St. John the Evangelist Church, Hedge End Registered Charity: 1147617 ## Annual Parochial Church Meeting Sunday 8th May, 2022 6:00pm in Church ## Everyone Welcome (Only electoral roll members can vote at this meeting) The Church of St John the Evangelist, Hedge End APCM 2022 ## **ANNUAL PAROCHIAL CHURCH MEETING** The meeting has been arranged for Sunday 8[th] May, 2022 at 6:00pm In Church ## **Agenda** ## **Meeting of Parishioners** 1. Appointment of Churchwardens ## **Annual General Meeting** 2. Apologies 3. Minutes of 2021 Annual Parochial Church Meeting 4. Matters arising from the Meeting 5. Electoral Roll report and Appointment of Electoral Roll Officer 6. Election of Parochial Church Council 7. Approval of Annual Report 8. Adoption of all Accounts and Appointment of Independent Examiner 9. Proposed date of next Annual Parochial Church Meeting 10. Question Time 11. Concluding remarks and closing prayer. ## **Please bring this Agenda, the Minutes and Reports with you to the annual Meeting.** Page 2 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **St. John, the Evangelist Church St. John’s Church, Hedge End, Southampton, SO30 4AF** ## **Annual Report** ## **Aims and Purposes** The Parochial Church Council (PCC) of St. John the Evangelist, Hedge End, has the responsibility of co-operating with the Incumbent, **(vacant),** in promoting the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic, social and ecumenical. The PCC also has over-sight of the Underhill Centre Management Committee, which is specifically responsible for the maintenance and running of the Underhill Centre (UHC) attached to the Church, which is used for Church and community activities. ## **Aims and Objectives** The PCC is committed to enabling as many people as possible to worship at St. John’s Hedge End and become part of the Parish community. The PCC maintain an overview of worship throughout the Parish and make suggestions on how our services can involve the many groups that live within our Parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament and are exercised in such a way that they are accessible to all. When planning our activities for the year, we have considered the Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our Parish community through: - Worship and Prayer - Learning about the Gospel - Developing a knowledge and trust in Jesus - Provision of Pastoral care for people living within the Parish - Missionary and outreach work To facilitate this work it is important that we maintain the fabric of the Church and Centre but that this is not done at the expense of mission and growth. ## **Administration** St. John the Evangelist is situated on St. John’s Road, Hedge End, it is part of the Eastleigh Deanery in the Diocese of Winchester. The correspondence address is the Parish Office, the Underhill Centre, 76 St. John’s Road, Hedge End, Southampton, Hampshire, SO30 4AF. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity registered with The Charity Commission (Charity No. 1147647). ## **Structure Governance and Management** The method of appointment to the PCC is set out in the Church Representation Rules. At St. John’s the membership of the PCC consists of the Incumbent, other members of the Ministry Team, Churchwardens and members elected by those members of the Congregation who are on the electoral roll of the church. All those who attend our services and members of the congregation are encouraged to register on the electoral roll and stand for election to the PCC. The PCC members, as Charity Trustees, are responsible for making decisions on all matters of general concern and importance to the Parish including deciding on how the funds of the PCC are to be spent. New members receive initial guidance into the workings of the PCC and where necessary are provided with a Job Description. The PCC had **7** meetings this year, with **80%** attendance. Page 3 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **PCC Membership 2021-2022** |**Position**|**Name (Re-Election Due)**|**Notes**| |---|---|---| |**Incumbent**|Revd. Chris Rowberry|From Sep 2010**to Feb 2022**| |**Assistant Priest**|Revd. Karen Rowberry|From Apr 2013**to** **Feb 2022**| |**Churchwardens**
**(Renewed every year)**|Mrs Lyn Colman|From May 2021| |**Deanery Synod Members**
**(Renewed every 3 yrs)**|Mr David Dimmick (2023)|| |**PCC Members**
**(Renewed every 3 yrs)**|Mrs Sheila Baynes (2022)
Ms Marsha Hale (2024)
Mr John Reynolds (2022)
Mr Malcolm Thornton (2022)
Mrs Carol Watson (2023)
Mr Geoff Judd (2024)
William Sambrook (2024)|PCC Minute Secretary
PCC**Bookkeeper**| |**Other**|Mrs Christine Clevett|PCC Secretary| ## **PCC Appointments** |**PCC Appointments**||| |---|---|---| |**Position**|**Name**|**Notes**| |**Electoral Roll Officer**|Mr David Dimmick|From Oct 2020| |**Data Protection Officer**|Mr David Dimmick|From January 2013| |**Safeguarding Officer**|Mrs Catherine Lynch|From September 2015| |**Health & Safety Officer**|Mr Malcolm Thornton|| |**Stewardship Officer**|**Vacant**|From Oct 2020| |**Underhill Centre Manager**|Malcolm Thornton|From**July 2021**| |**Assistant Treasurer PCC**|Mr Geoff Judd|From**Jan 2021**| |**Gift Aid Officer**|Mike Furnell|| |**Payroll Officer/Asst.**
**Treasurer UHC**|Mr John Collings|From Oct 2020| |**200 Club Treasurer**|Mr Geoff Judd|From January 2017| |**Banking Cashiers**|Mrs Sue Garvey
Mrs Kathy Moore
Mrs Jackie Murley
Mrs Amanda Holt
Mr Malcolm Thornton
Mr Mike Furnell|| |**Sunday Counters/**
**Assistant Cashiers**|Mr David Cheffy
Mrs Amanda Holt
Mrs Victoria James|| Page 4 of 18 APCM 2022 Mr Geoff Judd Mrs Kathy Moore Mr Malcolm Thornton Mrs Gill Travers ## **Committees** Given its wide range of responsibilities, the PCC has a number of Committees that report to the PCC. Each Committee is responsible for a different area of Parish life. These Committees meet between full PCC meetings. ## _**Standing Committee:**_ This is the only Committee required by law. It has the power to transact the business of the PCC between meetings, subject to any directions given by the council. ## _**Finance Committee:**_ Meets occasionally to discuss financial matters. ## _**Underhill Centre Management Committee:**_ To oversee and manage the running and activities of the Centre. ## _**Works and Maintenance Committee:**_ Attends to matters relating to the Church building and fabric and the churchyard. ## _**Social Committee:**_ Raises funds for the church fabric and maintenance and provides food and drink for the various events held throughout the year. The Social Committee runs three major events, namely, a Summer event, Harvest Supper and Christmas market. ## **Professional Advisors** The Professional advisors for the period were as follows: ## _**Bankers:**_ National Westminster Bank, Hedge End and Romsey ## _**Legal:**_ As advised by the Diocese ## _**Independent Examiner:**_ Clive Leonard was proposed as examiner at the last APCM but this was subsequently **changed to Colin Moore** . ## **Signed on behalf of St. John’s PCC** ......................................................................................... .................................................................. **Malcolm Thornton (Vice Chair)** Date Page 5 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 Page 6 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 Page 7 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **VICAR’S REPORT TO