The National Brewery Heritage Trust Limited
(A COMPANY LIMITED BY GUARANTEE)
DIRECTORS’ REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 2[nd] SEPTEMBER 2024
CONTENTS
| CONTENTS | |
|---|---|
| Page | |
| Company information | 2 |
| Directors’ report | 3 |
| Structures, Governance and Management | 3 |
| Objectives | 3 |
| Achievements and Performance | 3-5 |
| Risk management | 6 |
| Reserves Policy | 6 |
| Data Protection | 6 |
| Statement of Trustees Responsibilities | 6 |
| The Financial Statements for the year ended 31stAugust 2022 | 7 |
| Statement of financial activities | 7 |
| Balance sheet | 7 |
| Notes to the Financial Statements | 7-9 |
Charitable Company Articles adopted 16[th] April 2012 Charity Registration Number: 1147391 Charitable Company Number: 7754069, Incorporated 26[th] August 2011
The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
INFORMATION FOR THE FINANCIAL YEAR PERIOD ENDED 2[nd] SEPTEMBER 2024
BANKERS: Barclays Bank plc, Business Banking, Leicester, LE87 BBB INDEPENDENT EXAMINER: David Dale FCA REGISTERED ADDRESS OF NBHT AS AT 2[nd] SEPTEMBER 2024: c/o Burton Town Hall King Edward Place Burton upon Trent DE14 2EB Website Addresses: www.breweryheritage.com www.nationalbreweryheritagetrust.co.uk www.nbcarchives.co.uk DIRECTORS/TRUSTEES: Dr Harry White, Chairman * Mr Terry Critchley, Hon Secretary * Mr Bob Heaver, Hon Treasurer * Mr Nik Antona Mrs Janet Dean Mr Christopher Else Mr R G Humphreys MBE * Sir Alan Meale Mr Brett Rathbone * Mr Christopher Holden *
- Members of the NBHT Management Committee
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
The Directors present their report and the financial statements for the year ended 2[nd] SEPTEMBER 2024. The Directors, who are also Trustees of The National Brewery Heritage Trust (NBHT) for the purposes of charitable law and who served during the year and up to the date of this report are set out on page 2.
Structure, governance and management
NBHT is a charitable company limited by guarantee, incorporated on 25[th] August 2011, and registered as a charity on 23[rd] May 2012.
Objectives
The charity's objects are for the public benefit and are specifically restricted to the following:
To advance the education of the public in the history and heritage of brewing in particular but not exclusively through:
1. The protection and preservation and making available to the public of material and artefacts of historic significance by the establishment and maintenance of archive and collection for preservation of such material and artefacts, in particular but not exclusively the existing collection of archives and artefacts of brewing in Burton on Trent;
2. Educational displays and events that will illustrate the impact of brewing on the social and economic development of the nation.
Chairman’s Report on Achievements and performance
The past twelve months have seen several significant developments in the Trust’s operations and structure, as we have adapted to meet the immediate needs of the collection we are committed to safeguarding and evolved to build the capabilities needed to meet our core objectives in the longer term.
During the year the Trust has continued to strengthen the positive working relationships we have with Molson Coors (MCBC) and East Staffordshire Borough Council (ESBC), both of whom have provided us with significant financial support. We have also provided technical input and advice to the various firms of consultants and architects engaged by ESBC, as they formulate their plans for the regeneration of the Burton High St. site.
Towards the end of 2023 the Trust relocated its office base from the old museum site on Guild St. to premises shared with ESBC in Station St. After establishing ourselves in our new location, our immediate priority was to commence the transfer of the boxed-up/palletised brewing archives into their newly refurbished storerooms in Station St.
At the same time, trust volunteers undertook a complete photographic inventory of the collection of brewing artefacts held on the Guild St. site as they were being moved into various storage areas across the site. This was seen as an essential prerequisite to our developing and prioritising plans for their cleaning, restoration and re-cataloguing, and to establish up to date information about the collection regardless of the location or ownership of specific items.
