ST JOHN'S GREEN PLAYGROUP LTD Company number: 07301384 Charity number: 1147606 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 ST JOHN'S GREEN PLAYGROUP LTD CONTENTS FOR THE YEAR ENDED 31 AUGUST 2023 Page Legal & Administration Information Trustees Annual Report Independent Examiners Report Statement of Financial Activrties Balance Sheet Notes to the Financial Statements 8-10 ST JOHN'S GREEN PLAYGROUP LTD LEGAL & ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 AUGUST 2023 Charity number 1147606 Company registration number 07301384 Registered Office St John's Green School St John's Green Colchester Essex C02 7HE Trustees Tina Bourne Richard Bourne Tracey Clarke Clare Skinner Independent examiners Communty360 Winsleys House High Street Colchester Essex C01 1UG ST JOHN'S GREEN PLAYGROUP LTD TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023 St John's Green Playgroup Ltd Company No 07301384 This year we have remained at full capacity for moming and afternoon sessions and lunch sessions. Due to the increasing needs of the children in our setting, we increased staff hours at the beginning of the year. This has helped to reduce our ratio of staff to children, and also increase highly individualised care for those children with additional needs. The setting continues to have a strong relationship with external partners such as.. Health Visiting team, Family Solutions and our allocated Inclusion Partner. Our Trustees are Tina Boume, Richard Boume, Clare Skinner and Tracey Clarke. All Trustees have updated DBS checks and meet wtth the Setting Manager to check on Safeguarding, Health & Safety and other procedural matters. Three of the Trustees remain employed at St John's Gr￿n Primary School and this enables a good connection between school and playgroup, as many playgroup users already have siblings in the school. OFSTED An unannOUn￿d visit on 10 July 2023 resutted in an Inadequate grading for the setting. Directors and Setting Manager set to work immediately to implement an action plan addressing the 6 steps set out by the HMI. The deadline addressing these actions was set for 11 August 2023, and all actions were completed well before this deadline. Directors have monitored safeguarding training, implementation and everyday practice to ensure that children remain safe and well cared for. We are confident that when Ofsted return in the next six months that the setting will retum to tts previous Good judgement. We recognise the support of parents during the inspection and afterwards in helping the setting to be the positive and welcoming plao for their children. STAFFING The setting increased staffing hours this year to provide intensive support for children with additional needs. Chelsey Baker and Emma Hayes remain as Manager and Deputy Manager. We bid farewell to Wendy Battersby. who retired after more than 30 years service. ST JOHN'S GREEN PLAYGROUP LTD TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023 TRAINING All first aid and safeguarding training is up to date. The setting manager provides termly face to face training on Friday afternoons when the playgroup is closed. Since the Otsted visit, Chelsey has also introduced a Monday huddle, where safeguarding questions and scenarios are discussed to keep safeguarding as an integral part of daily practi￿. Staff have access to a portal for Level 2 training and a log is kept of all online, course and face-to-face training undertaken. MEMBERSHIP The setting has a waiting list as V￿ remain full in all sessions. Our opening hours remain the same being.. Morning session- Mon-Fri, 9.00-12.00 Lunch session- 12.00-12.30 Afternoon session - Mon-Thurs. 1.004.00 Setting takes advantage of the FEEE2 funding and assists parents to claim this wherever possible. FINANCES Staffing costs increased by 380/0 this year- due to elevation in minimum wage and resulting Employer's National Insurance contributions. The high needs of children in the setting during 2022-23 meant that staffing hours were also increased to improve the care and welfare of all children and staff. In order to offset this exceptional increase, staff had rigorous look at Consumables during the year and made savings on activities, equipment and food costs which resulted in a saving of £19,668. All our funding comes from the local authority. We make use of IPRA and EHCP funding when this is available. All monies have been spent to cover wages. rent. training, activities etc, in line with our ethos and mission. ST JOHN'S GREEN PLAYGROUP LTD TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2023 SUCCESSES OF THE YEAR Parent surveys continue to demonstrate high levels of satisfaction with the Playgroup setting. We developed strong and supportive relationships with families facing economic disadvantage and those who may have been overwhelmed by their child's additional needs. We held the most meetings with extemal agencies and parents to ensure that children were receiving the support that they were entitled to. MOVING FORWARD We know that the lease agreement will be reset for the next five years and due to increases in utility costs this may prove challenging for our finances. We will continue to work hard to achieve the best value for food, equipment and activity costs during 2023124 financial year, as this is the only area where we can redu￿ our costs. We are introducing a contribution from parents for snack costs, as this is becoming standard in Nursery and Preschool settings. We are looking forward to our reinspection by Ofsted within the next six months and are confident of returning to the Good judgement that we previously enjoyed for many years. The report was written by Tina Boume and should be read in conjunction with the end of year Financial Statement. Tina Boume Date ST JOHN'S GREEN PLAYGROUP LTD INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023 I report