2020-12-31-accounts

St. John the Evangelist Church, Hedge End Registered Charity: 1147617

Annual Parochial Church Meeting

Sunday 23[rd] May, 2021

6:30pm Online, via Zoom

Everyone Welcome

(Only electoral roll members can vote at this meeting)

The Church of St John the Evangelist, Hedge End

APCM 2021

ANNUAL PAROCHIAL CHURCH MEETING

The meeting has been arranged for Sunday 23[rd] May, 2021 at 6:30pm Online, via Zoom

Agenda

Meeting of Parishioners

1. Appointment of Churchwardens

Annual General Meeting

1. Apologies

2. Minutes of 2020 Annual Parochial Church Meeting

3. Matters arising from the Meeting

4. Electoral Roll report and Appointment of Electoral Roll Officer

5. Election of Parochial Church Council

6. Approval of Annual Report

7. Adoption of all Accounts and Appointment of Independent Examiner

8. Proposed date of next Annual Parochial Church Meeting

9. Question Time

10. Concluding remarks and closing prayer.

Please bring this Agenda, the Minutes and Reports with you to the annual Meeting.

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The Church of St John the Evangelist, Hedge End

APCM 2021

St. John, the Evangelist Church St. John’s Church, Hedge End, Southampton, SO30 4AF

Annual Report

Aims and Purposes

The Parochial Church Council (PCC) of St. John the Evangelist, Hedge End, has the responsibility of co-operating with the Incumbent, the Revd. Christopher Rowberry, in promoting the ecclesiastical parish, the whole mission of the church, pastoral, evangelistic, social and ecumenical. The PCC also has oversight of the Underhill Centre Management Committee, which is specifically responsible for the maintenance and running of the Underhill Centre (UHC) attached to the Church, which is used for Church and community activities.

Aims and Objectives

The PCC is committed to enabling as many people as possible to worship at St. John’s Hedge End and become part of the Parish community. The PCC maintain an overview of worship throughout the Parish and make suggestions on how our services can involve the many groups that live within our Parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament and are exercised in such a way that they are accessible to all.

When planning our activities for the year, we have considered the Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our Parish community through:

• Worship and Prayer

• Learning about the Gospel

• Developing a knowledge and trust in Jesus

• Provision of Pastoral care for people living within the Parish

• Missionary and outreach work

To facilitate this work it is important that we maintain the fabric of the Church and Centre but that this is not done at the expense of mission and growth.

Administration

St. John the Evangelist is situated on St. John’s Road, Hedge End, it is part of the Eastleigh Deanery in the Diocese of Winchester. The correspondence address is the Parish Office, the Underhill Centre, 76 St. John’s Road, Hedge End, Southampton, Hampshire, SO30 4AF.

The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and a charity registered with The Charity Commission (Charity No. 1147647).

Structure Governance and Management

The method of appointment to the PCC is set out in the Church Representation Rules. At St. John’s the membership of the PCC consists of the Incumbent, other members of the Ministry Team, Churchwardens and members elected by those members of the Congregation who are on the electoral roll of the church. All those who attend our services and members of the congregation are encouraged to register on the electoral roll and stand for election to the PCC. The PCC members, as Charity Trustees, are responsible for making decisions on all matters of general concern and importance to the Parish including deciding on how the funds of the PCC are to be spent. New members receive initial guidance into the workings of the PCC and where necessary are provided with a Job Description.

The PCC had 6 meetings via zoom this year, with 78% attendance.

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The Church of St John the Evangelist, Hedge End

APCM 2021

PCC Membership 2020-2021

PCC Membership 2020-2021
Position	Name (Re-Election Due)	Notes
Incumbent	Revd. Chris Rowberry	From September 2010
Assistant Priest	Revd. Karen Rowberry	From April 2013
Churchwardens (Renewed every year)	Mr Tim James Mrs Yvonne Thornton
Deanery Synod Members (Renewed every 3 yrs)	Mr David Dimmick (2023) Mrs Lyn Colman (2023)
PCC Members (Renewed every 3 yrs)	Mrs Sheila Baynes (2022) Ms Marsha Hale (2021) Mrs Jane Judd (2021) Mrs Penny Motley (2022) Mr John Reynolds (2022) Mr Malcolm Thornton (2022) Mrs Carol Watson (2023) Mrs Susan Garvey (2023) Mr Keith Field (2023)	PCC Minute Secretary PCC Treasurer
Other	Mrs Christine Clevett	PCC Secretary

PCC Appointments

Position	Name	Notes
Electoral Roll Officer	Mr David Dimmick	From Oct 2020 (last APCM)
Data Protection Officer	Mr David Dimmick	From January 2013
Safeguarding Officer	Mrs Catherine Lynch	From September 2015
Health & Safety Officer	Mr Malcolm Thornton
Stewardship Officer	Revd. Chris Rowberry	From Oct 2020 (last APCM)
Underhill Centre Manager	Revd. Chris Rowberry	From May 2019
Assistant Treasurer	Ms Paula Guy	Until Dec 2020
Gift Aid Officer	Mrs Jane Judd	From Oct 2020 (last APCM)
Payroll Officer	Mr John Collings	From Oct 2020 (last APCM)
200 Club Treasurer	Mr Geoff Judd	From January 2017
Banking Cashiers	Mr Tom Cobley Mrs Sue Garvey Mrs Veronica Leahy Mrs Kathy Moore Mrs Jackie Murley Mr Malcolm Thornton Ms Viv Burden Mr Mike Furnell Mrs Penny Motley

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The Church of St John the Evangelist. Hedge End APCM 2021 Sunday Countersl Assistant Cashiers Mr David Cheffy Mr Tom Cobley Mrs Victoria James Mr Geoff Judd Mrs Kathy Moore Mr Malcolm Thornton Mrs Gill Travers Committees Given its wide ranee of responsibilities. the PCC has a number of Committees that report to the PCC. Each Committee is responsible for a different area of Parish life. These Committees meet between full PCC meetines. Stonding Committee." This is the only Committee required by law. It has the power to transact the business of the PCC between meetings. subject to arty dlrections elven by the councll. Flnonce Commlttee.. Meets occasionally to discu55 financial matters. Underhlll Centre Monaqement Committee." To oversee and manage the running and activities of the Centre. Works and Mointenance Commlttee.. Attend5 to matter5 relating to the Church building and fabric and the churchyard. Social Committee.. Raises funds for the church fabric and maintenance and provide5 food and drink for the various events held throughout the year. The Social Committee runs three major events, namely, a Summer event, Harvest Supper and Chrlstmas market. Professional Advisors The Professional advlsors for the period were as follows: Bonkers.. National Westminster 8ank, Hedge End and Romsey legol.. As advised by the Diocese Independent Exominer.. Clive Leonard was proposed as examiner at the last APCM but this was subsequently changed to Colin Moore. Slgned on behalf of St. John's PCC The Revd. Chris Rowberry Date Page S of 16

The Church of St John the Evangelist, Hedge End

APCM 2021

St John the Evangelist Church, Hedge End Minutes of the Annual Parochial Church Meeting on 11 October 2020 @ 6.30pm Via Zoom

Meeting of the Parishioners

20/1	Welcome and Opening Prayers
	Rev C Rowberry welcomed everyone and opened the meeting with prayers.
20/2	Appointment of Churchwardens
	Nominations for Churchwardens were received as follows:-
	Tim James Proposed by V James Seconded by Sue Garvey
	Yvonne Thornton Proposed by S Perry Seconded by S Lloyds
	Agreed by all
nnual	General Meeting
20/03	Apologies
	Apologies had been received from the following
	D & M Coates, D & S Lloyds, D Hawkins, S Perry and L Colman
20/04	Minutes of 2019 Annual Parochial Church Meeting
	Rev C Rowberry proposed to agree the minutes of the 2019 APCM.
	All agreed.
20/05	Matters Arising from the Minutes
	M Thornton had requested a Churches together report to be included in the report.
	Rev C Rowberry to ask Mrs D Dimmick to submit one for the next year.
20/06	Electoral Roll report and Appointment of Electoral Roll Officer
	J Reynolds reported to the meeting that there are 123 on the electoral roll.
	Rev C Rowberry proposed that D Dimmick became the new Electoral Roll Officer.
	D Taylor seconded, all agreed.
20/07	Election of Deanery Synod Officers
	L Colman and D Dimmick to continue, C Watson is to stand down.
20/08	Election of Parochial Church Council
	P Lidstone and D Dimmick to stand down.
	C Watson is to remain on the PCC..
	S Garvey and K Field were co-opted last year but are willing to remain on the PCC.
	The nomination form to be completed
20/09	Approval of the Annual Report
	Rev C Rowberry proposed the approval of the Annual Report.
	M Thornton seconded. All agreed

Annual General Meeting

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The Church of St John the Evangelist, Hedge End