THE APCM 2021/22:** It was very kind of Lyn to invite me to do a final report for the APCM, I feel a bit of a fraud because I have spent much of the year on sick leave. I have for a while now been aware that there has been a distance of where I feel that the church (both nationally and locally) needs to be. I think that COVID and the subsequent lock downs have brought with them two very distinctive attitudes. One that wants to bring something different out of all of this and the other that want to bring back the “normal” or the way that things were. I don’t believe that these are either good or bad they are just different. Coupled with this for me personally is the long-standing health issues that I have had. More than 22 years ago my heart went into arrythmia and whilst well controlled it means that I have become increasingly tired. I guess there is also the reality that I was not trained to be the CEO of a small company that is now the church and centre together. I was trained to be a theologian and a priest. So this has combined to lead to a slightly earlier retirement (Karen likes to call it RE-Fire-Ment!). Thinking about the church it would seem and I look from over the fence that with the very able help from Kelvin and Jane that much has bounced back from the parred down situation we had this time last year. The sadness is that we have lost many of the online peripheral folks who joined us, but I say that in the knowledge that we don’t know who watches the YouTube content, as many people surly do. Social life, completely shut down now seems to be creeping back with (I see) some old favourites making a return. What then of the future? The parish will now go into interregnum and after some time – possibly a year – the process of appointing a new parish priest will begin. I think that in the past parishes have been told to “change nothing” until the appointment but looking at the Episcopalian model it can be a time of reflection and discovery. What sort of parish church should St Johns be? How would that church be as distinct from the other churches in Hedge End? Most churches want to have “families” and children which is very fine, but some are much better with older people. There is noting wrong with being a slightly conservative traditional church. The thing is to be open to that is what is wanted. What sort of leadership would be best? Who will be the people (2) who will take on the co-ordination of this discernment and perhaps most of all how will the whole church offer prayer about it. I would suggest that this is the place to start. Spend some quality time in prayer together. I am sure that the diocesan authorities and the bishop will offer all the support they can. I do want to in the best award ceremony way say thank you to people for keeping the show on the road. Lyn has been wonderful working with so many other people. Malc and I am sure Yvonne, who have always done so much behind the scenes. Geoff and John with the finances: Jenny and the Third Sunday Group ,with all the people who help out. As always there are a huge number of people who do so much but are never seen so never get mentioned. Perhaps a big thank you to the clergy Richard Wise and particularly Kalvin and Jane for their support in services. I really hope and pray that God will guide St John’s into a future of growth and mission. It has as always been a privilege to travel with folks here and thank you everyone for your understanding in the past few months Page 8 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **CHURCHWARDEN’S REPORT:** WOW! What a year this has been. I started my year as churchwarden with restricted numbers in church, and places having to be booked to worship. As we moved towards a more normal approach, albeit with hand sanitising and face masks, the vicar became ill, culminating in his retirement on 1[st] March 2022. However, we have been very well supported by retired clergy, most notably the Reverend Kelvin Taylor, to whom I would like to extend my sincere thanks. Kelvin you have certainly helped, during the absence of Chris, to make the running of services much easier than it would, otherwise, have been. Because of Covid and all the restrictions this brought about, St. John’s, like many other churches, moved into supplying online worship. This could not have happened without the attention and expertise of Tim James, thank you Tim. The numbers of people who access the online service make the effort worthwhile. The Grange Nursing Home in particular, have on more than one occasion expressed their gratitude, and now, by the power of technology, have joined the list of readers. I was very nervous about becoming churchwarden and could not have done it without your help, so I would like to thank ALL of you for your support. I would especially like to thank Yvonne Thornton and Tim James, who have unfailingly supported, and encouraged me throughout my first year. I would also like to thank all four of the Warden’s Assistants; Kathy Moore, Mike Furnell, Carol Watson and Leonie Miller. There is one other person I must thank, and that is Malcom Thornton. Malc, thank you for taking over as Vice chair of PCC and all the other roles you have undertaken this last year. We now, as a church, move into vacancy, and the excitement of putting together a Parish Profile, and, as a church, discerning which direction we would like the Parish of St John’s to take. Enabling us to move forward, and become stronger, in our mission to serve God in this place. God Bless Lynette Colman Page 9 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **DEANERY SYNOD REPORT:** ## **1 Meetings:** 3 Meetings were held via Zoom video conferencing due to Covid restrictions ## **2 Appointments:** Following the resignation of the Incumbents at St Luke’s, Hedge End and St Thomas, Fair Oak, the following appointments have been made ST Luke’s Rev. Ben Jones. St Thomas appointment made induction in 2022. ## **3 Common Mission Fund;** The returns to the Diocese had progressed through the year with 75% of Parishes’ making 100% contribution. However at the end of 2021 there was a shortfall of £17,447.00. This shortfall would have been greater if 3 Parishes had not made Additional contributions of £13.701.00 ## **4 Reorganisation:** Currently there are 2 Parishes (Boyatt Wood and Hound/Netley who are in process of amalgamation. Hound /Netley Abbey are to become part of the Parish of Hamble. Boyatt Wood – still in negotiations ## **5 Deanery Mission Action Plan** Discussions took place on the Plan and the progress through the year. There were a number of events that had to cancelled due to Covid-19 David Dimmick (Deanery Synod Member) Page 10 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## UNDERHILL CENTRE REPORT: 2021 saw us able to reopen the centre part way through the year and start to see it being used once again. Two years without income saw a big dent in the reserves held by the centre and money was given from the church to ensure the centre could pay its liabilities whilst receiving no income. I am grateful for the support of Jennie and John Collings, Amanda Holt and Chris Clevett in their roles as the management group also to Mike Furnell and John Reynolds for their assistance with the maintenance of the centre. The centre itself remains in good order a thanks to them and or cleaners Soap Opera. As with all buildings there is always some ongoing