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2024-03-31-accounts

CHARITY REGISTRATION NUMBER: 1147549

Service By Emergency Rider Volunteers (OBN) Unaudited Financial Statements

31 March 2024

MEADOWS & CO LIMITED

Chartered Accountants Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Service By Emergency Rider Volunteers (OBN)

Financial Statements

Year ended 31 March 2024

Page
Trustees' annual report 1
Independent examiner's report to the trustees 5
Statement of financial activities 6
Statement of financial position 7
Notes to the financial statements 8

Page 1

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report

Year ended 31 March 2024

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2024.

Reference and administrative details

Registered charity name

Charity registration number

Principal office

Service By Emergency Rider Volunteers (OBN)

1147549 Sunny Bank High Street Ramsden Chipping Norton Oxfordshire OX7 3AU

The trustees

Ms C Ruben Mr J Hussain Mr A Hyde Capt. K Irani Mr G K Lipscomb Mr P Smithson

Independent examiner

Mr D Kelland Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Structure, governance and management

As an unincorporated charity, the organisation is controlled by its constitution at latest issue as ratified at Annual General or Extraordinary General Meetings.

Recruitment and appointment of new trustees

New Trustees are recruited and elected from the charity's membership as required.

Page 2

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2024

Objectives and activities

SERV OBN has been formed to provide a "professional" framework organisation allowing its members to fulfil their personal objectives of serving their community in a manner commensurate with their skills, experience and interest.

The framework includes the provision of specialist training, access to and the use of fully expensed motorcycles and 4x4 vehicles, the authority to operate within the scope of Service Level Agreements in place with NHS hospitals and the opportunity to have their advance motorcycle rider skills assessed by suitably qualified personnel.

The frame work approach results in the provision of a motorcycle courier service, provided to or from NHS establishments and provided free of charge, transporting blood, blood products, samples, human donor milk, medical supplies or medical equipment, in turn resulting in the relief of sickness and suffering.

Public Benefit

The Trustees have due regard to guidance published by the Charities Commission regarding Public Benefit.

Achievements and performance

Provision of transport services to the benefit of the public

For historical reasons the operational year for the charity is per the calendar year, i.e. from 1st January to 31st December.

Hence the following statistics relate to the period 1st January to 31st December 2023.

Total fulfilled request for transportation 3,204 (3,357).

Comprising:

2023 2022
Blood 382 514
Platelets 645 759
Samples 2,398 1,948
Milk 554 484
Medication 4
Reagents 31
Miscellaneous 74 29

Human Donor Milk Statistics

2023 Total quantity of milk collected in litres 1,473 Number of Donor Mums 194 Total quantity of milk sent to other units in litres 292

The number of babies fed at other Neonatal Units using JR Milk Bank is not known but is significant.

The charity operates a fleet of 17 dedicated and fully liveried motorcycles and 3 4x4 vehicles in the provision of our service.

Page 3

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2024

Achievements and performance (continued)

Significant activities undertaken for the benefit of the public

Requests for the transportation of items by SERV OBN are initiated by NHS clinical staff. Such requests generally fall into the following categories:

 The transportation of items needed for a specific individual or procedure or in response to an incident or circumstances creating exceptional demand. Such requests may be urgent or considered as an emergency.

 The transportation of human donor milk used to feed premature babies, significantly reducing development risks of potentially fatal bowel conditions. In these circumstances SERV OBN members will collect pre-prepared donations from the donors and deliver as required to requesting NHS establishment. Also they transport from the John Radcliffe Hospital Oxford, Human Milk Bank to other hospitals, Neonatal Units within SERV OBN operating region which do not have their own Human Milk Bank.

 SERV OBN members may be involved in "relay" services in all the categories above, involving rendezvous with other similar groups where items are being transported onto, outside or through our region.

