APEEF PA TRUSTEES ANNUAL REPORT AND ACCOUNTS PERIOD FROM I AUGUST 2023 to 31 JULY 2024 Reference and adminlstration details Charity Name: APEEF PA Other Name Charity: APEEF Registered Charity Number: 1147525 CharlS principal address.. 59 Brook Green, London, W6 7BE Names of the charlty trustees who manage the charity- Olivier Coros- Chair Jeremie d'Esparbes- Treasurer Clarisse Plissonneau~ Secretary (since 20241 Cyrus Kapadia- Deputy Secretary Isince 2024) Wissam Chahine- Trustee (since 20241 Julien Eymard- Trustee Justis McEvilly- Trustee Natasha Samuel- Trustee Carine Vauchy-Trustee Corine Vauchy hos decided to step down and leave the boord of Trusteesfrom Moy 2024. Names and addresses of advisors: Bank- Barclays175 King Street, Hammersmith, London W6 9HYI Structure, governance and management Governing document.. Constitution adopted 4 April 2012 The charity is an association consisting of all the parents. guardians or carers of any pupil attending the Jacques Prévert School in Brook Green. London. Trustees are appointed or reappointed annually at the Annual General Meeting generally held in May. APEEF PA Annual Rwrt and Accounts 21)22-23 (clty r¢gistration 11475251
Objectives and activities The APEEF lin French- Association des Parents Eleves de I'Ecole Franraise de Londre5 Jacques Prévertl works towards improving our children's school environment.. We organise after-school clubs (sports, art, etc...) and holiday camps We or8anise events to build a community and raise funds for the school We help fijnd recurring school projects (circus skills, art projects. CM end of year party for example} We support the school in exceptional projects such as refurbishing classrooms or purchasing new equipment Some examples of recent actions and seNices provided by the APEEF: Organising and managing after-school clubs Ivarious sports and art classes for children taking place Monday to Friday during the term) Organising and managing holiday camps Ivarlous sports and art classes for children taking place during half term and school holidays) Welcoming new families Helping to fund specific projects within the teachers, projet d'ecole framework, such as circus, arts and culture, civic, rock-climbing, dan5e or yoga activities Organising parent clas5 representatives Creating, printing and distributing the Ecole Jacques Prevert Parents Directory Organising fundraising events such as the Christmas Market, the Parents Dinner, the Summer Fair and the APEEF race. Organising regular cake and second hand book sales for charity in the school's courtyard oan151ng immersion days in close collaboration with the school Ifor example Chinese immersion day around Chinese New Year in February) The APEEF provides support and advice regarding school life organisation, including informing parents on the Plan Ecole and on secondary schools options. The APEEF helps families in need, and who receive financial support Imainly families whose childlrenl receive a French government grant). APEEF PA Annual Re>rt and Accounts 2022-23 (Charity rystrdtion 1147525)
Achievements. performance and financial review The trustees of the APEEF PA would like to present their annual report and independently examined accounts for the year ended 31 July 2023 and confirm that they comply with the requirements of the Charities Act of 1993, as amended by the Charities Act 2006, the trust deed and the Charities SORP 2(K)5. OURAIMS The aim of The APEEF PA is to advance the education of ptspils in the School, specifically by lal engaging in and fundlng activities and providing facilities and equipment which support the school and advance the education of pupils, Ibl organising after-school clubs holiday camps and Icl developing effective relationships between the School, the parents and others associated with the School. KEY ACHIEVEMENTS 202>24 The APEEF PA