Participate Projects
Charity number 1147520
A company limited by guarantee number 07990889
Annual Report and Financial Statements
for the year ended 31 March 2021
Participate Projects
Annual Report and Financial Statements for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 6 |
| Examiner's report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the accounts | 10 to 14 |
Prepared by West Yorkshire Community Accounting Service
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Participate Projects
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Susan Mendoza Chair Warren Evans Vice Chair Andrew Hemming Michael Forbes Judith Roberts Sajjad Shah Appointed 11 October 2021 Charity number 1147520 Registered in England and Wales Company number 07990889 Registered in England and Wales Registered and principal address Bankers Oakfield Business Centre The Co-operative Bank - Business Carr Lane PO Box 250 Shipley BD18 2NQ Skelmersdale, WN8 6WT
Independent examiner Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a company limited by guarantee and was formed on 14 March 2012, as amended by special resolution on 30 May 2012. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £10.
Method of recruitment and appointment of trustees
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
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Participate Projects
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities
The charity's objects
(1) To promote any charitable purposes for the benefit of the public in England and Wales (hereinafter called the “area of benefit”) and, in particular, to build the capacity of third sector organisations to enable them to access charitable support from Government, local authorities and from private “for profit” organisations to enable them to pursue or contribute to any charitable purpose.
(2) The promotion of the efficiency and effectiveness of charities and the effective use of resources for charitable purposes by charitable and non-charitable bodies for the benefit of the public.
(3) To advance the education of pupils in the area of benefit by providing and assisting in the provision of facilities (not required to be provided by the local education authority) for education purposes at their schools.
(4) The prevention or relief of poverty in the area of benefit by providing services and support to charities, or other organisations working to prevent or relieve poverty.
(5) To promote the conservation, protection and improvement of the physical and natural environment for the public benefit.
(6) To develop the capacity and skills of the members of socially disadvantaged communities in the area of benefit.
(7) To relieve unemployment for the public benefit; and
(8) To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society – “social excluded” means “being excluded from society, or part of society, as a result of being a member of a socially and economically deprived community – by undertaking charitable activities which assist those whose ability to access the internet and other digital technologies for social, economic and cultural benefit is limited by reason of their age, ill-health, disability, financial hardship or other disadvantage.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
COVID 19 Response
When COVID first hit, we furloughed 2 members of our staff; the rest of the team worked on a plan of how we could use our networks and resources to support our local COVID 19 response and recovery.
We initially used our available resources and networks to support other charities that were facing higher than expected demand for service. We supported local food banks by offering the use of our van and brokered volunteers and donations from businesses into community based groups. This ad-hoc work, was the start of Bradford Together.
Bradford Together
Bradford Together was set up during the COVID19 crisis with support from Bradford Council. Its aim was to quickly and efficiently ensure that communities, charities, schools and public health services could access skills, volunteers and essential goods and services during the pandemic.
www.bradfordtogether.org was quickly established to provide a brokerage between businesses and furloughed workers who wanted to help and community organisations who needed help. Broker support varied from client to client, and included PPE, food donations, activities for young people, technology, logistics, HR, Legal and IT volunteers.
During its initial 6 months, Bradford Together brokered 130 matches worth £95,758. The National Lottery COVID recovery fund, supported the project between September 2020 and March 2021
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Participate Projects
Trustees' report (continued) for the year ended 31 March 2021
Achievements and performance continued
Keighley CLLD
Work continued on our ERDF Funded Keighley CLLD contract this year. The project delivers enterprise awareness activities, pre-start and start-up support, in the most disadvantaged areas. The project supports people to establish social economy businesses and trading organisations (Community Interest Companies, Social Enterprises, Charitable Incorporated Organisations, Community Businesses, Co-operatives) within the CLLD area. Beneficiaries may have direct experience of social issues they wish to address through enterprise, or face specific issues that make enterprise a viable option. Support will target people unlikely to access mainstream enterprise support, promoted through existing relationships with charities in Keighley. Some of the focus of the project pivoted during the pandemic and put recourses into supporting existing enterprises to survive during and immediately after the height of the pandemic.
Made in Manningham – Power to Change
In November 2020, Participate took on a transfer of assets of the Made in Manningham team and project from another organisation. Funded by Power to Change, Made in Manningham brings people together to create positive changes and access seed grants to start their own community enterprises. The project took on 3 members of staff; over time, the team hope that Made in Manningham will become independent and run by a local steering group.
