St John Evangelist Church 76 St. John's Road, Hedge End, Southampton, S030 4AF Registered Charity: 1147617 ' Sunday, 28th April 2024 11a.m in the UHC Everyone Welcome ## ANNUAL PAROCHIAL CHURCH MEETING The meeting has been arranged for Sunday, 28th April 2024 at 11 a.m in Underhill Centre ## **Vestry Meeting** 1. Welcome and apologies 2. Approval of Vestry Meeting Minutes 3. Election of Churchwardens ## **Annual General Meeting** 1. Minutes of 2023 Annual Parochial Church Meeting 2. Electoral Roll report and Appointment of Electoral Roll Officer 3. Presentation/Election of PCC members - 4, Vicar’s Report 5. Churchwardens’ Report 6. Financial Report 7. Adoption of all Accounts and Appointment of Independent Examiner 8. Proposed date of next Annual Parochial Church Meeting 9. Vote of thanks 9. The year ahead 10. Closing Prayer Please bring this Agenda, the Minutes and Reports (Appendix A and Appendix B) with you to the annual meeting Page 2 of 32 ## St. John the Evangelist Church 76 St. John’s Road, Hedge End, Southampton, SO30 4AF ## **Annual Report** ## **Purposes** The Parochial Church Council (PCC) of St. John the Evangelist, Hedge End, has the responsibility of co-operating with the Incumbent, in promoting the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic, social and ecumenical. The PCC also has over-sight of the Underhill Centre Management Committee, which is specifically responsible for the maintenance and running of the Underhill Centre (UHC) attached to the Church, which is used for Church and community activities. The following Reports update the Parish community of our activities over the last year, and our hopes and dreams for the year ahead. ## **Hopes and Objectives** The PCC is committed to enabling as many people as possible to worship at St. John’s Hedge End and become part of the Parish community. The PCC maintain an overview of worship throughout the Parish and make suggestions on how our services can involve the many groups that live within our Parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament and are exercised in such a way with the hope that they reach out to all people. When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our Parish community through: - Worship and Prayer - Learning about the Gospel - Developing a knowledge and trust in Jesus - Provision of Pastoral care for people living within the Parish - Missionary and outreach work To facilitate this work it is important that we maintain the fabric of the Church and Centre but that this is not done at the expense of mission and growth. The PCC have recognized that children and families are an essential part of our missional outlook and therefore prioritized this while planning ahead for the coming year. ## **Administration** St. John the Evangelist is situated on St. John’s Road, Hedge End; it is part of the Eastleigh Deanery in the Diocese of Winchester. The correspondence address is the Parish Office, the Underhill Centre, 76 St. John’s Road, Hedge End, Southampton, Hampshire, SO30 4AF. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity registered with The Charity Commission (Charity No. 1147617). ## **Structure Governance and Management** The method of appointment to the PCC is set out in the Church Representation Rules. At St. John’s the membership of the PCC consists of the Incumbent, other members of the Ministry Team, Churchwardens and members elected by those members of the Congregation who are on the electoral roll of the church. All those who attend our services and members of the congregation are encouraged to register on the electoral roll and stand for election to the PCC. The PCC members, as Charity Trustees, are responsible for making decisions on all matters of general concern and importance to the Parish including deciding on how the funds of the PCC are to be spent. New members receive initial guidance into the workings of the PCC and where necessary are provided with a Job Description. The PCC had 6 meetings this year, with 85% attendance Page 3 of 32 ## **PCC MEMBERSHIP 2023-2024** **Position Name (Re-Election Due) Notes** Incumbent Revd. Phil Aindow From April 2023 Churchwardens (Renewed every year) Mrs. Lyn Colman From May 2021 (anticipated term of 3 years, Mr. David Lloyds From April 2023 but appointed annually) Deanery Synod Members Mr. David Dimmick (2026) (Renewed every 3 years) Mr. John Reynolds (2026) Mr. David Lloyds (2026) PCC Members Mr. David Taylor (2025) (Renewed every 3 years) Ms. Marsha Hale (2024) Mr. Geoff Judd (2024) Mr. William Sambrook (2024) Mrs. Pat Brierley (2025) Mr. Tim James (2025) Mrs. Victoria James (2025) Mrs. Kathy Moore (2025) Mrs. Carol Watson (Resigned September 2023) Mrs. Emma Watson (2026) ## **PCC Appointments** ## **Position** **Position Name Notes** Electoral Roll Officer Mr David Dimmick From October 2020 Data Protection Officer Mr. David Dimmick From January 2013 Safeguarding Officer Mrs. Catherine Lynch From September 2015 PCC Secretary Ms. Marsha Hale From August 2022 Health & Safety Officer Mr. Ken Guy Stewardship Officer Vacancy Underhill Centre Manager Mr. Malcolm Thornton From July 2021 Treasurer Vacancy PCC Bookkeeper Mr. Geoff Judd From January 2021 Gift Aid Officer Mr. Mike Furnell Payroll Officer/Asst. Treasurer Mr. John Collings From October 2020 UHC 200 Club Treasurer Mr. Geoff Judd From January 2017 Page 4 of 32 Vice Chair Vacancy Works & Maintenance Lead Vacancy ## **Cashiers** Mr. Geoff Judd Mrs. Kathy Moore Mrs. Yvonne Thornton Mrs. Victoria James Mr. Malcolm Thornton Mr. Mike Furnell (ad hoc basis) ## **Sidespersons** Mr. David Watson Mrs. Emma Watson Mrs. Sally Lloyds Mrs. Jackie Murley Mrs. Roz Bundy Mr. Dennis White Mrs. Chris White Mr. Gerald Miller ## **Committees** Given its wide range of responsibilities, the PCC has a number of Committees that report to the PCC. Each Committee is responsible for a different area of Parish life. These Committees meet between full PCC meetings. ## _Standing Committee:_ This is the only Committee required by law. It has the power to transact the business of the PCC between meetings, subject to any directions given by the council. ## _Finance Committee:_ Meets occasionally to discuss financial matters. ## _Underhill Centre Management Committee:_ To oversee and manage the running and activities of the Centre. ## _Works and Maintenance Committee:_ Attends to matters relating to the Church building and fabric and the churchyard. Page 5 of 32 Swol Committee". Raises funds for the church fabric and rnaintenance 2nd providesfood and drinkfor thev3riou5 event5 held throughoutthe vear. The Social Committee runs three m3jor events, namely, a SummerÈveni, Harvest supper and Christm3s event. Proless•Jnal Advisors The profession81 ath50rs for the period were 35follows'. anke National Westminster Bank. HedEe End and Rom5ey Legol.. As advised by the DIoc￿e Inclepertdent E¥uminer The consolidated PCC and Underhi15 Centre accountswere examined by D*rid Chard. Note.. At a PCC meeting on 31st May 2023, PCC aereed that Colin Moore would con501idate the 2023 accounts and David Chard was again appointed as Independent Ex8miner. Signed on behalf of St. John'5 PCC Dat¢= LF/7/2<+ Revd. Phll s￿ndOW P3Ee 6 of 32 St. Johns the Evangelist Church, Hedge End. Minutes of the Annual Parochial Church Meeting on Sunday, 23, April 2023 at 6.30p.m. Vestry Meeting 23101 Welrotne and Opening Proyers Malcolm Thornton welcomed ￿eryOne to the meeting. 23102 Approval of Minutes of Vestry Meeting hdd on Sunday 8 May, 2022 23103 Appointment of Churchwardens Lyn Colman and Dawd Lloyds were elected a5 Churchwardens. Annual General Meetin8 23103 Apologies- Victoria James, Tim James 23104 Minutes of the 2022 Annual Parochia1 Church Meeting Mal¢olm proposÈd to the Minutes of the 2022 APCM. Matters Arising- None All N4reed 23105 Electoral Roll Report and Appointtnent of Electoral Roll Officer David Dimtnick was elected as Electoral Roll Officer and report that the number of parishioners on the Elecroral Roll now stood at 118. 23106 Election of Synod Members. David Dimmick, David Uoyds. John Reynolds 23107 Elecbon of PCC tnÉrnber5- Williarn Sambrook, David Taylor. Pat Brierfey, VIEtoria Jame5, Kathv Moore, Emma Watson, Malcolm Thornton,fim James, Marsha Hale, Geoff Judd, Carol Watson All agreed 23108 Approval of Annual Report. The Report had been orculated to all parishioners. There was nothing ari%ng from the contents. 