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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 07701949 (England and Wales) REGISTERED CHARITY NUMBER: 1147723

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2021

for

Cowling Pre-School and Toddlers

Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

Cowling Pre-School and Toddlers

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

Significant activities

The charity comprises of two sections: Cowling Preschool and Cowling Toddlers. Preschool is managed by paid staff and is daily (during term times). Toddlers is run by volunteers and is held on a weekly basis.

Public benefit

We provide local, affordable childcare for preschool children in a small village, as well as a weekly meeting point for potentially isolated parents/guardians and their preschool children. There are no other day nurseries in the village and we are a vital resource for many families both in the village and its outlying areas.

Preschool can take children from the age of two years and offers 10 sessions each week (9 -12noon, 12 noon - 3pm, Monday to Friday). Toddler group is for any child from newborn to 5yrs.

We also foster strong links with the local primary school, through the support of a 'transition to school' group held at the local school.

In respect of the above the trustees have had regard to the charity commission guidance on public benefit.

ACHIEVEMENT AND PERFORMANCE Charitable activities

Much like the previous year, this has been another extremely challenging and difficult period for everyone due to the ongoing COVID pandemic; we have experienced more lockdowns, changing guidance and finally a full re-opening. Over the last academic year, and to date in this academic year, our Toddlers Group has not been able to run, however this is changing as we welcome the appointment of a permanent Toddlers Leader.

No committee-led fundraising has taken place in this period as we still had significant unspent raised funds. Some of these previously raised funds have been utilised in new novel ways, such as the first 'leavers ceremony' the Preschool has had, as well as taking day trips to broaden the children's development.

Page 1

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2021

FINANCIAL REVIEW

Financial position

During the year expenditure has exceeded income by £6,419 (2020 £5,070 excess of income over expenditure). Income from NYCC funding has increased from £60,750 to £61,356, but fees have decreased from £27,816 to £13,059 largely due to the Coronavirus pandemic and lockdowns.Grants of £6208 have been received from the government furloughing of staff scheme. The total funds of the charity have decreased from £81,470 to £75,051. Free reserves at 31 March 2021, after accounting for reserves represented by fixed assets were £64,984 (2020 £68,247).

During the previous year the charity received a grant of £9,900 from the National Lottery specifically for the following activities : Community revitalize for adults and preschool children. During that year, £3,141 of the grant has been spent leaving a balance of £6,759 at that year end .During the current year a further £330 of the grant was spent leaving a balance at the current year end of £6,429 This has been treated as a restricted fund.

During the year there has been no expenditure on fixed assets (2020 £5490 expenditure on computer equipment and fixtures and fittings.)

The trustees have established a level of reserves (that is those funds that are freely available) that the charity should have. The reserves are required to operate and meet the charity's objectives and enable the charity to continue as a going concern. especially during the present coronavirus pandemic.

The principal sources of funding for the charity is from attendance fees government contributions towards attendance fees and grant income.

Going concern

The trustees have considered the position regarding going concern particularly in the light of Covid-19. The charity has continued to receive early years funding from NYCC and key worker staff have been furloughed under the government scheme which has mitigated the cost to the organisation.The trustees have looked at forecasts and are satisfied that the charity has adequate resources to continue to operate for the foreseeable future.

The charity has sufficient liquid funds to meet its liabilities as they become due and expenditure will not be authorised unless sufficient funds are in place.For these reasons the trustees continue to adopt the going concern basis for preparing these financial statements.

FUTURE PLANS

Looking ahead, the growing number of children attending the Preschool setting, with all sessions being almost at capacity, means we need to maintain the number of staff employed to ensure we meet the regulations and standards required; with two staff going on maternity leave in the next few months, this means we need to focus on recruitment. The appointment of a Toddlers Leader means we can re-start the Toddler Group sessions and look forward to growing this group within the community and we aim to welcome in external agencies to signpost group members to the additional support available locally.

We also plan to further develop the positive community engagement and collaboration with local businesses and residents, as we've seen over the last year, especially through the organisation and participation in more themed events and activities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Background

In July 2011, Rachel Salt and Kay Williamson undertook the task of putting preschool and the committee on a much more secure legal and financial footing by becoming a limited company and a registered charity. This was finally achieved in January 2012 with the transfer of the staff's employment coming under the umbrella of 'Cowling Preschool and Toddlers Ltd'.

Recruitment and appointment of new trustees

The charity is managed and overseen by the trustees appointed by the members. Membership of the Pre-school is open to any individual, family or organisation interested in promoting the Objects which applies to the Pre-school in the form required by the Committee and is approved by the Committee in its absolute discretion and who consents in writing to become a Member either personally or (in the case of a member organisation) through an authorised representative The committee is to be made up of a minimum of five members, the Executive Committee made up of the Chairman, Honorary Treasurer and the Honorary Secretary, and a maximum of twelve members. The Committee are to be appointed at Annual General Meetings by existing members.

Trustees are supplied with information detailing their role as a trustee and their responsibilities.

Page 2

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Organisational structure

The charity operates as a Company limited by guarantee , currently with three directors.