APCM 2021

20/10	Adoption of all the Accounts and Appointment of Independent Examiner
	Rev C Rowberry proposed the adoption of the accounts
	V James seconded, all agreed.
	K Field proposed we continue with the current independent examiner
	Clive Leonard.
	All agreed.
20/11	Proposed date for the
	Next Annual Parochial Church Meeting
	25 April 2021
20/12	Concluding remarks and closing prayer
	Rev C Rowberry thanked his wife Rev K Rowberry for her continuing support. He also
	thanked everyone for all the good things that had come out of this difficult time.
	Streaming services, Tim and Yvonne for helping in the office, volunteers stewarding in
	church for the private prayer. Tim also thanked Yvonne and Malcolm for cleaning the
	church so this could take place and D Dimmick for gardening.
	R Hogben and D Taylor thanked everyone for keeping in touch with the congregation,
	especially those who are not on the internet. Different levels of support but they are all
	important for staying in touch
	Rev C Rowberry thanked everyone for attending and closed the meeting with the grace.
	Meeting closed at 7.15pm

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The Church of St John the Evangelist, Hedge End

APCM 2021

VICARS’S REPORT TO THE PCC OF ST JOHN THE EVANGELIST CHURCH :

I think that for many of us there will now always be a time before COVID, The Pandemic, Lockdown and any other ways of delineating this time against what was before and what comes next; The New Normal, PostCOVID times. I am sure that this is such a significant event in our world that many will talk about being born before, during or after the pandemic. It is a life defining moment. This is, indeed, proving to be not just within our church of St John’s but the whole of the national church across the Anglican Communion.

The experience of most has been some form of isolation and being cut-off from the rest of the congregation, the body of Christ; Paul’s beautiful image of the church has been torn from each other. In wider society this has brought with it the need to deal with how we say goodbye to people we love, delaying how we welcome new Christians and an almost decimation of the numbers of people who want to be married in the church. It may be no surprise that there have been no baptisms and only one wedding (early on in the pandemic) this year. I remember saying to people that we will need to do a short funeral and then in October (2020) be able to do a bigger memorial service. Writing this in early March that may be possible this year (2021) but everything still seems provisional and that is something we have all come to live with. Whilst no one wants this pandemic, we may be able to draw some thoughts out of the experience. The early church out of which Paul writes is one that understands provisionality. It was a church that, theologically, understood that Christ would be coming again and very soon, life was provisional, and living under persecution of its members, death was a very real possibility. The young church utilised its resources on a daily basis because it may not be there tomorrow, its evangelism was urgent and unrest because there was no time to delay the kingdom was coming like a thief in the night. They did not waste energy on the things they did not need. We have now an opportunity to become a more dynamic church (locally and nationally) if we can discern how God is calling us to be that. We are learning many new ways of being together/apart and in some ways the value of that. We have an abundance of assets in that whilst lettings and physical church are non-existent like the early church we really have nothing to lose. The greatest gift that we have is to know what we want. This will I believe be the task of the immediate post pandemic world. We will need courage (which means to be big hearted!) vision, discernment and that most powerful tool that we have prayer.

I do want to offer my very profound thanks to Tim for his 6 years of being churchwarden, sadly he will not be able to stand again this year. I have seen in his time a growth in confidence that has always been to the benefit and growth of St John’s church. Tim (along with others) has worked in the background doing so very much. My thanks to Yvonne complimenting much of what Tim has done. I want to note that, it was this year that Shan retired with Mark to Dorset and whilst wishing them every blessing I think we all miss her.

Whilst the pandemic has been difficult, some good things have grown out of it. The third Sunday team with its innovation and growing leadership of worship. It all looks so simple but the work that goes on behind the bits that you see. I have been delighted with the confidence and spiritual depth that continues to emerge from the group. I might say similar things from the stable of the commissioned pioneer ministers Lyn and Carol. Finding a space outside of the church was brilliant and I for one await to see what will develop further. The online presences has brought us into contact with a wider world and a growing national and international congregation. I think in the beginning that I saw this as a light hearted flippancy but having now spoken to some of those people who come from far flung places I realise that this is for them “Church” and that there is a connection. The link with The Grange, old and established for sure has flourished during this time, the single registered “watch” on Face Book hide the 14 people who are actually watching. The greatest joy is perhaps that we have always ‘given’ to them but that during the year Nicki has enabled three very regular watchers to become contributors. There is something here about community building.

I should mention that we have been very fortunate in that the church has been blessed with two legacies this year. Katie Reed (nee Smith) died and left the church a legacy of £100,000 from her estate. The PCC and ministry team are in the process of making decisions as to how we can best utilise this; the feeling is that it gives an opportunity to do some missional activity. The second, which is slightly more provisional at the time of writing, comes from the estate of Muriel Pardoe.

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The Church of St John the Evangelist, Hedge End

APCM 2021

There is excitement about where we find ourselves and the possibilities we might reach for. As we come out of the restrictions I hope that we might truly seek together to find a New Normal.

Very much yours in Christ

Rev Chris Rowberry

CHURCHWARDENS REPORT:

Well, this past year has been quite different for us as churchwardens, with Covid 19 rearing its head early in the year, a lot of changes had to happen. Both the Church and the Underhill Centre had to be closed, with all lettings suspended. The Parish office was closed and Chris our administrator has spent most of the last year on furlough. Just after lockdown both buildings were deep-cleaned and sanitised in the hope that they would soon be able to open, however this was not to be as the virus continued.

Since the start of the first lockdown, Chris and Karen have streamed services from the vicarage each Sunday and Wednesday and we are grateful to both of them for all their efforts in producing these. We would also like to say a special ‘thank you’ to the 3[rd] Sunday team, which has worked tirelessly each month to put together thought-provoking services with something for everyone. We are especially grateful to Jennie and Victoria, who agreed to lead streamed services when Chris and Karen took a break. We are also grateful to everyone else that has supported the live streams by pre-recording themselves reading from the bible or leading prayers. All these services have been well-received by the members of the congregation and people further afield, and the Grange Nursing home have also been able to watch our services each week as well as taking part by supplying several readings over the year.

Before the church building could be re-opened, risk assessments had to be carried out and written up and then kept under review in line with Government and Church of England guidelines in order to keep everyone safe. These included working out how safe-distancing could be achieved and ensuring there were hand sanitising stations by all entrances, etc.

Midway through the year we were able to open the church for Private Prayer, providing an important service for the local community and church members, putting into practice safety measures to keep stewards and visitors as safe as possible. We were well-supported by volunteers from St John’s with the stewarding at the two sessions held every week and for this we were extremely grateful. This carried on for six months until our area was put into Tier 4, when it was decided to stop in order to keep everyone as safe as we could.

8:00 Communion services resumed in September and again these were able to continue through to the start of 2021, when it was decided to re-close the church in response to rising infection rates across the country. Whilst very different to what we were, perhaps, used to, it was wonderful to be able to greet people, both familiar faces and new ones, back into church once again, even if only for a limited time.

Building on the success of several services led by Di Hawkins in the back car park during the summer months, our Pioneer Ministers, Lyn Colman & Carol Watson, ably assisted by David, Helen, Fiona and Phil, came up with the idea of a stable in the church grounds for Christmas as the focal point for a number of outdoor services. These were carried out and very well attended. The stable was also enjoyed by a local pre-school that was able to use it as part of their Christmas activities.

Although Covid dominated 2020, it was not all about coronavirus. During 2020, the wheels were set in motion to have the effects of consecration lifted from the ground under the Underhill Centre, a process that should probably have happened when the centre was built. Once this process has been completed, the centre will no longer fall under faculty jurisdiction. This application is still on-going and we await further news from the Diocese.

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APCM 2021

The Church of St John the Evangelist, Hedge End

During a routine inspection of the centre lift it was found that, due to normal wear and tear, it was no longer safe to use. As a result, the lift has had to be replaced. This will be reported in more detail by the Works and Maintenance, as will the decorating that has been carried out during lockdown.

With the exception of the lift, the church and centre are generally in a good condition so thankfully it has not been necessary for any other major work to be carried out over the last year. This is in no small part due to the efforts of the Works and Maintenance committee and, as always, we would like to thank Malcolm and the other members of this group for all the time and effort they put into keeping the buildings wellmaintained.

Tim James & Yvonne Thornton

Churchwardens

DEANERY SYNOD REPORT:

• 1 Meetings

2 Meetings were held; one at Chandlers Ford in February and 1 via Zoom video conferencing in November.

• 2 Appointments

Following the resignation of the Rev. Fiona Gibbs, Richard Wise (Bishopstoke) was appointed Area Dean and Sarah McClelland (Valley Park) was appointed Assistant Area Dean.

• 3 Common Mission Fund (Parish Share)

The returns to the Diocese had progressed through the year with 75% of Parishes’ making 100% contribution. However at the end of 2020 there was a shortfall of £28,413.00

• 4 Interregnum

Currently there are 4 Parishes St Luke’s, Hedge End –Hound & Netley-Fair Oak and Boyatt Wood. At the present time there are no firm dates when these positions will be filled.