23109 Adoption of All Accountg and Appointment of Independent EK3rniner. Colin Moore consolidated the 2022 PCC and Underhill CÈntrÈ accounts before they wÈrè ÈxaminÈd by Da￿d Chard. Arrangements for 2022 accounts were not made prior to APCM so the examiner for 2022 could not be approved at the APCM. Mèlcolm proposed the adopllon of the Annu31 Report and the Accounts. Seconded by David Taylor All 38reed. 23110 Proposed Oate ol Next Annual Parochial Church Meeting The d3te 0128, April. 2024 wa5 proposed. 23111 Question Titne Malcolm Thornton stepped down as Works & Maintenance Mana8er, the parishioners thanked him for all his h)rd work over the past years and he was presÈnted with È pèn on bÈhalf of the church and centre. Parishioner5 wished to thankthe Rev. Kelvin Tawor 3nd hi5 wife, Jane for 311 their supportgiven to St. John'5 Church during the1ast 18 rnonth5. 23112 Concluding Remarb and C105ing Pr?yers, Malcolm thanked everyone for attending and closed the rneeting with the Grace. The Meeting Closed ar 7.15 p.m Signed.. Revd. Phil Aindow Dated.. 6/9-/Lt* Page 7 of 32 ## **Achievements and Performance** These are detailed in the independent reports outlined in the appendix A and Financial Review and Reserves Policy Appendix B ## **REPORTS 2023—2024** ## **APPENDIX A** ## **VICAR’S REPORT** Well, it’s been quite a busy year. At our 2023 APCM Catherine Lynch resigned as Churchwarden and David Lloyds stepped into the role to accompany Lynette Colman as she continued in the post. It was a privilege to be with Lyn and David as they were sworn in at Romsey Abbey in June. Catherine, David and Lynette have all enabled this church to continue running through the vacancy and have done an amazing job. We are all very grateful for the work that has been done and that which continues into 2024. No sooner than Catherine had stepped down from Churchwarden she took back the role of safeguarding officer. We are grateful for her continued commitment to this very important role in helping me safeguard our church. Thanks must be given to the Rev’d Kelvin Taylor and his wife Jane for accompanying the church through the vacancy period. Their care, love and attention to detail left St. John’s in an excellent place for Chrissie and me to continue the work that they had been doing. On the 24[th] April, I was licensed as vicar of St. John’s. It was a delight to see the church full and to witness your hospitality. Visitors were welcomed from around the deanery and further afield. All were well-fed and welcomed, continuing St. John’s reputation for putting on a good spread. My family and I are so grateful for the way you welcomed us into the church family. There have been some changes to our services with the first Sunday becoming our Family Communion where all are welcome. With an informal start in the Underhill Centre, encouraging conversation and reflection on the subject of the service and then moving into the church building to celebrate communion. The Shed has become an extension of this space where we display what we discussed and made in the service for the wider Hedge End community to see. On the second and fourth Sundays, we continue our more traditional service. Third Sundays continue with a dedicated team to be interactive. We have begun to celebrate communion in the evening service rather than the morning to allow a space where we can celebrate baptisms within the service. In the evenings we have introduced services of Northumbrian Evening Prayer, Contemporary Worship, Evening Communion, and Taizé Worship. These services allow the Church to explore a wide range of spirituality and the congregations have grown throughout the year. I would like this opportunity to thank Vanessa and Graham Pearce for introducing ‘live’ music to our contemporary service. When I first arrived we began ‘40 Days of Prayer’ where as a church we prayed for the community of Hedge End and for direction as we step into this new season. It ended with a vision day where we gathered, ate and discussed where God might be taking us. Many things were spoken about and noted, some things that were discussed have begun and others are still yet to start. This year was a year full of celebrations. In May we celebrated the coronation of our King with lunch, cakes and plenty of tea. We’ve also had the Mothers’ Union Songs of Praise event, hosting a venue at the Carnival, blessing the children as they went back to school at the start of the school year, saying thank you for our harvest, hosting a stall as the Christmas lights were turned on, Christmas itself, the Pancake Party, and the sadness and joy of Easter. Of course, at the beginning of this year, we had three fabulously attended birthday events, the Burns meal, cream tea and the quiz night. A great beginning to our 150[th] year. All this as well as community coffee mornings raising money for the church, Mission to Seafarers, and other charities. We’ve also had moments of reflection on fuel poverty and the use of fossil fuels with our neighbours at St. Luke’s. And we have remembered those who continue to be under persecution from those around them. Thank you to all those who have made these events possible from those serving coffee to those who’ve helped lead services, to those who come up with wonderful ideas. Thank you. What a busy year but as we approach our 150th birthday I’m excited to see what the year ahead holds. Page 8 of 32 ## **CHURCHWARDENS’ REPORT** At last year’s APCM, David Lloyds was elected to join Lyn Colman as Churchwarden as Catherine Lynch stepped down. One of our main duties was to work with our new vicar, to help him and his family settle in to both St John’s and to Hedge End and Hampshire. The quinquennial inspection took place in May and didn’t reveal anything needing immediate attention although there are many things needing to be rectified. A major part of Churchwarden work involves communicating with the Diocese and supplying them with various reports and information. We attended a day-long Churchwarden training day, which provided useful tips and procedures. Permission from the Diocesan Advisory Committee (DAC) is required whenever any tangible item is added to, changed, or removed from the church. This permission is by means of a formal application. This is a very lengthy process and can take up to a year. Eight of these were filed in 2023. After the resignation of one of the Parish Administrators, we led the search and interview process for a replacement. **Many thanks** are extended to the following people and groups who keep our church running smoothly, listed below in alphabetical order as all are of equal importance. **More volunteers would be most welcome.** - **150th Anniversary Committee** – A series of events is planned throughout 2024 to celebrate the 150th anniversary of St John’s existing as a church. A small committee looks at things overall and smaller committees plan and execute individual events, - **Children’s Church** – Chrissie Aindow heads the team who organise worship activities for children. This also draws on the Godly Play resources. - **Coffee Rota** – 15 people each help one Sunday a month. Duties include: setting up before the service, serving coffee or tea, and cleaning up afterwards. Daphne Dimmick oversees this and fills in when needed. - **Counters** – A small group take turns each Sunday to count the money received on Sunday and during the week. They are also responsible for banking it. · **Finance** – As we do not have a Treasurer, day-to-day financial matters are overseen by Geoff Judd as church bookkeeper and John Collings as Underhill Centre bookkeeper. Victoria James established a finance committee to come up with a budget for 2024 and to oversee it. Geoff Judd also looks after the 200 Club. - - **Flowers** – A small group arrange flowers for our church, and for events such as weddings and funerals. - **Intercessors** – Currently approximately five people at St John's write and read the intercessory prayers for our services. There is a published rota. Training can be offered if someone would like to participate. - **IT team** – Our services are streamed so that those who are unable to attend in person can still worship with us. Tim James and Geoff Judd are responsible for this specialised duty. Tim also works to keep the IT systems such as the office computer and the audio-visual systems running, with assistance from John Reynolds. - **Maintenance** – An