## **OLD COULSDON CENTRE** # **(for the retired)** # **OLD COULSDON CENTRE** **DIRECTORS / TRUSTEES ANNUAL REPORT CENTRE ACCOUNTS** **(Period 1 July 2023 to 30 June 2024)** ## **1. CONSTITUTION** The Old Coulsdon Centre, known as the Old Coulsdon Centre (for the retired) is an independent Private Limited Company (Limited by Guarantee – Company Number 8075005) incorporated on 18 May 2012. It is a registered Charity (Number 1147569) The building is owned by the Company on land leased from Croydon Council. ## **2. REGISTERED ADDRESS** Old Coulsdon Centre Grange Park Coulsdon Road Old Coulsdon CR5 1EH ## **3. TRUSTEES / DIRECTORS** Mr Tony Sales 52 Bradmore Way Coulsdon CR5 1PB Mr David Caddick 1 Church Path Old Coulsdon CR5 1HA Mr Michael Fox 73 Woodcote Grove Road Coulsdon CR5 2AL Mr John Griffiths 26 Wood Lane Caterham-on-the-Hill CR3 5RT Mr Ron Rowland 45 Woodlands Grove Coulsdon CR5 3AN Mrs Janet Stollery 20 Canon’s Hill ## **OLD COULSDON CENTRE** (Private Limited Company – Limited by Guarantee) (Company No 8075005 / Charity No 1147569) Grange Park Coulsdon Road Old Coulsdon CR5 1EH Tel: 01737 554386 / Email: occr@btinternet.com ## **OLD COULSDON CENTRE** ## **(for the retired)** Old Coulsdon CR5 1HB ## **4. OBJECT OF THE COMPANY** To relieve the needs of the retired in the area of benefit in the manner which now is or hereinafter may be deemed by law to be charitable by associating with the Local and other Statutory Authorities, voluntary organisations and inhabitants in a common effort to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the retired. (The ‘area of benefit’ is ‘the Parish of Old Coulsdon together with such parts of Coulsdon, Purley, Kenley and Whyteleafe as fall within a radius of 3.5 miles of the Centre’) ## **5. ORGANISATIONAL STRUCTURE** - a. The responsibility for the management of the Centre is with a Management Committee that consists of the Directors. The members of the Committee are subject to annual re-election. Members during the period of this report were: Mr T Sales Mr M Fox Chairman Mr J Griffiths Mr D Caddick Mr R Rowland Treasurer Mrs J Stollery Mrs K Singh Secretary Note: - (i) The Committee met on four occasions over the period – 25 October 2023, 26 January 2024 AGM), and 11 June 2024. (ii) All members of the Committee are unpaid volunteers. - b. The Members, who are involved in administrative roles within the Centre, are: Mrs I Holah (Manager) Mrs Simone Lane (Assistant. Manager) Mrs J. Rowland Note: - (i) Except for the Centre Manager and Asst. Manager all other Members are unpaid volunteers. (ii) The Members met once at the Annual General Meeting on 24 January 2024. - c. Support services are also provided by: Volunteers Approximately 50 volunteers help in ## **OLD COULSDON CENTRE** (Private Limited Company – Limited by Guarantee) (Company No 8075005 / Charity No 1147569) Grange Park Coulsdon Road Old Coulsdon CR5 1EH Tel: 01737 554386 / Email: occr@btinternet.com ## **OLD COULSDON CENTRE** ## **(for the retired)** the running of the Centre. Croydon Neighbourhood Care Association Croydon Voluntary Action Mr David Sawer These are ‘umbrella’ charities that provide training, advice, and opportunities to network with other charities in Croydon involved with helping local retired people. Provides support regarding Health & Safety issues within the Centre. Mrs Rebecca Ross Independent Examiner - d. Other relevant organizations and persons are: - Barclays Bank plc, Wimbledon Branch, 8 Alexandra Road, Wimbledon SW19 7JZ - Markel (UK) Ltd and DAS Commercial Legal Expenses Insurance are the insurers of our Property, Employers and Trustees Liability cover. - QBE Insurance (Europe) Ltd are the insurers of our minibus. ## **6. FINANCES** Operating loss before depreciation of £3634 was £12754 compared to profit of £14087 for 2022/23. Our total income including donations and legacies was £63179 set against our operating costs of £79567. Our challenge is to increase donations to meet this typical annual deficit We are particularly grateful to Old Coulsdon Bowling Club who gave us a donation of £3000 The 200 club netted £4385 this year. We continue to publicise the club, and we hope numbers will steadily increase We also acknowledge the financial help we receive from a number of local benefactors and organisations not mentioned above without whom the financial position of the Centre would have a more critical curve than it has. ## **7. GENERAL** The Centre has been fully operational over the last year, being open for 247 days providing 1,967 meals, 896 snacks and support for 634 people who dropped in for a tea coffee and a ## **OLD COULSDON CENTRE** (Private Limited Company – Limited by Guarantee) (Company No 8075005 / Charity No 1147569) Grange