**THE QUAY PLAYERS Charity number: 1147608 (“Quay Players”)** **Trustee Report 2021/2022** **(the “Report”)** Trustee Report 2021/2022 – The Quay Player The trustees (as registered with the Charity Commission, together the “ **Trustees** ”) shall present this Report at the Quay Players Annual General Meeting (“ **AGM** ”). This Report, together with the financial statement for the year, appropriately audited, would usually be filed with the Charities Commission. This financial year, it was not necessary to file the Report or accounts due to the sums of money being less than the required total. However, as usual, we present this information for members of the Quay Players in line with the Trustees’ responsibilities statement, as set out at the end of this document. ## **Structure, Governance and Management** The Quay Players is managed by an Executive Committee elected at the AGM and consisting of the following officers: Chair, Vice-Chair, Treasurer and Secretary. These officers are also the Trustees. The Executive Committee is further supported by additional committee members elected at the AGM or co-opted in the intervening period (together, the “ **Committee** ”). All members of the Committee will stand for re-election every year. ## **Aims and Objectives** The Quay Players was established in 1997 with the aim of producing musical theatre shows in Southwark, London. We continue to remain rooted in the local community whilst striving to create shows of the highest quality. Our objectives are to: - Provide opportunities for the local community to develop their dramatic arts skills and showcase skills onstage and offstage; - Make affordable, quality theatre easily accessible for local residents; and - Educate the community in the dramatic and operatic arts. ## **Public Benefit** We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. A summary of activities undertaken to fulfil these obligations is detailed below. 2 Trustee Report 2021/2022 – The Quay Player ## **Activities and Achievements** The Committee is delighted to report on a number of successful endeavours for Quay Players in the last eighteen months. These include: - A cabaret (musically directed by Annabelle Revak) performed at St. Anne’s Church Hall; - Shrek: The Musical (directed by Eleanor Strutt, musically directed by Mark Smith) performed at The Greenwood Theatre; and - An acting through song workshop with Max Reynolds. Due to the COVID-19 pandemic, our production of Little Red was postponed for the second time in December 2021. However, the Committee is excited for this production to finally play at the Greenwood Theatre, London Bridge in December 2022. The Committee would like to take this opportunity to thank the creative teams for each show. Taking on responsibility for any of our shows is a challenging and complex task, and our production teams worked incredibly hard. We are all very grateful. We would also like to thank the cast members for all shows, as well as those who have assisted backstage and front-of-house. We are lucky to have such a talented company who are prepared to go the extra mile to support Quay Players’ shows. There are still plenty of opportunities for all our members to get involved and some roles can easily be combined with acting roles as well. The Committee would welcome any offers of help and support for future shows. ## **Plans for the future** As we move forward, we have many plans lined up in the coming months. As well as a number of social engagements (including a celebration of twenty five years of the Quay Players on Friday 18 November 22), we continue to expand our programme of outreaching workshops with the second of our acting through song sessions, this time with Kayleigh McKnight, on Sunday 16 October. These will continue throughout the course of the next year and all are welcome to sign up. Musical Director, Isaac Bartels (who many may remember from the orchestra of Shrek), has agreed to put together and accompany a cabaret on Friday 10 and Saturday 11 February 2023 and of course we are looking forward to finally seeing Little Red in all of its glory after two cancellations due to the ongoing COVID-19 pandemic. We are hugely grateful to the creative teams involved for their unwavering support through these immensely trying times. 3 Trustee Report 2021/2022 – The Quay Player We have cast out the net for plans for a show in the summer of 2023 and have now shortlisted three possible productions. An added complication to this is that the Greenwood Theatre has recently informed us that, as of 2023, they will be focussing almost entirely on internal projects. It is therefore unlikely that the theatre will be available for hire moving forward. The Committee are committed to finding another venue in the local area but this has been an unforeseen bump in the road. In due course, most likely around March 2023, communications will be sent with regards to proposals for our 2023 panto. If this is something that you may be interested in, please let us know. The Committee (mainly Charlotte Murray in her role as Company Stage Manager) has also invested significant time in looking to improve the quality of the microphones and sound equipment that are used for Quay Players shows. At the moment, the Quay Players is working with suppliers and technicians old and new to see what options are available, and finances have been put aside to help facilitate this. The Quay Players has also made a number of enquiries into grants and funding from councils and charities in the local area. The first significant deadline is early October with St. Saviour's Charity, Southwark, where the Committee has applied for £3000 to (i) help facilitate more adequate sound engineering, and (ii) help facilitate more outreach projects for the Quay Players at large. We realise that a huge number of people have subscribed to our mailing list but there are often not enough events to go around. The Committee is committed to