maintenance and associated costs. The 200 club continues to make a significant contribution to these, so if you are not a member please consider joining you may win a prize!! Looking forward regular lettings are on the increase so hopefully the centre will become a financial success as well as providing an essential space for both the church and wider community. Malcolm Thornton UHCMG ## WORKS AND MAINTENANCE COMMITTEE: 2021 was a relatively quiet year the replacement lift installation was finally completed at a cost of approximately £24,000. Other expenditure was mostly on the routine servicing and maintenance of boiler, alarms, lightning conductor and electrical appliances. Community Payback returned to do some excellent work in the wildlife area and other parts of the church grounds. I am grateful for the assistance of John Reynolds, Mike Furnell and others for their assistance with tasks around the buildings. Page 11 of 18 ## **Record of Works Carried Out at Church and UHC 2021** |**Record of Works Carried Out at Church and UHC 2021**|**Record of Works Carried Out at Church and UHC 2021**|**Record of Works Carried Out at Church and UHC 2021**|**Record of Works Carried Out at Church and UHC 2021**|**Record of Works Carried Out at Church and UHC 2021**|**Record of Works Carried Out at Church and UHC 2021**| |---|---|---|---|---|---| |**Date**|**Nature of work**|**By Whom **|**Church**|**UHC**|**Notes**| |**Total**|||**£511**|**24,441.97**|| |21/12/2021|Spotlights in nave refocussed|TJ MT|||| |07/12/2021|New fan fitted to Boiler 1 in UHC|Wilsons||80.00|| |30/11/2021|Commercial lighting visited lights in
church refocused|C:L MT JR|||| |01/12/2021|Hand dryer in GF dis toilet continually
running repaired by John Collings|JC|||| |13/11/2021|Car Park swept of leaves carpark and
rear door UHC drains cleared|GJ JC PC KM
JM MT|||| |11/11/2021|Test of church Lightning conductor|Wallbridge|174||| |11/11/2021|Two wireless access points in church
replaced with new|TJ|270||| |28/09/2021|Lift bottom door not closing|Platform Lifts|||Engineer held door shut with chair
reset lift and showed me what to do
in control panel upstairs Probable
cause people pulling door when it
has powered opening and closing| |27/09/2021|Repair of shelf in AV cupboard
Sacristy|JR MF|60||| |28/09/2021|Grounds Maintenance|Community
Payback|||Wildlife area raked further
strimming car park weeded peace
garden shrubs cut back| |21/08/2021|Grounds Maintenance|Community
Payback|||Wildlife area strimmed car hedges
and shrubs cut back| |14/08/2021|Gates pressure washed car park
borders cleared|Cong|||| |30/07/2021|Spray tap fitted in kitchen|MJT||203.99|| |30/07/2021|New Wireless access point fitted
above ceiling in Mark upstairs|JR
Moores||145.61
270.00|
| |26/07/2021|Replacement of outside tap|MJT|7.00||| The Church of St John the Evangelist, Hedge End APCM 2022 |23/07/2021|New emergency lights office, chair
store, outside basement exit|MJT/JR|||| |---|---|---|---|---|---| |20/07/2021|Boilers service and gas cooker safety
check|Wilson||310.00|Electrodes on church boiler
changed fan stuck on one UHC
boiler freed engineer commented
getting to enf of life £300 for fan +
labour| |13/07/2021|Washer in ball valve in ground floor
dis toilet replaced|MJT|||| |11/05/2021|Carpet outside lift fitted|Carpetzone||189.00|| |11/05/2021|Perspex fitted under hand dryer in GF
disabled toilet|MJT|||Supplied by DT| |08/05/2021|New Fire exit lights fitted in Luke exit
to east stairs and corridor outside
Matthew. New emergency light in UHC
boiler room|MJT|||Previously purchased lamps| |28/04/2021|Alarm service|Croma||225.98|| |22/07/2021|Resiting of hand dryer in ground floor
disabled toilet|JR/MJT|||| |18/03/2021|Fire alarm and extinguisher service.
PAT and extra sounder fitted|SFES|-|360|| |16/03/2021|Lift Surround replacement|AGM||900.00|| |01/03/2021|Lift Install|PLC||21,358.00|| |08/02/2021|Lift Surround removal|AGM||895.00|| ||||||| Malcolm Thornton Page 13 of 18 ## SOCIAL COMMITTEE REPORT: We only held one event in 2021 which was a Coffee morning in November, we had a good attendance and a very lively atmosphere. A profit of £1075.00 was made, which was a great result. We are looking to hold a few more events in 2022, our first being the Quiz with a Fish and Chip supper. We only have 5 people in the Group and we are always looking for more people to join us. Thank you to everyone for supporting our events, and lets hope 2022 is a better year. Kathy Moore ## 200 CLUB: The count of member number ranges increased from 53 in January to 56 in December. In 2021 the club contributed £1,600 towards the Underhill Centre Fabric maintenance. At the start of the year the draws were held on zoom calls due to the pandemic but towards the end of the year the draws moved back to the Underhill Centre before Sunday services. At the end of the year and at the start of 2022 the 200 club was advertised more prominently on the everyone@stjohns distribution list and in the Spire magazine. This has resulted in several new members and some members adding additional number ranges. The Fund-Raising Committee would like to thank all the members for their continuing support and would welcome any newcomers to join us. If you want any further information regarding the 200 Club please speak to myself and I will happily supply it. Geoff Judd ## SPIRE REPORT: Due to the pandemic, the Spire has not been produced on a monthly basis for over two years. We have now lost contact with our advertisers and the cost of printing the magazine has made producing the magazine difficult. We are now going to produce a quarterly Spire Newsletter, so we will be looking for articles etc. This will be sent out via email to everyone at St. Johns and also to the wider community. Our thanks to everyone who contributed articles and to those who delivered the Spire every month. Editor The Church of St John the Evangelist, Hedge End APCM 2022 ## MOTHERS’ UNION: This past year like the one before has been a very different one as once again we were not able to meet in person for most of the year due to Covid-19 restrictions. Instead, we had to rely on emails, Zoom meetings and the delivery of the _Archway_ magazine to try and keep us together as a group. In July, we were finally able to meet as we decided to hold a small garden party to raise money for the Summer of Hope Appeal. As restrictions were still in place, we adhered to the Covid-19 rules by limiting the event to no more than thirty people and meeting outside in the lovely garden of one of our members, Faye. Fortunately, the weather was kind to us that day. The tea was kept simple with just lots of delicious homemade cakes, several cups of tea and a raffle. As well as raising money, it was a wonderful opportunity to just be together again as a branch after so long and wander around and admire such a beautiful garden. Although the event was quite small due to restrictions, £205 was still raised for the Summer of Hope Appeal. Our first meeting of the year was in September where we were able to try and plan events for the remainder of the year. We agreed not to invite any speakers until 2022 but were delighted when David Baynes agreed to come and speak to us about the Rotary Club’s Christmas shoebox project at our October meeting. In October, it was the turn of our branch to lead the Cathedral prayers and we were once again able to meet in-person in the Epiphany chapel. The theme was ‘Prisons Week and Beyond.’ It was also our privilege that month to help with and serve refreshments after a funeral that was held in church. In December, we were able to hold our two traditional fundraising events. We had our annual evening Christmas party where we collected festive treats, toiletries, socks and gloves for the Society of St James and made £82 for Mothers’ Union funds from the raffle. We also held our afternoon Christmas carol service and festive tea, with a retiring collection which raised £115.36 for the Children’s Society. This year so far has got off to a positive start as we are planning to hold our ‘I do like to be beside the seaside,’ fish and chip lunch in March to raise money for the Away From it All Family holiday. We have also gained a new member which is very encouraging as several MU branches are now sadly closing through dwindling membership. We are also planning to have daffodil posies on Mothering Sunday and have actively started fundraising again for baptismal Bibles with our monthly raffle at meetings. It has certainly been a different year but once again we have managed to stay together as a branch and in our own small way carry out the ethos of the Mothers’ Union by demonstrating our faith in action. Sally Lloyds Page 15 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## WEBSITE AND ONLINE PRESENCE: As well as our main website, St John’s also has pages on Facebook and A Church Near You that people can access to find out a bit more about us and discover what’s going on. We also have our own YouTube channel and St John’s also has business profiles on Google and Bing Places. ## _Main Website (https://www.stjohns-hedgeend.org.uk/):_ Our main website is where people interested in knowing out a bit more about St John’s can hopefully find the information they need. If you spot anything that is out of date or feel anything is missing, please let Marsha, John R, Geoff J or myself know. Please also let me know if you would like to help maintain the website. As mentioned in previous reports, the look and layout of our website hasn’t been updated significantly for several years now. If you have any ideas on how the website might be improved and/or, even better, would like to help revamp it please let me know. ## _A Church Near You (https://www.achurchnearyou.com/church/18453/):_ In addition to our own website, we, like all Church of England churches, also have a set of pages on the Church of England’s “A Church Near You” (ACNY) website, which provides a simple way for people searching for somewhere to worship to find a local church. Therefore, whilst our main website should be the main source of information, it is important that our ACNY pages are also kept up to date. During the interregnum, Lyn is the administrator for our ACNY pages. If you would like to help maintain these pages, please speak to Lyn. ## _Facebook (https://www.facebook.com/StJohnsHedgeEnd/):_ Our Facebook page is an effective way of letting people know about what’s going on. Chris used to look after our Facebook page and Lyn has now taken this on. If you have items that you think should be posted on our page, please contact Lyn. ## _YouTube (http://www.youtube.com/channel/UCutclX_x7iBZBbHW1njfdLw):_ Up until last summer, Chris and Karen live-streamed a service from the vicarage twice a week on Facebook, with the Sunday service subsequently uploaded to our YouTube channel. Since then, we have, with the exception of the third Sunday, managed to live-stream the majority of services in the church services to YouTube directly. On the third Sunday of each month the third-Sunday team have prepared and produced a pre-recorded service that has been shared on YouTube. Although the number of people watching each week reduced as members of the congregation began returning to services in person, the online services continue to be watched and appreciated by a small number of people each week. Longer term, assuming that the PCC chooses to continue streaming our main services, we will need to create a small group of volunteers that know how to setup and control the streaming equipment. If you are interested in helping please let me know. If you are able to do so and haven’t already, please remember to subscribe to our YouTube channel. It doesn’t cost anything but if we can get the number of subscribers above 100 we may be able to get an easier to remember address that we can then use on any relevant publicity that we produce. ## _Google G Suite_ We still use Google G Suite for our church email addresses and groups, including the ‘everyone’ email group. As always, if you have a need for a St John’s email address or email list or would like to help administer our account please let me know. Tim James Page 16 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## SAFEGUARDING REPORT: This last year has been up and down with the work load seeming to increase. There is more things coming from the Diocese which need to be attended to on top of the usual maintenance of DBS checks. Whilst the DBS checks are done every 5 years it is surprising how quickly those checks come around and it’s easy to have certain people overlooked if they are new to a particular role and I haven’t been informed. I would therefore request that from now on when anyone is recruited into a new role they are advised to contact me so I can establish if they need to be checked or not. Whilst the criteria for checks has been eased of late it is important to maintain a good level of security with our vulnerable church members which of course includes the children. As well as the above I’ve had a couple of occasions to contact the Diocese (Jackie Rowlands Safeguarding Officer for the Diocese) with regard to concerns that have been raised within the church. On two occasions individuals with social issues have entered the church/Underhill Centre and I have been called. I have also been alerted to a concern regarding an elderly parishioner. In all events the Diocesan Safeguarding Officer was informed and a full report was made. In all cases a satisfactory conclusion was attained. It has now been brought to my attention that a new way of working for Safeguarding self-audits has been decided upon by the Diocese. It is called Safeguarding Dashboards and is an online system which is fee to all parishes and is apparently going to make the whole process of Audits much easier. Without going into detail in this report it would seem that it will need a certain amount of time to set up so more work initially. At the moment it is being trialled in one parish. I will be informed as to when we can start “later on” although there doesn’t seem to be much time as the information states that will be launched in April when links will be circulated to all parishes. So we wait with bated breath! Lastly, all parishioners up until 2021 have now been trained up to level C1 of Safeguarding training. There will be others who have done levels C2 and C3 depending on their job roles ie the Pioneer Ministers. I have asked the PCC on Tuesday 12[th] April at their meeting if they will consider dividing the Safeguarding job into two roles given the workload these days; this would be DBS administrator and Safeguarding Officer. As I’m writing this before the event so don’t know their response as yet. ## **Please Note:** The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have regard to