Park Coulsdon Road Old Coulsdon CR5 1EH Tel: 01737 554386 / Email: occr@btinternet.com ## **OLD COULSDON CENTRE (for the retired)** chat. The minibus was in operation for 172 days covering 6,199 miles and carrying 3,484 passengers. Over this period, we have provided weekly activities for our clients including film shows, craft sessions, games, quizzes, bingo and monthly fish and chips lunches. Also, special celebratory cooked lunches such as Battle of Britain, Valentine’s Day, and Christmas together with other lunch parties. afternoon tea parties and salad lunches all of which are well attended and much enjoyed by our clients. Outings have been arranged to Worthing, Eastbourne and local Garden Centres. The monthly lunch and film Club introduced to attract new retired clients has been a great success and has a waiting list. The local community Police and Age UK have visited the Centre speaking to clients. We have provided support to the Royal Air Forces Association, St Lawrence Hospital Retirement Group, Old Coulsdon Women’s Institute, and Croydon Hearing Resource Centre and other organisations who use our facilities during the evenings. Our underlying client base remains stable. The Centre maintains and reviews regularly an Adult Protection and Health & Safety policy, together with several other policies including a Food Preparation Policy and formal terms relating to the hire of the Centre. The Directors are very appreciative of the enthusiastic support provided by the Manager, Iris Holah, and Assistant Manager Simone Lane for not just running the Centre efficiently but making it a warm and welcoming facility. A big thank you to the 50 volunteers for their support without which we would not be able to operate. ## **8. MINIBUS** The Minibus is over 14 years old having come into service in January 2010. It has provided a good service over the years but more recently repairs and general running costs have increased substantially and are unlikely to diminish. Also, the current fuel consumption and emissions, whilst acceptable to 2010 are now very poor when compared with the new generation of eco-friendly vehicles of similar size and availability. A new generation of Fiat Commercial vehicles (the minibus base) should have been available in the Autumn of 2023 but there have been numerous delays for one reason or another. Finally, the production line is now moving and we are advised that the new van carcass should be available in late August 2024. The converters have advised the finished product (Mini Bus) should be available by late September 2024. ## **OLD COULSDON CENTRE** (Private Limited Company – Limited by Guarantee) (Company No 8075005 / Charity No 1147569) Grange Park Coulsdon Road Old Coulsdon CR5 1EH Tel: 01737 554386 / Email: occr@btinternet.com ## **OLD COULSDON CENTRE** ## **(for the retired)** Also, our current minibus does not meet the ULEZ regulations but mini busses used for the benefit of carrying elderly passengers, many with walking aids can apply for exemption for two years which we successfully applied for. Currently, under the ULEZ scrappage scheme OCCR should be entitled to compensation of a minimum of £7,000. (subject to availability of funds) An Electric version has been considered but the substantial increase in purchase costs would be financially challenging together with a lack of security for the vehicle and availability of electric charging points in Old Coulsdon near the Centre which are not currently available. ## **9. THE FUTURE** We continue in our aim to improve our services to retired and elderly people in the area, working together with local organisations. To seek new volunteers to help in the Centre and with the minibus who are subject to DBS checks. We endeavour to maintain sufficient capital to maintain our services and to do so when necessary, by fund raising efforts. Signed: Tony Sales Director / Chairman Tony sales Signed: David Caddick Director / Treasurer David Caddick Date 29 January 2025 ## **OLD COULSDON CENTRE** (Private Limited Company – Limited by Guarantee) (Company No 8075005 / Charity No 1147569) Grange Park Coulsdon Road Old Coulsdon CR5 1EH Tel: 01737 554386 / Email: occr@btinternet.com ## **Old Coulsdon Centre** ## **Balance Sheet detailed** ||**As at**
**30/06/2024**
**As at**
**30/06/2023**| |---|---| |**Fixed assets**
buildings: buildings
100.00
100.00
FA1: NEW KITCHEN
410.48
547.30
FA2: CENTRE CHAIRS
992.78
1,323.70
FA3: PROJECTOR AND SCREEN
538.60
718.13
FA4: TOILETS
100.00
100.00
FA5: MINIBUS
8,960.25
11,947.00
**Total Fixed assets**
**11,102.11**
**14,736.13**
**Current assets**
1: Barclays current account
12,296.28
41,087.27
2: CAF deposit account
-
-
3: Centre Cash Transactions
611.02
(2.64)
4: Apetito Meal stocks