During the year, under the guidance of the Trust’s Collection Officer, Laura Waters, and with the outline agreement of MCBC, the Trust has started to develop and implement policies and procedures for the ongoing care and maintenance of the collection as well as its more proactive management along defined, national museum guidelines. Examples of the latter include defining and implementing, in conjunction with the owner, a loan out policy as well as a disposal’s policy. The former was used to good effect in the summer when we loaned to Briggs of Burton two items of Victorian brewing plant fabricated for Bass by Robert Morton (a forerunner of Briggs). Both items are to go on display in Briggs’ Technical Centre.
To assist Laura in the task of producing an up-to-date inventory and catalogue of the archives, during the summer the Trust contracted on a one day/week basis an experienced freelance archivist: Stephanie Nield.
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
Throughout the year the Trust has been indebted to the input and support we have received from our team of volunteers. They have stayed the course - from being asked in 2023 to remove and pack the archives from the attics in Guild St. to this year providing the wherewithal for their safe relocation into environmentally controlled storage rooms at Station St. Earlier this summer, to help coordinate the activities of the volunteers and ensure their welfare, as well as to organise the effective running of the Station St. office, the Trust put in place a freelance Office Manager, Helen Jarvis, on a 3 day/week basis. Funding for the contracts with both Helen and Stephanie (as well as Laura) has come from a provision for the maintenance and upkeep of the collection made to the Trust by MCBC.
In May this year, the Trust utilised a grant awarded to us by ESBC, to construct a marketing plan and bring on board a freelance Marketing Officer, Jenny Procter. Jenny’s prime focus is to promote interest and awareness in the collection both locally and nationally, emphasising its national reach and relevance. To this end she has made a good start exploring and exploiting the rich and varied content of the archives to highlight stories with national/universal appeal, utilising the Trust’s various communications channels: the website, the newsletter and our various social media platforms.
The national importance and relevance of the collection is also reflected in the fact that at the end of 2023 the Trust was granted the patronage of the Worshipful Company of Brewers – the brewing industry’s livery company. Such patronage provides a conduit for the Trust, enabling us to approach directly the various member companies within the livery to seek their help and support in achieving our future goals and vision, and we have already received numerous expressions of interest.
Delivering on the Trust’s future goals and vision is very much dependent on the outcome of the plans being developed by ESBC and its consultants to repurpose the old Bass High St. site as a multi-purpose visitor experience and brewing heritage centre. As already mentioned, the Trust is actively engaged in the development of these plans as we seek to establish a safe and secure home for both the archives and the artefacts, and to see them utilised in what we envisage as a national brewery heritage experience, relating the story of the development and impact of brewing not only on Burton on Trent but also on the social history of the UK. It is reassuring to note that from the outset, all parties involved in this planning process see the necessity for the outcome to have a national (even international) appeal, if it is to become and remain commercially viable.
I would like to conclude this report by expressing my heartfelt thanks to my fellow trustees for their support and input during the year. It has been (another) year of challenge and change, but despite our increasing years we have risen to the challenge, and I am convinced that both the Trust and the collection are in far better places than they were a year ago.
Risk Management
The Trust reviews its key risk areas, including funding, IT and data at least once a year and considers risks to be manageable.
Reserves Policy
Cost commitments are not made unless there are sufficient funds available to meet the expenditure. The Trust has no significant ongoing cost ~~s~~ commitments other than the annual portal hosting, support and cloud storage costs for the online archive project. These can be terminated at short notice with no financial penalty, although the online archive would then not be supported technically and would not be online. The lease for Station Street premises is short term (2 years) at a peppercorn rent.
The Trustees have agreed to maintain reserve of £6,000 representing approximately 1.5 times the Trust’s annual ongoing long-term commitment.