House of Bishops’ guidance on safeguarding children and vulnerable adults). Catherine Lynch Safeguarding Officer St John the Evangelist Church Hedge End. Page 17 of 18 The Church of St John the Evangelist, Hedge End APCM 2022 ## **CHURCHES TOGETHER:** As there was no representation available for the first half of 2021 for St John's Church, this is from August 2021. Churches Together meetings were held on Zoom regularly each month and ways were sought to still keep things active and also the way forward considering the Covid situation. The Salvation Army worked towards setting up a home for an asylum family and the Anchor Church had a very successful Children's Summer School in August. All churches gradually opened up for services and also continued with online ones. Some social events took place outside as well as several services. St John's Advent Window Trail and also the Christmas Coffee Morning were both well attended. The shed in the carpark of St John's has been well decorated and used for services throughout the Seasons. St John's are fortunate to have the services of Rev Kelvin in the absence of the regular vicar Churches have now been allowed to open up more for services and plans are being made for the way forward. Churches Together are planning contact with the new houses and also working with Churches Together in Eastleigh and local Councils. Pat Jenkins Churches Together Representative for St John's Church. Hedge End. ## **UNDERHILL ALE:** A brief summary of the 2021 brewing, where just two ales were produced. In August 2021, 23 l of UPA was made using one different malt to our usual type. This was considered to be superior to the previous batches thus the malt change will become a permanent feature. October 2021 a single batch of Christmas Ale was produced and sold at the Christmas coffee morning. Feedback was very positive. A donation of £100 was made towards church funds from the sales. The ability to sell and consume beer, on and off the premises, is fundamental to keeping Underhill Ale brewing so CW (Carol Watson) will check with the PCC that it is their intention to maintain the license issued by Eastleigh Borough Council. It will also be confirmed with the PCC that they are happy for us to continue brewing into the future using the Underhill Centre facilities. Gary Morse Page 18 of 18 St. John the Evangelist Church, Hedge End Registered Charity: 1147617 Finance Report and Annual Accounts for the Year Ending 31st December 2021 ## **PCC Bookkeepers Report Year Ending 31st December 2021** At the start of the year Geoff Judd took over from Paula Guy as the PCC bookkeeper. Keith Field continued as PCC treasurer at the start of the year but resigned from the role in May. Since May there has been no named PCC treasurer. Colin Moore kindly agreed to produce the year-end balance sheet, combining the PCC and Underhill Centre figures. 2021 was a challenging year for the PCC finance. The year started with the country in lockdown. Thus, there was no income from church service collections initially, but this increased as restrictions were relaxed allowing church services to take place. However, throughout the PCC finances were sustained by regular giving through the Parish Giving Scheme and Standing orders. Gift Aid was claimed on the PGS donations, but no Gift Aid was claimed on other donations. However, the unclaimed Gift Aid should be claimed early in 2022. Through the year the PCC continued to pay a £2000 monthly standing order to the diocese towards the Common Mission Fund (CMF). The church committed to paying £46,217.91 to the CMF for the year, the same as the previous year. So, an additional £22,217.91 had to be paid. It was not possible to fund this from regular income, so it had to be taken from other areas. Approximately £5000 was taken from legacies and £10000 was transferred from the PCC Contingency Fund in the CCLA Spire Investments account. In addition to the £10000 for the CMF, £5000 was also taken from the PCC Contingency Fund in the CCLA Spire Investments account to support the Underhill Centre. The money was transferred to the Underhill Centre reserves fund. The church was fortunate to receive a £27,113.73 legacy from Muriel Pardoe. This was placed in a CCLA deposit account in a fund designated for youth work. This reflects Muriel’s interests and is an area in which the PCC wishes to increase its outreach. £70000 was moved from the legacy fund in the current account to a Kate Reed fund in another CCLA deposit account. This fund is designated for ECO church. This supports the Church of England goal to be carbon neutral by 2030. The main challenge for 2022 is to increase regular giving so it can meet the regular expenditure. Although there are contingency and legacy funds these will ultimately become exhausted if they continue to be used to pay regular expenditure. ## **Geoff Judd** ## **PCC Bookkeeper** Page 2 ## Underhill Centre Treasurer’s Report for 2021 The overall financial situation of the Underhill Centre for the twelve month period from January to December 2021 can best be summarised as rather poor but improving. For the first half year the country remained in various lockdown situations and the relevant restrictive legislation deprived the Centre of all possible income from potential hirers whilst still having the liability of obligatory overheads. All non-essential expenditure remained frozen during this period however utility bills, staff wages and other important services and maintenance/repairs still required monthly outgoings leading to a deficit in funds. Financial support during this earlier period came from the Furlough Scheme to assist with wages, a Government Local Restrictions Support Grant of £1500 in January and monthly 200 Club contributions. Installation of the new lift was also completed, this being financed by the PCC. From late summer onwards the lockdown restrictions began to ease and this led to a very slow recovery in the Centre being hired. However, by year end the income from hiring the Centre was still approximately a quarter of previous revenue due to major hirers not returning. This situation, together with a substantial increase to the utility costs in the autumn and the deficit from earlier months led to the PCC arranging a £5000 grant to re-establish the Centre’s contingency funds. The prime aim of the Underhill Management Committee during this period has therefore been to seek potential hirers and enable the Centre to become self-financing once again. To this end a new website has been created to promote the Centre’s amenities and facilities exclusively to new potential hirers. A revised hiring-rate structure has been introduced to ensure we are commercially competitive whilst retaining our unique commitment to being a community based not for profit organisation. Additional marketing has encouraged baptism receptions and funeral wakes within the Centre together with increasing the 200 Club membership. Going into the New Year the outlook for increasing the monthly income of the Centre is more optimistic with an expectation of new hirers and although on-going uncertainties and challenges, especially with energy costs and inflation will still exist, the picture is of an improving financial situation. ## **John Collings** ## **UHC Treasurer and Payroll** Page 3 Accounting Policies ## **Basis of the Financial Statements** The Statements have been prepared