debtors 9 2,625 - 2,625 10,210
Cash at bank and in hand 43,163 593 43,756 42,643
45,788 593 46,381 52,853
CREDITORS
Amounts falling due within one year 10 (2,669) - (2,669) (2,470)
NET CURRENT ASSETS 43,119 593 43,712 50,383
TOTAL ASSETS LESS CURRENT LIABILITIES 47,434 593 48,027 55,776
NET ASSETS 47,434 593 48,027 55,776
FUNDS 12
Unrestricted funds 47,434 53,661
Restricted funds 593 2,115
TOTAL FUNDS 48,027 55,776

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 December 2024 and were signed on its behalf by:

D A Ensor - Trustee

The notes form part of these financial statements

Page 7

Cowling Pre-School and Toddlers

Notes to the Financial Statements for the Year Ended 31 March 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Outdoor Play Area - 20% on reducing balance Fixtures & Fittings - 20% on reducing balance Computer equipment - 33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the trustees report.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Going concern

The trustees have considered the position regarding going concern .

The charity has continued to receive early years funding from NYCC and parent fees are looking at other sources of income. .The trustees have looked at forecasts and are satisfied that the charity has adequate resources to continue to operate for the foreseeable future.

The charity has sufficient liquid funds to meet its liabilities as they become due and expenditure will not be authorised unless sufficient funds are in place.For these reasons the trustees continue to adopt the going concern basis for preparing these financial statements.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

continued...

Page 8

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

2. OTHER TRADING ACTIVITIES

2. OTHER TRADING ACTIVITIES
31.3.24 31.3.23
£ £
Fundraising 753 564
Miscellaneous 766 1,899
Fees 21,226 29,164
EY Funding 76,684 67,207
99,429 98,834
3. INVESTMENT INCOME
31.3.24 31.3.23
£ £
Interest received 455 98
4. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.24 31.3.23
£ £
Depreciation - owned assets 1,078 2,206

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

6. STAFF COSTS

31.3.24 31.3.23
£ £
Wages and salaries 84,191 86,506
Other pension costs 399 433
84,590 86,939
The average monthly number of employees during the year was as follows:
31.3.24 31.3.23
Support staff 8 9

No employees received emoluments in excess of £60,000.

continued...

Page 9

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Restricted
fund
fund
£
£
INCOME AND ENDOWMENTS FROM
Other trading activities
98,834
-
Investment income
98
-
Total
98,932
-
EXPENDITURE ON
Raising funds
103,357
2,352
Other
7,600
-
Total
110,957
2,352
NET INCOME/(EXPENDITURE)
(12,025)
(2,352)
RECONCILIATION OF FUNDS
Total funds brought forward
65,686
4,467
TOTAL FUNDS CARRIED FORWARD
53,661
2,115
8.
TANGIBLE FIXED ASSETS
Outdoor
Fixtures
Computer
Play Area
& Fittings
equipment
£
£
£
COST
At 1 April 2023 and 31 March 2024
12,762
2,424
4,884
DEPRECIATION
At 1 April 2023
8,579
1,214
4,884
Charge for year
836
242
-
At 31 March 2024
9,415
1,456
4,884
NET BOOK VALUE
At 31 March 2024
3,347
968
-
At 31 March 2023
4,183
1,210
-
Total
funds
£
98,834
98
98,932
105,709
7,600
113,309
(14,377)
70,153
55,776
Totals
£
20,070
14,677
1,078
15,755
4,315
5,393

continued...

Page 10

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

9.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other debtors
Prepayments
10.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Bank loans and overdrafts (see note 11)
Pension costs
Other creditors
Accruals and deferred income
11.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank overdrafts
12.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Grants received
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Grants received
TOTAL FUNDS
At 1.4.23
£
54,558
2,115
56,673
Incoming
resources
£
99,884
-
99,884
31.3.24
31.3.23
£
£
2,232
9,716
393
494
2,625
10,210
31.3.24
31.3.23
£
£
467
479
67
-
-
87
2,135
1,904
2,669
2,470
31.3.24
31.3.23
£
£
467
479
Net
movement
At
in funds
31.3.24
£
£
(7,124)
47,434
(1,522)
593
(8,646)
48,027
Resources
Movement
expended
in funds
£
£
(107,008)
(7,124)
(1,522)
(1,522)
(108,530)
(8,646)

continued...

Page 11

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

12. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.4.22
£
Unrestricted funds
General fund
65,686
Restricted funds
Grants received
4,467
TOTAL FUNDS
70,153
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
98,932
Restricted funds
Grants received
-
TOTAL FUNDS
98,932
A current year 12 months and prior year 12 months combined position is as follows:
At 1.4.22
£
Unrestricted funds
General fund
65,686
Restricted funds
Grants received
4,467
TOTAL FUNDS
70,153
Net
movement
At
in funds
31.3.23
£
£
(12,025)
53,661
(2,352)
2,115
(14,377)
55,776
Resources
Movement
expended
in funds
£
£
(110,957)
(12,025)
(2,352)
(2,352)
(113,309)
(14,377)
Net
movement
At
in funds
31.3.24
£
£
(19,149)
46,537
(3,874)
593
(23,023)
47,130

continued...

Page 12

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2024

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 198,816 (217,965) (19,149)
Restricted funds
Grants received - (3,874) (3,874)
TOTAL FUNDS 198,816 (221,839) (23,023)

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024 or 2023..

14. NON INDEPENDENT EXAMINER'S SERVICES

In common with many other charities of our size and nature, we use our independent examiners to prepare and submit returns to the tax authorities and assist us with the preparation of wages and the financial statements.

Page 13

Cowling Pre-School and Toddlers

Detailed Statement of Financial Activities for the Year Ended 31 March 2024

31.3.24 31.3.23
£ £
INCOME AND ENDOWMENTS
Other trading activities
Fundraising 753 564
Miscellaneous 766 1,899
Fees 21,226 29,164
EY Funding 76,684 67,207
99,429 98,834
Investment income
Interest received 455 98
Total incoming resources 99,884 98,932
EXPENDITURE
Other trading activities
Wages 84,191 86,506
Pensions 399 433
Staff Training 749 684
Repairs, Materials etc 1,478 1,975
Milk and Food 1,270 1,889
Rent 8,091 8,343
Activities 2,487 4,976
Clothing 1,056 903
99,721 105,709
Other
Independent Examination 900 900
Other Accountancy fees 2,811 1,349
3,711 2,249
Support costs
Management
Membership and insurance 1,756 1,085
Telephone 673 837
Postage and stationery 512 86
Sundries 363 703
Computer and website costs 715 434
Depreciation of tangible and heritage assets 1,079 2,206
5,098 5,351
Total resources expended 108,530 113,309
Net expenditure (8,646) (14,377)

This page does not form part of the statutory financial statements

Page 14