## **ST JOHN'S GREEN PLAYGROUP LTD**
Company number: 07301384 Charity number: 1147606
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
**ST JOHN'S GREEN PLAYGROUP LTD**
## **CONTENTS**
## **FOR THE YEAR ENDED 31 AUGUST 2024**
||Page|
|---|---|
|Legal & Administration Information|1|
|Trustees Annual Report|2 - 4|
|Independent Examiners Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 - 10|
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **LEGAL & ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 AUGUST 2024**
**Charity number** 1147606 **Company registration number** 07301384 **Registered Office** St John's Green School St John's Green Colchester Essex CO2 7HE **Trustees** Tina Bourne Richard Bourne Semra Sahinoglu Pauline Nairac **Independent examiners** Community360 Winsleys House High Street Colchester Essex CO1 1UG
**1**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024**
## **St John’s Green Playgroup Ltd Company No 07301384**
The setting has gone from strength to strength this year. Ofsted visited on 9 January 2024 and were impressed with the changes in the setting. Consequently, the setting returned to it’s previous GOOD outcome in each of the four categories. Trustees recognise the hard work and dedication of all staff in reaching this goal. Comments from Ofsted include:
●The manager and staff have worked hard since the last inspection to ensure they follow the safeguarding procedures. Recent training has helped staff to feel more confident about reporting concerns and talking openly about safeguarding children.
●The manager and the staff team have made improvements to the playgroup. The manager regularly conducts training, supervision and observations of the staff's practice to support the staff to improve their teaching of the curriculum. However, the manager recognises that, on occasion, some members of staff do not always implement children's learning as effectively as others and the manager is aware that they need further coaching to enhance their practice and skills.
Key actions, which Trustees are supporting Setting Manager with, resulting from the Ofsted Inspection were:
●Support staff to continue to develop their knowledge and implementation of the curriculum, including their teaching skills
●Support staff to strengthen their questioning techniques to give children time to think about and respond with their answers.
The setting remains popular as a local choice for pre-school provision and there is a waiting list for all sessions.
The setting continues to have a strong relationship with external partners such as: Health Visiting team, Family Solutions and our allocated Inclusion Partner.
Our Trustees are Tina Bourne, Richard Bourne, Semra Sahinoglu and Pauline Nairac. During the year we said farewell to two of our Trustees who were linked with the adjoining school.
All Trustees have updated DBS checks and meet with the Setting Manager to check on Safeguarding, Health & Safety and other procedural matters. Trustees provide strategic direction as well as a listening ear on operational matters.
## **STAFFING**
The setting has had a stable staff of 9 employees this year. Chelsey Baker and Emma Hayes remain as Manager and Deputy Manager.
**2**
**ST JOHN'S GREEN PLAYGROUP LTD**
## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024**
## **TRAINING**
All first aid and safeguarding training is up to date. Greater use has been made of supervision and focussed observations to improve teaching and learning opportunities since the January 2024 Ofsted, in line with the key action points.
Staff have access to a portal for annual Level 2 training and a log is kept of all online, course and face-to-face training undertaken.
## **MEMBERSHIP**
The setting has a waiting list as we remain full in all sessions. Our opening hours remain the same being:
Morning session – Mon-Fri, 9.00-12.00 Lunch session – 12.00-1.00 Afternoon session – Mon-Thurs, 1.00-4.00
Setting takes advantage of the FEEE2 funding and assists parents to claim this wherever possible.
## **FINANCES**
Savings were made on staffing this year when one employee left and was not replaced. Savings also made on subscriptions and training. Savings on training have been made this year due to cascading training weekly from Setting Manager to all staff, including monitoring actions during weekly observations and maximising regular good practice training opportunities.
The lease agreement with the school is under negotiation and Essex County Council have appointed solicitors to draw up the agreement between school and playgroup. Trustees are conscious of having to keep costs low in order to service the lease agreement and considerably increased charge levied by the school.
Majority of funding is generated from the local authority. We make use of IPRA and EHCP funding when this is available. All monies have been spent to cover wages, rent, training, activities etc, in line with our ethos and mission.
## **SUCCESSES OF THE YEAR**
Parent surveys continue to demonstrate high levels of satisfaction with the Playgroup setting. Trustees were delighted with the Ofsted report from the January 2024 visit, see link here https://files.ofsted.gov.uk/v1/file/50238939
**3**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2024**
## **MOVING FORWARD**
We continue to work hard to achieve the best value for food, equipment and activity costs during 2023/24 financial year, as these are the only areas where we can realise cost reduction. The Setting Manager rigorously chases funding for EHCP and IPRA needs, which means that children and their families do not miss out on additional support.