unofficial group do various maintenance tasks to ensure any minor repairs are done. The Building and Maintenance Report contains further details. · **Opening and Closing the Church** – A small group unlock and lock the buildings as they are open seven days a week, moreor-less during business hours although the Underhill Centre stays open much later if a group has hired it. · **Pastoral Care** – Kathy Moore is in charge of Pastoral Care, which includes sending flowers or cards to people ill or in hospital or who are celebrating a milestone birthday or anniversary. She also oversees home communion visits. - **PCC** – The PCC members are elected at the APCM for a three-year term and we have vacancies. They meet every other month and oversee the business side of the church. Of special note is Marsha Hale, PCC Secretary, who co-ordinates and keeps everything together. - **Readers** – A group of volunteers read the lessons and the Gospel at our services. A published rota lists the specific Bible readings and the text is printed and given to the readers before the service. - **Safeguarding** – Catherine Lynch is our safeguarding officer. She ensures that proper procedures are followed for the wellbeing and moral safety of all church activities and participants. - **Servers** – Sue Garvey is Head Server and oversees a group of six servers. Servers set up, assist with communion, and put everything away after the service. - **Shed** – Located in the church car park, the Shed is a small, multi-purpose building, used throughout the year but especially at Christmas and Easter. The Shed is maintained by Carol and David Watson and Mike Furnell. - **Sidespersons** – About six sidespersons each volunteer one Sunday a month. Duties include: welcoming those who come to worship; counting the number of people present; ushering people up for communion; tidying the pews after the service. Page 9 of 32 - **Social Committee** – Events including quiz nights and coffee mornings are arranged by a small group. - **Third Sunday Team** – Emily Collings, Jennie Thorne, and Di Hawkins organise the team that prepares the All-Age Service the third Sunday of each month. - **Underhill Management Committee** – Under the leadership of Malc Thornton, they oversee the business side of the Underhill Centre. - **Vergers** – These assist at weddings and funerals to ensure everything runs smoothly. The list above is extensive but there are many other jobs that just seem to do themselves: filling the candles with oil, washing the altar linen, changing the altar frontal, changing the banner, cleaning the aumbry candle glasses, replacing the votive candles in the prayer area, taking donations to the Society of St James or to the Mission to Seafarers, organising the Big Christmas Card, organising the Christian Aid donations, representing St John’s at Churches Together or at the World Day of Prayer. Somebody does all of these things and more besides, so thanks go to all those unsung heroes who do these additional tasks, small individually, but collectively a big part of the life at St John’s. Some groups who use or hire the Underhill Centre also contribute in other ways: - The **Art** group exhibit their works at events and flower festivals. They meet once a week and help and encourage each - other. - The **Crafty Thursday** group knit hats, neck-warmers and teddy bears for the Mission to Seafarers, one of the charities St John’s works with; knit crosses to take to local care homes; knit or crochet items for the Christmas shoebox appeal. Some of these members attend coffee mornings and Mothers’ Union fund-raising events. - The **Table Tennis** group held a quiz night and donated the proceeds to the church. They play once a week. Lyn will be stepping down at the APCM after three years of Churchwarden. Immense thanks are given to her for starting off on her own, during the Reverend Chris Rowberry’s illness, and during the interregnum. We will be electing a new Churchwarden at the APCM to work with David Lloyds. The Churchwardens are always available if you have anything you would like to discuss with them. David Lloyds and Lynette Colman ## **SAFEGUARDING REPORT** In my position as Safeguarding Lead I undertook a new safeguarding training via zoom which was a completely new way of learning about this subject and the impact the church and those within it can be affected when vulnerable people are not protected. It reminded me how much we need to protect some of our members here at St John’s and to be mindful not only of their needs, but the responsibility of care we should all own to each member of our church. Whilst we all may have the best of intentions when engaging with others, do we extend that far enough? Should we all be doing more to ensure that we are equipped to care for each other both on a daily basis and when a crisis arises? With this in mind the intention for 2024 will be to make sure as many people are educated about this subject within our church, starting with our governing body; the PCC by doing the online courses that are now available. I will be introducing these and how to access them in due course. Having attended a couple of PCC meetings it has been agreed that we need to renew some of our policies. Social Media and Safeguarding policies in particular will be looked at by Victoria who has offered to assist in this work. We now have photos of both the vicar and myself visible in various parts of the church and Underhill centre so that we hopefully will be easily recognisable to those that may need our assistance. Please make sure that if anyone says anything to you that you think may be a safeguarding matter that you either direct them to one of us or you report it to us. We can only help if contact is made. I should equally remind you that some people don’t want to share their private business and we must always respect their privacy. St John's PCC is continually reviewing and developing our safeguarding measures to ensure they meet Section 5 of the Safeguarding and Clergy Discipline Measure 2016 to ensure the welfare of the child, young person and vulnerable adult is at all times in a continually evolving environment. This takes precedence over all other considerations within our church community. Catherine Lynch Safeguarding Officer St John the Evangelist Church Page 10 of 32 ## **DEANERY SYNOD REPORT** ## **Meetings** Meetings were held across the Deanery at Chandlers Ford, West End and Hedge End. ## **Appointments** The only appointment made during the year was the Revd. Phil Aindow at St Johns Hedge End. ## **Common Mission Fund** The returns to the Diocese had progressed through the year with 10 of the 12 Parishes making 100% contribution. However, at the end of 2023 there was a shortfall of £22,848.00. ## **Reorganisation** The Parish of Hound/Netley will be amalgamated with the Parish of Hamble during 2024 There are vacancies at Hamble and Chandlers Ford. ## **Deanery Mission Action Plan** Discussions took place on the Plan and the progress made through the year. David Dimmick (Deanery Synod Member) ## **HEALTH AND SAFETY REPORT (for period ending March 2024)** Early in 2023 I applied to attend a Church information day in Winchester and was accepted. The day looked at :- 1. Ecclesiastical insurance speaker. This included some Health and Safety information from the insurance point of view, where to find information on their web site and how extra help financially can be obtained from them. 2. A large building project undertaken by a Church and how the project was managed. 