on the accounts of St John's Green Playgroup LTD for the year ended 31 August 2023 which are set out on pages 6 to 10. Respective responsibilities of trustees and examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charrty's Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to.. Examine the accounts under section 145 of the Charities Act, To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charrties Act, and To stste whether particular matters have come to my attention. Basis of independent examiner's Statement My examination was carried out in accordance wrth the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The prO￿dureS undertaken do not provide all the eviden￿ that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fairf view which Is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Courtier FMAAT AATQB for and on behalf of.. Community360 Winsley's House, High Street, Colchester, Essex Date 29104￿024 ST JOHN'S GREEN PLAYGROUP LTD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023 Note 2023 Total 2022 Total Incoming resources Charitable activities 158,061 140,805 Total incoming resources 158,061 140,805 Resources expended Charitable activities Total resources expended 179,695 179,695 161,445 161,445 Net incoming resources (21,6331 120,640) Funds at 1 September 2022 55,945 76,585 Funds at 31 August 2023 34,312 55.945 Notes on pages 8 to 10 fonn part of these financial statements ST JOHN'S GREEN PLAYGROUP LTD BALANCE SHEET AS AT 31 AUGUST 2023 Note 2023 Total 2022 Total Fixed assets Tangible asset 10,886 15,886 Current assets Debtors Cash al bank and in hand 2,401 35,067 37,467 750 48,664 49,414 Current liabilities Creditors 14,041 14,041 9,355 9.355 Net current assets 23,426 40,059 Net assets 34,312 55,945 Funds Unrestricted funds 34.312 34.312 55,945 55.945 For the year ended 31 August 2023 the company was entitled to exemplion from audit under seGlion 477 of the Companies Act 2006. The members have not required the company to obtain an audrt in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying wlth the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordan￿ with the provisions applicab￿ to companies subied to small companies regime. The directors declare that they have approved the accounts above. Signed Date Richard B4)ume ST JOHN'S GREEN PLAYGROUP LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 1. Accounting Policies Charity inforniation St John's Green Playgroup Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is St John's Green School, St John's Green, Colchester, Es*x, C02 7HE. Basis of the preparation of the accounts The financial statements have been prepared in accordan￿ with Accounting and Reporting by Charities.. Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102} (effective 1 January 2019). (Charities SORP IFRS 102)). the Financial Reporting Standard applicable in the UK and Repulic of Ireland (FRS 102) and the Companies Act 2006. Cash flow statement The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small. Donations and grants Income from donations and grants. including capital grants, is included in incoming reSoUr￿S when these are receivable, except as follows." When donors specify thal donations and grants given to the charity musl be used in fulure accounting penods, the income is deferred until those periods. When donors impose conditions, which have lo be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources unlil the pre•conditions have been met. When donors specify that donations and grants, including capital grants, are for particular restricted purposes, which do not amount lo pre-condrtions regarding enlitlemenl, this income is included in the incoming resources of restricted funds when receivable. Expenditure Expenditure on projects is treated as direct charitable expenditure. All expenditure is unrestricted. Going concern These accounts have been prepared on a going concem basis. Tangible fixed assets and depreciation Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation. net of depreciation and any impaimient losses. Depreciation is recognised so as write off the cosl or valuation of assets less their residual values over their useful Itves on the followin9 basis= ST JOHN'S GREEN PLAYGROUP LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 Tangible fixed assets and depreciation conL Fixtures & fittings 250/0 Straight line The gain or loss arising on the disposal of an asset is determined as the difference be￿een the sale proceeds and the carrying value of the asset, and is recognised in net incomel(expendrturel for the year. 2. Incoming resour¢•s from charitable actlvities 2023 2022 Funding Fees Other income 143,477 14,273 311 158,061 128,438 12,367 140,805 3. Costs of charitable activities 2023 2022 Salaries Professional fees Depreciation Dues and subscriptions Computer costs Activity costs Bad Debts Equipment Food, supplies, etc Insurances Printing, postage and stationery Rent or lease of buildings Telephone Training Sundry expense 147,974 1.000 5,000 5,313 381 1,240 106,721 1,816 5,000 5,211 216 12,473 3,466 6,739 3,687 644 573 13,163 210 1,461 65 161,44S 52 1.939 1,020 548 13,163 185 1,756 124 179,695 4. Staff and key management personnel Average staff employed during the year was 10 (2022.. 11) No employee received emoluments of more than £60,000 during the year. ST JOHN'S GREEN PLAYGROUP LTD NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 5. Debtors 2023 2022 Debtor Prepayment 1,976 424 2.401 100 650 750 6. Creditors 2023 2022 Other creditors and accruals 14.041 14,041 9,355 9,355 7. Fixed assets Fixtures & Fittings Cost as at 31 August 2022 Additions Cost as at 31 August 2023 25,002 25.002 Depreciation as at 31 August 2022 Charge for the year Depreciation as at 31 August 2023 9,116 5,000 14,116 Net book value as at 31 August 2023 10.886 Net book value as at 31 August 2022 15,886 10