addressing this imbalance. Moving forward, the intention is to host more small-scale shows in parallel with our larger productions to hopefully involve a larger number of, not only cast members, but also directors, choreographers, musicians and such. ## **Financial Review** Following the profits made in the late 2010's, the Committee was keen to continue the trend towards solving the losses made in the early-mid-2010's, and to ensure that the Quay Players remains financially viable. The Committee was keen not to increase costs to members (through raising subscription fees) and instead chose to focus on utilising strict budgets and fundraising. Naturally the COVID-19 pandemic meant that activity was severely limited in 20202021, and subsequently both income and costs were drastically reduced during this financial year. The Committee managed to limit 2020-2021 losses to £552 as it was agreed with various show-related suppliers to carry deposits over to the following year. 4 Trustee Report 2021/2022 – The Quay Player In 2021-2022 Quay Players finally delivered Shrek the Musical, which ran at an (expected) loss of £3306 due to high costs in all departments. The late postponement of Little Red did lead to some "losses" of approx. £3800, but this was mitigated by agreements to carry deposits & bookings over to the following year. In any case, it could be considered that some of that "lost" money was not wasted as the same cast (minus a few who cannot commit to the 2022 dates) will still have benefitted from what was spent on booking rehearsal rooms & extensive music materials prepared by the MD(s) - the overall profit/loss of Little Red 2021/2022 remains to be seen and breaking even remains a possibility. On a more positive note, the March 2022 Cabaret generated a profit of £1364. The annual profit & loss numbers from 2015 to date are below: - 2015-16: loss of £5000 - 2016-17: loss of £4000 - 2017-18: profit of £692 - 2018-19: profit of £5861 - 2019-20: profit of £6938 - 2020-21: loss of £552 - 2021-22: profit of £4304 (projected - a couple invoices are pending) Note that 2021-22 figures include the held (non-refunded) Little Red ticket sales as well as Little Red subs; thus in the Charity Commission report, Little Red 2021 appears to have made profit as much of the income occurred in 2021-22, with many costs deferred to 2022-23. In 2022-23, the income is expected to be less, so Little Red 202223 is likely to appear to have made a loss. However, we are forecasting that Little Red as a whole (2021-2022 + 2022-2023) will make a profit. Note that we did offer refunds to all Little Red ticket holders, but many opted to keep their tickets to be transferred to December 2022. Including prepayments (for license fees, Greenwood booking etc) and held (nonrefunded) Little Red ticket sales, the Quay Players has a current bank balance (23 September 2022) of £24,224.67, plus £297.85 in a cash float. This means that, even with the cancellation / postponement of Little Red, we have more than achieved our goal of holding a balance of around £5,000. We are therefore in the fortunate position that, even if we do have a show that performs badly financially or we have to cancel a show, the risk of the society becoming insolvent is relatively low. We have agreed for various that Little Red deposits should be carried over from 2021 to 2022, so our financial position remains strong. The Quay Players has running costs outside of our shows including our NODA membership fee, insurance, costume cupboard storage and website costs. The Quay Players continues to pay increasingly high costs associated with the rehearsal space 5 Trustee Report 2021/2022 – The Quay Player and the Greenwood Theatre and therefore must reduce costs in other areas wherever necessary. ## **Risk Management** The Quay Players has in place policies on health and safety, safeguarding, child protection and guidelines for show week. These are available to all members and those participating in shows are expected to abide by the guidance. The Committee is planning to review all documents, including the constitution, over the course of the next year and will bring all suggestions to the members as a whole. ## **Statement of Trustees’ Responsibilities** The Trustees are responsible for preparing this Report and the financial statements in accordance with the applicable law and regulations. The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year. Under that law, the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the Charity for that period. In preparing these financial statements the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and accounting estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. 6 Trustee Report 2021/2022 – The Quay Player The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees of the Quay Players 2021-2022: - Chair: Mark Smith - Vice Chair: Gabriella McCoy - Treasurer: Oscar Denihan - Secretary: Jenny Galloway This Report is also supported by all the committee members currently serving: - Social Secretary: Sarah Jefferies and Julianne Palmer - Publicity, PR and Marketing Officer: Hannah Smith - Company Stage Manager: Charlotte Murray 7 **The Quay Players Financial Report for the year ending 31st August 2022** NOTE there was an error on the prior report where 2019-2020 opening position was 11478 (typo) instead of 11748 (prior year's closing position). This has been rectified on this report. Subsequent calculations i.e. 2019-2020 closing position have been corrected in this report. ## **SUMMARY** |**The Quay Players**|**The Quay Players**||||||||||**SUMMARY**|| |---|---|---|---|---|---|---|---|---|---|---|---|---| |**Financial Report for the year ending 31st**||**August 2022**|||NOTE there was an error on the prior report where 20
instead of 11748 (prior year's closing position). This
Subsequent calculations i.e. 2019-2020 closing posi|||19-2020 opening position was 11478 (typo)
has been rectified on this report.