3. A talk from the Diocese on open and closed Church grounds. A good day with helpful information gained. I continue to look at the Church in conjunction with the Church Warden David Lloyds and following a number of items raised we are doing stuff "behind the scenes" with a small team, most of which the P.C.C. will be aware of with other reports. I have not been told of any Near misses or accidents that need any investigation from this time period, but will remind all that should anything be found or queried then please find the "Accident near miss report" form in the office, fill it in as a record and let me know. I have been working and will be continuing to work with Church Wardens and others, to ensure that all the 150th anniversary celebrations and events are properly supported with Health and Safety assessments. Ken Guy ## **SOCIAL COMMITTEE REPORT** The past year we have organised 6 events, quiz, 2 coffee mornings, a lunch , plant sale and an table at Christmas lights switch on. The coffee mornings in April and November are always well attended, being fundraising the main purpose they are also a great social occasion. The plant sale in May was a success , despite having fewer plants than usual for sale due to bad weather and less people providing plants. Our meal in July a different event for the committee, involving cooking for a large number, without our mentor Carol Watson. However we were pleased it went well with people being very complimentary re the food. Our final outing of the year was to have a table at the Hedge End village Christmas lights switch on. Our stall was Trash and Treasure we also offered hot apple juice. We were joined by Phil who used the opportunity to meet people and talk about our Christmas services. We were pleased that each event raised funds for the church totalling approx. £2500.00 The committee consists of Jackie Murley, Helen Humphry. Leonie Miller, Marsha Hale ,Carol Watson( Chef in charge) and Kathy Moore Thank you to everyone for your help and support over the past year. We are always happy to welcome new members to our committee The Social team Page 11 of 32 ## **MOTHERS’ UNION** This past year was another busy and successful one for our branch and we enjoyed another full year of meetings, social activities and fund-raising events. In January, five members were enrolled by Rev. Kelvin Taylor during the Sunday church service. In March, we were once again able to hold our AFIA fundraiser with our: ‘I do like to be beside the seaside’ fish and chip lunch. We had nearly 60 people attend and together with donations, raised £640 for such a worthwhile cause. In May, we tried something a little different by having our Mothers’ Union ‘Hymns of Praise’ evening. We were delighted that our newly-appointed vicar, Phil, joined us and we enjoyed an evening of hymn-singing, with tea and cake in the interval. This seemed to be a popular event with 53 people attending. It was not a fundraiser but donations for refreshments were added to our Baptismal Bible fund. At the beginning of July, we hosted the Mothers’ Union Diocesan Information Day in the Underhill Centre and provided the refreshments. We also had our summer social. This took on a different format this year as instead of going out for a meal, we had a ‘bring and share’ supper in the Underhill Centre where we enjoyed an evening of food and fellowship. In August, we again visited the Brockenhurst MU branch to support their Summer of Hope Appeal. Despite the torrential rain, eighteen of us went and we had another interesting tour of St Nicholas’ Church and then enjoyed a delicious cream tea served by Brockenhurst branch members. They went out of their way to ensure that we had a lovely afternoon and we were so pleased to help support their Summer of Hope Appeal initiative. Another August event was our own Summer of Hope Appeal with an afternoon tea in the Underhill Centre. We had over fifty people attend and enjoyed an afternoon of tea, cakes, quiz and a raffle. Thanks to everyone’s generosity, we raised £385.50 for MU projects overseas. In October, it was the turn of our branch to lead the Cathedral prayers in the Lady Chapel in Winchester Cathedral. This year’s theme was: ‘Literacy’ and how the Mothers’ Union supports this in many countries. To help give the idea of how it feels to not be able to read and write, we gave everyone a slip of paper with our chosen Bible passage in Chinese and asked them to read it. We think the look on people’s faces showed that we got our point across! In December, we held our two traditional events. We had our annual evening Christmas party where we collected festive treats, toiletries, socks and gloves for the Society of St James and made £110 from the raffle. We also held our afternoon Christmas Carol Service and festive tea, with a retiring collection which raised £105 for Mothers’ Union charities. Both events were very well-attended with 50 people at the party and 44 at the carol service. In other news, we had a full year of meetings with a variety of speakers and most importantly, we gained a new member. We helped with refreshments at Grace Perry’s funeral wake in February. Jackie and her team of helpers made beautiful daffodil posies for Mothering Sunday in March. We have taken on a new project which is to sponsor a student for a two-year educational programme in Bukedi, Uganda. We heard in December that we have been assigned a mother with three small children and we will be sponsoring her for two years so that she can achieve a qualification and support herself and her family. We also donated £100 to the college in Bukedi and £500 to MU literacy programmes in general. We have continued to hold our monthly £1 raffle and money from this, together with our 20ps in Smartie tubes, will now help raise money for not only baptismal Bibles when needed but also our monthly sponsorship fee for our student in Bukedi. Many branches are sadly closing but we are still going strong and in our own small way continue to carry out the ethos of the Mothers’ Union by demonstrating our faith in action. Sally Lloyds ## **SPIRE NEWSLETTER** Over the past year we have sent out quarterly Newsletters to everyone at St. John’s and to the people on our list who used to take the Spire magazine. During the past 12 months we have had many interesting articles and good feedback. Articles are always welcomed and look forward to receiving them during the coming months. Marsha Hale - Editor Page 12 of 32 ## **CHURCHES TOGETHER** Churches Together meet up bi-monthly with the churches from West End, Botley and Hedge End to discuss and catch up on the events, prayers and projects that each are doing. The beginning of 2023 met both face to face and also still on zoom trying to return to normal after the Covid outbreak. Churches were gradually having parishioners returning and reported on their activities over the Christmas. The gift bag distributions around the new estates had been suspended and so discussion about when this could be restarted. March 9th was my first face to face meeting at St James church. St John's was looking forward to our new vicar Revd Phil starting his Ministries in April and we were very grateful for all that Kevin and Jane Taylor had done during the Vacancy. We are also very grateful for Tim keeping up the recordings of services from the beginning of Covid and still continuing with these. The May 11th Meeting was at the Catholic Church in Hedge End and quite a few of us were able to attend and welcome Revd Phil Aindow. Ian Davies reported about the work with the new estates welcoming people to the area and giving them information. The Salvation Army's work with refugees has achieved a lot with support and help with housing, jobs and schools etc. Interaction with the areas is growing and a new community centre opened at Boorley Green where people are welcomed for refreshments once a month. The Anchor church advertised the Summer of Fun and Bible Stories for children in August school holidays. July 13th Meeting was held at St James again and we had a talk about the Anna Chaplancy and the work of volunteers to support elderly and lonely people and signpost them to various organisations for help. The speaker also came to St John's Mother's Union Meeting at the Underhill on 11th October. The Vision Day held at St Johns on 4th June with a book to write Hopes and Dreams was very useful. Going forward with people’s ideas and wishes for the church, these have been coming into practice. Revd Phil has been outreaching with visits to the Grange Nursing Home and Freegrounds School. More children and families are starting to attend St Johns. There was a walk from St Lukes church to St Johns church called Make Polluters Pay to bring attention to climate pollution. September 14th Meeting was held at All Saints Botley where each church reported on their Summer activities with Sales, teas, lunches and of course the wonderful Coronation Celebrations. The Mission to Seamen held a 3 Rivers Cruise with a ploughman lunch and afternoon cake. The Mother's Union had a Summer of Hope with a visit to Brockenhurst MU for a cream tea. St John's MU also had a Summer of Hope with cake and a Raffle. The week of Summer of Fun and Bible Stories was so