Snack costs have increased this year and this has helped to balance our budget. We await the findings of the new lease agreement drawn up by Essex County Council on behalf of the school and playgroup.
Tina Bourne
Date
**4**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024**
|**Note**
**Incoming resources**
Charitable activities
**2**
**Total incoming resources**
**Resources expended**
Charitable activities
**3**
**Total resources expended**
**Net incoming resources**
**Funds at 1 September 2023**
**Funds at 31 August 2024**|**2024**
**Total**
**£**
151,521
**151,521**
173,195
**173,195**
**(21,674)**
34,312
**12,638**|**2023**
**Total**
**£**
158,061|
|---|---|---|
|||**158,061**
179,695|
|||**179,695**|
|||**(21,633)**
55,945|
|||**34,312**|
Notes on pages 8 to 10 form part of these financial statements
**6**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **BALANCE SHEET AS AT 31 AUGUST 2024**
|**Note**
**Fixed assets**
Tangible asset
**7**
**Current assets**
Debtors
Cash at bank and in hand
**Current liabilities**
Creditors
**6**
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds|**£**
3,352
23,778|**2024**
**Total**
**£**
**£**
5,886
2,401
35,067
37,467
14,041
14,041
6,752
**12,638**
12,638
**12,638**|**2023**
**Total**
**£**
10,886|
|---|---|---|---|
||27,131
20,378|||
||20,378|||
||||23,426|
||||**34,312**|
||||34,312|
||||**34,312**|
For the year ended 31 August 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The directors declare that they have approved the accounts above.
Signed
Date
**Richard Bourne**
**7**
**ST JOHN'S GREEN PLAYGROUP LTD**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
## **1. Accounting Policies**
## **Charity information**
St John's Green Playgroup Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is St John's Green School, St John's Green, Colchester, Essex, CO2 7HE.
## **Basis of the preparation of the accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Repulic of Ireland (FRS 102) and the Companies Act 2006.
## **Cash flow statement**
The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.
## **Donations and grants**
Income from donations and grants, including capital grants, is included in incoming resources when these are receivable, except as follows:
When donors specify that donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods.
When donors impose conditions, which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the pre-conditions have been met.
When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in the incoming resources of restricted funds when receivable.
## **Expenditure**
Expenditure on projects is treated as direct charitable expenditure. All expenditure is unrestricted.
## **Going concern**
These accounts have been prepared on a going concern basis.
## **Tangible fixed assets and depreciation**
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as write off the cost or valuation of assets less their residual values over their useful lives on the following basis:
**8**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
## **Tangible fixed assets and depreciation cont.**
Fixtures & fittings 25% Straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
|**2. Incoming resources from**
**charitable activities**
Funding
Fees
Other income
**3. Costs of charitable activities**
Salaries
Professional fees
Depreciation
Dues and subscriptions
Computer costs
Activity costs
Bad Debts
Equipment
Food, supplies, etc
Insurances
Printing, postage and stationery
Rent or lease of buildings
Telephone
Training
Sundry expense|**2024**
**£**
132,951
18,498
72|**2023**
**£**
143,477
14,273
311|
|---|---|---|
||**151,521**|**158,061**|
||**2024**
**£**
139,997
1,440
5,000
3,956
-
1,782
-
831
1,703
814
949
16,139
190
563
168
-|**2023**
**£**
147,974
1,000
5,000
5,313
381
1,240
-
52
1,939
1,020
548
13,163
185
1,756
124|
||**173,195**|**179,695**|
## **4. Staff and key management personnel**
Average staff employed during the year was 9 (2023: 10)
No employee received emoluments of more than £60,000 during the year.