• 5 Deanery Mission Action Plan

Discussions took place on the Plan and the progress through the year. There were a number of events that had to cancelled due to Covid-19

David Dimmick (Deanery Synod Member)

UNDERHILL CENTRE REPORT:

There has been a revamp of the Centre Management team now consisting of Myself, Malcom T, Jennie and John C, Amanda H and Chris C.

It has, as will be imagined, been a troublesome year with the Underhill centre; being partly in lockdown and partly out at other times. The centre was fairly quickly shut down and whilst the hope was always to have user groups quickly return, further restrictions prevented that. Again, fairly early on the decision was taken to furlough Chris C in the office. She has remained largely as such, with a brief term back in the office. I can

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The Church of St John the Evangelist, Hedge End

APCM 2021

hopefully report that she is back again one day a week and that as things pick up we will be able to utilise her for the four half days as before. I am very grateful for her help and understanding.

We now, however, have no user groups, although Table Tennis and Art are both chomping at the bit to come back. Sadly, it appears that Slimming World has, for commercial reasons, decided not to come back; this was a mainstream of income to the centre. In essence there is a blank sheet to be built on with lettings.

The lockdown has given some opportunity for some bits of maintenance to be done. The downstairs area (coffee bar) has been decorated, thanks to Malcolm and the community payback team. The lift has been completely replaced and a new one installed. The office door is now a ‘stable’ door cut in half to enhance the safety of those working in the office. St John’s in now the centre for the diocesan pick-ups for Godly Play materials and whilst this reduces the area in one of the upstairs partitions it will in time bring in some finance and provide a resources that would have stopped if we had not picked it up.

Due to the legacy money, there has been an idea floated that it may be possible to do some work that would utilise the under croft this year and we await further developments.

Whilst it has been a difficult year, we have been lucky that the finances of the centre have held up, they have eaten deeply into the reserves and the centre will undoubtedly need the help of the church this year.

Into the future, I still believe that we need to utilise the centre more and develop several major income streams that are in addition to reliance on the lettings. We have a very good usable space and the legacy allows us to develop new work; in this we are very lucky.

Revd. Chris Rowberry, Centre Manager (temporary)

WORKS AND MAINTENANCE COMMITTEE:

It has been a very strange year as I am sure you all feel however maintenance is ongoing. The major item this year was the decision to replace the lift in the UHC following its failure at a service and being considered uneconomical to repair. This will actually be completed early in 2021.

The usual servicing of alarms, boilers, fire extinguishers, portable appliance testing goes on as usual.

The other unplanned expenditure was the replacement of PCBS in the UHC boilers both of which failed within a week of each other. They are now 18 years old so have not done badly. They will at some point require replacement and the one quote I obtained estimated £5000.

We have continued the upgrade of the lighting in the UHC to LED which hopefully will lead to savings in the long term. We carry out a few fittings each year so as to spread the cost and hopefully avoid them all needing replacement at the same time!!

This year we will need to ensure the stonework repairs required, noted in the quinquennial are dealt with.

Due to Covid the Community Payback team were unable to attend for most of the year. In the period between September and November when they could we did catch up on most of the grounds maintenance and had the stairwells and meeting room area in the UHC decorated. They have made no charge for the visits and the cost of materials was less than £200.

We were able to replace the inoperable globe lamp in the car park with two LED spotlights. These operate on a PIR so will only come on when someone walks by. In the future when finances allow the other pole lights in the car park can be converted saving electricity.

My thanks go to all those who in any way contribute to the maintenance of the church, UHC and grounds. In particular I thank John Reynolds, Geoff Judd, David Cheffy and John Collings for their assistance.

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The Church of St John the Evangelist, Hedge End

APCM 2021

The Church of	St John the Evangelist, Hedge End				APCM 202
Date	Nature of work	By Whom	Church	UHC	Notes
			528.00	1,748.00
22/12/2020	Two new PIR LED Spotlights fitted to pole in Carpark Fused switch in bottom ofpole	Moores JR	174	174
20/12/2020	GF meetingroom decorating			200.00
10/12/2020	Lift Removal			1,200.00
29/11/2020	Continuing west and east stairwells	CP
24/11/2020	PCB fitted to Ideal Classic Boiler No 2			319.00
22/11/2020	Commenced decorating west stairwell	CP
20/11/2020	PCB fitted to Ideal Classic Boiler no 1	R Wilson Services		319.00	OTHER BOILER ALSO FAULTY SAME PROBLEM
10/11/2020	Testingof LightningConductor	Wallbridge	174.00
11/10/2020	Grounds work	CP/MJT
10/10/2020	Emergency lights in GF meeting room checked and wiring mistakes rectified new PIR installed in Ladies toilet	MJT/JR			All OK
04/10/2020	Grounds work	CP MJT
27/09/2020	Gutter and drain check at church CLEAR BRAMBLES AND other areas in Wildlife AREA	MJT GJ. CP			Drains blocked by side door and two on north side high level gutters on UHC need clearing.
13/09/2020	Wildlife areas strimmed car park hedges cut carpark swept	CP MJT
28/08/2020	1st floor corridor and toilet deep clean. Ladies and gents ground floor deep clean and repair to one leaking urinal all traps cleaned batteries changed in auto flush ingents	MJT YT
25/08/2020	New light switches for all lights church byorgan vestry	Moores JR	264.00
25/08/2020	Matthew Mark Luke Deep/High clean	MJT YMT			7 hrs total
25/08/2020	Emergency light test switches installed in disabled toilets UHC	Moores JR		108.00
20/08/2020	West Stairwell deepclean	MJT			3hrs
17/08/2020	East Stairwell DeepHigh Clean	MJT YMT			2hrs

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The Church of St John the Evangelist, Hedge End

APCM 2021

The Church of	St John the Evangelist, Hedge End				APCM 202
Date	Nature of work	By Whom	Church	UHC	Notes
03/08/2020	Kitchen High/Deep clean started Completed over 3 sessions	MJT YMT			18 hrs total
28/07/2020	Vicars office andporch cleaned	YT
28/07/2020	Two repaired LED Emergency panels fitted kitchen and GF lift lobby	MJT
28/07/2020	Boilers serviced, gas safety check on Cookers	R Wilson Sertices		270.00
28/07/2020	NW Corner UHC exterior light replaced with spare from Store	MJT
25/07/2020	UHC MeetingArea cleaned	YT
21/07/2010	Parish Office cleaned	YT
18/07/2020	Commissioning of Church LED Pendants	JR ,Commercial Lighting
13/07/2020	Cleaned Church	YT
15/07/2020	4 Hand sanitiser dispensers Put inplace	MJT		75.00
03/07/2020	Wildlife Haven tidyup	JC JM KF
30/06/2020	6 remaining pendant lights in nave converted to LED	Moores JR
27/06/2020	Peacegarden tidyup	Jane and Geoff Judd
25/06/2020	4 new emergency & 2 ordinary LED lights fitted to ground Floor Meeting Room two round light fittings kept as spares of the four removed emergency light fittings one place in choir room one in office two other taken by JR for repair as not working	Suppliers Commercial Lighting Fitted by MJT & JR		588.00
22/06/2020	2 pendant lights west end of church converted to LED	Supplier Commercial lighting Fitted by Moores electrical JR
18/06/2020	Lift Service put out of use due to worn screw drive	Platform Lifts
01/06/2020	Emerg LED panels in Office ,Choir room, 2 in Meeting room removed for test and repair	MT JR			ended with two replace meeting room and a ordinary LED panel to Kitchen awaiting purchase of further LED panels and Emerg backup
11/05/2020	Alarm Service	Croma

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The Church of St John the Evangelist, Hedge End

APCM 2021

The Church of	St John the Evangelist, Hedge End				APCM 202
Date	Nature of work	By Whom	Church	UHC	Notes
02/03/2020	Emergency exits signs replaced with LED front door, lobby door, corridor top west stairs, basement west stairs	MJT
02/03/2020	Batteries replaced in emergency lights upstairs corridor east end fluro fitting, Choir room LED panel	MJT
02/03/2020	Annual Portable appliance, Fire Alarm and fire Extinquisher servicingand testingcarried out	Solent Fire and Electrical		363.00
18/01/2020	Grounds maintenance &	Comm Payback	90.00		Laurel hedge cutback now complete Hedge St Johns Road Cleared
18/01/2020	Chipper Hire	Phil Moore		25.00

Malcolm Thornton

SOCIAL COMMITTEE REPORT:

Nothing to report

Jackie Murley

ST JOHN’S MONTHLY WHIST DRIVE & TEA:

Nothing to report

Diane Hawkins

200 CLUB:

The number of subscribers reduced from 58 in January to 53 in December. In 2020 the club contributed £1,650 towards the Underhill Centre Fabric maintenance.