has been able to play again a positive role for the school and families enriching the After School Clubs and Holiday Camps offering as well as organising great events which are contributing to significant fundraising. As a result, we have managed to support the usual School activities, contributing to 50% of the cost of various arts, culture, sports or civic activities led by school staff and teachers. We also have supported the school in exceptional projects contributing to 50% of ground floor and staircase refurbishment and committing to support further refurbishment work happening in the Summer 2024. FINANCIAL HIGHLIGHT During the 2023-24 year, the APEEF raised more than £25,000 including a record fundraising event for the Parents Dinner and bringing back the APEEF membership tollection. Over the period, we spent close to £18,(NJJ on school activities and another £18,(#)O on exceptional investment for the school. Our reserve funds Ideposit account) at the end of the period amounted to £63,544 Isee Reserve Policy below). Other Cash at bank Icurrent accountl amounted to £14,907 as at 31 July 2024. SPECIAL INVESTMENT AND SPECIAL CIRCUMSTANCES As per our 2022-23 Report, the APEEF trustees have agreed to further support the School bv agreeing to fund significant £58,CKKI refurbishment works planned for 2024. This year 2023-24, the APEEF contributed to 50% of the floorin8 and staircase refurbishment works conducted in Spring 2024, following the usual fund-matching principle with the school for £18,583. Next year 2024-25. there will be additional funding will as follow5.. £18,000.. 50% contribution to CE2A and CMIB classrooms refurbishment £21,0.. 100% of solle polyvalente refurbishment including 50undproofing The trustees of the APEEF would expect that, after these exceptional funding, any further investments in the school material. equipment or activities would return to the fundamental fund-matching principle. As per our 2022-23 Report, the APEEF also paid £2,014 this year in 2023-24 for previous year Club activitylschool room rental for one term). APEEF PA Annual Rert and Acwunts 2022.23 (Charity registraiion 11475251
The APEEF launched an early booking system for Afterschool Clubs to allow families to register land payl for the Term l of the following yearfs in June 2024 instead of September 2024. Thls process required us to suspend all incoming revenue flow from our booking platform SchoolsBuddy and payment provider Bluesnap including JulW24 Holiday Camp until the end of our Fiscal Year131 July 20241. Then we couldn't collect July'24 Holiday Camp revenue of £12,361, lowering our total revenue for 2023-24 by the same amount, while we paid the Jul¢24 Holiday Camps costs (club providers and venue rental) for £12,630. Accounting for this additional revenue, our Clubs and Camps activity would have come to a total loss of £9,993 which is mainly driven by the increase in administrative and coordination fees which will be better anticipated in the fL¢ture. SPECIAL THANKS The APEEF PA had another great year thanks to all the familie5 that dedicated time, energy, talent, and funds to multiple activities. On behalf of the Parents. Association, I would like to extend our special thanks to all of you for your involvement, passlon and Care. Warm regards. Olivier Coros APEEF PA Chair APEEF PA Annuaj R¢w)rt Accounts 2022-23 (Cltry wstration 11475251
Reserves and Cash at Bank Policy The APEEF PA trust shall always hold about one year of operations as reserve funds, or about £20,000. Additionally, current APEEF Trust reserve fund, or £63,544 shall only be spent for extraordinary school project, such as. but not limited to, a school extension, additional rooms built under the roof, a rework of the courtyard to create more workspace. APEEF spend on an extraordinary school project shall be approved by al the APEEF Trustees, bl the School Management Committee and cl the School Headmaster. Dedaratlon The trustees declare that they have approved the trustees, report above. Signed on behalf of the chariws trustees Signaturelsl Full namelsl Positionlsl Irtrite Date II1oj12uL I /DJ-IzoaJ APEEF PA Annual ReFK>rt and Accoutlts 2022-23 (Charity rebristration 11475251