Financial review

Fundraising during 2022/23 remained focused on gaining support from companies along with local community groups such as Rotary, Women Institute, Inner Wheel, Probus, Church Groups, Freemasons etc, and public collections at events and at retail outlets such as supermarkets. The public again responded positively with donations during the year.

Total income raised during fiscal 2022/23 was

2024 2023
£ £
Corporate and community presentations, personal donations and
events 61,231 67,882
Supermarket collections 43,207 37,817
Subscriptions 650 1,120
Sales of merchandise 694 386
Donated services 4,759

Page 4

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2024

Plans for future periods

The Charity continues to enjoy the support from Masonic Lodges, Rotary Clubs, Inner Wheel Clubs, Lions Groups, Women Institute Groups, and various social groups.

With the support of the National Lottery and Mark Benevolent Fund the Charity has able to add a further four wheeled vehicle to its fleet, a Mercedes Benz Citan van - bringing the total number of 4 wheeled vehicles operated by the Charity to three.

The Charity will be continuing the policy of replacing the aging fleet of Yamaha FJR 1300 motorcycles Blood Bikes with BMW R1250RT SERV OBN Blood Bike motorcycles.

The Charity continues its support of the NICU - Human Milk Bank at John Radcliffe Hospital Oxford. During the year a total of 1,473 litres DMB was collected from domestic addresses of 194 mothers and delivered to John Radcliffe Human Milk Bank. 292 litres of processed DMB was also delivered from the John Radcliffe Hospital Human Milk Bank to Wexham Park Hospital, Northampton General Hospital, Milton Keynes Hospital, and Stoke Mandeville Hospital.

In summary for 2023/24 SERV OBN can be proud of having provided a high level of service to the NHS establishments within the Counties of Oxfordshire, Buckinghamshire, Berkshire, and Northamptonshire.

The Board of Trustees aim to free reserves in unrestricted funds at a level which equates to approximately three months of unrestricted Charitable expenditure. The Board of Trustees consider that this level will provide sufficient funds to respond to the day to day running costs of the fleet and ensure that support and governance costs are covered.

The trustees' annual report was approved on 16 August 2024 and signed on behalf of the board of trustees by:

Kamran Irani (Oct 2, 2024 16:48 GMT+1)

Capt. K Irani Trustee

Page 5

Service By Emergency Rider Volunteers (OBN)

Independent Examiner's Report to the Trustees of Service By Emergency Rider Volunteers (OBN)

Year ended 31 March 2024

I report to the trustees on my examination of the financial statements of Service By Emergency Rider Volunteers (OBN) ('the charity') for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr D Kelland Independent Examiner

Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Page 6

Service By Emergency Rider Volunteers (OBN)

Statement of Financial Activities

Year ended 31 March 2024

2024 2023
Unrestricted
fundsTotal funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 4 104,438 104,438 115,699
Other trading activities 5 1,344 1,344 1,506
Investment income 6 785 785 142
Other income 7 4,759
-------------------------------- -------------------------------- --------------------------------
Total income 106,567 106,567 122,106
================================ ================================ ================================
Expenditure
Expenditure on raising funds:
Costs of raising donations and legacies 8 694 694 1,163
Expenditure on charitable activities 9,10 105,478 105,478 105,162
Other expenditure 12 1,000 1,000
-------------------------------- -------------------------------- --------------------------------
Total expenditure 107,172 107,172 106,325
================================ ================================ ================================
-------------------------------- -------------------------------- --------------------------------
Net (expenditure)/income and net movement in funds (605) (605) 15,781
================================ ================================ ================================
Reconciliation of funds
Total funds brought forward 197,288 197,288 181,507
-------------------------------- -------------------------------- --------------------------------
Total funds carried forward 196,683 196,683 197,288
================================ ================================ ================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 15 form part of these financial statements.