under the Church Accounting Regulations 2007 in accordance with applicable accounting standards and the Statement of Recommended Practice (SORP 2015) for charities as well as FRS102. The Accounts are produced on a Receipts and Payments basis as allowed, following consideration of the necessary considerations under Charity Commission Regulation CC16a, and with due respect to the following: - None of the consolidated organisations (Church and Underhill Centre) being a registered Company - The Charities ‘gross income’ being less than £250,000 - No related activities require additional detail, a ‘true and fair view’ or have specified that accruals accounts are required. The statements include all transactions, assets and liabilities for which the PCC and Underhill Centre Committee is responsible in law. They do not include the accounts of church groups (such as the Mother’s Union) that owe their affiliation to another body, nor those that are informal gatherings of church members. ## **Fund Accounting** _Unrestricted Funds_ Funds that are held/spent on the PCC’s general purposes. - _Designated Funds_ Funds set aside by the PCC for a specific use in the future. Project funds are designated for specific projects for administration purposes only. Designated funds remain unrestricted and the PCC may move any surplus to other funds. - _Restricted Funds_ Donations or grants received for a specific purpose. To distinguish from designated funds, the use of these funds is specified by the donors at the point of giving. - _Endowment Funds_ The Isabella Blennerhasset fund is the only endowment currently held by the PCC which is from an historic legacy. Under the terms of the Will, the income from this endowment is held in a restricted fund and can be used to benefit the poor and needy of the parish. ## **Incoming Resources** - Planned giving, collections and similar donations are recognised when received. - Tax refunds recognised when the incoming resources to which they relate are received and it is tax refunds which make up the Accounts Receivable in the Balance Sheet. - Grants and legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable. - Dividends are accounted for when declared receivable, - Interest as and when accrued by the payer (being informed of future receipt is taken as intention to pay). - All incoming resources are accounted for gross (before reclaim of tax or the impact of associated expenditure). ## **Outgoing Resources** - Grants and donations are accounted for when paid over, or when awarded, if the award creates a binding or constructive obligation on the PCC. - All expenditure is generally recognised when it is incurred and accounted for gross. ## **Investments** Investments are valued at market value at 31 December 2021. ## **Reserves** St John the Evangelist, Hedge End is a medium sized church in a reasonably affluent area. However, the demographic of the parish which St John’s serves compromises a significant number of retired individuals and the congregation of St John’s mirrors this demographic. This has an impact therefore upon the income through regular giving especially in Page 4 the current financial climate. The last two years have had a substantial effect with the church and the Underhill Centre being closed for much of this time. The annual income of St John’s is approximately £80,000- £90,000, which is generated by church activities as well as the hire of the Underhill Centre attached to the church. The Church and Underhill Centre have separate reserves and this policy relates only to the Church funds. A strong underlying principle of this policy is that money should only be kept in reserve for specific reasons – whilst the Bible clearly indicates that we should not hoard, it is also clear that sensible planning for known events and responsibility for others (including employees) is important. The role of the church in the wider parish and serving that community as fully and effectively as possible should also be considered. In arriving at the reserves policy, the PCC discussed the following factors: - A wish to have three months running costs in cash reserves in case of major difficulties (£25K); - In addition to the running costs, to keep at least three month’s salaries in reserve (£2,500); - The quinquennial inspection (September 2018) did not highlight major works and the general condition of the church is good, but there will be minor works to the church. It is also prudent to hold some monies in reserve for unexpected major fabric expenditure - There was a general wish that more should be spent on outreach into the parish and community and it was considered important that the PCC and church as a whole gives consideration to the formal mission of our church and how that mission is to be achieved. This will be done in line with the deanery plan. It is therefore planned for there to be a mission day(s) to consider this important issue but that the balance of reserves (currently £8,500) should be held for this purpose. **POLICY:** It is the policy of this church to hold in reserves the equivalent of three months general running costs and three months salaries. It is also our policy to hold an amount for likely building and maintenance work contained within the forthcoming quinquennial report. This policy will be reviewed annually at the budget meeting but also after the mission day(s). In addition, the PCC will consider at the budget and reserve policy review how reserve levels will be maintained. Any increase in investment assets will be added to the PCC running and contingency reserve. ## **Employees** The church employs two part time members of staff, whose current annual salaries are approximately £6,000, and £2800. The cost of the administrator (£6000) is shared equally between the Church and Underhill Centre. As an employer the PCC has responsibilities to provide a Pension which is done through NEST. ## **Agency Elements of Income and Expenditure** These are items of income and expenditure which do not form part of the PCC income, ie, those elements which were always due to be paid to a third party. These include: - Special Collections for charities - Fees to WDBF (and retired clergy where applicable) - Fees to Vergers - Organist fees for weddings and funerals Page 5 ## Summary of Accounts ## Year Ending 31st December 2021 ||Unrestricted|Designated|Restricted|2021Total|2020 Total|Variance| |---|---|---|---|---|---|---| |INCOME||||||| |||||||| |Donations &
