THE SHEPPEY HALL TRUST
CHARITY REGISTRATION NO: 1147390
REPORT AND ACCOUNTS
FOR THE YEAR ENDED 1 APRIL 2021
| CONTENTS | PAGE |
|---|---|
| Trustees' Report | 1 - 3 |
| Independent Examiner's Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
THE SHEPPEY HALL TRUST TRUSTEES' REPORT
The trustees are pleased to present their annual report together with the receipts and payments account of the charity for the year ended 1 April 2021.
ADMINISTRATIVE DETAILS
Charity registration number 1147390 Principal address Kendor Lodge Chequers Road Minster on Sea Sheerness Kent, ME12 3QL Trustees P J MacDonald C D Foulds N C Mollett L Tansley - died 8 December 2020 Independent Examiner Richard C Abel, FCA CTA Foreman Waller 1 High Street Sheerness Kent, ME12 1NY Bankers HSBC
GOVERNANCE
Governing Document
The charity is an unincorporated association governed by a trust deed dated 25 April 2012.
Appointment of Trustees
The charity is administered by its trustees whose number shall be at least three persons, all of whom are appointed for a term of two years by a resolution of the trustees passed at a special meeting. A special meeting may be called at any time by the chair of the trustees or two other trustees and by giving 21 days notice.
In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.
Organisation and Decisions
The trustees must hold at least two meetings in each year. At the first meeting in each year they shall elect one of their number to chair the meetings until the first such meeting in the following year.
Risk Management
The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems or procedures have been established to manage those risks.
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THE SHEPPEY HALL TRUST TRUSTEES' REPORT
OBJECTIVES AND ACTIVITIES
Objectives
The objects of the charity are the provision and maintenance of a community centre for the use of the inhabitants of Kent, particularly those of the Borough of Swale. The community centre is for meetings and other forms of recreation with the object of improving the conditions of life for the inhabitants.
Aims and Activities
The charity has a long lease at a peppercorn rent on the property known as The Sheppey Hall in Borough Road, Queenborough, Kent. The charity aims to maintain the property to a suitable standard to comply with safety and disabled access regulations so that it can be used by local groups that meet the objectives of the charity.
Public Benefit
In accordance with section 17(5) of the Charities Act 2011, the trustees have had due regard to the guidance published by the Charity Commission on the requirement that the objectives and work undertaken by the charity are in line with charitable objects and do provide benefit for the public.
The charity offers a hall suitable for local groups who wish to meet and carry on suitable recreational activities.
ACHIEVEMENTS AND PERFORMANCE
The year was disrupted by the COVID-19 pandemic. Due to enforced government restrictions on opening the facilities to the public, the only hall income was £600. However, Swale Borough Council provided supports grants and the unrestricted funds position has remained healthy.
Of greater importance is the fact that Swale Borough Council awarded the Hall a £40,000 community grant to part fund the first floor conversion. This enabled a match-funded application to be made to Biffa Award. Queenborough Fishery Trust was also generous in providing a donation of £5,000.
The whole of the extensive first floor area was filled with decades of rubbish and things which might be useful, making the first floor unused. The area was dividend into small cupboards ad storage.
The plan is to create a number of smaller rooms for the public and individuals to hire, thus improving the long term financial stability of the facility. The smaller self-contained rooms will gain natural light by Veluxtype and some Dormer windows.
During the financial year, the main contractor has cleared the whole area including the partition walls, old pipe work and rubbish. Spare furniture has been placed into the 40ft container storage purchased by the Hall. By the year end date some £13,000 has been spent out of a projected total cost of £85,000.
FINANCIAL REVIEW
Review of the Financial Position
During the year the charity received £600 from hall hire and £66,051 from donations and grants. Some monies are restricted in use and being put towards refurbishment of the Hall, as described above. Payments made totalled £27,872, leading to net receipts of £38,779 which when added to funds at the beginning of the year, means that the charity has funds at the year end date of £41,308.
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THE SHEPPEY HALL TRUST TRUSTEES' REPORT
Reserves Policy
The trustees have examined the need for reserves and require working capital to maintain the building, particularly for unforeseen repairs and should income from the hall reduce. Trustees are looking into the possibility of obtaining further grants for continuing repair work.
Trustees' Responsibilities
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable Accounting Standards and Statements of Recommended Practice have been followed, subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity, and which enable them to both ascertain the financial position of the charity and ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 25 February 2022 and signed on their behalf
P J MacDonald
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ON THE UNAUDITED ACCOUNTS OF THE SHEPPEY HALL TRUST
I report to the trustees on my examination of the accounts of The Sheppey Hall Trust (the Trust) for the year ended 1 April 2021, which are set out on pages 5 and 6.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Richard C Abel, FCA CTA Foreman Waller Chartered Accountants 28 February 2022
1 High Street Sheerness Kent ME12 1NY
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THE SHEPPEY HALL TRUST RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 1 APRIL 2021
| RECEIPTS Income from use of hall Grants Queenborough Fishery Trust Swale Borough Council - building improvements - COVID support TOTAL RECEIPTS PAYMENTS Charitable activities Refurbishment of the hall Purchase of 2 storage containers Biffa award Legal and planning fees Repairs and maintenance of the hall Heating and power Insurance Governance Accountancy fee TOTAL PAYMENTS NET RECEIPTS (2020 : PAYMENTS) Cash funds at the beginning of the year CASH FUNDS AT THE END OF THE YEAR |
Restricted Un- restricted Total £ £ £ - 600 600 5,000 - 5,000 40,000 - 40,000 - 21,051 21,051 45,000 21,651 66,651 13,003 13,003 3,740 - 3,740 3,900 - 3,900 688 - 688 - 588 588 - 3,048 3,048 - 2,305 2,305 - 600 600 21,331 6,541 27,872 23,669 15,110 38,779 - 2,529 2,529 23,669 17,639 41,308 2021 |
2020 Un- restricted and total £ 7,055 - - - 7,055 - - - - 1,097 5,209 1,137 - 7,443 (388) 2,917 2,529 |
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THE SHEPPEY HALL TRUST STATEMENT OF ASSETS AND LIABILITIES AT 1 APRIL 2021
| CASH FUNDS Cash at bank - restricted - unrestricted Total |
2021 £ 23,669 17,639 41,308 |
2020 £ - 2,529 2,529 |
|---|---|---|
ASSETS RETAINED FOR THE CHARITY'S OWN USE
Long lease of Sheppey Hall, Borough Road, Queenborough 2 x 40 foot containers, used for storage
LIABILITIES
Independent examiner's / Chartered Accountant's fee
NOTES TO THE ACCOUNTS
1 ACCOUNTING POLICIES
(a) Basis of accounting
The accounts have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Charities Act 2011.
(b) Funds structure
Restricted funds have been received to renovate the Hall. Other funds are unrestricted in their use.
2 TRUSTEE REMUNERATION
The charity trustees were not paid or reimbursed expenses during the year and no charity trustee received any emolument or payment for professional or other services.
3 TAXATION
The charity is a registered charity and no provision is considered necessary for taxation.
Approved by the trustees on 25 February 2022 and signed on their behalf
P J MacDonald
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