The Venturists
In October 2020, Participate piloted its first youth social venture project – The Venturists.
The Venturists is a project that unleashes the potential of young people to create positive change in their communities. It’s a unique project designed for primary school children, in particular 9 to 11 year olds, and gives young people the opportunity to start viable social action programmes. The project puts the young people in charge and empowers them through real learning experiences - creating an inclusive generation of young leaders who are taking an active role in the issues that affect them and their community. The project enables the young people to understand and explore issues in their community and what they might do to help. They plan their project, access the tools and resources needed to bring their idea to life; and then deliver a project that makes a real impact.
The project was successfully piloted at The Academy @ St James primary school in Allerton, Bradford with 10 young people.
The pilot was supported by the iwill fund, administered through Give Braford. The development of The Venturists was supported through the Inclusive Recovery Fund, administered through Unltd.
School Grounds Programme
Our schools grounds programme was put on hold during the COVID 19 crisis.
Consultancy
We are continuing to provide consultancy services to other charities and third sector organisation. Services include strategic review, fundraising, theory of change, impact and purpose, coaching and business engagement. This has included providing support to Well Bradford to provide support to community initiatives in priority areas of Bradford (Girlington, Holmewood and Keighley), CO-OP’s UK to support the delivery of a Community Enterprise Coaching Programme and some national research into Enterprise Coaching in Disadvantaged communities.
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Participate Projects
Trustees' report (continued) for the year ended 31 March 2021
Financial review
The net income for the year was £90,841, including net income of £54,236 on unrestricted funds and net income of £36,605 on restricted funds, after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £95,981.
The charity's policy is to hold at least 3 months of reserves with an upper limit of 12 months, for the purpose of ensuring the smooth running of the charity to cover cashflow problems or temporary loss of income and to enable the orderly winding up if the charity has to close.
The reserves at the year end represents just over 3 months of planned expenditure.
Funds held as an agent on behalf of other groups
The charity has acted as an agent concerning the use of seed grant funding for organisations in Manningham. During the year grant income of £2,000 was received against which payments totalling £1,000 have been administered.
At the year end the charity was holding £1,000 relating to the scheme. This sum has been excluded from the bank balance at the year end and the above mentioned income and expenditure has also been excluded from the accounts in accordance with the Charities SORP FRS102.
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Participate Projects
Trustees' report (continued) for the year ended 31 March 2021
Statement of trustees' responsibilities
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 15/11/2021
Susan Mendoza (Trustee)
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Participate Projects
Independent examiner's report to the trustees of Participate Projects
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 8 to 14.
Responsibilities and basis of report
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charitable company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
17/11/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Participate Projects
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Income from: Grants and donations (2) 18,463 Project and consultancy income 63,900 Total income 82,363 Expenditure on: Salaries and NI (3) 50,080 Payroll charges 1,145 Consultancy 12,153 Staff expenses 359 Staff training 40 Marketing 2,345 Insurance 1,303 Consumables 84 Accommodation 1,800 Phones and internet 156 Van 2,160 Project expenditure 1,056 Grants payable (4) - Independent examination 913 Domain and web hosting 45 IT costs - Other costs - Total expenditure 73,639 Net income / (expenditure) 8,724 Transfers between funds 45,512 Net movement in funds 54,236 Fund balances brought forward 41,745 Fund balances carried forward (5) 95,981 |