Page 7

Service By Emergency Rider Volunteers (OBN)

Statement of Financial Position

31 March 2024
2024 2023
Note £ £ £ £
Fixed assets
Tangible fixed assets 17 80,274 80,892
Current assets
Stocks 18 1,727 1,388
Debtors 19 15,449 14,922
Cash at bank and in hand 107,059 106,184
-------------------------------- --------------------------------
124,235 122,494
Creditors: amounts falling due
within one year 20 7,826 6,098
-------------------------------- --------------------------------
Net current assets 116,409 116,396
-------------------------------- --------------------------------
Total assets less current liabilities 196,683 197,288
-------------------------------- --------------------------------
Net assets 196,683 197,288
================================ ================================
Funds of the charity
Unrestricted funds 196,683 197,288
-------------------------------- --------------------------------
Total charity funds 21 196,683 197,288
================================ ================================

These financial statements were approved by the board of trustees and authorised for issue on 16 August 2024, and are signed on behalf of the board by:

PG Smithson

Kamran Irani (Oct 2, 2024 16:48 GMT+1) Capt. K Irani Trustee

PG Smithson (Oct 3, 2024 09:57 GMT+1)

Mr P Smithson Trustee

The notes on pages 8 to 15 form part of these financial statements.

Page 8

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements

Year ended 31 March 2024

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Sunny Bank, High Street, Ramsden, Chipping Norton, Oxfordshire, OX7 3AU.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Page 9

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Page 10

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Plant and machinery - 25% reducing balance
Motor vehicles - 25% reducing balance
Computer equipment - 33% straight line

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Donations
Donations 61,231 61,231
Store Collections 43,207 43,207
Grants
Grants receivable National Lottery
-------------------------------- -------------- --------------------------------
104,438 104,438
================================ ============== ================================

Page 11

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

4. Donations and legacies (continued)

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Donations
Donations 61,382 6,500 67,882
Store Collections 37,817 37,817
Grants
Grants receivable National Lottery 10,000 10,000
-------------------------------- ----------------------- --------------------------------
109,199 6,500 115,699
================================ ======================= ================================

5. Other trading activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Membership fees 650 650 1,120 1,120
Shop income 694 694 386 386
----------------------- ----------------------- ----------------------- -----------------------
1,344 1,344 1,506 1,506
======================= ======================= ======================= =======================
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Bank interest 785 785 142 142
============== ============== ============== ==============
7. Other income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Donated services 4,759 4,759
============== ============== ======================= =======================
8. Costs of raising donations and legacies
Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Blood Bike Shop 694 694 1,163 1,163
============== ============== ======================= =======================

Page 12

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

9. Expenditure on charitable activities by fund type

Unrestricted Restricted Total Funds
Funds Funds 2024
£ £ £
Charitable activities 104,625 104,625
Support costs 853 853
-------------------------------- -------------- --------------------------------
105,478 105,478
================================ ============== ================================
Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Charitable activities 102,347 2,178 104,525
Support costs 637 637
-------------------------------- ----------------------- --------------------------------
102,984 2,178 105,162
================================ ======================= ================================

10. Expenditure on charitable activities by activity type

Activities
undertaken Support Total funds Total fund
directly costs 2024 2023
£ £ £ £
Charitable activities 104,625 104,625 104,525
Governance costs 853 853 637
-------------------------------- -------------- -------------------------------- --------------------------------
104,625 853 105,478 105,162
================================ ============== ================================ ================================
Support costs
Charitable
activities Total 2024 Total 2023
£ £ £
Premises 824 824 303
Communications and IT 229 229 484
General office 236 236 72
Finance costs 88 88 87
Insurance 1,591 1,591 698
Repairs and renewals 122 122 582
Telephone 3,482 3,482 2,562
Postage and stationery 141 141 275
Fuel costs 28,204 28,204 30,369
Vehicle licences and insurance 11,008 11,008 10,952
Vehicle repairs 27,583 27,583 29,120
Protective clothing 3,493 3,493 270
Depreciation 26,786 26,786 28,446
Advertising 838 838 305
-------------------------------- -------------------------------- --------------------------------
104,625 104,625 104,525
================================ ================================ ================================

