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2022-03-31-accounts

CHARITY REGISTRATION NUMBER: 1147549

Service By Emergency Rider Volunteers (OBN) Unaudited Financial Statements

31 March 2022

MEADOWS & CO LIMITED

Chartered Accountants Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Service By Emergency Rider Volunteers (OBN)

Financial Statements

Year ended 31 March 2022

Page
Trustees' annual report 1
Independent examiner's report to the trustees 5
Statement of financial activities 6
Statement of financial position 7
Notes to the financial statements 8

Page 1

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report

Year ended 31 March 2022

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2022.

Reference and administrative details

Registered charity name

Charity registration number

Principal office

Service By Emergency Rider Volunteers (OBN)

1147549 Sunny Bank High Street Ramsden Chipping Norton Oxfordshire OX7 3AU

The trustees

Capt K Irani Mr G K Lipscomb Mrs M A Pollock (Resigned 30 July 2021) Mr P Smithson Mr A F Stacey (Resigned 29 October 2021) Ms C Ruben Mr J Hussain (Appointed 11 February 2022) Mr S Cooper (Resigned 13 February 2022) Mr A Hyde (Appointed 9 November 2021)

Independent examiner Mr D Kelland Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Structure, governance and management

As an unincorporated charity, the organisation is controlled by its constitution at latest issue as ratified at Annual General or Extraordinary General Meetings.

Recruitment and appointment of new trustees

New Trustees are recruited and elected from the charity's membership as required.

Page 2

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2022

Objectives and activities

SERV OBN has been formed to provide a "professional" framework organisation allowing its members to fulfil their personal objectives of serving their community in a manner commensurate with their skills, experience and interest.

The framework includes the provision of specialist training, access to and the use of fully expensed motorcycles and 4x4 vehicles, the authority to operate within the scope of Service Level Agreements in place with NHS hospitals and the opportunity to have their advance motorcycle rider skills assessed by suitably qualified personnel.

The frame work approach results in the provision of a motorcycle courier service, provided to or from NHS establishments and provided free of charge, transporting blood, blood products, samples, human donor milk, medical supplies or medical equipment, in turn resulting in the relief of sickness and suffering.

Public Benefit

The Trustees have due regard to guidance published by the Charities Commission regarding Public Benefit.

Achievements and performance

Provision of transport services to the benefit of the public

For historical reasons the operational year for the charity is calendar, i.e. from 1st January to 31st December.

Hence the following statistics relate to the period 1st January to 31st December 2021.

Total fulfilled request for transportation Total fulfilled request for transportation 3,463
Comprising:
Blood 319
Platelets 811
Samples 1,823
Human Donor Milk collections 557
Miscellaneous runs 56

The charity operates a fleet of 17 dedicated and fully liveried motorcycles and 2 4x4 vehicles in the provision of our service.

Page 3

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2022

Achievements and performance (continued)

Significant activities undertaken for the benefit of the public

Requests for the transportation of items by SERV OBN are initiated by NHS clinical staff. Such requests generally fall into the following categories:

Financial review

Fundraising during 2021/22 remained focused on gaining support from companies along with local community groups such as Rotary, Women Institute, Inner Wheel, Probus, Church Groups, Freemasons etc, fortunately public collections at events and at retail outlets such as supermarkets have been recommenced after Covid-19. The public again responded positively with donations during the year.

Total income raised during fiscal 2021/22 was

2022 2021
£ £
Corporate and community presentations, personal donations and
events 67,499 95,075
Supermarket collections 35,020 167
Subscriptions 1,538 1,715
Sales of merchandise 1,787 569
Donated services 3,900 9,157

Page 4

Service By Emergency Rider Volunteers (OBN)

Trustees' Annual Report (continued)

Year ended 31 March 2022

Plans for future periods

The Charity has continued to receive support from various Masonic Lodges, Rotary Clubs and various social groups. Since the lifting of COVID 19 restrictions the Charity has been able to resume store collections which have been of further assistance in supporting the financial position of the Charity.