successful that the Hedge End Catholic Church held another day on 18th October. They are hoping that more churches will be able to host this Summer event. The November 9th Meeting was held in the Underhill in St Lukes Room. We discussed the coming Christmas events and services and all the hard work people in the church groups have done to hold the many events throughout the whole year. The work that is still ongoing with the new estates and the many events that are happening in 2024 for St John's 150year Celebrations. Pat Jenkins ## **GODLY PLAY** We continue to hold the complete set of Godly Play boxes which we run as a library service as well as having the resources for our own use. The stories have been used by St John’s this year as part of our morning worship on a number of occasions and as part of the ‘back to school service’ in September. It is a privilege to be able to share the Godly Play stories in this way. The library continues to be used by other churches. There are currently 5 churches registered as well as the Diocesan Education team who work across the Church schools in Winchester and Portsmouth Dioceses. We are however the only Godly Play loan library across the South East and is now listed with Godly Play UK. We are therefore exploring whether we can begin offering Godly Play training for anyone from across the region which is an exciting opportunity for St John’s to have a wider impact and for the resources to benefit a wider audience. Victoria James Page 13 of 32 ## **WEBSITE AND ONLINE PRESENCE** Our website and social media accounts are an excellent way for people to find out a bit more about us and get in touch. ## _St John’s Website (https://www.stjohns-hedgeend.org.uk/):_ Church Edit, who host our website, made some significant changes to their webpage editor last year, which meant that we had to create a new webpage design template. This was achieved thanks to Geoff, David L’s and Phil’s efforts, which means our homepage now has a new look. If you see anything that needs updating or think of something that appears to be missing, please let Geoff, David L or myself know. ## _A Church Near You (https://www.achurchnearyou.com/church/18453/):_ The Church of England’s “A Church Near You” (ACNY) website is a great way for people to find churches in their area. As such we try to make sure that our pages are kept up to date with details of our services. If you find anything that needs updating please let me or the office know. ## _Facebook (https://www.facebook.com/StJohnsHedgeEnd/):_ Our Facebook page is an effective way of letting people know about what’s going on. Our Facebook page, which currently has over 300 followers, is maintained by Phil. ## _Instagram (https://instagram.com/stjschurchhedgeend/):_ As well as our Facebook page, St John’s now has an Instagram account too. The Instagram account is managed by Phil ## _YouTube (https://www.youtube.com/@stjohnshedgeend):_ We have continued to stream our 9:30 Sunday service on our YouTube channel each week. We were also able to stream or share recordings of other services such as our carol service and Midnight Mass. Trying to estimate how many times our services have been watched by dividing the total minutes watched by the length of each service suggests that the number of people watching has remained steady over the last year. I would like to thank Geoff for looking after the streaming when I’ve been away. If you would like to help stream our services please do not hesitate to let me know. ## _Google Workspace and the ‘everyone’ email group (everyone@stjohns-hedgeend.org.uk)_ The everyone email group continues to be well used. If you are not part of the group but would like to be, please let me or the office know. As always, if you have a need for a St John’s email address or email list or would like to help administer our Google Workspace account please let me know. Tim James Page 14 of 32 ## **UNDERHILL ALE GROUP** In 2023 Underhill Ale only brewed two ales. In March we made “Carolean Ale” to celebrate the coronation of HRH King Charles III and in October our “Christmas Ale”. Two batches of this were prepared to satisfy demand, some of these were sold at the Coffee Morning in November. The group invested in an 18 litre press and equipment to produce cider and a total of about 32 l of cider was produced in two batches in September and October using apples donated by local people. From the sales of both of the ales and the cider a total of £400 was donated to the church for 2023. There was a change of beer duty from August 1[st] and, as we qualify for Small Producer Relief, our duty rate was reduced from £9.54 per hl%* to £3.28 per hl%. We are also exempt from paying duty on the volume of cider we produce. A total of £17.14 duty was paid to HMRC on the two ales produced. Our Registration was amended in 2023 to reflect the changed structure of the Brewing Group. The new Certificate of Registration was issued on August 15[th] 2023 and a copy of this was lodged with the office for retention on the premises along with a copy of the cider duty exemption letter. Costs of ingredients and ancillaries, such as bottles, caps and brewing adjuncts, have risen considerably as have the delivery costs of these. Despite this we have maintained our original prices and still make a small profit which is helped by the duty reduction. The active brewing group members are not as fit as they once were and are succumbing to the effects of old age. We have a desperate need for new, fit members in the brewing group to support the brewing process which requires at least two persons at all times and can be up to 8 hours long. We would like to move forward but this would be foolhardy without any extra, regular and reliable support. For 2024 we hope to be much involved with the celebrations of the 150 years of the church of St John the Evangelist and we shall be producing ales for events and a special commemorative ale in July to mark the anniversary of the consecration. Gary Morse. - hl% = is used to calculate the duty to be paid on any batch of beer brewed, it is the volume produced in hectolitres (1 hl = 100 l) multiplied by the percentage of alcohol by volume (ABV). ## **UNDERHILL ART GROUP** The Art Group meets up on Wednesday mornings and members arrive any time between 9.15 am which is about the time that David opens up, and 10.30 am which is usually around the time that David makes the tea! The group is a very friendly, easy going group that paint, chat and drink tea but at the end of the day produce some extremely good pictures. It may well be considered as a social group that produces art. The level of art produced can be assessed at the Art and Flower Festival taking place in July to celebrate St John’s 150 Birthday. Anyone is welcome to come and join us, there is no level of ability set and nobody is going to criticise the work that you do, but if you want a bit of help there is always someone to do just that. The cost is currently £5 per head and you only pay if you attend. So come on all you budding artists that have nothing to do on a Wednesday morning, we have paper, pencils, paints and brushes so if you want to give it a try without commitment, do just that! Should any one require more information on the art group please contact: David Taylor on 02380 404774 David Taylor Page 15 of 32 ## **WORKS AND MAINTENANCE** The main event of 2023 was the quinquennial inspection, held every five years. Whilst nothing dreadful was found, there are various items needing attention sooner rather than later. The church is suffering from dampness on the West and South walls as well as the Chancel Arch. This is being investigated and remedied as we move forward through 2024. A missing cornerstone at the northwest corner, outside, needs replacing. A professional stonemason will be needed at some point. A banner that had suffered a tear, noticed in 2022, has been sent off to be boxed for storage, by a professional conservator, as required by the Diocese. An inspection by an organ specialist noted six pipes were bent and needed to be straightened. After permission was obtained from the Diocese, these have been sent off for repair. There was concern the church bell needed repair but a detailed inspection by Ken Guy, climbing up inside the spire to get a good look, determined that all is in order. However, louvres in the spire need to be repaired. Permission has