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
Data Protection
The Trustees have satisfied themselves that the Trust meets the requirements of the Data Protection Regulations 2018. The Trust retains the information given by its members for the sole purpose of communicating with them about Trust matters. All details are in confidence to the Trust and will not in any circumstances be passed to third parties.
During the year the Trust registered with the Information Commissioner under the Data Protection section.
Statement of Trustees Responsibilities
The trustees (who are also directors of NBHT) are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year.
The Financial Statements for the year Ended 2[nd] SEPTEMBER 2024
In preparing those financial statements, the trustees have:
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selected suitable financial policies and applied them consistently
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observed the methods and principles in the Charities’ SORP
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made judgments and estimates that are reasonable and prudent:
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stated whether applicable accounting standards and statement of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepared the financial statements on the going concern basis.
The trustees have overall responsibility for ensuring that the charity has appropriate systems of control, financial and otherwise. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that financial statements comply with the Companies Act 2006. They are also responsible for the safeguarding of the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and breaches of the law and regulations.
Voluntary income has been received by way of subscriptions, donations and gifts and is included in full in the statements of financial activities when receivable. The value of services by volunteers has not been included.
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
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2024 2023
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds funds funds
INCOME Notes £ £ £ £ £ £
Members Subscriptions:
Corporate 2,600 2,600 2,400 2,400
Individual 1,450 1,450 1,525 1,525
Donations/grants 2 33,615 69,479 103,094 18,079 37,432 55,511
Total Membership and Donation Income 37,665 69,479 107,144 22,004 37,432 59,436
Other Income 772 772 1,188 1,188
TOTAL INCOME excluding bank interest 38,437 69,479 107,917 23,192 37,432 60,625
Bank interest 795 795 153 153
TOTAL INCOME 39,232 69,479 108,712 23,345 37,432 60,778
EXPENDITURE
Set-up Costs 3 10,911 12,393 23,304 490 5,036 5,526
Collections Management 4 2,422 38,618 41,039 1,954 13,889 15,843
Marketing & PR Costs 5 1,428 10,541 11,969 1,292 983 2,275
Office Administration & General Expenses 6 5,938 3,591 9,529 2,223 57 2,280
Cost of Sales of Goods sold 405 405 926 926
IT/Website Costs 7 2,592 2,592 2,687 3,591 6,278
TOTAL EXPENDITURE 23,696 65,143 88,839 9,572 23,556 33,127
NET INCOME/(EXPENDITURE) 15,536 4,336 19,873 13,773 13,876 27,650
Total Funds as at 1 September 2023 44,244 22,146 66,390 30,471 8,269 38,740
Total Funds as at 2 September 2024 59,781 26,482 86,263 44,244 22,146 66,390
BALANCE SHEET AS AT 02 September 2024
FIXED ASSETS 8 1,536 1,536 1,536 1,536
CURRENT ASSETS
Cash at Bank/in hand 62,959 29,607 92,566 43,381 19,242 62,623
Debtors 3,412 3,412
Stock
CURRENT LIABILITIES
Creditors 4,714 3,125 7,839 673 508 1,181
NET ASSETS 59,781 26,482 86,263 44,244 22,146 66,390
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 2[nd] SEPTEMBER 2024
| **1 ** | ACCOUNTING POLICIES | ACCOUNTING POLICIES | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Basis ofpreparing the financial statements | ||||||||||
| The financial statements have beenprepared in accordance with the Charities SORP(FRSSE)Accounting | ||||||||||
| and ReportingbyCharities: Statement of Recommended Practice applicable to charitiespreparingtheir | ||||||||||
| accounts in accordance with the Financial Reporting Standard for Smaller Entities ( the FRSSE) (effective | ||||||||||
| 1 January 2015). The financial statements have been prepared under the historical cost convention. | ||||||||||