Legacies|46,334.94|27,113.73||73,448.67|150,296.57|(76847.90)| |Inc. char|4937.21|||4937.21|4366.39|570.82| |Inc. trad|3309.24|24.00|1925.10|5258.34|11,850.57|(6592.23)| |Investment||937.01|294.68|1231.69|5061.07|(3829.38)| |Other|1500.00|||1500.00|552.68|947.32| |||||||| |TOTAL|56,081.39|28074.74|2619.78|86,375.91|172,127.28|(85751.37)| |||||||| |EXPEND.||||||| |Exp. char|60,150.24|11,198.63|2080.21|73,429.08|80,607.45|(7178.37)| |Other|3538.58|16,984.26|96.00|20,618.84|11,969.07|8649.77| |TOTAL|63,688.82|28,182.89|2176.21|94,047.92|92,576.52|1471.40| Page 6 ## Church and Underhill Centre Consolidated Balance Sheet Year Ending 31st December 2021 ||CURRENT ASSETS|As at 31/12/2021|As at 31/12/2020| |---|---|---|---| ||Current account|18786-72|109179-58| ||CCLA Spire Deposit|70012-20|2-65| ||CCLA FundraisingDeposit|27118-43|1-10| ||Spire Investments CCLA Income Shares|37034-94|53919-15| ||Spire Long Term CCLA Income Shares|18848-51|16040-44| ||CCLA Income Shares- IBH|1396-50|1137-78| ||Underhill Current account|14239-86|13905-47| ||200 Club Current account|192-00|427-00| ||Prior Year Adjustment|(140-12)|557-88| ||TOTAL|187489-04|195171-05| ||||| ||LIABILITIES||| ||AccountsPayable|120-00|130-00| ||NET ASSETS|187369-04|195041-05| ||||| ||FUNDS TOTALS-UNRESTRICTED||| ||PCC General Fund|7268-51|5255-67| ||Underhill General Fund|921-41|(1135-08)| ||TOTAL|8189-92|4120-59| ||FUND TOTAL-DESIGNATED||| ||Spire Magazine|2574-89|2774-00| ||Legacies|101785-66|94343-00| ||In Memoriam|-------|518-50| ||Building Contingency|7600-00|8309-00| ||Salary Contingency|7953-68|4087-40| ||AV System Contingency|3855-32|4312-00| ||PCC Contingency|25284-18|42586-50| ||Mission|9770-00|10664-00| ||UHCDesignatedFunds|7212-77|9212-77| ||TOTAL|166036-50|176807-17| ||FUND TOTAL-RESTRICTED||| ||Churchwardens Fund|--------|27-00| ||Craft Club|239-56|211-00| ||IsabellaBlennerhasset|352-39|316-17| ||Flowers|902-48|902-00| ||Church Fabric|3754-92|4323-00| ||Children`s Work|276-35|-------| ||Library|42-74|42-74| ||Bequests|------|1125-00| ||UHC Restricted Funds|6177-68|6344-77| ||TOTAL|11746-12|13291-68| ||FUND TOTAL-ENDOWMENT||| ||IsabellaBlennerhasset|1396-50|821-61| ||||| ||TOTALS|187369-04|195041-05| Page 7 ## Church and Underhill Centre Consolidated Income Analysis Year Ending 31st December 2021 ||Unrestricted|Designated|Restricted|2021|2020| |---|---|---|---|---|---| |A. CHURCH|||||| |1)Donations & Legacies|||||| |Gift Aid-STO`s|5148-00|||5148-00|5376-00| |Gift Aid-Weekly Envs.|382-80|||382-80|833-00| |Gift Aid-PGS|21005-14|||21005-14|22205-74| |Charities Trust Payroll|7016-74|||7016-74|-------| |Other Planned Giving SOs|660-00|||660-00|360-00| |Other Planned Giving Envs|280-00|||280-00|495-00| |Other Planned Giving PGS|878-69|||878-69|768-48| |Loose Plate Collections|1104-79|||1104-79|991-90| |One-off Gift Aid gifts|1506-50|||1506-50|1638-31| |Church Boxes giving|------|||-------|27-71| |Donations/ Appeals|613-41|||613-41|2635-80| |Tax Recoverable Gift Aid|5251-72|||5251-72|7033-28| |Legacies||27113-73||27113-73|105911-49| |Recurring Grants|2123-15|||2123-15|1883-10| |Other Funds generated|364-00|||364-00|136-76| |TOTAL|46334-94|27113-73||73448-67|150296-57| |2)Charitable Activities|||||| |Fees Weddings/Funerals|2404-15|||2404-15|1556-00| |B. UNDERHILL CENT.|||||| |Centre Lettings Church|2354-75|||2354-75|1307-60| |Cafe & Refreshments|178-31|||178-31|302-79| |Church Contribution|------|||-------|1200-00| |TOTAL|2533-06|||2533-06|2810-39| |3) Other Trading|||||| |A. CHURCH|||||| |Fetes & Markets|875-00|||875-00|-------| |Social Events|------|||-------|922-40| |Bookstall Sales|56-74|||56-74|-----| |Craft Club|||100-10|100-10|49-40| |Magazine Income||||------|1041-00| |Magazine Sales||24-00||24-00|1255-25| |TOTAL|931-74|24-00|100-10|1055-84|3268-05| |B. UNDERHILL|||||| |Lettings Non Church|2377-50|||2377-50|6932-52| |200 Club Net Income|||1825-00|1825-00|1650-00| |TOTAL|2377-50||1825-00|4202-50|8582-52| |4) Investment Income|||||| |Dividends||35-96||35-96|35-26| |Increase in Share Value||923-86|258-72|1182-58|5025-81| |Bank Interest||13-15||13-15|-----| |TOTAL||972-97|258-72|1231-69|5061-07| |Other Income|1500-00|||1500-00|552-68| |TOTAL INCOME|56081-39|28110-70|2183-82|86375-91|172127-28| Page 8 ||Unrestricted|Designated|Restricted|2021|2020| |---|---|---|---|---|---| |A.CHURCH|||||| |StewardshipCampaign Costs|88-52|||88-52|------| |Parish Share|35397-00|10820-91||46217-91|46217-91| |Incumbent WorkingExpenses|802-99|||802-99|956-70| |Vicar`s Telephone|284-22|||284-22|------| |Parish Training& Mission||60-00||60-00|16-59| |Children`s Work|||18-00|18-00|67-29| |Pastoral Care|134-87|94-42||229-29|185-20| |Heat &Light Contribution||||------|1200-00| |Organ/Piano Tuning||||------|247-68| |SafetyChecks maintenance|||442-25|442-25|551-74| |Cleaning|607-50|||607-50|477-18| |Upkeepof Service|190-65|||190-65|376-67| |Church Flowers|199-43|||199-43|41-18| |Organist/Pianist/Choirmaster|750-00|||750-00|307-00| |Churchyard / Peace Garden|||48-96|48-96|140-00| |Administration|1709-77|||1709-77|1758-96| |Dyslexia Support|2685-60|||2685-60|3070-36| |Magazine Expenses||223-30||223-30|885-70| |Church Major Repairs||||-------|2641-20| |B. UNDERHILL CENTRE|||||| |Office Telephone/Internet|383-67|||383-67|464-73| |Cleaning& Materials|1444-71|||1444-71|1432-38| |Computer & Software|66-61||415-00|481-61|------| |Stationery|83-89|||83-89|300-44| |Photocopier|197-14|||197-14|379-64| |LettingRefunds|100-00|||100-00|159-00| |Refuse Collection|986-37|||986-37|810-46| |Victuals|245-90|||245-90|328-97| |Window Cleaning|360-00|||360-00|240-00| |Hall - Electricity|1853-82|||1853-82|2684-32| |Hall - Gas|2372-90|||2372-90|3204-06| |Hall - Maintenance|812-47||1156-00|1968-47|3213-06| |Hall - Water|403-35|||403.35|347-47| |C. SHARED|||||| |Salary- Administrator|3520-25|||3520-25|3789-57| |Pension Contribution|648-90|||648-90|502-05| |BuildingInsurance|2712-74|||2712-74|2727-94| |Website/Software|499-00|||499-00|582-00| |Governance/Exam. Fees|607-97|||607-97|300-00| |TOTAL EXPENDITURE|60150-24|11198-63|2080-21|73429-08|80607-45| |Other PCC Expenditure|3354-16|2546-06||5900-22|1600-71| |Other Underhill Expenditure|91-42|||91-42|523-56| |Hall & Major Repairs|93-00|14438-20|96-00|14627-20|9844-80| |GRAND TOTALS|63688-82|28182-89|2176-21|94047-92|92576-52| Page 9 ## Church Balance Sheet Year Ending 31st December 2021 ||CURRENT ASSETS|2021|2020| |---|---|---|---| ||PCC Current Account|18786-72|109179-58| ||CCLA(CBF)Spire Deposit|70012-20|2-65| ||CCLA(CBF)FundraisingDeposit|27118-43|1-10| ||Spire Investments CCLA Income Shares|37034-94|53919-15| ||Spire LongTerm CCLA Income Shares|18848-51|16040-44| ||CCLA Income Units - IBH|1396-50|1137-78| ||Accounts Receivable|-------|--------| ||Prior Year Adjustments|(140-12)|782-88| ||TOTAL CURRENT ASSETS|173057-18|181063-58| ||||| ||LIABILITIES|NIL|NIL| ||||| ||NET ASSET SURPLUS|173057-18|181063-58| ||||| ||REPRESENTED BY FUNDS||| ||Unrestricted|7268-51|5255-67| ||Designated|158823-73|167593-90| ||Restricted|5568-44|7386-01| ||Endowment|1396-50|828-00| ||TOTAL OF FUNDS|173057-18|181063-58| ||||| Page 10 ## Church Income Analysis ## Year Ending 31st December 2021 |||Unrestricted|Designated|Restricted|2021|2020| |---|---|---|---|---|---|---| ||Donations & Legacies|||||| ||Gift Aid-StandingOrders|5148-00|||5148-00|5376-00| ||Gift Aid- WeeklyEnvs.|382-80|||382-80|833-00| ||Gift Aid - PGS|21005-14|||21005-14|22205-74| ||Charities Trust Payroll|7016-74|||7016-74|-------| ||Other Planned Givings SOs|660-00|||660-00|360-00| ||Other Planned GivingEnvs.