2021 Restricted funds £ 223,345 2,357 225,702 88,594 - 21,500 151 168 6,569 572 214 1,167 435 - 1,674 19,118 - 31 3,392 - 143,585 82,117 (45,512) 36,605 42,496 79,101 |
2021 Total funds £ 241,808 66,257 308,065 138,674 1,145 33,653 510 208 8,914 1,875 298 2,967 591 2,160 2,730 19,118 913 76 3,392 - 217,224 90,841 - 90,841 84,241 175,082 |
2020 Total funds £ 96,676 38,002 134,678 86,928 618 1,350 826 165 175 1,828 318 3,878 176 4,410 15,507 - 744 247 - 80 117,250 17,428 - 17,428 66,813 84,241 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Participate Projects
Balance sheet
| as at 31 March 2021 2021 Unrestricted £ Current assets Debtors and prepayments (6) 3,823 Cash at bank 94,001 Total current assets 97,824 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,843 Total current liabilities 1,843 Net current assets / (liabilities) 95,981 Net assets 95,981 Funds Unrestricted funds 95,981 Restricted funds - Total funds 95,981 |
2021 Restricted £ 3,701 77,945 81,646 2,545 2,545 79,101 79,101 - 79,101 79,101 |
2021 Total £ 7,524 171,946 179,470 4,388 4,388 175,082 175,082 95,981 79,101 175,082 |
2020 Total £ 17,477 72,985 90,462 6,221 6,221 84,241 84,241 41,745 42,496 84,241 |
|---|---|---|---|
For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 15/11/2021
Susan Mendoza (Trustee)
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Participate Projects
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Grants payable without performance conditions
Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Participate Projects
Notes to the accounts continued
for the year ended 31 March 2021
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|||||||
|---|---|---|---|---|---|
|2|Grants and donations|2021|2021|2021|2020|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|£|£|£|£|
|-|
|Bradford Metropolitan District Council (BDMC)|2,500|59,621|62,121|
|-|-|
|European Social Fund|7,943|7,943|
|Groundworks|500|-|500|-|
|HMRC Coronavirus Job Retention Scheme (JRS|-|6,522|6,522|116|
|-|-|
|Leeds Community Fund - #iwill Fund|4,790|4,790|
|Power to Change (PTC)|5,000|65,567|70,567|30,000|
|-|-|
|Social Enterprise Support Fund (SESF)|20,280|20,280|
|-|
|The National Lottery Community Fund (NLCF)|29,172|29,172|10,000|
|UnLtd|5,000|28,700|33,700|-|
|-|-|
|Yorkshire Building Society|1,700|1,700|
|Provident Financial|-|-|-|30,000|
|-|-|-|
|RBS - Skills and Opportunities Fund|11,160|
|-|-|-|
|Lloyds|7,000|
|-|-|-|
|Postcode Lottery|8,400|
|Donations|3,763|750|4,513|-|
|18,463|223,345|241,808|96,676|
|3|Staff costs and numbers|2021|2020|
|£|£|
|Gross salaries|128,375|86,646|
|Social security costs|10,798|681|
|Employment allowance|(4,000)|(3,000)|
|Pensions|3,501|2,601|
|138,674|86,928|
----- End of picture text -----
The average number employees during the year was 5.8, being an average of 3.8 full time equivalent (2020: 4, 2.8 FTE). There were no employees with emoluments above £60,000.
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||||
|---|---|---|
|Defined contribution pension scheme|2021|2020|
|£|£|
|Costs of the scheme to the charity for the year|3,501|2,601|
|Amount of any contributions outstanding at the year end|943|519|
----- End of picture text -----
4 Grant making
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||||||
|---|---|---|---|---|
|Total value of grants|Grants to|Grants to|Total|Total|
|institutions|individuals|2021|2020|
|£|£|£|£|
|-|-|
|Power to Change Fund|15,000|15,000|
|-|-|
|Power to Change - Made in Manningham|1,300|1,300|
|-|-|
|Keighley CLLD|2,818|2,818|
|Total|19,118|-|19,118|-|
----- End of picture text -----
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Participate Projects
Notes to the accounts continued
for the year ended 31 March 2021
| 5 Restricted funds Vodafone Morrisons Skills and Opps AVIVA Awards for All Power to Change BDMC Transformation Fund European Social Fund iwill# Fund NLCF Covid Fund SESF Lottery PTC - Made in Manningham Youth Grant Fund UnLtd Inclusive Recovery UnLtd Keighley NLCF - Awards for All HMRC Coronavirus JRS Keighley CLLD |
Balance b/f £ 134 3,777 375 460 7,750 30,000 - - - - - - - - - - - - 42,496 |
Incoming £ - - - 2,357 - - 40,000 7,943 4,790 19,218 20,280 65,567 750 23,700 5,000 9,954 6,522 19,621 225,702 |