been granted by the Diocese so this work will be undertaken in 2024. Plans for an outdoor worship area in part of the Wildlife Haven are moving along. These will require planning permission from Eastleigh Borough Council. Lighting in the meeting room on the ground floor of the Underhill Centre has now been fully converted to LED. The use of solar panels has been discussed with the architect and with the Diocese. Research continues into these, so we get the best value for money based on our usage. We are most likely at the stage where we can apply for a Bronze Eco Church Award for all our other adaptations in recent years. The Community Payback Team, liaising with Malc Thornton, have done lots of work in and around the church during the year. This included grounds work in trimming and keeping the Wildlife Haven in check. Thanks are extended to Kenton Guy, David Taylor, Mike Furnell, David Watson, John Reynolds, Malc Thornton, and John Collings for all the work they do behind the scenes to keep the church and the Underhill Centre in top working order. David Lloyds ## **200 CLUB** The count of member number ranges was 55 throughout the year. In 2023 the club contributed £1,660 towards the Underhill Centre Fabric maintenance. The Fund-Raising Committee would like to thank all the members for their continuing support and would welcome any newcomers to join us. If you want any further information regarding the 200 Club please speak to myself and I will happily supply it. Geoff Judd Page 16 of 32 Appendix B - Finance hurch Finance Report and Annual Accounts for the Year Ending 31st December 2023 Page 17 of 32 ## **PCC FINANCIAL REPORT FOR 2023** Throughout the year there was no named PCC treasurer. Geoff Judd continued as the PCC bookkeeper and John Collings as the UHC bookkeeper. Colin Moore kindly agreed to produce the year-end balance sheet, combining the PCC and Underhill Centre figures. David Chard kindly agreed to examine the accounts. 2023 continued as a challenging year for the PCC finance. The year ended with expenditure £8,368.26 more than income. The value of the *CCLA investment accounts increased by £5,020.39 and the CCLA deposit accounts earned £2,747.30 in interest. Thus, giving an operating loss of £16,135.95. Through the year the PCC continued to pay a £2000 monthly standing order to the diocese towards the Common Mission Fund (CMF). The church committed to paying £45,584.33 to the CMF for the year. So, an additional £21,584.33 had to be paid. It was not possible to fund all of this from regular income, so £15,584.33 was taken from the Kate Reed legacy funds. The CMF request for 2024 has been reduced £32,893.58. Due to the increase in energy prices the PCC contribution to the heating and lighting bill increased from £3,000 in 2022 to £3,672.00. For 2024 the PCC is contributing £225 per month to the heating and lighting bill giving a yearly contribution of £2,700. Regular giving for the year was £36,737.98 compared to £33,324.48 in 2022, an increase of £3,413.5. Loose plate collections and one-off gift aid donations were £5,065.52 compared to £4,513.97 in 2022, an increase of £551.55. The overall Gift Aid claimed, Including the Parish Giving Scheme, was £8,125.61 compared to £9,676.01 in 2022. The money raised by Fetes, Markets and Social Events was £3,067.87 compared to £5,322.18 in 2022, a decrease of £2,254.31. As in 2023 the main challenge for 2024 is to increase regular giving so it can meet the regular expenditure. Although there are contingency and legacy funds these will ultimately become exhausted if they continue to be used to pay regular expenditure. Geoff Judd – PCC Bookkeeper * CCLA— Churches, Charities and Local Authorities Investment Management Limited Page 18 of 32 ## **UNDERHILL CENTRE FINANCIAL REPORT FOR 2023** The financial accounting period of January to December 2023 for the Underhill Centre has been relatively steady with the final accounts showing income and expenditure near balance. However, the income total includes a one-off payment of £2500 for a VAT rebate appertaining to our historic energy charges for the centre and the church. The overall accounts would have been negative prior to this payment. On the lettings front we have seen a reasonable increase of both church related and non-church related hiring. A portion of the increase was due to the raising of hire charges which will occur again in January 2024. The prime expenses for the centre remain energy, office staff wages, centre maintenance and cleaning. We are expectant that the energy charges have peaked for the present and a new two year fixed deal has been agreed. With regard to office staff remuneration, we still had the need to support dual wages during the year whilst staff training took place together with a wage increase in line with the diocese recommendation. Although we engaged different personnel at different times, the year ended with a new member of staff employed and slightly revised office hours. Costs for the day to day centre maintenance, including the cleaning, have risen due to contractor increases and although a burden on our expenditure they have generally been in line with inflation. The Centre has continued to receive a monthly income from the 200 Club with the sole aim of bolstering the Fabric Fund which is used exclusively to help maintain the centre. The fund was depleted in 2022 to pay for the new central heating systems but is now beginning to provide help for unexpected maintenance and repair work. A big thank you to all 200 Club members for their continuing support. An important aim of the Underhill Management Committee is to enable the Centre to be self- financing. A revised hiring-rate structure is therefore to be introduced from January 2024 together with a slightly revised financial arrangement with the church so as to help remain commercially competitive. In anticipating 2024 we shall endeavour to improve the important element of hiring to new outside organisations and hope that general inflationary increases will decline leading to a more stable financial environment and at least a balance to our accounts. **John Collings** **UHC Treasurer and Payroll** Page 19 of 32 ## **Accounting Policies** ## **Basis of the Financial Statements** The Statements have been prepared under the Church Accounting Regulations 2007 in accordance with applicable accounting standards and the Statement of Recommended Practice (SORP 2015) for charities as well as FRS102. The Accounts are produced on a Receipts and Payments basis as allowed, following consideration of the necessary considerations under Charity Commission Regulation CC16a, and with due respect to the following: - None of the consolidated organisations (Church and Underhill Centre) being a registered Company - The Charities ‘gross income’ being less than £250,000 - No related activities require additional detail, a ‘true and fair view’ or have specified that accruals accounts are required. The statements include all transactions, assets and liabilities for which the PCC and Underhill Centre Committee is responsible in law. They do not include the accounts of church groups (such as the Mothers’ Union) that owe their affiliation to another body, nor those that are informal gatherings of church members. ## **Fund Accountng** - _Designated Funds_ Funds set aside by the PCC for a specific use in the future. Project funds are designated for specific projects for administration purposes only. Designated funds remain unrestricted and the PCC may move any surplus to other funds. - _Restricted Funds_ Donations or grants received for a specific purpose. To distinguish from designated funds, the use of these funds is specified by the donors at the point of giving. - _Endowment Funds_ The Isabella Blennerhasset fund is the only endowment currently held by the PCC which is from an historic legacy. Under the terms of the Will, the income from this endowment is held in a restricted fund and can be used to benefit the poor and needy of the parish. ## **Incoming Resources** - Planned giving, collections and similar donations are recognised when received. - Tax refunds recognised when the incoming resources to which they relate are received and it is tax refunds which make up the Accounts Receivable in the Balance Sheet. - Grants and legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. - Dividends are accounted for when declared receivable, - Interest