746.16
666.36
5: Virgin Money Deposit
-
-
6: Barclays Fund Raising Account
67.50
1,422.50
CamCount31: Cambridge and Counties Account
110,839.15
-
Mon90: Monmouthshire Building Society Charity 90
-
92,141.02
MonInst: Monmouthshire Building Society Instant Deposit Account
-
-
**Total Current assets**
**124,560.11**
**135,314.51**
**Liabilities**
Z04: Accounts Payable
-
-
**Total Liabilities**
**-**
**-**
**Net Asset surplus (deficit)**
**135,662.22**
**150,050.64**
**Reserves**
Excess/(deficit) to date
(14,388.42)
25,061.46
DJ Haskins Bequest: DJ Haskins Bequest Fund
74,561.30
74,561.30
Genres: General Reserve
1,066.79
1,066.79
Maintres: Maintenance Reserve
20,000.00
20,000.00
Minibus replacement: Minibus replacement reserve
13,253.00
12,553.00
Z01: Starting balances
41,869.55
5,861.09
Z03: Gains/(losses) on reval of fixed assets
(700.00)
10,947.00
**Total Reserves**
**135,662.22**
**150,050.64**|100.00
100.00
410.48
547.30
992.78
1,323.70
538.60
718.13
100.00
100.00
8,960.25
11,947.00| ||**Represented by Funds**|| |---|---|---| |General (Unrestricted)|108,462.22|125,550.64| |Designated|-|-| |Restricted|27,200.00|24,500.00| |**Total**|**135,662.22**|**150,050.64**| (18 November 2024 12:18 pm) Page 1 of 1 ## **Old Coulsdon Centre** ## **Statement of Financial Activities For the period from 01 July 2023 to 30 June 2024** ||**Unrestricted**|**Restricted**|**Endowment**|**Total**|**Prior year**| |---|---|---|---|---|---| ||**funds**|**funds**|**funds**|**funds**|**total funds**| |**Receipts**|||||| |Donations and legacies|21,224.67|-|-|21,224.67|58,105.44| |Income from charitable activities|843.00|-|-|843.00|-| |Other trading activities|36,608.63|700.00|-|37,308.63|35,085.50| |Investments|1,110.48|-|-|1,110.48|1,301.37| |Other income|2,692.48|-|-|2,692.48|546.83| |**Total income**|**62,479.26**|**700.00**|**-**|**63,179.26**|**95,039.14**| |**Payments**|||||| |Raising funds|6,150.00|-|-|6,150.00|2,800.00| |Expenditure on charitable activities|-|-|-|-|-| |Other expenditure|73,417.68|-|-|73,417.68|67,177.68| |**Total expenditure**|**79,567.68**|**-**|**-**|**79,567.68**|**69,977.68**| |**Net income / (expenditure) resources before transfer**|**(17,088.42)**|**700.00**|**-**|**(16,388.42)**|**25,061.46**| |**Transfers:**|||||| |Gross transfers between funds - in|-|-|-|-|-| |Gross transfers between funds - out|-|-|-|-|-| |**Other recognised gains / losses**|||||| |Gains/losses on investment assets|-|-|-|-|-| |Gains on revaluation, fixed assets, charity's own use|(700.00)|-|-|(700.00)|10,947.00| |**Net movement in funds**|**(17,788.42)**|**700.00**|**-**|**(17,088.42)**|**36,008.46**| |**Reconciliation of funds**|||||| |**Total funds brought forward**|**125,550.64**|**24,500.00**|**-**|**150,050.64**|**124,989.18**| |**Total funds carried forward**|**107,762.22**|**25,200.00**|**-**|**132,962.22**|**160,997.64**| (25 November 2024 9:28 am) Page 1 of 1 Rebecca Ross CharteredAccourrtani FCA Okl Torihv Re￿r￿a GranyD Park 21 Ilo¥ern￿r 2024 SLWrny CRS IEH DoarTru$tee Ir*•p•nd•Tht E¥amIn*￿n oflho S¢•t•rn•rt• Iwth• y•w •nd•d Jil Jun• 2074 I wjrrte ID rQa￿ d my •xanththn crflh• Stal•m￿￿te{th￿ 30 Juno 2024 l **vp Out MY*￿11￿110￿ ovtrthè Past*￿￿0 and have the I￿￿t Charty CLW#i¥ p￿d￿cO In dlltng so. This glid￿co sob out IhB Gleps bB IhD dooJnBnts lo b• I wn l088gd Ic* say I lowd au ID be ￿ aFdor￿& aitenbtsrt*t￿ wukes dscloEur8 hi th8 nnancid slal8mÉnL8 or lo Chafjty Comml55iOn. previDU5 I Iokmd thg aEuwrting recDrd5 tobq kngDDa ordw Ind Ihy ww¥ asy 10 104ow and Tro ma￿n81 n*$slalmfiL8 w8r8 Iwr&l. Wth Ih¥*s lo Imi with tho EINODth#Jhning orfthrd Wth r*Ja￿& YeurB RgbB¢¢a Ross ## Rebecca Ross ## Chartered Accountant , FCA Old Coulsdon Centre for the Retired Grange Park Old Coulsdon Surrey CR5 1EH Beltane Dean Oak Lane Leigh, Surrey RH2 8PZ 21 November 2024 Dear Trustees ## **Independent Examination of the Financial Statements for the year ended 30 June 2024** I write in respect of my independent examination of the financial statements for the year ended 30 June 2024. I have carried out my examination over the past weeks and have used the latest Charity Commission guidance in doing so. This guidance sets out the steps which should be followed, the documents to be reviewed and the testing which should occur. I am pleased to say that I found all to be in order and nothing came to my attention which requires disclosure in the financial statements or to the Charity Commission. As with previous years, I found the accounting records to be in good order and they were clear and easy to follow and no material misstatements were found. With thanks to David for his assistance with the smooth running of this review. With kind regards. Yours sincerely Rebecca Ross **Chartered Accountant, FCA, ICAEW**