Outgoing £ - - 375 1,120 - 15,000 - - 2,329 17,598 20,052 38,597 - 22,900 - - 6,522 19,092 143,585 |
Transfers £ - - - - (7,750) - (25,200) - - (1,620) (228) (9,385) - (800) - - - (529) (45,512) |
Balance c/f £ 134 3,777 - 1,697 - 15,000 14,800 7,943 2,461 - - 17,585 750 - 5,000 9,954 - - 79,101 |
|---|---|---|---|---|---|
Fund name
Vodafone Morrisons Skills and Opps AVIVA NLCF - Asset Transfers
Power to Change BDMC Transformation Fund
European Social Fund iwill# Fund NLCF Covid Fund
SESF Lottery
PTC - Made in Manningham
Youth Grant Fund UnLtd Inclusive Recovery
UnLtd Keighley NLCF - Awards for All
HMRC Coronavirus JRS Keighley CLLD
Purpose of restriction
To deliver Team Challenges To deliver the School Grounds project To deliver the Social Venture School
To deliver the School Grounds project
To deliver support to organisations involved in community asset transfers. The transfer reflects the agreement by NLCF that this funding could be used for any charitable purposes as a response to the Covid pandemic. To give out grants to Power to Change beneficiaries
To support organisations applying to BDMC's Transformation Fund. The transfer relates to consultancy charges for work undertaken at an agreed daily rate
To support unemployed people to access work in the 3rd sector To deliver a social action project in a primary school
To deliver a Covid support package to the third sector in Bradford. The transfer is for a contribution to overhead costs.
Development funds for Participate during Covid. The transfer is for a contribution to overhead costs.
To deliver community business support in Manningham. The transfer is for an agreed monthly admin fee and management support. To develop a youth social action project
To develop a youth social action project. The transfer is for a contribution to overhead costs.
Provide anchor support to social enterprises in Keighley
To deliver a community engagement and volunteering offer in Leeds City Region
To contribute towards the salary costs of furloughed staff
To delivery social venture support in the Keighley CLLD area. The transfer is for a contribution to overhead costs.
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Participate Projects
Notes to the accounts continued
for the year ended 31 March 2021
| 6 Debtors and prepayments Debtors Prepayments 7 Creditors and accruals Creditors Accruals Deferred income |
2021 £ 6,898 626 7,524 2021 £ 3,488 900 - 4,388 |
2020 £ 17,324 153 17,477 2020 £ 519 702 5,000 6,221 |
|---|---|---|
8 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees and Chief Officer. The total employee benefits received by the Chief Officer were £38,377 (2020: £38,384).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
There were no other related party transactions during this year or the previous year.
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Participate Projects
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021
| 2021 2020 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 18,463 30,000 Project and consultancy income 63,900 37,232 Total income 82,363 67,232 Expenditure Salaries and NI 50,080 52,992 Payroll charges 1,145 618 Consultancy 12,153 1,350 Staff expenses 359 826 Staff training 40 165 Marketing 2,345 175 Insurance 1,303 1,828 Consumables 84 318 Accommodation 1,800 3,878 Phones and internet 156 176 Van 2,160 4,410 Project expenditure 1,056 756 Grants payable - - Independent examination 913 744 Domain and web hosting 45 247 IT costs - - Other costs - 80 Total expenditure 73,639 68,563 Net income / (expenditure) 8,724 (1,331) Transfers between funds 45,512 - Net movement in funds 54,236 (1,331) Fund balances brought forward 41,745 43,076 Fund balances carried forward 95,981 41,745 |
2021 Restricted funds £ 223,345 2,357 225,702 88,594 - 21,500 151 168 6,569 572 214 1,167 435 - 1,674 19,118 - 31 3,392 - 143,585 82,117 (45,512) 36,605 42,496 79,101 |
2020 Restricted funds £ 66,676 770 67,446 33,936 - - - - - - - - - - 14,751 - - - - - 48,687 18,759 - 18,759 23,737 42,496 |
2021 Total funds £ 241,808 66,257 308,065 138,674 1,145 33,653 510 208 8,914 1,875 298 2,967 591 2,160 2,730 19,118 913 76 3,392 - 217,224 90,841 - 90,841 84,241 175,082 |
2020 Total funds £ 96,676 38,002 134,678 86,928 618 1,350 826 165 175 1,828 318 3,878 176 4,410 15,507 - 744 247 - 80 117,250 17,428 - 17,428 66,813 84,241 |
|---|---|---|---|---|
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