During the course of the year the Charity has introduced 2 new BMW R1250RT bikes in full blood bike specification in anticipation of retiring some very high milage Blood Bikes from its Fleet. Looking ahead future bike replacements will then possible be BMW R1250RT's and the Yamaha FJR 1300 bikes will in time be phased out of the Charities fleet.

The Charity continues its excellent relationship with BP in which BP allow purchase of fuel at advantages' prices.

The Charity's relationship with Renault UK has now ended with the return of the Dacia Duster. The Charity is in discussion with other SUV manufacturers for the possibility of a loan vehicle as a replacement.

The Relay of samples and medication with other Blood Bike Groups continues to increase. The Relays remain mainly during the day.

The Charities support to the NICU - Human Milk Bank at John Radcliffe Hospital continues. Total quantity of 1,907 Litres of Donated Human Milk was collected in the period from 205 mothers in the programme.

In Summary for 2021/22 SERV OBN can be proud of having provided a high level of service to the NHS at these very difficult times.

The Board of Trustees aim to free reserves in unrestricted funds at a level which equates to approximately three months of unrestricted Charitable expenditure. The Board of Trustees consider that this level will provide sufficient funds to respond to the day to day running costs of the fleet and ensure that support and governance costs are covered. The Board of Trustees consider that a level of 3 months is sufficient given flexibility of fundraising through store collections and other public events.

The trustees' annual report was approved on 22 July 2022 and signed on behalf of the board of trustees by:

Kamran Irani

Kamran Irani (Aug 31, 2022 14:15 GMT+1)

Capt K Irani Trustee

Page 5

Service By Emergency Rider Volunteers (OBN)

Independent Examiner's Report to the Trustees of Service By Emergency Rider Volunteers (OBN)

Year ended 31 March 2022

I report to the trustees on my examination of the financial statements of Service By Emergency Rider Volunteers (OBN) ('the charity') for the year ended 31 March 2022.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr D Kelland Independent Examiner

Headlands House 1 Kings Court Kettering Parkway Kettering NN15 6WJ

Page 6

Service By Emergency Rider Volunteers (OBN)

Statement of Financial Activities

Year ended 31 March 2022

2022 2021
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 60,769 41,750 102,519 95,242
Other trading activities 5 3,325 3,325 2,284
Investment income 6 6 6 9
Other income 7 3,900 3,900 9,157
---------------------------- ---------------------------- -------------------------------- --------------------------------
Total income 68,000 41,750 109,750 106,692
============================ ============================ ================================ ================================
Expenditure
Expenditure on raising funds:
Costs of raising donations and
legacies 8 693 693 202
Expenditure on charitable activities 9,10 107,952 5,078 113,030 94,441
Other expenditure 12 5,140 5,140
-------------------------------- ---------------------------- -------------------------------- --------------------------------
Total expenditure 113,785 5,078 118,863 94,643
================================ ============================ ================================ ================================
-------------------------------- ---------------------------- -------------------------------- --------------------------------
Net (expenditure)/income and net
movement in funds (45,785) 36,672 (9,113) 12,049
================================ ============================ ================================ ================================
Reconciliation of funds
Total funds brought forward 187,495 3,125 190,620 178,572
-------------------------------- ---------------------------- -------------------------------- --------------------------------
Total funds carried forward 141,710 39,797 181,507 190,620
================================ ============================ ================================ ================================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 15 form part of these financial statements.

Page 7

Service By Emergency Rider Volunteers (OBN)

Statement of Financial Position

31 March 2022
2022 2021
Note £ £ £ £
Fixed assets
Tangible fixed assets 17 96,647 83,783
Current assets
Stocks 18 2,173 2,610
Debtors 19 13,980 16,464
Cash at bank and in hand 76,147 94,051
---------------------------- --------------------------------
92,300 113,125
Creditors: amounts falling due
within one year 20 7,440 6,287
---------------------------- --------------------------------
Net current assets 84,860 106,838
-------------------------------- --------------------------------
Total assets less current liabilities 181,507 190,621
-------------------------------- --------------------------------
Net assets 181,507 190,621
================================ ================================
Funds of the charity
Restricted funds 39,797 3,125
Unrestricted funds 141,710 187,495
-------------------------------- --------------------------------
Total charity funds 21 181,507 190,620
================================ ================================