Despite the pandemic the draw was able to continue by holding it on the Sunday morning zoom calls.

The Fund Raising Committee would like to thank all the subscribers for their continuing support and would welcome any newcomers to join us. If you want any further information regarding the 200 Club please speak to myself and I will happily supply it.

Geoff Judd

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The Church of St John the Evangelist, Hedge End

APCM 2021

SPIRE REPORT:

Unfortunately, due to the pandemic, the last monthly edition of the Spire was March 2020, a Christmas edition was produced for December. It is hoped that the magazine will be produced again later in the year when the church and centre are re-opened, the monies paid in by advertisers and subscribers for the year 2020 will be carried forward.

Marsha Hale, Editor

MOTHERS’ UNION:

There has been very little activity within Mothers’ Union this past year due to Covid-19. However, the branch has stayed together through monthly emails, Zoom meetings and the regular delivery to members of the Archway magazine. Cards have also been sent to members who have suffered illness or bereavement.

St John’s branch led the Mothers’ Union Winchester Cathedral prayers in October 2020. This prayer service was very different in that it had to be done remotely with the readings and prayers being pre-recorded by four members of our branch. We used Prisons’ Week as our theme since this is always in October.

We currently have twenty members having lost two members this year, one who has moved to another parish, and very sadly, our dear friend and valued member, Pearl Furnell, who sadly passed away. One other member has decided to put her membership renewal on hold for a while due to personal circumstances. However, we are very pleased that John Reynolds has become a joint member with his wife, Marion. John has always given us tremendous technical support in the past and we are delighted to be able to welcome him to our monthly meetings once they resume.

We are hoping that once restrictions are lifted that we will be able to start our monthly meetings again and resume our fund-raising activities.

Sally Lloyds - Branch Leader

WEBSITE AND ONLINE PRESENCE:

Being able to connect and stay in touch with people online has, for many of us, been an important part of our lives over the last 12 months. On several occasions since March, I have wondered what this past year would have been like if the pandemic had struck even a few years ago, before fast broadband was commonplace and when Zoom, Teams and other video calling technologies were not so readily accessible. It also makes you realise how fortunate many of us are and reminds us not to forget those that are less fortunate and don’t have a computer or laptop or access to the internet and have perhaps found the last year a lonely one.

I take my hat off to Chris for not only presenting to camera each week on the St John’s Facebook page, which he maintains, but also pushing all the buttons whilst doing it too; I enjoyed streaming a couple of services to YouTube from home over the summer and again from the church in October when Chris and Karen were away but I am eternally grateful for Victoria and Jennie for agreeing to let me stay behind the camera on those occasions. The music that has been shared by the Church of England through their A Church Near You website over the past year (the majority of which has been provided by the Choral Scholars of St Martin in the Fields and St Martin’s Voices) has been really appreciated and so we are extremely grateful for the time and effort they have put into providing these resources.

Whilst most of the streamed services have been direct to Facebook, we have also managed to share the Sunday service on St John’s YouTube channel each week. As well as the services, we have also been able to add additional videos to our channel over the course of the year, so I am thankful for people like Jane and

Page 15 of 16

The Church of St John the Evangelist, Hedge End

APCM 2021

David for agreeing to share their clips with us and I look forward to perhaps sharing more of your videos over the coming months. I would also like to thank Jennie and Emily for compiling a number of YouTube playlists containing selections of great music. Eventually we will be able to return to the church building for worship and I am sure this is something that we all look forward to. Nevertheless, the past year has demonstrated that online platforms like Facebook and YouTube are great ways to connect with people that are either unable to attend or who are further away. Therefore, we should perhaps consider how we might choose to continue maintaining an online presence beyond our main website. To do this will require a team of people to share the load so, as always, volunteers welcome.

With the onset of lockdown, virtually all regular church activity ceased and, as a consequence, large parts of the website became irrelevant and have been removed (trying to keep the homepage and key information pages up to date has been enough to keep me busy). The website hasn’t had a major review of update for several years now and is perhaps overdue an overhaul. If anyone is up to the challenge and would like to help or lead this then let me know.

As well as our own website, our church, like all Church of England churches, has a page on A Church Near You (https://www.achurchnearyou.com/church/18453/). This has been updated each week with our Sunday service once it is available on YouTube and I have tried to keep the list of services up to date too. If anyone would like to help maintain these pages, please speak to Chris.

We still use Google G Suite for our church email addresses and groups, including the ‘everyone’ email group. As always, if you have a need for a St John’s email address or email list or would simply like to help administer our G Suite account or help maintain our YouTube channel or our Google My Business entry please let me know.

Tim James

SAFEGUARDING REPORT:

This year has been fairly quiet given that we haven’t been very active within the church, but I have managed to maintain the DBS checks to date so that we are ready for when that wonderful day comes when we can return to ‘normal’.

The frustrating thing for me has been that any safeguard training that we were going to embark on has been postponed and probably by the time we are able to reconvene I will be required for review and possibly audit all our practises and procedures again.

However, like everyone, I will endeavour to keep things ticking over until the time comes for proper activity.

Whilst we have been able to deal with certain things that may have arisen in the early part of the year, there is now a limited amount of work that I can address with the church closed. However, this is probably a blessing, in some ways, since having some domestic matters to deal with in 2020 made my time quite sparse.

Looking forward to seeing you all again in the near future!

Catherine Lynch – Safeguarding Officer

CHURCHES TOGETHER:

Nothing to report

Daphne Dimmick

Page 16 of 16

St. John the Evangelist Church, Hedge End Registered Charity: 1147617

Finance Report and Annual Accounts for the Year Ending 31st December 2020

The Church of St John the Evangelist, Hedge End

APCM 2021

Treasurer’s Report for Year Ending 31st December, 2020

We started year 2020 thankful that we had succeeded paying the final payment to the Diocese for the Common Mission Fund for the year ending the 31st. December 2019, the targeted figure being £43231. 36 for that period. There were certain reservations reviewing the new target of £ 46217. 91 for the year 2020.

We made arrangements to pay a standing order of £2000 per month throughout 2020, and for the first three months were only able to pay an additional £1500 for the CMF, we were then faced with the problems caused by the lockdown and difficulties caused by the Covid 19 pandemic which suddenly came about. The complete closure of St. John`s was a traumatic experience for everyone with conditions lasting throughout 2020, and great effort was made by many people, both PCC members and from the community of the Church to adapt to the enforced conditions to provide a limited service and communication, “Zoom” was discovered and used with success, and the telephone bills for everyone over the period must have greatly increased due to the amount of keeping in touch was made, in all respects the good that came despite the restrictions was vast.

However, the financial position was far from good in the beginning, and we were very fortunate that the regular standing orders, PGS, and other planned giving continued, and thanks and appreciation must be expressed to everyone who continued with their considerable support despite the inability to come to Church for communion services and other events.

We were also extremely fortunate in April to be in receipt of the legacy of £100,000 from the will of Kate Reed, it is impossible to give full appreciation for this gift, it was necessary to take advantage of it to make the final payment to the Diocese for the CMF. In addition, we have been able to fund the necessary replacement of the old lift in the Underhill Centre from the legacy, this will cost for the full installation plus ancillary works the total of about £24,500, we are anticipating that the benefits of full, safe access to each floor of the building will also increase the marketable value of the Centre. We have also funded from the legacy a sum for local schools to be used for the purchase of computers for furthering the education of children at the schools, this was carried out at the beginning of this year and will appear in the 2021 accounts.

The income and expenditure totals shown at the end of December 2020 show the problems trying to “pay your way” during the shutdown period. The figures for the Church actually show that the income has a surplus over expenditure of nearly £79000, but removing the £100,000 legacy out of the reckoning, there appears a deficit of just over £ 22,000 for the year, similarly the end figure for the Underhill Centre shows a deficit at the end of the year.

It is obvious that very good housekeeping must be made to succeed in, at least, balancing income and expenditure, we are hopeful that the Centre can be now used to full capacity and profitable once it can be re-opened again after the removal of the Covid restrictions, we also wish for an early return to the Church being open for worship and gathering together once more.

Lastly, we had a change in the book-keeping personnel at the end of the year, Paula Guy departed, because of her employment challenges, after 18 months of excellent work for us, to be replaced, thankfully, by Geoff Judd, who will, I am certain, also be a great asset to us, and to me particularly.

Keith Field

PCC Treasurer

Page 2 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Underhill Centre Treasurer’s Report for 2020

The standing finances appertaining to the Underhill Centre for the twelve-month period from January to December 2020 have been substantially reduced due entirely to the impact of the Coronavirus Pandemic.