Independent exarnlnerfs report on the accounts I report on the accounts of the APEEF PA Trust for the year ended 31 July 2024, which are set out on pages 7 to 10. Respertive responsibiltties of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 Ithe 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act- to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act. and to state whether particular matters have come to my attention. Basis of independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examinees sLitement In connection with my examination, no matter has come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the requirement5'. to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or 121 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. sUestions To be added by auditor Name of the auditor Adress of the auditor 16 J-U(u, A LLFIL joq APEEF PA Annual Re]x)rt and Accoutts 2022-23 (Charity registration 1147525}
srATEMENT OF PROFrr AND LOSS.. RECEIPTS AND PAYMEMfs METHOD Year endino 31107R024 Year ending 31107R023 Year endirvj Notes to 4xrvunts 31107D022 Rwelpts r-Sdv)ol autr6 Total pants tnner Kermesse (hristTlla5 Mathet Sthool Ll"tpttory Viennoseries I Pains jok le Cake Sale Galette des rols efRa peef Poard of Inran QJtisakn)ns & Dwabons Gift id Redaime£l Eèsyfundraisinq l Yellow Moon MertharKIinQ Hot Services er ReNenue Inte Sub Tot 301.335.29 L5.768.96 4.850.89 3,742.14 4,932.00 275,953.57 12.781.55 5,351.86 2.304.44 4.765.99 9),394.69 14.528.59 3.S23.75 225.00 4.170.34 LIsdow . Note J Sure . Note J . Ivote I L>sr105ure . Note J . Note I &syre . Note I .NotsJ 450.99 996.60 1.426. 236.39 59.00 727.19 879.00 L,332.00 458.21 30.00 372.00 254.84 1.120.00 1.003.84 49.00 3.165.00 3.518.95 . Note J No knqer withAPFEF . Nots J 2.293.50 20.00 718.72 1.188.79 560.20 40.00 442.87 . Note I 190.45 1,186.53 339.72 248.40 L>5dowe . Note 3 338 187.46 306 380.72 123,677.91 Pavmwts After-strjol aubs Total Flnananq str01 èthwties & equoment Parents Trnner Kern)se Chrithas Maet School Directory ennowries I Pains )ok Sale Cake Sale des rois B23,689.86) 136.495.741 16.859.831 {1,892.321 {1.369.271 1540.001 (269,794.551 154.611.921 16,122.811 11.925.361 1600.CM)I 1540.001 (73.952.881 110,838.801 15,8BO.ODI 11,OL7.601 f225.00} {486.001 £Alre . Note 2 . Ivote I ttsY0e . Thote i . Note I {1,161.001 1947.70) (727.601 13,165.001 Inran cottnS PatEnt nd Merthandiynq Pots RentrÈe et Departs PPEEF P3ntinq ENent Hot Drinks seICes Soljthrtiy fund (ther cost5 (Weblte. pfA sUrin. ThEI tnteresL bank charqe5 & PW rentsl Cnst of Pnor Yeats Pa Sub Tot4 tand I . Note I t*sdowe . Note I . Note 3 Lknlowe . Note 3 11,612.101 11.157.261 1581.201 1181.281 1220.001 1466.(X)I 1469.101 1220.001 Q,077.491 1502.801 LWosuE . Alst& 3 (723.601 1533.101 .Q 135.15 377 011.97 98 210A6 I141)._. 132.11•.13) 2&4QAS . APEEF PA Annua] R¢tKJrt and Accounts 2022-23 (Charity registration 11475251
STATEIIEIITS OFASSETS AMD UABTLllIts Yearwded 3lm712024 YeJrendèJ Ye¥thJ 3110712023 3W712022 Ytare 3110712021 yearer 31M7R020 ye{re 31rt1712019 Yeèrerthj 31M712018 GDP Fu5 Fd5 PunJs Fur C•5h aEU]unt I4.7.22 63.Y3.59 19,49).50 97.775.07 64,745.07 85,554.67 65.99l.UU 85,521.26 14,530.62 81,974. 85,516.13 85.272.M erdebtotslaAIwinrtyne) 250. 562.5) '$ wse CoDiputeL% OthÈrwApment 74 QEditOts {actsd pas5) (s.95) 2.922.001 ,350.WI YorAL E 3S0. 117.2Y5.6a XMJ•4.7• Its.9?7. ,452A9 APEEF PA Annual Rep)n and Accounts 2022-23 (Charity re8istrdtion 11475251
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