There is a committee to oversee the running of the charity and to take on a fundraising role.These people are all volunteers.

The day to day management of the charity is through a paid manager,deputy manager and key workers.

Decision making

The trustees and committee members make decisions regarding strategic matters. Decisions regarding the day-to-day running of the charity are made by the manager Vicky Leddy. Remuneration of the charity's staff is set by reference to market rates.

Related parties

Apart from the trustees, there are no related parties.

Risk management

The trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all aspects of the charity. These procedure are periodically reviewed to ensure that they still meet the needs of the charity. External risks relate mainly to the current Covid-19 pandemic as well as general economic conditions which affect the level of attendance fees.

These risks have been mitigated by the continuation of early years funding by NYCC and government support schemes such as the furloughing of staff.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

07701949 (England and Wales)

Registered Charity number

1147723

Registered office

Cowling Pre-School and Toddlers Cowling Village Hall Acre Road, Cowling Keighley West Yorkshire BD22 0FN

Trustees

R Cromey-Hawke Chair Mrs V A Wakeman Mrs N C Crimes

Company Secretary

Mrs V A Wakeman

Independent Examiner

D.C.Adams FCA, CTA, FMgt. Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

Bankers:

Barclays Bank Plc 49 High Street Skipton BD23 1DT

Page 3

Cowling Pre-School and Toddlers

Report of the Trustees for the Year Ended 31 March 2021

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Cowling Pre-School and Toddlers for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 10 January 2022 and signed on its behalf by:

R Cromey-Hawke - Trustee

Page 4

Independent Examiner's Report to the Trustees of Cowling Pre-School and Toddlers

Independent examiner's report to the trustees of Cowling Pre-School and Toddlers ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

We are independent of the charity in accordance with the ethical requirements that are relevant to our independent examination of the financial statements in the UK, including the FRC's Ethical Standard, and the provisions available for small entities, in the circumstances as set out in note 14 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements.

D.C.Adams FCA, CTA, FMgt. Lindley Adams Limited Chartered Accountants 28 Prescott Street Halifax West Yorkshire HX1 2LG

19 January 2022

Page 5

Cowling Pre-School and Toddlers

Statement of Financial Activities for the Year Ended 31 March 2021

31.3.21
Unrestricted
Restricted
Total
fund
fund
funds
Notes
£
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
6,208
-
6,208
Other trading activities
3
74,472
-
74,472
Investment income
4
28
-
28
Total
80,708
-
80,708
EXPENDITURE ON
Raising funds
77,989
330
78,319
Other
8,808
-
8,808
Total
86,797
330
87,127
NET INCOME/(EXPENDITURE)
(6,089)
(330)
(6,419)
RECONCILIATION OF FUNDS
Total funds brought forward
74,711
6,759
81,470
TOTAL FUNDS CARRIED FORWARD
68,622
6,429
75,051
31.3.20
Total
funds
£
9,900
90,063
103
100,066
86,960
8,036
94,996
5,070
76,400
81,470

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 6

Cowling Pre-School and Toddlers

Balance Sheet 31 March 2021

31.3.21 31.3.20
Unrestricted Restricted Total Total
fund fund funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 9 10,067 - 10,067 13,223
CURRENT ASSETS
Debtors 10 3,704 - 3,704 485
Cash at bank and in hand 56,242 6,429 62,671 70,310
59,946 6,429 66,375 70,795
CREDITORS
Amounts falling due within one year 11 (1,391) - (1,391) (2,548)
NET CURRENT ASSETS 58,555 6,429 64,984 68,247
TOTAL ASSETS LESS CURRENT LIABILITIES 68,622 6,429 75,051 81,470
NET ASSETS 68,622 6,429 75,051 81,470
FUNDS 12
Unrestricted funds 68,622 74,711
Restricted funds 6,429 6,759
TOTAL FUNDS 75,051 81,470

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 10 January 2022 and were signed on its behalf by:

R Cromey-Hawke - Trustee

The notes form part of these financial statements

Page 7

Cowling Pre-School and Toddlers

Notes to the Financial Statements for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Outdoor Play Area - 20% on reducing balance Fixtures & Fittings - 20% on reducing balance Computer equipment - 33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements where applicable.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Going concern

The trustees have considered the position regarding going concern particularly in the light of Covid-19. The charity has continued to receive early years funding from NYCC and key worker staff have been furloughed under the government scheme which has mitigated the cost to the organisation.The trustees have looked at forecasts and are satisfied that the charity has adequate resources to continue to operate for the foreseeable future.

The Institute has sufficient liquid funds to meet its liabilities as they become due and expenditure will not be authorised unless sufficient funds are in place.For these reasons the trustees continue to adopt the going concern basis for preparing these financial statements.

Financial Instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Page 8

continued...

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

2. DONATIONS AND LEGACIES

Grants

31.3.21 31.3.20
£ £
6,208 9,900

During the year the charity received grants of £6208 from the government in respect of the Coronavirus job retention scheme to support the charity to furlough staff.The grant is unconditional and has all been recognised as income in the financial statements for the current year.