For the period January to the end of March the income and expenditure figures were as expected since the Centre had a stable number of commercial and church hirers which equated to a near balance of the finances. From April onwards the effect of the Pandemic and the ensuing lockdowns led to the total withdrawal of hirers. The consequence being a rapid decline in income funds whilst essential and contractual expenditure remained outstanding. On average this loss has equated to £800-£900 per month.

Since April all non-essential expenditure has been frozen and monthly running costs restricted to a bare minimum, however utility bills (standing charges and usage), staff salaries, broadband, etc remained payable on a monthly basis. In addition, essential electrical and safety maintenance for the Centre and the car park together with major repairs to the central heating boiler were necessary. Notably, a substantial saving by Malcolm enabled the Centre, whilst being empty, to be re-decorated at minimal cost. The electricity, gas and broadband contacts fell due and were renewed with improved terms.

Welcome income during this period has been a monthly contribution from the PCC towards utility bills and also a payment from the 200 Club scheme. In addition, whenever possible a claim for Furlough support payments related to staff has been undertaken. In December, a successful claim was made for a Government Local Restrictions Support Grant which was payable in January 2021.

There are still the obvious challenges of attracting back hirers and other uncertainties when regarding the financial outlook for the Underhill Centre in 2021, however with the support of the PCC and all the congregation I am sure these can be effectively met.

John Collings

UHC Treasurer and Payroll

Page 3 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Accounting Policies

Basis of the Financial Statements

The Statements have been prepared under the Church Accounting Regulations 2007 in accordance with applicable accounting standards and the Statement of Recommended Practice (SORP 2015) for charities as well as FRS102.

The Accounts are produced on a Receipts and Payments basis as allowed, following consideration of the necessary considerations under Charity Commission Regulation CC16a, and with due respect to the following:

• None of the consolidated organisations (Church and Underhill Centre) being a registered Company

• The Charities ‘gross income’ being less than £250,000

• No related activities require additional detail, a ‘true and fair view’ or have specified that accruals accounts are required.

The statements include all transactions, assets and liabilities for which the PCC and Underhill Centre Committee is responsible in law.

They do not include the accounts of church groups (such as the Mother’s Union) that owe their affiliation to another body, nor those that are informal gatherings of church members.

Fund Accounting

Unrestricted Funds Funds that are held/spent on the PCC’s general purposes.

• Designated Funds Funds set aside by the PCC for a specific use in the future. Project funds are designated for specific projects for administration purposes only. Designated funds remain unrestricted and the PCC may move any surplus to other funds.

Restricted Funds Donations or grants received for a specific purpose. To distinguish from designated funds, the use of these funds is specified by the donors at the point of giving.

Endowment Funds The Isabella Blennerhasset fund is the only endowment currently held by the PCC which is from an historic legacy. Under the terms of the Will, the income from this endowment is held in a restricted fund and can be used to benefit the poor and needy of the parish.

Incoming Resources

• Planned giving, collections and similar donations are recognised when received.

• Tax refunds recognised when the incoming resources to which they relate are received and it is tax refunds which make up the Accounts Receivable in the Balance Sheet.

• Grants and legacies are accounted for when the PCC is entitled to the use of the resources, their ultimate receipt is considered reasonably certain and the amounts due are reliably quantifiable.

• Dividends are accounted for when declared receivable,

• Interest as and when accrued by the payer (being informed of future receipt is taken as intention to pay).

• All incoming resources are accounted for gross (before reclaim of tax or the impact of associated expenditure).

Outgoing Resources

• Grants and donations are accounted for when paid over, or when awarded, if the award creates a binding or constructive obligation on the PCC.

• All expenditure is generally recognised when it is incurred and accounted for gross.

Investments

Investments are valued at market value at 31 December 2020.

Page 4 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Reserves

St John the Evangelist, Hedge End is a medium sized church in a reasonably affluent area. However, the demographic of the parish which St John’s serves compromises a significant number of retired individuals and the congregation of St John’s mirrors this demographic. This has an impact therefore upon the income through regular giving especially in the current financial climate. It is worthy of note however that there are the beginnings of change with more young families and couples attending church services. It does however take time for giving practices to develop where there is a new and growing faith. Work is underway to improve stewardship practices and to bring talk of money and generous giving to be a routine part of parish life and for a giving response to be seen as part of our discipleship.

The annual income of St John’s is approximately £100,000 - £110,000, which is generated by church activities as well as the hire of the Underhill Centre attached to the church. The Church and Underhill Centre have separate reserves and this policy relates only to the Church funds.

A strong underlying principle of this policy is that money should only be kept in reserve for specific reasons – whilst the Bible clearly indicates that we should not hoard, it is also clear that sensible planning for known events and responsibility for others (including employees) is important. The role of the church in the wider parish and serving that community as fully and effectively as possible should also be considered.

In arriving at the reserves policy, the PCC discussed the following factors:

• A wish to have three months running costs in cash reserves in case of major difficulties (£25K);

• In addition to the running costs, to keep at least three month’s salaries in reserve (£2,500);

• The quinquennial inspection (September 2018) did not highlight major works and the general condition of the church is good, but there will be minor works to the church. It is also prudent to hold some monies in reserve for unexpected major fabric expenditure

• There was a general wish that more should be spent on outreach into the parish and community and it was considered important that the PCC and church as a whole gives consideration to the formal mission of our church and how that mission is to be achieved. This will be done in line with the deanery plan. It is therefore planned for there to be a mission day(s) to consider this important issue but that the balance of reserves (currently £8,500) should be held for this purpose.

POLICY: It is the policy of this church to hold in reserves the equivalent of three months general running costs and three months salaries. It is also our policy to hold an amount for likely building and maintenance work contained within the forthcoming quinquennial report.

This policy will be reviewed annually at the budget meeting but also after the mission day(s). In addition, the PCC will consider at the budget and reserve policy review how reserve levels will be maintained.

Any increase in investment assets will be added to the PCC running and contingency reserve.

Employees

The church employs two part time members of staff, whose current annual salaries are approximately £6,000, and £2800. The cost of the administrator (£6000) is shared equally between the Church and Underhill Centre. As an employer the PCC has responsibilities to provide a Pension which is done through NEST.

Agency Elements of Income and Expenditure

These are items of income and expenditure which do not form part of the PCC income, ie, those elements which were always due to be paid to a third party. These include:

• Special Collections for charities

• Fees to WDBF (and retired clergy where applicable)

• Fees to Vergers

• Organist fees for weddings and funerals

Page 5 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Summary of Accounts

Year Ending 31st December 2020

	Unrestricted	Designated	Restricted	2020 Total	2019 Total	Annual Variance
Income & Endowments
1 - Donations and Legacies	40,470.48	105,911.49	3,914.60	150,296.57	68,076.10	82,220.47
2 - Income from charitable activities	4,216.39	150.00		4,366.39	10,697.77	(6,331.38)
3 - Income from trading activities	7,854.92	2,296.25	1,699.40	11,850.57	29,964.19	(18,113.62)
4 - Investments	---	4,812.20	248.87	5,061.07	3,077.62	1,983.45
5 - Other income	552.68			552.68	437.61	115.07
TOTAL INCOME	53,094.47	113,169.94	5,862.87	172,127.28	112,253.29	59,873.99
Expenditure
6 - Costs of raising funds				Nil	3,532.20	(3,532.20)
7 - Expenditure of charitable activities	75,990.19	1,084.20	3,533.06	80,607.45	99,943.03	(19,335.58)
8 - Other expenditure	11,969.07			11,969.07	2,322.84	9,646.23
TOTAL EXPENDITURE	87,959.07	1,084.20	3,533.06	92,576.52	105,798.07	(13,221.55)

Net Difference Income / Expenditure £79,550.76 surplus

Page 6 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Church and Underhill Centre Consolidated Income & Expenditure Analysis Year Ending 31st December 2020