as and when accrued by the payer (being informed of future receipt is taken as intention to pay). - All incoming resources are accounted for gross (before reclaim of tax or the impact of associated expenditure) Page 20 of 32 **Outgoing Resources** Grants and donations are accounted for when paid over, or when awarded, if the award creates a binding or constructive obligation on the PCC. All expenditure is generally recognised when it is incurred and accounted for gross. ## **Investments** Investments are valued at market value at 31 December 2023. ## **Reserves** St John the Evangelist, Hedge End is a medium sized church in a reasonably affluent area. However, the demographic of the parish which St John’s serves compromises a significant number of retired individuals and the congregation of St John’s mirrors this demographic. This has an impact therefore upon the income through regular giving especially in the current financial climate. The last two years have had a substantial effect with the church and the Underhill Centre being closed for much of this time. The annual income of St John’s is approximately £70,000- £87,000, which is generated by church activities as well as the hire of the Underhill Centre attached to the church. The Church and Underhill Centre have separate reserves and this policy relates only to the Church funds. A strong underlying principle of this policy is that money should only be kept in reserve for specific reasons – whilst the Bible clearly indicates that we should not hoard, it is also clear that sensible planning for known events and responsibility for others (including employees) is important. The role of the church in the wider parish and serving that community as fully and effectively as possible should also be considered. In arriving at the reserves policy, the PCC discussed the following factors: • A wish to have three months running costs in cash reserves in case of major difficulties (£25K); • In addition to the running costs, to keep at least three months salaries in reserve (£2,000); • The quinquennial inspection (May 2023) did not highlight major works and the general condition of the church is good, but there will be minor works to the church. It is also prudent to hold some monies in reserve for unexpected major fabric expenditure • There was a general wish that more should be spent on outreach into the parish and community and it was considered important that the PCC and church as a whole gives consideration to the formal mission of our church and how that mission is to be achieved. This will be done in line with the deanery plan. It is therefore planned for there to be a mission day(s) to consider this important issue but that the balance of reserves (currently £8,500) should be held for this purpose. **POLICY** : It is the policy of this church to hold in reserves the equivalent of three months general running costs and three months salaries. It is also our policy to hold an amount for likely building and maintenance work contained within the quinquennial report. This policy will be reviewed annually at the budget meeting but also after the mission day(s). In addition, the PCC will consider at the budget and reserve policy review how reserve levels will be maintained. Any increase in investment assets will be added to the PCC running and contingency reserve. ## **Employees** The church employs two part-time members of staff, whose current annual salaries total approximately £12,000. This cost is shared equally between the Church and Underhill Centre. As an employer the PCC has responsibilities to provide a Pension which is done through NEST. Page 21 of 32 ## **Agency Elements of Income and Expenditure** These are items of income and expenditure which do not form part of the PCC income, ie, those elements which were always due to be paid to a third party. These include: - Special Collections for charities - Fees to WDBF (and retired clergy where applicable) - Fees to Vergers - Organist fees for weddings and funerals Page 22 of 32 CHURCH & UNDERHILL CENTRE CONSOLIDATED BALANCE SHEET Year F.nding 31 st December 2023 CURRENT A.8SETS As ai 3111212023 As ai 3111212022 18563-22 18191-47 46766-63 61391-35 27833-13 26968-81 35652-28 32913-08 c.urrent accuunt CCLA Spire Deposit CCLA FundraisinR tkposit Spire Investments CCLA Income Shares Spire Long Tern] CCLA Income shares CCLA Income Shares - IBH Underhill Current account 200 Club cU￿¢llt account TOTAL 11 19285-25 1349-46 10530-71 107-00 160087-68 17119-37 1234-15 10424-54 247-00 168489-77 LIABILITIES Accounts Payable & Prepavments NET ASSETS 35-00 160052-68 175-00 168314-77 FUNDS TOTALS - UNRESTRICTED PCC General Fund lJnderhill General Fund TOTAL FUND TOTAL- DESIGNATED Spire Ma￿azine Legacies Building Contin£encY Salary ContinLFencv AV Si'stem Contingency PCC Coiitin2cncv Mission Godly Playbox IJHC Desi2nated Funds TOTAL FUND TOTAL- RESTRICTED Stone Communion Table Fund Craft Club Isabella Blennerhasset Flowers Church Fabric Children s Work Librarv UHC Restricted Funds TOTAL FLND TOTAL - ENDOWMENT Isabella Blenn¢rhasset 7872-44 4217-61 12090-05 7254-37 2860-48 10114-85 2216-09 81959-71 7600-00 8395-82 2164-74 23851-52 9767-40 35-00 4712-77 140703-05 2216-09 94796-lJ 7600-00 6229-94 3088-72 21112-32 9767-40 7212-77 15?023-37 i 000-00 133-37 90-91 505-44 2188-98 276-35 42-74 1672-33 5910-12 205-23 153-87 663-20 3177-72 276-35 42-74 423-?9 4942-40 1349-46 1234-15 TOTAL8 TOTAL DEFICIT FOR YEAR- £8262-09 160052-68 168314-77 Page 23 of 32 C.HIJRCH & UNDERHII,L CENTRE CONSOLIDATED F,XPENDITURE ANAI.YSIS Year Ending 31 st December 202J Unrestrict Designat. Restrict. 31112123 311121?? A.CHURCH Cost of Fetes & Fundraisin£ StewardshiD c￿n￿al￿n Costs Parish Share Incumbent WorkingExDenses Parish Trainino & Mission Children s Work Pastoral Care Organ/Piano Tunin Safetv Checks mainlenance Cleanin Upkeep of Seniices Church Flowers OrqanisUPianist/Choirmaster Churchvard / Peace Gaiden Administration CCLI Licences Church Major Repairs 512-94 44-99 30000-00 15584-33 638-81 19-50 512-94 577-14 44-99 366-00 45584-33 45875-64 638-81 336-08 19-50 40-00 191-05 178-50 270-00 555-00 900-00 636-35 119-23 1015-76 119-23 1015-76 988-74 918-00 510-99 988-74 918-00 510-99 108-05 60-00 865-00 1745-66 972-28 60-00 865-00 1745-66 972-28 983-98 1671-08 918-50 946-60 983-98 B. UNDERHILL CENTRE Office Telephonellnternet Cleaning & Malcrials Compuler & Softwar¢ Stationery Photocopi¢r Letlino Refunds Retusc Collection ViLtuals Window Cleanin Hall - Electricity Hall - Gas Hall - Maintenance Hall - Water C. SHARED Salarv - Administrator Pension Contribution Buildin£ Insurance Web8ite/Software Governance/EX￿Th. Fees TOTAL EXPENDITURE OtherPCC ExDenditure Other Underhill ExDenditure Hall & Maior R¢pairs GRAND TOTALS 529-22 2999-02 146-40 499-01 343-95 708-00 529-22 ?999-0? 146-40 499-01 343-95 708-00 423-89 2810-85 141-60 375-11 1245-50 i .11 599-59 895-93 360-00 4167-84 7366-37 1192-70 512-34 599-59 527-17 895-93 459-59 360-00 360-00 4167-84 ?5j5-48 7366-37 3499-32 1678-66 2190-30 512-34 573-95 485-96 12121-45 1212145 9673-53 422-14 665-28 2884-54 2815-22 627-00 635-99 2268-00 600-00 1827-96 94570-98 83544-79 171-86 878-39 2603-08 120-00 71-00 6415-27 1999-82 95569-37 92634-14 2884-54 627-00 2268-00 76174-71 16568-31 706-53 i?o-00 77001-24 16568-31 Page 24 of 32 CHURCH& UNDERHILL CENTRE CONSOLIDATED INCOME ￿NALysIs Year Ending 31 st December 2023 Unr¢strict. D¢siqnate RcstTiCted 31112123 31112122 A. CHURCH l )Donations & Lc2acies GftAd-STO's Cjift A d - Weekly Envs. GftAd-PGS Cliarities Trust Payroll OtherPlanned Givino sto OtherPlaned Givin2 envs OtherPlannedGivinRPGS Loose Plate Collections One-off Gift Aid gifts Donations/ Appeals Tax Re¢overableGiftAid Non Recurrino (irants Olher Funds 2enerated TOTAL 2)Charitable Activities Fees Weddings/funerals B. UNDERHILL CENT. Centre LettinAs Church Cafe & Rcfrcshmcnts TOTAL 3) OTHER TRADtNG .A. L'HLRCH Fetes & Markets Social Events Bookstall Sales Craft Club Godly Playbox Maoazine Sales TOTAI. B. UNDERHILL Lettinos Non Church 200 Club Net Income Non Recurrin£ Grdnt TOTAL 4) Investment Income Dividends Increase in Share Value Bank Interest TOTAL Other Income I"OTAL INCOME 4808-00 339-00 23099-46 6477-00 515-00 410-00 1089-52 2059-62 1945-90 359-27 8125-61 4808-00 4808-00 339-00 605-80 23099-46 19597-94 6477-00 6476-50 515-00 600-00 410-00 480-00 1089-52 756-24 2059-62 2780-14 3005-90 17JJ-83 554-77 