FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
Charity Number: 1147547
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FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## Contents
Reference & Administrative Details (Year Ending 31[st] August 2023) ..................................................... 2 Trustees Report ....................................................................................................................................... 3 Structure, Governance and Management .......................................................................................... 3 Objectives and Activities ..................................................................................................................... 3 Financial Review .................................................................................................................................. 3 Trustees’ Responsibilities Statement .................................................................................................. 4 Independent Examiners Report .............................................................................................................. 4 Statement of Financial Activities (for the year ending 31[st] August 2018) .............................................. 5
## Reference & Administrative Details (Year Ending 31[st] August 2023)
## **Trustees**
Sara Quaranta (Chairperson – appointed July 4[th] , 2023 ) Aloma Seal Raylene Barnes (Appointed 13[th] October, 2022) Katherine Williams (Appointed 17[th] January, 2023) Annie Lewis (resigned 12[th] October 2023) Samantha Copus Ashleigh White (Appointed 12[th] October, 2023)
**Charity registered number** 1147547
## **Registered office**
St Mary’s C of E (aided) Primary School Link Lane Pulborough West Sussex RH20 2AN
## **Independent Examiner of the accounts**
Alan Copus 36 Northend Close Petworth West Sussex GU28 9NS
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FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## Trustees Report
Over the last year, Friends of St Mary’s has held some engaging social & community fundraising events. The increase in funds is an amazing achievement for the Events Committee. We are lucky to have the generosity of the parents and local community who support these events.
As a result, we were able to fund learning wall art for Science, Geography and History. These walls provide visual images used as teaching points to assist the children's curriculum learning. We continue to support Christmas pantomime, book bags, sports day and other benefits to the children in the school.
## Structure, Governance and Management
## **CONSTITUTION**
Friends of St Mary’s is constituted under the National Confederation of Parent Teacher Associations model constitution dated 12[th] December 2011.
The objects for the charity are to advance the education of the children in the school in particular by:
- Developing effective relationships between the staff, parents and others associated with the school.
- Engaging in activities or providing facilities or equipment which support the school and advance the education of the children.
## **METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution.
## **POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES**
Each new trustee is provided with the relevant Charity Commission publications, a copy of the Constitution and a copy of the charity Operating Framework. At a meeting with the chairperson, trustees are fully briefed on the operation of the charity and the responsibilities of the trustees.
## Objectives and Activities
## **ACTIVITIES FOR ACHIEVING OBJECTIVES**
Friends of St Mary’s runs many events throughout the year that fulfil a dual purpose of fundraising for the charity as well as providing fun activities where parents, staff and others in the local community can build relationships.
The focus this year has been on fundraising towards the learning wall art. We funded 3 walls one each for Science, History and Geography. We continued to support a number of other regularly funded items.
## **VOLUNTEERS**
The trustees are very grateful for the generous giving in terms of both finances and time. Without the free will of time by the Events Committee and many of its members much of the work of the charity would not function.
## Financial Review
## **GOING CONCERN**
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
The charity aims to maintain financial reserves equal to the regular funding requirements for a 12month period which is currently held at £2600.
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FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## **INVESTMENT POLICY AND PERFORMANCE**
The trustees have the power to make investments as they see fit.
As Friends of St Mary’s has short term funding objectives to meet the requests from the school, all funds generated are used to progress the objectives of the organisation rather than being invested. The Investment policy will be reviewed as necessary by the trustees
## **PRINCIPAL FUNDING**
Fundraising is principally achieved through the running of fundraising events and receipt of grants / charitable donations from other local fundraising bodies.
The charity continues to function without assets such as offices, equipment and vehicles. It is able to continue to function in this way due to the facilities and commitment of St Mary’s C of E (Aided) Primary School and the Trustees at their own expense.
## **FUTURE DEVELOPMENTS**
Friends of St Mary’s continues to raise money for funding short term purchases. The charity intends to continue in this way and will commit to purchases only after there is surety that the funds will be in place for those items.
## Trustees’ Responsibilities Statement
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgments and accounting estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the Trustees on 29[th] June 2024 and signed on their behalf by:
## **Aloma Seal**
## Independent Examiners Report
I have examined the accounts for the 2022/23 financial year and am able to confirm that all appropriate material documentation exists to support the accounting transactions.
I certify that the Balance Sheet that you have prepared as at 31[st] August 2023 is in accordance with the accounting transactions and closing bank account balances.
If you would like me to review the 2023/24 accounts, then I would be able to do so.
## **Alan Copus, BSc (Hons) ACMA, CGMA**
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FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## Statement of Financial Activities (for the year ending 31[st] August 2023)
**----- Start of picture text -----**
Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2022 31/08/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Fund Raising Events 15,527 12,548 - 28,075 18,824
Deposit Account Interest - 37 - 37 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
15,527 12,585 - 28,112 18,824
AR)
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 15,527 12,585 - 28,112 18,824
A3 Payments
Costs of Fundraising 21,829 14,735 - 36,564 16,071
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 21,829 14,735 - 36,564 16,071
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 21,829 14,735 - 36,564 16,071
Net of receipts/(payments) - 6,302 - 2,150 - - 8,452 2,753
A5 Transfers between funds - - - - -
A6 Cash funds last year end 11,912 3,377 - 15,289 -
Cash funds this year end 5,610 1,227 - 6,837 2,753
**----- End of picture text -----**
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FRIENDS OF ST. MARY'S C OF E (AIDED) PRIMARY SCHOOL (PULBOROUGH)
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**|**Details**||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|
|---|---|---|---|---|---|---|---|
||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Current Account||||**2,720**||**-**|
||Deposit Account||**2,889**||**1,228**||**-**|
||||**-**||**-**||**-**|
||**_Total cash funds_**||**2,889**||**3,948**||**-**|
||(agree balances w ith receipts and payments
account(s))||Agreement Error||||OK|
||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
|||||||||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
|||||||||
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
|||||||||
||**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
|**B5 Liabilities**|||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
The financial statements were approved by the Trustees on 29[th] June 2024 and signed on their behalf by:
**Aloma Seal**
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