----- Start of picture text -----
Income and Endowments Unresricted Designated Restricted Endowments 2020 Total 2019 Total
a) CHURCH
1) Donations and Legacies
0101 - Gift Aid - Standing Orders 5,376.00 5,376.00 5,660.00
0102 - Gift Aid - Weekly envelopes 833.00 833.00 2,264.75
0103 - Gift Aid – PGS 22,205.74 22,205.74 20,746.41
0201 - Other planned giving - Standing orders 360.00 360.00 230.00
0201 - Other planned giving - Weekly envelopes 495.00 495.00 720.20
0202 - Other planned giving – PGS 768.48 768.48 893.46
0301 - Loose plate collections 991.90 991.90 3,593.49
0302 - One-off Gift Aid gifts 1,638.31 1,638.31 3,709.01
0410 - Giving through Church boxes 27.71 27.71 137.01
0550 - Donations, appeals etc 79.07 2,556.73 2,635.80 6,573.76
0601 - Tax recoverable on Gift Aid and GASDS 5,703.12 1,330.16 7,033.28 11,272.40
0701 - Legacies 105,911.49 105,911.49 8,748.25
0801 - Recurring Grants (including DWP) 1,883.10 1,883.10 2,771.00
08A1 - Non-recurring one-off grants ----- ----- -----
0901 - Other funds generated 136.76 136.76 756.36
Donations and Legacies total 40,470.48 105,911.49 3,914.60 150,296.57 68,076.10
2) Income from Charitable Activities
1101 - PCC fees for weddings and funerals 1,506.00 50.00 1,556.00 2,642.65
Income charitable activities – Total 1,506.00 50.00 1,556.00 2,642.65
b) UNDERHILL CENTRE
1230 - Centre lettings-Church related 1,207.60 100.00 1,307.60 6,026.11
1231 - Cafe and refreshments 302.79 302.79 1,444.61
1232 - Parish breakfasts ----- ----- 139.40
1233 - Church contribution-and light 1,200.00 1,200.00 -----
1234 - Table tennis membership ----- ----- 45.00
1235 - Underhill Ale contribution ----- ----- 400.00
Income charitable activities – Total 2,710.39 100.00 2,810.39 8,055.12
3) Other trading activities
a) CHURCH
0910 - Fetes and markets ----- ----- 2,881.95
0911 - Social events- fund raising 922.40 922.40 1,641.42
1220 - Bookstall sales- fund raising ----- ----- 379.39
1230 - Crafty Club 49.40 49.40 162.06
1250 - Magazine income 1,041.00 1,041.00 2,058.12
1251 - Parish magazine sales 1,255.25 1,255.25 1,649.28
Other trading activities – Total 922.40 2,296.00 49.40 3,268.05 8,772.22
b) UNDERHILL CENTRE
1240 - Non church related lettings 6,932.52 6,932.52 16,154.47
1242 - Private photocopying ----- ----- 2.50
1243 - 200 Club operating income 1,650.00 1,650.00 5,035.00
Other trading activities – Total 6,932.52 1,650.00 8,582.52 21,191.97
4) Investment totals
1001 - Dividends 35.26 35.26 34.56
1002 - Increase in share value/holding 4,812.20 213.61 5,025.81 3,043.06
Investment Total 4,812.20 248.87 5,061.07 3,077.62
5) Other Income
1244 - Other income 552.68 552.68 437.61
TOTAL Charity Income 57,906.67 108,357.74 5,862.87 172,127.28 112,253.29
----- End of picture text -----

Page 7 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Expenditure	Unrestricted	**Designated **	Restricted	Endowment	2020 Total	2019 Total
6) Raising Funds.
a) Church
1720 - Costs of Stewardshipcampaign					----
1730 - Costs of fetes and other fund raisingevents					nil	137.20
b) Underhill Centre
2600 - 200 Club operatingcosts &prizes					---	3,395.00
Raising Funds totals					nil	3,532.20
7) Expenditure on charitable activities
a) Church
1830 - Giving- relief and development agencies					----	185.98
1850 - Home mission					----	----
1901 - Parish Share	46,217.91				46,217.91	43,231.36
2101 - Workingexpenses of incumbent	851.75	104.95			956.70	2,223.56
2201 - Parish trainingand mission	16.59				16.59	215.28
2202 - Childrens work			67.29		67.29	224.38
2203 - Pastoral care		93.55	91.65		185.20	277.83
2302 - Heatingand light contribution	1,200.00				1,200.00	1,200.00
2320 - Organ/piano tuning	247.68				247.68	405.36
2330 - Church maintenance,safetychecks			551.74		551.74	1,379.04
2331 - Cleaning	477.18				477.18	429.59
2340 - Upkeepof services	376.67				376.67	966.14
2341 - Church flowers			41.18		41.18	415.84
2342 - Organist,Pianist,Choirmaster	307.00				307.00	1,245.00
2350 - Upkeepof churchyard, peacegarden			140.00		140.00	227.00
2360 - Administration	1,758.96				1,758.96	1,520.67
2361 - Dyxlexia support	3,070.36				3,070.36	2,845.60
2370 - Visitingspeakers/locums	-----				-----	616.65
2501 - Magazine expenses		885.70			885.70	2,764.22
2710 - Church major repairs-installation			2,641.20		2,641.20	5,888.00
b) Underhill Centre
1524 - Table tennis runningcosts	-----				-----	----
2310 - Church office- telephone,internet	464.73				464.73	719.91
2331 - Centre cleaningand materials	1,432.38				1,432.38	3,674.57
2361 - Computer and software	-----				----	----
2362 - Stationery	300.44				300.44	392.26
2363 - Photocopier	379.64				379.64	304.51
2520 - Lettingrefunds	159.00				159.00	50.00
2521 - Refuse collection	810.46				810.46	977.70
2522 - Victuals	328.97				328.97	1,162.01
2523 - Window cleaning	240.00				240.00	120.00
2530 - Hall running- electricity	2,684.32				2,684.32	6441.13}
2540 - Hall running–gas	3,204.06				3,204.06	}
2560 - Hall running- maintenance	3,213.06				3,213.06	8,227.83
832580 - Hall running– water	347.47				347.47	875.54
2590 - Fixtures and fittings	----				-----	958.62
c) Shared
1721 - Bank charges	----				-----	-----
2050 - Salaryof administrator	3,789.57				3,789.57	6,111.04
2052 - Pension contribution	502.05				502.05	369.20
2301 - Buildinginsurance	2,727.94				2,727.94	2,763.63
2361 - 2- Website and computer software	582.00				582.00	233.58
2601 - Governance costs examination fees	300.00				300.00	300.00
Expenditure on Charitable activities	75,990.19	1,084.20	3,533.06		80,607.45	99,943.03
8) Other expenditure
a) Church
1600 - Transfers out of UHC	-----				-----
2730 - Other PCC expenditure	1,600.71				1,600.71	1,537.92
b) Underhill Centre
2840 - Other Underhill expenditure	523.56				523.56	784.92
2820 - Hall & major repairs	9,844.80				9,844.80
2841 - Transfers to PCC	-----				-----
Other Expenditure Totals	11,969.07				11,969.07	2,322.84
EXPENDITURE GRAND TOTALS	87,959.26	1,084.20	3,533.06		92,576.52	105,798.07
DIFFERENCE COMBINED INCOME/ EXPENDITURE £79,550.76 surplus
{NB – 2530/40- Hall Running– electricityandgas show a combined figure for 2019 analysis}

Page 8 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Church & Underhill Centre Combined Balance Sheet Year Ending 31st December 2020

Current Assets	As at 31.12.2020	As at 31.12.2019
6501 - Current account	109,179.58	29,618.36
6510 - CCLA(CBF)Spire Deposit	2.65	2.65
6515 - CCLA(CBF)FundraisingDeposit	1.10	1.10
5550 - Spire Investments CCLA Income Shares	53,919.15	50,546.48
6551 - Spire LongTerm CCLA(CBF)Income Shares	16,040.44	14,600.91
6552 - CCLA Income Shares(COIF)IBH	1,137.78	924.17
6501 - Underhill Current account	13,905.47	19,659.34
6502 - 200 Club Current account	427.00	227.00
ZO5 - Accounts receivable(Gift Aid)	----	1,525.96
Prioryear adjustment	557.88
TOTAL Current Assets	195,171.05	117,105.97
Liabilities
6699 - Agencycollections	-----	(770.68)
ZO4 - Accountspayable	130.00	2,386.36
TOTAL Liabilities	130.00	1,615.68
NET ASSET	195,041.05	115,490.29
TOTAL of Funds
Unrestricted
PCC General Fund	5,255.67	6,328.56
Underhill General Fund	(1,135.08)	5,630.79
Total of Unrestricted	4,120.59	11,959.35
Designated
Spire Magazine	2,774.00	3,363.64
Legacies	94,343.00	11,494.68
In memoriam	518.50	518.50
BuildingContingency	8,309.00	7,600.00
Salarycontingency	4,087.40	3,706.08
AV System contingency	4,312.00	3,914.33
PCC Contingency	42,586.50	38,795.72
Mission	10,664.00	9,830.00
UHC Designated funds	9,212.77	9,212.77
Total of Designated	176,807.17	88,435.72
Restricted
Churchwardens fund	27.00	----
Craft Club	211.00	162.06
Issabella Blennerhasset	316.17	281.17
Flowers	902.00	230.86
Church Fabric	4,323.00	7,078.91
Children work	-----	361.64
Nicuragua	-----	0.89
Library	42.74	42.74
Bequests	1,125.00	1,125.00
UHC restricted funds	6,344.77	4,887.78
Total of Restricted funds	13,291.68	14,171.05
Endowment Funds
Issabella Blennerhasset	821.61	924.17
Total of Endowment Funds	821.61	924.17
TOTALS	195,041.05	115,490.29

Page 9 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Church Income Analysis