These financial statements were approved by the board of trustees and authorised for issue on 22 July 2022, and are signed on behalf of the board by:

Kamran Irani

Kamran Irani (Aug 31, 2022 14:15 GMT+1)

Capt K Irani Trustee

Mr P Smithson Trustee

The notes on pages 8 to 15 form part of these financial statements.

Page 8

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements

Year ended 31 March 2022

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Sunny Bank, High Street, Ramsden, Chipping Norton, Oxfordshire, OX7 3AU.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or

commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Page 9

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Page 10

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Plant and machinery - 25% reducing balance
Motor vehicles - 25% reducing balance
Computer equipment - 33% straight line

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date. For the purposes of impairment testing, when it is not possible to estimate the recoverable amount of an individual asset, an estimate is made of the recoverable amount of the cash-generating unit to which the asset belongs. The cash-generating unit is the smallest identifiable group of assets that includes the asset and generates cash inflows that largely independent of the cash inflows from other assets or groups of assets.

Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

4. Donations and legacies

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Donations
Donations 25,749 41,750 67,499
Store Collections 35,020 35,020
---------------------------- ---------------------------- --------------------------------
60,769 41,750 102,519
============================ ============================ ================================
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Donations
Donations 84,075 11,000 95,075
Store Collections 167 167
---------------------------- ---------------------------- ----------------------------
84,242 11,000 95,242
============================ ============================ ============================

Page 11

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

5. Other trading activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Membership fees 1,538 1,538 1,715 1,715
Shop income 1,787 1,787 569 569
----------------------- ----------------------- ----------------------- -----------------------
3,325 3,325 2,284 2,284
======================= ======================= ======================= =======================
Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Bank interest 6 6 9 9
============== ============== ============== ==============
Other income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Donated services 3,900 3,900 9,157 9,157
======================= ======================= ======================= =======================
Costs of raising donations and legacies
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Blood Bike Shop 693 693 202 202
============== ============== ============== ==============
Expenditure on charitable activities by fund type
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Charitable activities 107,052 5,078 112,130
Support costs 900 900
-------------------------------- ----------------------- --------------------------------
107,952 5,078 113,030
================================ ======================= ================================
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Charitable activities 86,567 7,875 94,441
Support costs
---------------------------- ----------------------- ----------------------------
86,567 7,875 94,441
============================ ======================= ============================

6. Investment income

7. Other income

8. Costs of raising donations and legacies

9. Expenditure on charitable activities by fund type

Page 12

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

10. Expenditure on charitable activities by activity type

Activities
undertaken Support Total funds Total fund
directly costs 2022 2021
£ £ £ £
Charitable activities 112,130 112,130 94,441
Governance costs 900 900
-------------------------------- -------------- -------------------------------- ----------------------------
112,133 897 113,030 94,441
================================ ============== ================================ ============================
11. Support costs
Charitable
activities Total 2022 Total 2021
£ £ £
Premises 188 188
Communications and IT 88 88 102
General office 206 206 150
Finance costs 114 114 126
Insurance 667 667 639
Repairs and renewals 1,090 1,090 5
Telephone 2,822 2,822 2,010
Postage and stationery 611 611 817
Fuel costs 26,312 26,312 17,485
Vehicle licences and insurance 12,935 12,935 13,407
Vehicle repairs 33,122 33,122 29,480
Protective clothing 1,713 1,713 1,990
Depreciation 32,262 32,262 28,229
-------------------------------- -------------------------------- ----------------------------
112,130 112,130 94,441
================================ ================================ ============================
12. Other expenditure
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Stability Testing 5,140 5,140
======================= ======================= ============== ==============
13. Net (expenditure)/income
Net (expenditure)/income is stated after charging/(crediting):
2022 2021
£ £
Depreciation of tangible fixed assets 32,262 27,995
Loss on disposal of heritage assets 234
============================ ============================
14. Independent examination fees
2022 2021
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 900 -
============== ==============

Page 13

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

15. Staff costs

The total staff costs and employee benefits for the reporting period are analysed as follows:

2022 2021
£ £

The average head count of employees during the year was Nil (2021: Nil).