**9**
## **ST JOHN'S GREEN PLAYGROUP LTD**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
|**5. Debtors**
Debtor
Prepayment
**6. Creditors**
Other creditors and accruals
**7. Fixed assets**
Cost as at 31 August 2023
Additions
**Cost as at 31 August 2024**
Depreciation as at 31 August 2023
Charge for the year
**Depreciation as at 31 August 2024**
**Net book value as at 31 August 2024**
Net book value as at 31 August 2023|**2024**
**£**
2,613
739|**2023**
**£**
1,976
424|
|---|---|---|
||**3,352**|**2,401**|
||**2024**
**£**
20,378|**2023**
**£**
14,041|
||**20,378**|**14,041**|
|||**Fixtures**
**& Fittings**
**£**
25,002
-|
|||**25,002**|
|||14,116
5,000|
|||**19,116**|
||||
|||**5,886**|
||||
|||**10,886**|
**10**
## **St John's Green Playgroup Trial Balance**
## **As of August 31, 2024**
|**Business Account**
**ST JOHNS GREEN PLAYGROUP LTD R/C 1147606 (7200)**
**Debtors**
**Prepayment**
**Fixtures and Fittings**
**Fixtures and Fittings: Depreciation**
**Office Equipment**
**Office Equipment: Depreciation**
**Creditors**
**Payroll Liabilities:HMRC**
**Payroll Liabilities:Pension**
**VAT Control**
**Opening Balance Equity**
**Retained Earnings**
**Discounts/Refunds given**
**Funding**
**Fundraising**
**Lunch & Session Fees**
**Other income**
**Sales**
**Uncategorised Income**
**Accountancy**
**Adjustment**
**Advertising/Promotional**
**Bank charge**
**Bad Debts**
**Coach Hire**
**Computer Costs**
**Days trips**
**Depreciation**
**Dues and Subscriptions**
**Entertainment**
**Food, supplies etc**
**Insurances**
**Messy Play expenses**
**Office/General Administrative Expenses**
**Other Professional Services**
**Payroll Expenses**
**Payroll Expenses:Pension**
**Payroll Expenses:Taxes**
**Payroll Expenses:Wages**
**Pension**
**Phone Costs**
**Printing, Postage and Stationery**
**Rent or Lease of Buildings**
**Repair and maintenance**|**Debit**
**Credit**
Adj 1
Adj 2
0.00
25,044.90
6,078.92
-3466
739.49
20,885.30
4,116.70
10,000.52
4,116.70
-
5,000.26
-
4.98
-4.98
16.20
16.2
2,655.97
17,305.52
415.99
35,567.30
3724.83
2,469.26
71.86
134,217.99
726.77
1,035.33
0.00
16,736.00
480.00
0.00
0.00
0.00
0.00
5,000.26
3,956.10
525.00
1,177.51
813.81
824.53
550.42
959.79
1,720.20
1,974.70
6,077.77
130,224.48
949.37
16,139.40|
|---|---|
|**Small Equipment**
**Staff DBS**
**Staff Training**
**Telephone**
**Theft**
**Toys**
**Travel**
**Other expense**
**Uncategorised Expense**
**TOTAL**|830.62
0.00
562.72
190.08
406.56
35.97
-270.05
66.07|
|---|---|
||**£ 221,218.69 £ 221,218.71 #**
**£ 0.00**|
||0.02
-£
0.00|
|Adj 3|Adj 4|Adj 5|Adj 6|||
|---|---|---|---|---|---|
|||||0.00||
|-1266.55||||23,778.35||
||||||TO DO|
|||||2,612.92|Insurance Prepay|
|||||739.49|Check Debtors|
||||||Vouch|
|||||25,002.00|Check FA|
|||||-19,117.5||
|||||0.00||
|||||0.0||
|||||-2,656.0|Creditor rev|
|||||-17,305.5||
|||||-416.0||
|||||0.0||
|||||-31,842.5|0.00|
|||||-2,469.3||
|||||-71.9||
|1266.55||||-132,951.4||
|||||-726.8||
|||||-1,035.3||
|||||0.0||
|||||-16,736.0||
|||||0.00||
|||||480.00||
|||||0.00||
|||||0.00||
|||||0.00||
|||||0.00||
|||||0.00||
|||||0.00||
|||||0.00||
|||||5,000.26||
|||||3,956.10||
|||||525.00||
|||||1,177.51||
|||||813.81||
|||||824.53||
|||||550.42||
|||||959.79||
|||||1,720.20||
|||||1,974.70||
|||||6,077.77|139,997.15|
|||||130,224.48||
|||||0.00||
|||||0.00||
|||||949.37||
|||||16,139.40||
|||||0.00||
|||830.62|
|---|---|---|
|||0.00|
|||562.72|
|||190.08|
|||0.00|
|||406.56|
|||0.00|
|||-234.08|
|||66.07|
|**#**|**-£**|**0.02**|
|||-0.02|
424.4758
versal - C360 invoice £480 - only £120 left as at 31 Aug 23 on our systems