11. Support costs

Page 13

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

12. Other expenditure

Unrestricted Total Funds Unrestricted Total Funds
Funds 2024 Funds 2023
£ £ £ £
Stability Testing 1,000 1,000
======================= ======================= ============== ==============
13. Net (expenditure)/income
Net (expenditure)/income is stated after charging/(crediting):
2024 2023
£ £
Depreciation of tangible fixed assets 26,786 27,056
Loss on disposal of heritage assets 1,389
============================ ============================
14. Independent examination fees
2024 2023
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 853 788
============== ==============

15. Staff costs

The average head count of employees during the year was Nil (2023: Nil).

No employee received employee benefits of more than £60,000 during the year (2023: Nil).

16. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

17. Tangible fixed assets

Plant and Motor
machinery vehicles Equipment Total
£ £ £ £
Cost
At 1 April 2023 3,704 244,506 4,116 252,326
Additions 193 25,975 26,168
----------------------- -------------------------------- ----------------------- --------------------------------
At 31 March 2024 3,897 270,481 4,116 278,494
======================= ================================ ======================= ================================
Depreciation
At 1 April 2023 2,710 165,148 3,576 171,434
Charge for the year 298 26,339 149 26,786
----------------------- -------------------------------- ----------------------- --------------------------------
At 31 March 2024 3,008 191,487 3,725 198,220
======================= ================================ ======================= ================================
Carrying amount
At 31 March 2024 889 78,994 391 80,274
======================= ================================ ======================= ================================
At 31 March 2023 994 79,358 540 80,892
======================= ================================ ======================= ================================

Page 14

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

18. Stocks

2024 2023
£ £
Finished goods and goods for resale 1,727 1,388
======================= =======================
Debtors
2024 2023
£ £
Prepayments and accrued income 12,271 13,229
Other debtors 3,178 1,693
---------------------------- ----------------------------
15,449 14,922
============================ ============================

19. Debtors

20. Creditors: amounts falling due within one year

2024 2023
£ £
Trade creditors 1,056
Accruals and deferred income 840 788
Other creditors 5,930 5,310
----------------------- -----------------------
7,826 6,098
======================= =======================

21. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At
At 31 March 20
1 April 2023 Income Expenditure Transfers 24
£ £ £ £ £
General funds 197,288 106,567 (107,172) 196,683
================================ ================================ ================================ ============== ================================
At
At 31 March 20
1 April 2022 Income Expenditure Transfers 23
£ £ £ £ £
General funds 172,505 115,606 (104,147) 13,324 197,288
================================ ================================ ================================ ============================ ================================

Page 15

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2024

21. Analysis of charitable funds (continued)

Restricted funds

Restricted funds
At
At 31 March 20
1 April 2023 Income Expenditure Transfers 24
£ £ £ £ £
NHSCT
Oxfordshire
Freemasons
-------------- -------------- -------------- -------------- --------------
============== ============== ============== ============== ==============
At
At 31 March 20
1 April 2022 Income Expenditure Transfers 23
£ £ £ £ £
NHSCT 9,002 (2,178) (6,824)
Oxfordshire
Freemasons 6,500 (6,500)
----------------------- ----------------------- ----------------------- ---------------------------- --------------
9,002 6,500 (2,178) (13,324)
======================= ======================= ======================= ============================ ==============

22. Analysis of net assets between funds

Unrestricted Total Funds
Funds 2024
£ £
Tangible fixed assets 80,273 80,273
Current assets 124,235 124,235
Creditors less than 1 year (7,825)
(7,825)
-------------------------------- --------------------------------
Net assets 196,683 196,683
================================ ================================
Unrestricted Total Funds
Funds 2023
£ £
Tangible fixed assets 80,892 80,892
Current assets 122,494 122,494
Creditors less than 1 year (6,098)
(6,098)
-------------------------------- --------------------------------
Net assets 197,288 197,288
================================ ================================