tion have been corrected in this report.|||Opening position|18,134| ||||||||||||21/22 income|37,349| ||||||||||||21/22 costs|33,046| ||||||||||||**Closing position**|**22,438**| |||||||||||||| ||||||||||||_Paid & pending final reconciliation_|| ||||||||||||_Not yet paid e.g. awaiting invoice_|| |||||||||||||| |Year
Opening balance
Show
**INCOME**
Tickets
subs
raffle/progs/adverts
gift aid
donations/grants
sale of costumes/set
**COSTS**
venue hire
Hall
Musical director
band
licence & materials
Set
costumes/props/tech
Printing & publicity
paypal fees/Stripe
misc||2018-19|||2019-20|||**2020-21**|||**2021-22**|| |||**5,887**|||**11,748**|||**18,686**|||**18,134**|| |||Alice
£9,896.0
£4,200.0
812
74|Bring it on!
15,278
6,765
433
500||Cinderella
14,654
5,139
521
0
1,181
0|Shrek (postponed)
0
610
0
0
0
0||Red (postponed)
0
0
0
0
0|Shrek (postponed)
0
240
0
0
0||Red (postponed)|Shrek| ||||||||||||7,616
5,215|14,950
4,880| ||||||||||||0
0
0
0|250| |||||||||||||0| |||||||||||||250| |||||||||||||0| |||**14,982**|**22,976**||**21,495**|**610**||**0**|**240**||**12,831**|**20,330**| |||5,670
1,160
860
650
344
697
603
428
117|6,170
2,546
1,950
1,705
3,473
1,138
1,672
182
994||5,670
1,992
1,200
850
0
1,022
1,672
134
0
95|0
309
0
0
500
1,800
0
0
0
0||0
0
0
0
0
0
526
0
0
0|0
0
0
0
0
0
0
0
0
0|||| ||||||||||||1,543
1,879
830
850|5,661
1,483
2,000
2,095| ||||||||||||0|3,508| ||||||||||||1,180
621
114|1,200
5,425
215| ||||||||||||0|0| ||||||||||||40|89| |||**10,529**|**19,830**||**12,635**|**2,609**||**526**|**0**||**7,057**|**21,677**| |||||||||||||| |**Surplus/Deficit for show**||**4,453**|**3,146**||**8,860**|**-1,999**||**-526**|**240**||**5,775**|**-1,347**| |**Non-show INCOME**
Cabaret
Events
DVD
Grants / Donations
Non-show Membership
Correction for 19/20 Cash Balance
**Non show COSTS**
Insurance
NODA
hall storage
admin & running costs
new piano case
Website redesign/web hosting
Stripe Fees
Quaynix events
Sound for MID
Workshops
Cabaret|||59
298
10|||1,730
548
500|||0
0
4
50|||2,938
180
26
0
8
1,037| ||||**367**|||**2,778**|||**54**|||**4,188**| ||||326.05
185
960
44
251
216
122|||326
200
482
1,588
75
29
0
0
0|||0
0
320
0
0
0
0
0
0
0|||771
235
1,520
0
0
92| |||||||||||||0| |||||||||||||0
0
120
1,574| ||||**2,104**|||**2,700**|||**320**|||**4,312**| |||||||||||||| |**Surplus/Deficit fornon-show**|||**-1,737**|||**-422**|||**-266**|||**-124**| |||||||||||||| |~~**Surplus/Deficitfor year**~~|||~~**5,861**~~|||~~**6,938**~~|||~~**-552**~~|||~~**4,304**~~| |Postyear end adj||||||||18,134||||| |**Year end closing balance**|||11,748|||18,686|||18,134|||22,438| |cat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|**The Quay Players**
**SUMMARY**
**Financial Report for the year ending 31st August 2022**
Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**
Year
2018-19
2019-20
**2020-21**
**2021-22**
Opening balance
**5,887**
**11,748**
**18,686**
**18,134**
Show
Alice
Bring it on!