Year Ending 31st December 2020

Income and Endowments	Unrestricted	Designated	Restricted	Endowment	2020 Total	2019 Total
a) Donations & Legacies
0101 - Gift Aid – standingorders	5,376.00				5,376.00	5,660.00
0102 - Gift Aid – weeklyenvelopes	833.00				833.00	2,264.75
0103 - Gift Aid – PGS	22,205.74				22,205.74	20,746.41
0201 - Otherplannedgiving-standingorders	360.00				360.00	230.00
0202 - Otherplannedgiving-weeklyenvelopes	495.00				495.00	720.20
0203 - Otherplannedgiving– PGS	768.48				768.48	893.46
0301 - Looseplate collections	991.90				991.90	3,593.49
0302 - one-off Gift Aidgifts	1,638.31				1,638.31	3,709.01
0410 - Givingthrough church boxes	----		27.71		27.71	137.01
0550 - Donations,appeals etc	79.07		2,556.73		2,635.80	6,573.76
0601 - Tax recoverable on Gift Aid & GASDS	5,703.12		1,330.16		7,033.28	11,272.40
0701 - Legacies		105,911.49			105,911.49	8,748.25
0801 - RecurringGrants(incl DWP)	1883. 10				1,883.10	2,771.00
08A1 - Non-recurringone-offgrants	----				----	----
0901 - Other fundsgenerated	136.76				136.76	756.36
Donations and Legacies totals	40,470.48	105,911.49	3,914.60		150,296.57	68,076.10
b) Income from charitable activities
1101 - PCC fees for weddings funerals	1,506.00	50.00			1,556.00	2,642.65
Income from charitable activities totals	1,506.00	50.00			1,556.00	2,642.65
c) Other trading activities
0901 - Fetes and markets	----				----	2,881.95
0911 - Social events- fundraising	922.40				922.40	1,641.42
1220 - Bookstall sales- fundraising	----				----	379.39
1230 - CraftyClub			49.40		49.40	162.06
1250 - Magazine income- advertising		1,041.00			1,041.00	2,058.12
1251 - Parish magazine sales		1,255.25			1,255.25	1,649.26
Other trading activities totals	922.40	2,296.25	49.40		3,268.05	8,772.22
d) Investments
1001 - dividends		35.26			35.26	34.56
1002 - increase in share-value holding		4,812.20	213.61		5,025.81	3,043.06
Investment totals		4,847.46	213.61		5,061.07	3,077.62
e) Other income
0902 - Transfer from UHC	4,477.89				4,477.89	4,392.35
Other income total	4,477.89				4,477.89	4,392.35
TOTAL PCC INCOME	47,376.77	113,105.20	4,177.61		164,659.58	86,960.94

Page 10 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Church Expenditure Analysis

Year Ending 31st December 2020

Raising Funds	Unrestricted	Designated	Restricted	Endowment	2020 Total	2019 Total
1720 - Costs of Stewardship campaign					----
1721 - Bank charges					----
1730 - Costs of fetes and development agencies						137.20
Raising funds total					nil	137.20
Expenditure on charitable activities
1830 - Giving - relief and development agencies	----				----	185.98
1850 - Home mission	----				----	----
1901 - Parish share	46,217.91				46,217.91	43,231.36
2050 - Salary of Parish administrator	3,789.57				3,789.57	6,111.04
2052 - Pension contribution	502.05				502.05	369.20
2101 - Working expenses of Incumbent	851.75	104.95			956.70	2,223.56
2201 - Parish training and mission	16.59				16.59	215.28
2202 - Children`s work			67.29		67.29	224.38
2203 - Pastoral care		93.55	91.65		185.20	227.83
2301 - Church running - insurance	2,727.94				2,727.94	2,763.63
2302 - Heating and light contribution	1,200.00				1,200.00	1,200.00
2320 - Organ/ piano tuning	247.68				247.68	405.36
2330 - Church maintenance and safety checks			551.74		551.74	1,379.04
2331 - Cleaning	477.18				477.18	429.59
2340 - Upkeep of services	376.67				376.67	966.14
2341 - Church flowers			41.18		41.18	415.84
2342 - Organist, Pianist, Choirmaster	307.00				307.00	1,245.00
2350 - Upkeep of churchyard and peacegarden			140.00		140.00	227.00
2360 - Administration	1,758.96				1,758.96	1,520.67
2361 - Dyxlexia support	3,070.36				3,070.36	2,845.60
2362 - Website and computer software	582.00				582.00	223.58
2370 - Visiting speaker/ locums					----	616.65
2501 - Magazine expenses		885.70			885.70	2,764.22
2601 - Governance costs, examiners fee	300.00				300.00	300.00
2710 - Church major repairs- installation			2,641.20		2,641.20	5,888.00
Expenditure on charitable activities total	62,425.66	1,084.20	3,533.06		67,042.92	76,038.95
Other Expenditure
1600 - Transfers out to UHC	866.52		9,844.80		10,711.32	----
2711 - AV system installations	----				----	---
2730 - Other expenditure	1,600.71				1,600.71	1,537.92
Other expenditure total	2,467.23				12,312.03	1,537.92
Total expenditure St John`s Church	64,892.89	1,084.20	13,377.86		79,354.95	77,714.07
Net surplus income/expenditure £85,304.63 surplus

Page 11 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Church Balance Sheet Year Ending 31st December 2020

Current assets	as at 31.12.20	as at 31.12.2019
6511 - PCC Current Account	109,179.58	29,618.36
6510 - CCLA(CBF)Spire deposit	2.65	2.65
6515 - CCLA(CBF)Fundraisingdeposit	1.10	1.10
6550 - Spire Investments CCLA(CBF)Income Shares	53,919.15	50,546.48
6551 - Spire LongTerm CCLA(CBF)Income Shares	16,040.44	14,600.91
6552 - CCLA Income Units(COIF)IBH	1,137.78	924.17
ZO5 - Accounts recei vable(Gift Aid)	----	1,525.96
Prioryear adjustments	782.88
Total current asset	181,063.58	97,219.63
Liabilities
6699 - Agencycollections	----	(770.68)
ZO4 - Accountspayable	----	2,231.36
Total liabilities	----	1,460.68
Net Asset(surplus)	181,063.58	95,758.95
Represented by Funds
Unrestricted	5,255.67	6,328.56
Designated	167,593.90	79,222.95
Restricted	7,386.01	9,283.27
Endowment	828,00	924.17
Total of Funds	181,063.58	95,758.95
Fund totals
Unrestricted
PCCgeneral fund	5,255.67	6,328.56
Total Unrestricted	5,255.67	6,328.56
Designated
Spire Magazine	2,774.00	3,363.64
Donated organist/Verger fees	0.00	0.00
Pastoral care	0.00	0.00
Legacies	94,343.00	11,494.68
in Memoriam	518.50	518.50
SalaryContingency	4,087.40	3,706.08
BuildingContingency	8,309.00	7,600.00
AV System Contingency	4,312.00	3,914.33
PCC Contingency	42,586.00	9,830.00
Mission	10,664.00	9,212.77
Total Designated	167,593.90	79,222.95
Restricted
Action Aid	0.00	0.00
Churchwarden`s fund	27.00	0.00
Peace Garden	447.01	0.00
Craft Club	211.00	162.06
Issabella Blennerhasset	309.00	281.17
Flowers	902.00	230.86
Fabric	4,323.00	7,078.91
Children Work	0.00	361.64
Library	42.00	42.74
Bequests	1,125.00	1,125.00
Total Restricted	7,386.01	9,282.38
Endowment Funds
Isabella Blennerhasset	828.00	924.17
Total Endowment Funds	828.00	924.17
TOTALS	181,063.58	95,758.06

Page 12 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Underhill Centre Income & Expenditure Analysis Year Ending 31st December 2020