| Income | ||||||||||
| All income is recognised in the Statement of Financial Activities once the charity has entitlement to the | ||||||||||
| funds, and it is probable that the income will be received and the amount can be measured reliably. | ||||||||||
| Debtors | ||||||||||
| Other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid. | ||||||||||
| Expenditure | ||||||||||
| Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing | ||||||||||
| the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement | ||||||||||
| and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis | ||||||||||
| and has been classified under appropriate headings as the charity falls below the charity audit threshold. | ||||||||||
| Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. | ||||||||||
| Creditors | ||||||||||
| Creditors are recognised where the charity has a present obligation resulting from a past event that will | ||||||||||
| probably result in the transfer of funds to a third party and the amount due to settle the obligation can be | ||||||||||
| measured or estimated reliably. Creditors are recognised at their settlement amount. | ||||||||||
| Taxation | ||||||||||
| The charity is exempt from corporation tax on its charitable activities. | ||||||||||
| Tangible Fixed Assets | ||||||||||
| Heritage fixed assets are capitalised at the lower of cost and net realisable value. Assets with value below £1000 are not capitalised. | ||||||||||
| Fund accounting | ||||||||||
| Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. | ||||||||||
| Restricted funds can only be used for particular restricted purposes within the objectives of the charity. | ||||||||||
| Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. | ||||||||||
| 2024 | 2023 | |||||||||
| **2 ** | GRANTS & DONATIONS RECEIVED | |||||||||
| Grants: | ESBC | 30,000 | - | |||||||
| ESBC Business Support Grant | 23,875 | - | ||||||||
| MCBC | 42,454 | 48,067 | ||||||||
| BREF | 3,150 | 3,150 | ||||||||
| 99,479 | 51,217 | |||||||||
| Donations | 3,615 | 4,294 | ||||||||
| Total Donations/Grants | 103,094 | 55,511 | ||||||||
| **3 ** | SETUP COSTS | |||||||||
| Fixtures & fittings,equipment | 15,267 | 1,805 | ||||||||
| Legal fees | 4,743 | 500 | ||||||||
| Signage | 1,670 | 915 | ||||||||
| Volunteer expenses | 1,249 | 1,855 | ||||||||
| Other | 375 | 451 | ||||||||
| 23,304 | 5,526 | |||||||||
| **4 ** | COLLECTIONS MANAGEMENT | |||||||||
| Staff costs | 38,330 | 12,911 | ||||||||
| Volunteer expenses | 482 | 1,167 | ||||||||
| Artefact preservation | 1,990 | 1,765 | ||||||||
| Other | 238 | - | ||||||||
| 41,039 | 15,843 | |||||||||
| **5 ** | MARKETING & PR COSTS | |||||||||
| Staff costs | 8,963 | 1,364 | ||||||||
| Promotional material | 2,808 | 910 | ||||||||
| Other | 199 | - | ||||||||
| 11,969 | 2,275 | |||||||||
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The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 2[nd] September 2024
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6 OFFICE ADMINISTRATION & GENERAL EXPENSES
Staff costs 3,267 -
Insurance 2,618 1,490
Consumables 405 62
Utilities 2,032 -
Licences, permits, fees 478 41
Other 729 687
9,529 2,280
7 IT/WEBSITE COSTS
Annual charge for online archive system 2,160 2,160
Website development - third party 120 2,178
- in house - 1,870
Domain fees 312 69
2,592 6,278
8 FIXED ASSETS
Worthington portraits valued at cost 1,536 1,536
9 TRUSTEES' REMUNERATION
There were no trustees' remuneration or other benefits for the year ended 02 Septembert 2024 nor for prior years
10 RELATED PARTY DISCLOSURES
The only related party transaction was £4743 payment to Else Solicitors for legal advice for the lease at Station Street premises.
11 CONTROL RELATIONSHIP
The Charity was under the control of the Board of Trustees throughout the current and previous year.
12 COMPANY LIMITED BY GUARANTEE
The company is limited by guarantee and does not have a share capital.
In the event of the company being wound up, every member of the Charity undertakes to contribute such amount as
may be required, not exceeding £10.
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