During the previous year the charity received a grant of £9,900 from the National Lottery specifically for the following activities : Community revitalize for adults and preschool children. During that year, £3,141 of the grant had been spent leaving a balance of £6,759 at that year end. During the current year a further £330 has been spent leaving a balance of £6429 at the year end.This has been treated as a restricted fund.

3. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
31.3.21 31.3.20
£ £
Fundraising 57 1,497
Fees 13,059 27,816
EY Funding 61,356 60,750
74,472 90,063
INVESTMENT INCOME
31.3.21 31.3.20
£ £
Interest received 28 103
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.21 31.3.20
£ £
Depreciation - owned assets 3,156 2,477

4. INVESTMENT INCOME

5. NET INCOME/(EXPENDITURE)

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

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continued...

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

7. STAFF COSTS

8.

Wages and salaries
Other pension costs
The average monthly number of employees during the year was as follows:

Support staff
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
-
Other trading activities
90,063
Investment income
103
Total
90,166
EXPENDITURE ON
Raising funds
83,819
Other
8,036
Total
91,855
NET INCOME/(EXPENDITURE)
(1,689)
RECONCILIATION OF FUNDS
Total funds brought forward
76,400
TOTAL FUNDS CARRIED FORWARD
74,711
31.3.21

£
70,337
179
70,516
31.3.21

8
Restricted
fund
£
9,900
-
-
9,900
3,141
-
3,141
6,759
-
6,759
31.3.20
£
66,955
235
67,190
31.3.20
8
Total
funds
£
9,900
90,063
103
100,066
86,960
8,036
94,996
5,070
76,400
81,470

Page 10

continued...

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. TANGIBLE FIXED ASSETS

9. TANGIBLE FIXED ASSETS
Outdoor Fixtures Computer
Play Area & Fittings equipment Totals
£ £ £ £
COST
At 1 April 2020 and 31 March 2021 12,762 2,066 4,884 19,712
DEPRECIATION
At 1 April 2020 4,594 151 1,744 6,489
Charge for year 1,633 382 1,141 3,156
At 31 March 2021 6,227 533 2,885 9,645
NET BOOK VALUE
At 31 March 2021 6,535 1,533 1,999 10,067
At 31 March 2020 8,168 1,915 3,140 13,223
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Other debtors 3,504 485
Prepayments 200 -
3,704 485
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Tax - 933
Other creditors 81 307
Accruals and deferred income 1,310 1,308
1,391 2,548
12. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 74,711 (6,089) 68,622
Restricted funds
Grants received 6,759 (330) 6,429
TOTAL FUNDS 81,470 (6,419) 75,051

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continued...

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

12. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
80,708
Restricted funds
Grants received
-
TOTAL FUNDS
80,708
Comparatives for movement in funds
At 1.4.19
£
Unrestricted funds
General fund
76,400
Restricted funds
Grants received
-
TOTAL FUNDS
76,400
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
90,166
Restricted funds
Grants received
9,900
TOTAL FUNDS
100,066
Resources
Movement
expended
in funds
£
£
(86,797)
(6,089)
(330)
(330)
(87,127)
(6,419)
Net
movement
At
in funds
31.3.20
£
£
(1,689)
74,711
6,759
6,759
5,070
81,470
Resources
Movement
expended
in funds
£
£
(91,855)
(1,689)
(3,141)
6,759
(94,996)
5,070

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continued...

Cowling Pre-School and Toddlers

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.4.19 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 76,400 (7,778) 68,622
Restricted funds
Grants received - 6,429 6,429
TOTAL FUNDS 76,400 (1,349) 75,051

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 170,874 (178,652) (7,778)
Restricted funds
Grants received 9,900 (3,471) 6,429
TOTAL FUNDS 180,774 (182,123) (1,349)

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021 or 2020.

14. NONE INDEPENDENT EXAMINER'S SERVICES

In common with many other charities of our size and nature, we use our independent examiners to prepare and submit returns to the tax authorities and assist us with the preparation of wages and the financial statements.

Page 13

Cowling Pre-School and Toddlers

Detailed Statement of Financial Activities

for the Year Ended 31 March 2021

31.3.21 31.3.20
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Grants 6,208 9,900
Other trading activities
Fundraising 57 1,497
Fees 13,059 27,816
EY Funding 61,356 60,750
74,472 90,063
Investment income
Interest received 28 103
Total incoming resources 80,708 100,066
EXPENDITURE
Other trading activities
Wages 70,337 66,955
Pensions 179 235
Staff Training 695 1,259
Repairs, Materials etc 1,046 3,108
Milk and Food 709 1,327
Rent 4,550 7,800
Activities 330 5,392
Clothing 473 699
Fund raising costs - 185
78,319 86,960
Other
Independent Examination 450 672
Other Accountancy fees 828 1,069
1,278 1,741
Support costs
Management
Membership and insurance 1,687 1,367
Telephone 770 619
Postage and stationery 457 636
Sundries 850 310
Computer and website costs 610 887
Depreciation of tangible and heritage assets 3,156 2,476
7,530 6,295
Total resources expended 87,127 94,996
Net (expenditure)/income (6,419) 5,070

This page does not form part of the statutory financial statements

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