No employee received employee benefits of more than £60,000 during the year (2021: Nil).

16. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.

17. Tangible fixed assets

Plant and Motor
machinery vehicles Equipment Total
£ £ £ £
Cost
At 1 April 2021 2,817 213,043 5,573 221,433
Additions 45,126 45,126
Disposals (2,007) (2,007)
----------------------- -------------------------------- ----------------------- --------------------------------
At 31 March 2022 2,817 258,169 3,566 264,552
======================= ================================ ======================= ================================
Depreciation
At 1 April 2021 2,231 130,230 5,189 137,650
Charge for the year 147 31,987 128 32,262
Disposals (2,007) (2,007)
----------------------- -------------------------------- ----------------------- --------------------------------
At 31 March 2022 2,378 162,217 3,310 167,905
======================= ================================ ======================= ================================
Carrying amount
At 31 March 2022 439 95,952 256 96,647
======================= ================================ ======================= ================================
At 31 March 2021 586 82,813 384 83,783
======================= ================================ ======================= ================================
18. Stocks
2022 2021
£ £
Goods for resale 2,173 2,610
======================= =======================
19. Debtors
2022 2021
£ £
Prepayments and accrued income 11,205 9,822
Other debtors 2,775 6,642
---------------------------- ----------------------------
13,980 16,464
============================ ============================

Page 14

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

20. Creditors: amounts falling due within one year

2022 2021
£ £
Trade creditors 1,090 1,287
Accruals and deferred income 900
Other creditors 5,450 5,000
----------------------- -----------------------
7,440 6,287
======================= =======================

21. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At 31
1 April 2021 Income Expenditure Transfers March 2022
£ £ £ £ £
General funds 187,495 68,000 (113,785) 33,920 175,630
================================ ============================ ================================ ============================ ================================
At At 31
1 April 2020 Income Expenditure Transfers March 2021
£ £ £ £ £
General funds 178,572 95,692 (86,769) 187,495
================================ ============================ ============================ ============== ================================
Restricted funds
At At 31
1 April 2021 Income Expenditure Transfers March 2022
£ £ £ £ £
Restricted funds 30,795 (30,795)
H&T Funding for Jane 1,125 (1,125) (1,125) (1,125)
Oxon Comm Fund 2,000 (2,000) (2,000) (2,000)
NHSCT 41,750 (32,748) 9,002
----------------------- ---------------------------- ---------------------------- ---------------------------- -----------------------
3,125 41,750 (5,078) (33,920) 5,877
======================= ============================ ============================ ============================ =======================
At At 31
1 April 2020 Income Expenditure Transfers March 2021
£ £ £ £ £
Restricted funds
H&T Funding for Jane 5,000 (3,875) 1,125
Oxon Comm Fund 6,000 (4,000) 2,000
NHSCT
-------------- ---------------------------- ----------------------- -------------- -----------------------
11,000 (7,875) 3,125
============== ============================ ======================= ============== =======================

Page 15

Service By Emergency Rider Volunteers (OBN)

Notes to the Financial Statements (continued)

Year ended 31 March 2022

22. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 65,852 30,795 96,647
Current assets 89,518 2,782 92,300
Creditors less than 1 year (7,440) (7,440)
-------------------------------- -------_---------------- --------------------------------
Net assets 147,930 33,577 181,507
================================ ========_=============== ================================
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Tangible fixed assets 83,783 83,783
Current assets 113,125 113,125
Creditors less than 1 year (6,287) (6,287)
-------------------------------- -------------- --------------------------------
Net assets 190,621 190,621
================================ ============== ================================