## **The National Brewery Heritage Trust Limited** ## **(A COMPANY LIMITED BY GUARANTEE)** ## **DIRECTORS’ REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31[st] AUGUST 2023** ## **CONTENTS** |**CONTENTS**|| |---|---| ||**Page**| |Company information|2| |Directors’ report|3| |Structures, Governance and Management|3| |Objectives|3| |Achievements and Performance|3-5| |Risk management|6| |Reserves Policy|6| |Data Protection|6| |Statement of Trustees Responsibilities|6| |The Financial Statements for the year ended 31stAugust 2022|7| |Statement of financial activities|7| |Balance sheet|7| |Notes to the Financial Statements|7-9| _**Charitable Company Articles adopted 16[th] April 2012 Charity Registration Number: 1147391 Charitable Company Number: 7754069, Incorporated 26[th] August 2011**_ **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** ## **INFORMATION FOR THE FINANCIAL YEAR PERIOD ENDED 31[st] August 2023** BANKERS: Barclays Bank plc, Business Banking, Leicester, LE87 BBB INDEPENDENT EXAMINER: David Dale FCA REGISTERED ADDRESS OF NBHT AS AT 31[st] August 2023: 74 Craythorne Road, Stretton, Burton upon Trent, Staffordshire, DE13 0AZ Website Addresses: www.nationalbreweryheritagetrust.co.uk www.nbcarchives.co.uk **DIRECTORS/TRUSTEES:** Dr Harry White, Chairman * Mr Terry Critchley, Hon Secretary * Mr Bob Heaver, Hon Treasurer * Mr Nik Antona Mrs Janet Dean Mr Christopher Else Mr Tim Hampson Mr R G Humphreys MBE * Sir Alan Meale Mr Brett Rathbone * Mr Christopher Holden * * Members of the NBHT Management Committee Page **2** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** The Directors present their report and the financial statements for the year ended 31[st] August 2023. The Directors, who are also Trustees of The National Brewery Heritage Trust (NBHT) for the purposes of charitable law and who served during the year and up to the date of this report are set out on page 2. ## **Structure, governance and management** NBHT is a charitable company limited by guarantee, incorporated on 25[th] August 2011, and registered as a charity on 23[rd] May 2012. ## **Objectives** The charity's objects are for the public benefit and are specifically restricted to the following: _To advance the education of the public in the history and heritage of brewing in particular but not exclusively through:_ _1. The protection and preservation and making available to the public of material and artefacts of historic significance by the establishment and maintenance of archive and collection for preservation of such material and artefacts, in particular but not exclusively the existing collection of archives and artefacts of brewing in Burton on Trent;_ _2. Educational displays and events that will illustrate the impact of brewing on the social and economic development of the nation._ ## **Chairman’s Report on Achievements and performance** The last 12 months have seen significant changes in the Trust’s role and responsibilities as we have been faced with several short-term priorities and operational challenges. In addressing these challenges, we have recognised our own limitations and therefore started to develop strategies, structures, and a business plan to establish what needs to be in place for the collection to be properly managed and promoted in the longer term. Given the Trust’s limited resources, and the fact that so much has been achieved over the last 12 months, I feel I must begin by acknowledging the support the Trust has received during the year from the following: - the small but dedicated team of ex-NBC volunteers who joined us at the beginning of the year, - the support and goodwill of key members of staff from within both Molson Coors (MCBC) and East Staffs. Borough Council (ESBC), - the commitment, determination, and vision of members of the Trust’s executive and management committees. To all these individuals I express my sincere thanks and appreciation. In November 2022, the Trust assumed overall responsibility for the safeguarding of the brewing archives and artefacts stored on the Guild St. site. At the same time, we began a series of dialogues with both MCBC and ESBC, to seek a common vision of what the future might (and should) look like for the collection, whilst also seeking advice from relevant professional and national bodies in the museums, heritage and archive world. Courtesy of MCBC, refurbished office facilities were rapidly made available to the Trust on the Guild St. site, providing us with an essential base from which to operate. Soon after, ESBC took out a 3-year lease on retail premises in the town centre (Station St.), with the intention of refurbishing these so they could Page **3** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** provide safe and secure storage for the archive element of the collection, until a more permanent solution could be put in place. At the start of 2023 the Trust was faced with a number of immediate priorities. The key first task was to recruit a Collections Officer, funded by MCBC, to advise the Trust on how best to ensure safe transfer of the archives to their new home, as well as best practice for managing both the archives and artefacts going forward. In April the Trust welcomed Laura Waters who joined us as an experienced museums and archives professional. Following an initial assessment of what we were trying to achieve and the challenges we were facing, Laura has subsequently become a key member of the team responsible for managing the transition from Guild St. to Station St. and helping us define what we need to have in place for the future. Another immediate priority was to provide guidance and assistance to MCBC regarding the treatment of the collection as the Guild St. site was being prepared for redevelopment. We did this by in part by: - reaching out to the various volunteer groups and individuals who had previously attended the NBC site, to seek their support and assistance in packing the archives in readiness for their relocation to the premises leased by ESBC in Station St. Again, my thanks and appreciation to those volunteers who have helped us in this task over the course of the year. - working with MCBC staff to establish a safe and secure working environment for the volunteers on the Guild St. site, - constructing a photographic register and inventory of the entire contents of what was previously known as the Brewing Gallery, together with the adjacent buildings, prior to their removal to safe storage elsewhere on site. **----- Start of picture text -----**
The or to prepare the archi es for their mo e is e ec e comp ete there are some na its and pieces to rap up
reserva on
uipment
The archives well some of td. have nomore boxes
them now ll the gallery . nor supplies
of acid free
card
The next challenge .