|280-00|||280-00|495-00| ||Other Planned GivingPGS|878-69|||878-69|768-48| ||Loose Plate Collections|1104-79|||1104-79|991-90| ||One off Gift Aidgifts|1506-50|||1506-50|1638-31| ||Church Boxes|-------|||-------|27-71| ||Donations,Appeals|613-41|||613-41|2635-80| ||Tax Recoverable|5251-72|||5251-72|7033-28| ||Legacies||27113-73||27113-73|105911-49| ||RecurringGrants|2123-15|||2123-15|1883-10| ||Other Fundsgenerated|364-00|||364-00|136-76| ||SUB TOTAL|46334-94|27113-73||73448-67|150296-57| |||||||| ||Fees weddings/funerals|2404-15|||2404-15|1556-00| ||OTHER TRADING|||||| ||Fetes & Markets|875-00|||875-00|------| ||Social Events|------|||-------|922-40| ||Bookstall Sales|56-74|||56-74|-----| ||CraftyClub|||100-10|100-10|49-40| ||Magazine Advertising|------|||------|1041-00| ||Magazine Sales||24-00||24-00|1255-25| ||SUB TOTAL|931-74|24-00|100-10|1055-84|3268-05| |||||||| ||INVESTMENTS|||||| ||Dividends||35-96||35-96|35-26| ||Increase in Share Values||923-86|258-72|1182-58|5025-81| ||Bank Interest||13-15||13-15|-------| ||SUB TOTAL||972-97|258-72|1231-69|5061-07| |||||||| ||Transfers from Underhill|4422-20|||4422-20|4477-89| |||||||| ||TOTAL PCC INCOME|54093-03|28110-70|358-82|82562-55|164659-58| |||||||| |||||||| |||||||| Page 11 ## Church Expenditure Analysis Year Ending 31st December 2021 ||Unrestricted|Designated|Restricted|2021|2020| |---|---|---|---|---|---| |RaisingFunds|||||| |Stewardshipcampaign costs|88-52|||88-52|-------| |Charitable expenditure|||||| |Parish Share|35397-00|10820-91||46217-91|46217-91| |Salary-Parish administrator|3520-25|||3520-25|3789-57| |Pension Contribution|648-90|||648-90|502-05| |Incumbent workingexpenses|802-99|||802-99|956-70| |Vicar`s Telephone|284-22|||284-22|-------| |Parish training& mission||60-00||60-00|16-59| |Children`s Work|||18-00|18-00|67-29| |Pastoral Care|134-87|94-42||229-29|185-20| |Church Insurance|2712-74|||2712-74|2727-94| |Heat & Light contribution|1200-00|||1200-00|1200-00| |Organ / Piano Tuning||||-------|247-68| |Maintenance & Safetychecks|||442-25|442-25|551-74| |Cleaning|607-50|||607-50|477-18| |Upkeepof Services|190-65|||190-65|376-67| |Church Flowers|199-43|||199-43|41-18| |Organist,Pianist,Choirmaster|750-00|||750-00|307-00| |Churchyard & Peacegarden|||48-96|48-96|140-00| |Administration|1709-77|||1709-77|1758-96| |Dyslexia support|2685-60|||2685-60|3070-36| |Website & computer software|499-00|||499-00|582-00| |Magazine Expenses||223-30||223-30|885-70| |Governance Costs & Fees|607-97|||607-97|300-00| |Church Major Repairs||||-------|2641-20| |TOTALS|52039-41|11198-63|509-21|63747-25|67042-92| ||||||| |OTHER EXPENDITURE|||||| |Transfers to UHC|6483-28|14438-20||20921-48|10711-32| |Other Expenditure|3354-16|2546-06||5900-22|1600-71| |TOTALS|9837-44|16984-26||26821-70|12312-03| ||||||| |TOTAL CHURCH
EXPENDITURE|61876-85|28182-89|509-21|90568-95|79354-95| ||||||| ||||||| |NET DEFICIT
INCOME/EXPENDITURE|£8006-40||||| ||||||| ||||||| Page 12 PCC Fund Totals Year Ending 31[st] December 2021 |UNRESTRICTED||| |---|---|---| |PCC General Fund|7268-51|5255-67| |||| |DESIGNATED||| |Spire Magazine|2574-89|2774-00| |Legacies|101785-66|94343-00| |In Memoriam|--------|518-50| |SalaryContingency|7953-68|4087-40| |BuildingContingency|7600-00|8309-00| |AV System Cotingency|3855-32|4312-00| |PCC Contingency|25284-18|42586-00| |Mission|9770-00|10664-00| |TOTAL DESIGNATED|158823-73|167593-90| |||| |RESTRICTED||| |Churchwarden`s Fund|--------|27-00| |Peace Garden|--------|447-01| |Craft Club|239-56|211-00| |Isabella Blennerhasset|352-39|309-00| |Flowers|902-48|902-00| |Fabric|3754-92|4323-00| |Children Work|276-35|-------| |Library|42-74|42-00| |Bequests|-------|1125-00| |TOTAL RESTRICTED|5568-44|7386-01| |||| |ENDOWMENT||| |Isabella Blennerhasset|1396-50|828-00| |||| |TOTALS|173057-18|181063-58| |||| |||| |||| |||| |||| Page 13 ## Underhill Centre Balance Sheet ## Year Ending 31st December 2021 ||Current Assets|As at 31/12/2021|As at31/12/2020| |---|---|---|---| ||6501- Underhill Centre Current Account|14239-86|13905-47| ||6502 - 200 Club Current Account|192-00|427-00| ||Z05 - Accounts Receivable|-------|-------| ||Prior Year adjustment|------|(225-00)| ||Total Current Assets|14431-86|14107-47| ||||| ||Liabilities||| ||Z04 - Accounts Payable|120-00|130-00| ||||| ||Net Assets|14311-86|13977-47| ||||| ||Surplus for 2021 /(Deficit for 2020)|334-39|(5753-87)| ||||| ||Represented by Funds||| ||Unrestricted|921-41|(1873-08)| ||Designated|7212-77|9312-77| ||Restricted|6177-68|6537-78| ||Endowment|--------|-------| ||Fund Total|14311-86|13977-47| ||||| Page 14 ## Underhill Centre Income Analysis Year Ending 31st December 2021 |||Unrestricted|Designated||Restricted|2,021|2,020| |---|---|---|---|---|---|---|---| ||A. CHARITABLE INCOME||||||| ||Church related lettings|2354-75||||2354-75|1307-60| ||Cafe & Refreshments|178-31||||178-31|302-79| ||Heat & Light Contribution|1200-00||||1200-00|1200-00| ||TOTAL|3733-06||||3733-06|2810-39| ||||||||| ||B. OTHER TRADING||||||| ||Non-Church related lettings|2377-50||||2377-50|6932-52| ||200 Club nett income|||1825-00||1825-00|1650-00| ||TOTAL|2377-50||1825-00||4202-50|8582-52| ||||||||| ||C. OTHER INCOME||||||| ||Other Income|||||------|552-68| ||Transfers from PCC|6483-28|14438-20|||20921-48|10711-32| ||Non recurringGrant|1500-00||||1500-00|| ||TOTAL|7983-28|14438-20|||22421-48|11264-00| ||||||||| ||||||||| ||||||||| ||TOTAL CENTRE INCOME|14093-84|14438-20|1825-00||30357-04|22656-91| Page 15 ## Underhill Centre Expenditure Analysis Year Ending 31st December 2021 |||Unrestricted|Designated|Restricted|2021|2020| |---|---|---|---|---|---|---| ||A. Charitable Expenditure|||||| ||SalaryContribution|3222-20|||3222-20|3222-20| ||Office Phone & Internet|383-67|||383-67|464-73| ||Cleaning& Materials|1444.71|||1444-71|1432-38| ||Computer & Software|66-61||415-00|481-61|------| ||Stationery|83-89|||83-89|300-44| ||Photocopier|197-14|||197-14|379-64| ||LettingRefunds|100-00|||100-00|159-00| ||Refuse Collection|986-37|||986-37|810-46| ||Victuals|245-90|||245-90|328-97| ||Window Cleaning|360-00|||360-00|240-00| ||Hall Electricity|1853-82|||1853-82|2684-32| ||Hall Gas|2372-90|||2372-90|3204-06| ||Hall Insurance|1200-00|||1200-00|1200-00| ||Hall Maintenance|812-47||1156-00|1968-47|3213-06| ||Hall Water|403.35|||403-35|347-47| ||TOTAL|13733-03||1571-00|15304-03|17986-73| |||||||| ||B. Other Expenditure|||||| ||Hall & Major Repairs|93-00|14438-20|96-00|14627-20|9844-80| ||Other Expenditure|91-42|||91-42|523-56| ||Transfers to PCC|------|||-------|55-69| ||TOTAL|184-42|14438-20|96-00|14718-62|10424-05| |||||||| |||||||| ||TOTAL EXPENDITURE|13917-45|14438-20|1667-00|30022-65|28410-78| |||||||| ||NET SURPLUS||||334-39|| |||||||| Page 16 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts SecJDn A liidependeiit Exarninei's Report R¢portto th• trustèg51 memborn of St The FV￿ell￿ Ctsjrch. Hedge End. Sthrth8niNon On accounts for the y￿r 31. Decemter ￿21 i Charlty no 1147617 Irf •nyl 8•tO￿on p¥•s ' I report to t1￿ trustees on my exthnakn ofthe accounts ofthe above tharity Iyhe Trusfl forthè ￿ar endod Aésptsnthi515tlè&and AÉ Il* thawity tn* oflhe T￿*t, you a￿ reEprmth for the basls ol r•port of the aC£o￿ts in accordance with the r￿U￿eMentS of CharitiesAd 2011 I'lle Ad'l I report M respect of eX￿inal￿ ol Ihe Trust'LS atGount5 uiried n shi>ulcJ dravén li enable proper undarstsndiThJ of th8 acCour￿ to bE reached. ' pl￿5¢ dfl¢l 14p k4w¥s In Iti¢ IJr¥kots rfthèy fef tho Ré•pon&lb515lla&a*d A8th• charity t￿￿le*S oflhe T￿1. you th8 pYÈwakitsrt basls of r•port of atKounts in ar£ordaThxwrth th¢ requirements ofthe Charlies Act 2011 1"thehGr>, I rep)rt in resFEdof my exarninab"(¥n dlhe Trurt'S 4KGOUrtr* wrigd o ndew 8éCb)fb 145 011tr* 2011 Actand in carr￿ng out my exawination I have follDwed the applKaLle DirEGtiCll3 gfrfEn by the Charity Cornmi5¥itJn undar s8r*on 14515llbi of Act I ha¥e conw10￿ my examin*ioTh I Conf￿ Ihat rKs maltern ha¥e cotne to attevtion '} lrt eonnÈdiLM) wth Ihe ex4rnn#btsN whth gfves me causo to that Fn any maMal Ind•pènd•nt examinor's statement rOr￿rdS y￿rtt kept in aCc4xdar￿Vtith Sed•￿ 130 01 the Act or I havè no ttsnL*ms and Come 8erc48 cthEi mattets in cunnEdt wrth the EX8min8tion to attpnlijn should te drawn li othlo enale proper undéfstanding of th8 account5 to be reached. ' Please