8125-61 60-00 1000-00 195-50 9676-01 iouo-00 10-20 49238-58 10-20 1195-50 50494-08 49184-71 60-00 2179-30 2179-30 3434-75 9930-60 972-39 13082-29 9930-60 972-39 13082-29 7993-48 887-47 12J15-70 i221-73 2100-45 ?95-56 8-00 3067-87 3067-87 35-00 35-00 ?4-00 5649-74 3221-64 35-00 3256-64 10788-65 10788-65 1735-00 30-00 12553-65 8890-10 1740-00 400-00 11030-10 1735-00 30-00 10818-65 1735-00 i7-04 4905-08 2747-91 7690-Oi 36-89 5020-39 (6013-35) 2747-91 12)0-46 7805-34 (4746-00) 115-28 5-iO 87)07-28 734J9-75 115-31 115-31 115-28 76476-44 7785-03 3045-81 Page 25 of 32 CHURCH BALANCE SHEET Year Ending 31 st December 2023 CURRENT ASSETS PCC Currenl Account CCLA (CBF) Spire Deposit CCLA (CBFI Fundraisin2 Deposit Spire Inveslments CCLA Income Shares Spire Lon(y Terin CCI,A Income Shares CCLA Income Units - IBII Accounts Receivable Prior Year Adiustments TOTAL CURRENT ASSETS 311I212023 18563-22 46766-63 27833-13 35652-28 19285-?5 1349-46 31/1212022 18191-47 61391-35 26968-81 32913-08 17119-37 12J4-15 149449-97 157818-23 LIABILITIES NIL NIL NET ASSET SURPLUS 149449-97 157818-23 REPRESENTED BY FUNDS Unrestricted Desi£natcd Restricted F.ndowment TOTAL OF FUNDS 7872-44 135990-28 4237-79 l J4946 149449-97 7254-37 144810-60 4519-11 12)4-15 157818-23 This vear's Income/ExDenditure Deficit (£8368-26) Page 26 of 32 FUND TOTALS Year Ending 31 st December 2023 UNRESTRICTED PCC General Fund 3111?1202) 7872-44 J111219092 7254-37 DESIGNATED Spire Magazine Legacies Godlv Plavbox Salarv Continoencv BuildinR Contin£ency AV System Cotin%ency PCC Continoencv Mission 2216-09 81959-71 35-00 8395-82 7600-00 2164-74 23851-52 9767-40 135990-28 2216-09 94796-1 i 6229-94 7600-00 3088-72 ?1112-32 9767-40 144810-60 TOTAL DESIGNATED RESTRICTED Cratt Club Isabella Blennerhasset Flowers Fabric Children Work Librarv Stone Communion Table TOTAL RESTRICTED 133-37 90-91 505-44 2188-98 276-35 42-74 1000-00 42J7-79 205-23 153-87 3177-72 276-35 42-74 4519-11 ENDOWMENT Isabella Blennerhasset 1349-46 1234-15 TOTALS 149449-97 157818-23 Page 27 of 32 CHURCII EXPENDITURE ANALYSIS Year Ending 315t December 2023 Unrestrict Desi2nat Restrict 512-94 44-99 30000-00 15584-J3 12121-45 422-14 638-81 19-50 Totl 2023 Totl 2022 512-94 577-14 44-99 366-00 45584-33 45875-64 12121-45 967)-5J 422-14 665-28 638-81 336-08 19-50 40-00 191-05 119-?3 178-50 2884-54 28 l j-?2 367?.00 JOOO-00 1015-76 270-00 988-74 555-00 918-00 900-1)0 510-99 636-35 461-31 153-00 60-00 865-00 1745-66 627-00 972-28 918-50 2268-00 600-00 983-98 946-60 1342-00 77436-65 71118-86 Cost of Fetes&Fundraisin StewardshiD CdmDai2n costs Parish Share Salary -Parish administrator Pension Contribulion Incumbent workino exDenses Parish traininR & mission Children s Work Pastoral Care Church Insurance Heat & LiRht contribution Orxan I Piano Twiing Maintenance & Safety checks Cleanino Llpkccp of Serviccs Church Flowers Oroanist, Pianist. Choirn)asler Churchvard & Peacc£arden Administration Website & comput¢r sofnvare CCLI Licences Governance Costs & Fees Church Major Repairs TOTALS 2884-54 3672-00 1015-76 988-74 918-00 510-99 108-05 60-00 865-00 1745-66 6?7-00 972-28 2268-00 353-26 113-90 1671-08 983-98 59526-34 16568-31 OTHER EXPENDITURE Tranters to UHC Other Expenditure 829-20 706-53 1535-73 829-20 592-40 878-39 2603-08 1707-59 3195-48 171-86 171-86 TOTALS TOTAL CHURCH EXPENDITURE 61062-07 16568-31 1513-86 79144-24 74314-34 NET DEFICIT tNCOMEIEXPENDITURE 8368-26 Page 28 of 32 CHURCH INCOME ANALYSIS Year Ending 31 st December 2023 Unrestrict. DesiRnat. Restricted Totl 2023 Totl ?02? Donations & Leoacies G ft Aid-standinqorders G ft Aid- Weekly Envs. GftAid-PGS Charitics Trust Pavroll OtherPlanned Giving sto Othcr PlannedGivin4Env. OtherPlannedGivinoPGS Loose Plate Colleclions One off Gift Aid gifts Donations, Appeals Tax Recoverable Non Recurrin£ Grants Other Funds 2enerated SUB TOTAL 4808-00 339-00 23099-46 6477-00 515-00 410-00 1089-52 2059-62 1945-90 359-27 8125-61 4808-00 4808-00 339-00 605-80 23099-46 19597-94 6477-00 6476-iO 515-00 600-00 410-00 480-00 1089-52 2059-62 3005-90 554-77 8125-61 2780-14 173J-83 663-25 9676-01 i 000-00 10-20 7-00 1195-50 50494-08 49184-71 60-00 1000-00 195-50 10-20 49238-58 60-00 Fees ￿'eddingS/funeraIS OTEIER TRADfNG Fetes & Markets SoLial Events Bookstall Sales Crafty Club Magazine Sales Godlv Plavbox SUB TOTAL 2179-30 2179-iO i434-75 J221-73 2100-45 295-56 8-00 24-00 3067-87 153-77 3067-87 153-77 35-00 35-00 35-00 3221-64 5649-74 tNVESTMENTS Dividends Inc.(Dec.)in Share Values Bank Interest SUB TOTAL 37-04 4905-08 2747-91 7690-03 37-04 36-89 5020-39 (6013-35) 2747-91 1230-46 7805-34 (4746-00) 115-31 115-31 Transfers from Underhill 7040-62 7040-62 5412-07 TOTAL PCC INCOME 61680-14 7785-03 1310-81 70775-98 58935-27 Page 29 of 32 UNDF.RHILL CENTRE BALANCE SHEET Year Ending 31 st December 2023 Current Assets 6501- Underhill Centre Current Account 650? _ ?00 Club Curient Account Z05 - Accounts Receivable Total Current Assets As at 3111212023 As at 3111212022 10530-71 10424-54 107-00 247-00 10637-71 10671-54 Liabilities Z04 - Accounts Payable PreDavments Total I,iabilities 170-00 5-00 175-00 5-00 35-00 Net Assets 10602-71 10496-54 Surplus for 2023 1 (Deficit for 2022) 106-17 (3815-32) Repi'esenled by Funds Unrestricted Desi2nated Restricted Endowment Fund Total 4217-61 4712-77 1672-33 2860-48 7212-77 423-29 10602-71 10496-54 Page 30 of 32 UNDERHILL CENTRE EXPENDITURE ANALYSIS Year Ending 3 1st December 202i Unrestrict Desi￿. Restrict. Totl 2023 Totl 2022 A. Charitable ExDenditure Salary Contribution Office Phone & Internet Cleanino & Materials Computer & Software Stationery PhotOCODier LettinR Refunds Retuse Collection Victuals Window CleaninR Hall F,lectriLilY Ilall Gas Hall Insurance Hall Maintenance Hall Water TOTAL 5040-10 529-22 2999-02 146-40 499-01 5040-12 399i-68 529-22 42i-89 2999-02 2810-85 146-40 191-60 499-01 708-00 599-59 895-93 360-00 4167-84 7366-37 1424-52 119?_70 512-34 26784-99 708-00 1245-50 599-59 527-17 895-93 459-59 360-00 360-00 4167-84 2555-48 7J66-37 3499-J2 1424-52 1368-39 485-96 1678-66 2190-30 5l2-34 573-95 485-96 27270-95 20838-00 B. Other ExDenditure Hall & Major Repairs Other Expenditure Transfers to PCC TOTAL 6415-27 71-00 120-00 576-00 696-00 120-00 576-00 696-00 6486-27 TOTAL EXPENDITURE 27480-99 485-96 27966-95 27J24-27 NET SURPLUS DEFICIT) ET 106-17 {3815-32) Page 31 of 32 UNDERHILL CENTRE- ￿COmE ANALYSIS Year Ending 3 1st DeLembLr 2023 Unrestrict Desio. Restrict. Totl 2023 Totl 2022 A. CHARITABLE tNCOME Church related lettings Cafe & Refreshments Heat & Light Contribulion TOTAL 9930-60 972-39 367?.00 14574-99 9930-60 7993-48 972-39 887-47 3672-00 3000-00 14574-99 11880-95 B. O"I'IIER TRADING Non Church related lettin ?00 Club netl inconie TOTAL 10788-65 10788-65 8890-10 1735-00 I735-00 1740-00 1735-00 12523-65 10630-10 10788-65 C. OTHER ￿comF. Other Income Transfers from PCC Non recurring Grant TOTAL 115-28 829-20 30-00 974-48 115-28 829-20 30-00 974-48 5-50 592-40 400-00 997-90 TOTAL CENTRE INCOME 263J8-12 1735-00 28073-12 23508-95 Page 32 of 32 CHARITY COMMISSION, FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trustee￿ Charty Na￿ members oi I St John The Evangelist Church, Hedge End. Southampton On a¢counts for tho year , 3111 December 2023 ended I Charlty no . 1147617 (If any) | Set out on pages 1 1_11 I report to the tNstees on my examination of the acc￿Unts of the above charity Ilhe Trust.) for the year ended 31112 12023. Responsibilltles and As the charrty tnjstees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charrties Act 2011 Ilhe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Chanty Commission under seclion 145{5llbl of the A¢X. I have Gompleled my examination. I confirm that no material matters have come to my attention (other than that disdosed below") in connection with the examination which gives me cause to believe that in, any material respect.. accourrting records were not kept in accordance with section 130 of the Act or accounts do not accord with the accounting records Indopondent oxaminorfs statement I have no concem8 and have come ac*oss no other matters in conn8cts.on with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete th s in the brackets rfthey do not appty. Signod: Dats:l? Name: | David Chard Relevant Professional | Associate Chartered Institute of Bankers qu•lific*ionls) or body (rf any): Addrem: 15 Daisy Lan8. Locks Heath, Southampton Hampshire S0316FiA IER S iad Page 3 Octobèr 2018