Tota o a ets
Tota o o es
hat is the est a to store more than o es the contents of
mtrs of oo she es and a do en ing ca inets in Sta on Street
**----- End of picture text -----**
The slide above summarises the size of the task undertaken in the earlier part of the year with respect to the cataloguing, packing, and moving of the archives. At the same time plans were drawn up for the organisation and storage of the archives in their new home in Station St. ESBC asked the Trust to take on a sub-lease for these premises, which we agreed to do, although at the time of writing, we have still to sign the final version. Nevertheless, the “library” element of the NBC Collection has been transferred to Station St. and racking out the remaining rooms to accommodate the archives has commenced. Page **4** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** Running parallel with all the above, the Trust has tried to maintain a focus on those other activities which support our core goals: - producing a single electronic catalogue/system of record for all the archives and artefacts constituting what was previously known as the National Brewery Collection, irrespective of their ownership and changes in location. Although work in this area has been ongoing since 2018, focussing on the archives, the closure of the site and relocation of many of the items, has emphasised the need to extend this work to embrace the artefacts; - integrating the Trust’s website with that of the archives to create a new website: www.breweryheritage.com. Work on this with our software supplier Orangeleaf has continued during the year, but the launch has been delayed, primarily due to a lack of resource; - using the consolidated and rebranded www.breweryheritage.com website as the basis for developing a linked network of brewing industry archives – a project funded via the Brewers’ Co. from the BREF. During the summer the Trust hosted a meeting with representatives from three brewing companies who are keen to participate in this project as and when time permits. A recurring factor in many of the activities reported above has been a lack of resource – in terms of both numbers and capabilities. This factor, coupled with an increase in “operational activities/demands”, especially as we transition to Station St. has highlighted the need for the Trust to change both its structure and ways of working. In meetings with MCBC we have stated that ownership of the collection by the Trust is not a viable option in the short-term, and that we first need to develop a strategy and business plan to enable us to transition over the next year, and thereby set a foundation for the next 3 years to ensure and enable the active management and promotion of the collection. The fact that the Trust is a registered charity, operating in the public interest, with a clearly defined set of objectives stands us in good stead, and any business plan needs to remain true to these principles. But we need to review how we operate, how we are governed and how we are financed, and make changes accordingly. This work is now underway. Both corporate and personal membership of the Trust has remained relatively stable during the year, and I would like to thank all our members for their continued support during these challenging times. We have published 3 Newsletters during the year to try to keep members updated with developments and I must record the Trust’s thanks to our Media Officer, Matt Simons, who sadly left us in September to pursue his career in teaching. We thank Matt for his input over the last 2 years and wish him every success for the future. I would like to take this opportunity to again thank my fellow trustees and members of the Management Committee, together with our support workers and volunteers, for all their efforts during what has been an eventful, challenging but hopefully, at the end of it all, a worthwhile year. Finally, I would like to record the Trust’s delight at the recent announcement by SBC of their approval for outline plans to develop the ex-Bass High St. site as a National Brewery Heritage Centre, and our determination to work with the Council and developers to ensure a safe and secure home and display area for the collection. Page **5** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** ## **Risk Management** The trustees have considered their risk to be low, owning minimal assets. ## **Reserves Policy** Cost commitments are not made unless there are sufficient funds available to meet the expenditure. The Trust has no significant ongoing cost ~~s~~ commitments other than the annual portal hosting, support and cloud storage costs for the online archive project. These can be terminated at short notice with no financial penalty, although the online archive would then not be supported technically and would not be online. The Trustees have agreed to maintain reserve of £6,000 representing approximately 1.5 times the Trust’s annual commitment. ## **Data Protection** The Trustees have satisfied themselves that the Trust meets the requirements of the Data Protection Regulations 2018. The Trust retains the information given by its members for the sole purpose of communicating with them about Trust matters. All details are in confidence to the Trust and will not in any circumstances be passed to third parties. ## **Statement of Trustees Responsibilities** The trustees (who are also directors of NBHT) are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. ## **The Financial Statements for the year Ended 31[st] August 2023** In preparing those financial statements, the trustees have: - selected suitable financial policies and applied them consistently - observed the methods and principles in the Charities’ SORP - made judgments and estimates that are reasonable and prudent: - stated whether applicable accounting standards and statement of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepared the financial statements on the going concern basis. The trustees have overall responsibility for ensuring that the charity has appropriate systems of control, financial and otherwise. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that financial statements comply with the Companies Act 2006. They are also responsible for the safeguarding of the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and breaches of the law and regulations. Voluntary income has been received by way of subscriptions, donations and gifts and is included in full in the statements of financial activities when receivable. The value of services by volunteers has not been included. Page **6** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** ## **NOTES TO THE FINACIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023** ## **1 ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRSSE) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015). The financial statements have been prepared under historic cost convention. ## **Income** All income is recognized in the Statement of Financial Activities once the charity has entitlement to the funds, and it is probable that the income will be received and the amount can be measured reliably. ## **Debtors** Other debtors are recognized at the settlement amount due. Prepayments are valued at the amount prepaid. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under appropriate headings as the charity falls below the charity audit threshold. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Page **7** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** ## **Creditors** Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognized at their settlement amount. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Tangible Fixed Assets** Heritage fixed assets are capitalised at the lower of cost and net realizable value. Assets with value below £1000 are not capitalized. ## **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. |
**2**
**GRANTS & DONATIONS RECEIVED**
For Online Archive Project
BREF – for linked archive project
Other donations (<£100-)
MCBC re Museum Closure
For other projects
Sub Total Project Specific funding received
Other donations
**3**
**OTHER INCOME**
Sale of beer label coasters
Sale of pub photos / other sales
**4**
**ONLINE/LINKED ARCHIVE PROJECT**
Annual hosting / Storage cost
Development costs
Consultancy costs
**5**
**MUSEUM CLOSURE**
Collections Manager
Volunteer expenses
Consultancy costs
Office equipment
Artefact costs
Legal, insurance fees
Other costs
**6**
**COST OF GOODS SOLD**
Coasters (produced to order when sales made) incl P&P
Write off of Christmas Card stock
Pub photos|**2023**
**2022**
3,150
-
-
25| |---|---| ||3,150
25
48,067
-
-
50| ||51,217
75
4,294
2,521| ||55,511
2,596| ||849
579
339
461| ||1.188
1,041| ||2,160
2,160
2,034
-
6,045
6,332| ||10,239
8,492| ||6,605
-
2,678
-
3,208
-
1,534
-
1,527
-
1,990
-
1,644
-| ||19,186
-| ||673
453
253
-
-
175| ||926
628| Page **8** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** |**7**
**MARKETING COSTS**
Pull up roller banners
Other
**8**
**ADMINISTRATION & GENERAL EXPENSES**
Trustee Expenses
Stationery & postage
Paypal fees
Companies House fees
Other
**9**
**FIXED ASSETS**
Worthington portraits valued at cost
**10**
**RESTRICTED FUNDS**
**Balance Remaining**
Carlsberg Vehicles
Online archive project
Online archive linked project
Museum move
Other projects
Less amount in debtors
Plus amount in creditors
Cash balance remaining
**11**
**DEBTORS**
MCBC
**12**
**CREDITORS**
Consultancy fees
Coaster cost of sales
Other|722
-
288
135| |---|---| ||1,010
135| ||917
174
62
155
28
27
13
0
114
136| ||1,134
493| ||1,536
1,536
1,365
1,276
-
3,411
3,442
3,150
28,881
-
196
375| ||33,884
8,211| ||3,412
-
508
394| ||30,980
8,605| ||3,412
-
508
394
673
453
-
34| ||1,181
881| ## **13** ## **TRUSTEE’S REMUNERATION** There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the prior year ## **14 RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 August 2023 nor for the prior year. ## **15 CONTROL RELATIONSHIP** The Charity was under the control of the Board of Trustees throughout the current and previous year. ## **16 COMPANY LIMITED BY GUARANTEE** The company is limited by guarantee and does not have a share capital. In the event of the company being wound up, every member of the Charity undertakes to contribute such amount as may be required, not exceeding £10. Page **9** of **10** **The National Brewery Heritage Trust – A Company Limited by Guarantee Report of the Trustees (incorporating the Directors’ report) for the Year Ended 31[st] August 2023** _-----------------------------------------------------------------------------------------------------------------------_ Page **10** of **10**