----- Start of picture text -----
1 Income and Endowments Unrestricted Designated Restricted 2020 Total 2019 Total
A) Income from charitable activities
1230 - Centre lettings - church related 1,207.60 100.00 1,307.60 6,026.11
1231 - Café and refreshments 302.79 302.79 1,444.61
1232 - Parish breakfasts ----- ----- 139.40
1233 - Church contribution - heat and light 1,200.00 1,200.00 1,200.00
1234 - Table tennis membership ----- ----- 45.00
1235 - Underhill Ale contribution ----- ----- 400.00
Total income from charitable activities 2,710.39 100.00 2,810.39 9,255.12
B) Other trading activities
1240 - Non - church related lettings 6,932.52 6,932.52 16,154.47
1242 - Private photocopying ----- ----- 2.50
1243 - 200 Club nett operating income 1,650.00 1,650.00 5,035.00
Total income from other trading activities 6932. 52 1,650.00 8,582.52 21,191.97
C) Other Income and total
1244 - Other income 552.68 552.68
Transfers from PCC 10,711.32 10,711.32
Total of Other income 11,264.00 11,264.00
Total Underhill Centre Income 20,906.91 100.00 1,650.00 22,656.91 30,884.70
2) Expenditure
A) Expenditure on charitable activities
200 Club operating costs and prizes 3,395.00
2050 - Contribution to salaries 3222- 20 3,222.20 3,192.35
2310 - Church office-telephone, internet 464.73 464.73 719.91
2331 - Centre cleaning and materials 1,432.38 1,432.38 3,674.57
2361 - Computer and software ----- ----- 159.38
2362 - Stationery 300.44 300.44 392.26
2363 - Photocopier 379.64 379.64 304.51
2520 - Letting refunds 159.00 159.00 50.00
2521 - Refuse collection 810.46 810.46 977.70
2522 - Victuals 328.97 328.97 1,162.01
2523 - Window cleaning 240.00 240.00 120.00
2530 - Hall running electricity 2,684.32 2,684.32 3,390.04
2540 - Hall running - gas 3,204.06 3,204.06 4,251.09
2550 - Hall running - insurance contribution 1,200.00 1,200.00 1,200.00
2560 - Hall running - maintenance 3,213.06 3,213.06 8,227.83
2580 - Hall running - water 347.47 347.47 875.54
2590 - Fixtures and fittings ----- ----- 958.62
Expenditure on charitable activities 17,986.73 17,986.73 33,050.81
B) - Other expenditure
2820 - Hall and major repairs 9,844.80 9,844.80 -----
2840 - Other expenditure 523.56 523.56 784.92
2841 - Transfers to PCC 55.69 55.69 220.76
Other expenditure totals 10,424.05 10,424.05 1,005.68
Total expenditure Underhill Centre 28,410.78 28,410.78 34,056.49
Net Deficit 5,753.87
NB Difference £1650
----- End of picture text -----

Page 13 of 17

The Church of St John the Evangelist, Hedge End

APCM 2021

Underhill Centre Balance Sheet Year Ending 31st December 2020

Year Ending 31st	December 2020
Current Assets	As at 31.12.2020	As at 31.12.2019
6501 - Underhill Centre Current account	13,905.47	19,659.34
6502 - 200 Club current account	427 00	227.00
Z05 - Accounts receivable	----	----
Prior year adjustment	(225.00)	----
Total Current Assets	14,107.47	19,886.34
Liabilities
Z04 - Accounts payable	130.00	155.00
Total Liabilities	130.00	155.00
Net Asset	13,977.47	19,731.34
Total Deficit from 2019	5,753.87
Represented by Funds
Unrestricted	(1,873.08)	5,630.79
Designated	9,312.77	9,212.77
Restricted	6,537.78	4,887.78
Endowment	----	----
Fund Total	13,977.47	19,731.34

Page 14 of 17

The Church of St john the Evangelist, Hedge End APCM 2021 Ind?pondent Examin8rfs roport to the tru8ts8s of St John the Evangelt#t Church, Hedge End I report to tha trust808 on my •xamlnakn'on ¢f the accounts for ST John the Evangeli8t Chur¢h (the Trusll for tho year ended 31 December 2020. Rg¥pon¥ibilltI￿ anfl lJa•i8 ¢)f report As th& Charity trustees of the Twst, you ar8 f88ponsible forthe prearation of Ihe accounts in ac¢ortlance wf(h lh¢ r•quirements of the CharitieB Act 2011 Ilhe Act'i. I report in reS￿et of my examlnatlon of thè Ttust's accounts carried out under $ertlon 145 ofth• 2011 Act and in carying out my examination, I h8vg follo￿d all the applicabb direction8 given by tho Charity Commis91￿ und•r s8ttt￿n 14515llbl ofthe Act. Independ•nt Ex•mlneV8 Ststsm•nt I have Completed my examination. I confirm that no material matters have come lo my attention in nnection with examination giving me c8U$8 to bèliw th in 8ny matorial resp8Ct'. 1. Accounting record8 were not kept in respect of the Trust as r8qulred by Section 130 of the Act Or 2. Thè accounts do not accord with those records. Attention 8hould be dravm in this report to the folk)wing, In order lo ernabb a kyowr undorgtaThJing of the accounts to b& reached. Whllst l am happy that tha itèm6 of income & expenditure Tecorded are correct, as confimied by my inspection, lo woduce the overall surplus flgures shown, this does not produ¢• 8 balanca for th• ￿ar. There are outstanding issues, both historic in nature, whi¢h m9 last y$or's bglance Sheets in¢orr8Ct. On the Underhill Cgrrtre balance Sheet @ 3111212019, the 200 Club bank balance was understated by 8 nel £225. b. On the PCC balancè $h¢•t. IF￿ra has ￿￿n • liability amount under Ag¥n¢y Coll¥¢tion$, Shown as a negative figure, which should not be the cas& by naturg olwhal this code is used for, but has been reFeated 0￿rth•19st thro• yO8rs at a dlffor&nt amount each y•ar. H8ving ¢h&ckèd the re¢ord$, thi$ fvJurg should be NIL. It 8eems that entries on this code have rtot been clear￿1 pr¢¥erfy. The r88uII is thatthe 2019 baLance sheet was incorrect. In ordw lo correct these issues for the 2020 year, entries have boafi mad• Into thL8 year's bolance sheets under heathng'Prior Year AdAu$lm¢nts° lo ¢nsure 8 balan¢¢ Is achieved for thg year. Signed.. ..Dat•.' li-w APK IL Zo&l Independ￿1 examiner Page 15 of 17

St John the Evangelist Church, Hedge End Ind•p•nd•nt Ex4mln•ff R•pDrtto th• m•mbor•I￿t•• ol StJohn• Parochl•l Church Coun¢ll Section 144121-The Charit188 Act120111 Seclion 145- The Charities Act120111 C. S8dMJn 130- Th8 Charib$8 AGt120111 In aectyda￿ vAth ROI•rnn￿ A. th• th8rty'8 trwtoe$ do￿￿) that a full Mlit ofthe 2020 aco)unls not rwulr•d. rgqUg8t•d, I rwrt to th¢ Irustees ￿ rny examination ofts acC￿ntS Jnd actOUn￿n9 elatemenl on whth I have conducted an lrKlepe￿nt &¥amination as dotslled In Ral•rnnc• B. A 8umrnary ofth• K¢ounts forth• y•ar On￿￿ 31 D•¢￿bIr 2020 b (18181￿d #epr#tety. As as r￿nn11¥j that these are 6umm9ri88 ofth8 trBnsactions takw F4acg in thg in qu•8Jon. I have conducted a detailed eXam￿atiOn ofth8 Income and expenditure rep)rt8 rA the Bub8Kliary ￿unta and con80lidat8d aeLounts. Nama •xpenditura, again6t th• inccffl• aThJ eyndknre A¢xountod for. ++ In conrn¢on vAlh ry •xamlnallon, I con ¢orfmi that thw• w•r• no matters.. o. rna8onabl& Cal￿ to bel￿4 that any, in any matsrial Te8F•Gt, th• rwwirnmnls ho¥¢ rtr)t t•en mot to.. to k¢ep yopor accounti￿ rcoth in aC￿r￿an￿ rof8r•nc• C. lo •xount8 acurd wlth thw• accountlnq reccrd& It•m 4. M#"lJt l am happy that item$ of Incom• arn1 •xr•ndrtur• rncordod ar8 Cerrn￿. 88 conf by my in8P¥Ction, lo produ¢0 the mrall $urplu8 f¥urn8 ihCP￿. thls do￿ Th)t producA a balanc8 for the y•ar. Thèrn aro out#anding Jssuè#. both hlltorie in nAtur•. vknlc mako t88t yogl's balan( 8h•gts Ineorr•ct ¢)n thè Undothill Contrè balAn¢• 8hoet @ 3111212019. I￿ 2CQ Club b￿k ￿la￿l was und¢rstste<l by a n•t £225. b. on the PCC balane sheet, tlwts has boeft alla￿tty amount under h4ency ColWoM, 8hon as 8 negAdve figure wh￿h Shoukl not be po88)￿8 by natur• of vthal this code 18 uged for, but ha8 been Its￿atsd over th8 la8t thre8 years at drffgr•nt omourrt •ach y•8r. H8YTrrKJ ¢hack•d ro¢xJrd8, this figura 8houkl b• NIL. 11 em$ that efttriO8 on th￿ haw not b8an prowrly. The re8U that 2019 balgnce gh86t was IncArrect In ordw to ettrxt Ih88• *su•8 for 2020 y•ar, •ntrtè8 arn m8d8 Irrto this year'• b8lanc• sheots und•r

ding. Prfor Yw Adjustm￿ts. to oruJuT• o Wanc• IB fortr￿ y¥Jr.

Sèn•d'.

The Church of St john the Evangelist, Hedge End APCM 2021 Narng.. Colin Moore Address.. 1 8arg•n Cr8scenl Hedge End Southampton S030 OLR Em811'. ¢olin.m¢)oMS btinl&met,com Page 17 of 17