Cinderella
Shrek (postponed)
Red (postponed)
Shrek (postponed)
Red (postponed)
Shrek
**INCOME**
Tickets
£9,896.0
15,278
14,654
0
0
0
7,616
14,950
subs
£4,200.0
6,765
5,139
610
0
240
5,215
4,880
rafe/progs/adverts
812
433
521
0
0
0
0
250
gift aid
0
0
0
0
0
0
donations/grants
74
500
1,181
0
0
0
0
250
sale of costumes/set
0
0
0
0
**14,982**
**22,976**
**21,495**
**610**
**0**
**240**
**12,831**
**20,330**
**COSTS**
venue hire
5,670
6,170
5,670
0
0
0
1,543
5,661
Hall
1,160
2,546
1,992
309
0
0
1,879
1,483
Musical director
860
1,950
1,200
0
0
0
830
2,000
band
650
1,705
850
0
0
0
850
2,295
licence & materials
344
3,473
0
500
0
0
0
3,508
Set
697
1,138
1,022
1,800
0
0
1,180
1,200
costumes/props/tech
603
1,672
1,672
0
526
0
621
5,425
Printing & publicity
428
182
134
0
0
0
114
215
paypal fees/Stripe
0
0
0
0
0
0
misc
117
994
95
0
0
0
40
89
**10,529**
**19,830**
**12,635**
**2,609**
**526**
**0**
**7,057**
**21,877**
**4,453**
**3,146**
**8,860**
**-1,999**
**-526**
**240**
**5,775**
**-1,547**
**Non-show INCOME**
59
Cabaret
298
1,730
0
2,938
Events
10
548
0
180
DVD
4
26
Grants / Donations
500
50
0
Non-show Membership
8
Correction for 19/20 Cash Balance
1,037
**367**
**2,778**
**54**
**4,188**
**Non show COSTS**
Insurance
326.05
326
0
771
NODA
185
200
0
235
hall storage
960
482
320
1,520
admin & running costs
44
1,588
0
0
new piano case
75
0
0
Website redesign/web hosting
29
0
92
Stripe Fees
251
0
0
0
Quaynix events
216
0
0
0
Sound for MID
122
0
0
0
Workshops
0
120
Cabaret
1,574
**2,104**
**2,700**
**320**
**4,312**
**-1,737**
**-422**
**-266**
**-124**
**5,861**
**6,938**
**-552**
**4,104**
Post year end adj
**Year end closing balance**
11,748
18,686
18,134
22,238
**Surplus/Defcit for show**
**Surplus/Defcit fornon-show**
**Surplus/Defcitfor year**|NOTE there was an error on the prior report where 2019-2020 opening position was 11478 (typo)
instead of 11748 (prior year's closing position). This has been rectifed on this report.
Subsequent calculations i.e. 2019-2020 closing position have been corrected in this report.
Uncleared diference vs Total Held is unknown per prior I&E reports dating back to 2017.
It's assumed to be due to human (ac)counting error re cash box balance - corrected
**2022-23**
**22,238**
Little Red
TBC
0
0
580
0
0
0
0
0
0
0
0
0
**580**
**0**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
25
0
0
0
0
0
**25**
**0**
**555**
**0**
0
30
0
0
0
0
**30**
0
0
80
20
0
0
0
0
0
0
0
**100**
**-70**
**485**
22,723|NOTE there was an error on the prior report where 2019-2020 opening position was 11478 (typo)
instead of 11748 (prior year's closing position). This has been rectifed on this report.
Subsequent calculations i.e. 2019-2020 closing position have been corrected in this report.
Uncleared diference vs Total Held is unknown per prior I&E reports dating back to 2017.
It's assumed to be due to human (ac)counting error re cash box balance - corrected
**2022-23**
**22,238**
Little Red
TBC
0
0
580
0
0
0
0
0
0
0
0
0
**580**
**0**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
25
0
0
0
0
0
**25**
**0**
**555**
**0**
0
30
0
0
0
0
**30**
0
0
80
20
0
0
0
0
0
0
0
**100**
**-70**
**485**
22,723| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Year end closing balance**|||11,748|||18,686|||18,134||22,723| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** The Quay Players **On accounts for the year Charity no** 31/08/2022 1147608 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY31/ 08 / 2022** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** ~~[The charity’s gross income exceeded £250,000 and I am qualified to~~ **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_Delete_ [ ]~~ ~~_if not applicable._~~ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ v iew which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 2023-07-10 **Name:** Stephen Berryman **Relevant professional qualification(s) or body** **Oct 2018** 1 **IER** ## **(if any):** > **Address:** Flat 1, 12 Smryna Road London NW6 4LY ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**